Regular Meeting of the Board of Education

2 Wednesday, May 14, 2025 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 May 14, 2025 Closed Session, 5:00 PM - Regular Meeting, 6:00 PM ------ PLEASE TAKE NOTICE: The Board meeting will be held in person, and the public will be allowed to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comments will be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comments during Closed Sessions, Open Communication, and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card at the entrance of the meeting room. Speaker cards for public comment on any agendized item will be accepted before the item is called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on providing public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the scheduled board meeting. 1. OPENING ACTIVITIES- 5:00 P.M. Subject 1.1 Call Meeting to Order Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 5:00 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for May 14, 2025 Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 5:00 P.M. Subject 4.1 Closed Session Agenda Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 5:00 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Real Property Negotiators (Gov. Code, § 54956.8) Property: Patterson Ranch Property Agency Negotiators: Zack Larsen, Tom Ekman, Robert Pascual, Adam Lint; 3D Strategies Negotiating Parties: Fremont Unified School District; City Ventures, LLC Under Negotiation: Price and Terms of Payment 4.1.B Conference with Legal Counsel – Anticipated Litigation (Government Code section 54956.9(d)(2) or (d)(4)) 4 .1.C Possible Public Employee Appointment, (Gover nment Code Section 54957) - Certificated Administrator (2) 4.1.D Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2)(3): One Case File Attachments 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Subject 5.1 Pledge of Allegiance Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Roll Call: Trustee Sweeney, President Trustee Jones, Vice President Trustee Coco, Member Trustee Prasad, Member Trustee Nair, Member Student Member Sriya Neti File Attachments Subject 5.3 Introduction of Staff Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Administrative Staff Zack Larsen, Superintendent Leticia Salinas, Associate Superintendent, Instruction Angela Bianchini, Associate Superintendent, Human Resources Robert Pascual, Assistant Superintendent, Business Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Retiree Acknowledgement Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type FUSD is looking forward to recognizing our Retirees for the 2024-2025 School Year - Presentation File Attachments Subject 7.2 Superintendent Report Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information Fremont Unified is proud to recognize the outstanding achievements of Mission San Jose Elementary and Oliveira, which have earned the Green Ribbon award. These prestigious honors reflect the dedication, excellence, and collaborative spirit of the students, staff, and school communities. File Attachments Subject 7.3 Student Member Report Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the April 16, 2025 Regular Meeting of the Board of Education Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the April 16, 2025, Regular Meeting of the Board of Education. Minutes View Minutes for Apr 16, 2025 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 9.2 Minutes of the May 5, 2025 Special Meeting of the Board of Education Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the May 5, 2025, Special Meeting of the Board of Education. Minutes View Minutes for May 5, 2025 - Special Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 9.3 Second Read of Revised Fremont Unified School District's Board Policies (BP) and Administrative Regulations (AR) Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent) Recommended Action The Board is asked to review and take action on the second read of Board Policies (BP) and Administrative Regulations (AR) Section 5000: Students; Part I: 5000-5131.7 Background One of the key responsibilities of the Board of Education is to establish operational policies for the Fremont Unified School District (FUSD). To address several outdated policies, FUSD has partnered with the California School Boards Association (CSBA) to revise and propose updated policies that are current and compliant with California legal codes and best practices. In July 2024, a CSBA policy expert led a three-day Policy Development Workshop (PDW) attended by FUSD administrators and relevant staff. During this workshop, participants reviewed board policies and administrative regulations to ensure they align with current state and federal laws and meet the District’s needs. The process for adopting these updated policies and administrative regulations has been developed in collaboration with Cabinet-level staff, following Board direction. Over the next six months, the FUSD policies manual will be presented to the Board in sections, following a two-step process. E ach section will be brought to the Board for a first read and initial review, followed by a second read at the next scheduled meeting under the consent calendar. Trustees will have sufficient time to review and discuss each section to ensure a thorough understanding and approval of the updated policies and regulations. When and where CSBA-recommended policies are presented that trustees would like to bring back for further discussion and possible editing, the Board is encouraged to request staff to schedule review and discussion after completing the policy library update. Current Status This evening, staff asks that the Board review and act on Board Policies (BP) and Administrative Regulations (AR) related to Section 5000: Students; Part I: 5000-5131.7 . Adopt/Revise Retire/Replace Rationale Adopt New/Revised Board Policies and Administrative Regulations Related to Section 5000: Students ; Part I: 5000-5131.7 First Draft Clean Copy First Draft Copy with Edits Adopt New/Revised Board Policies and Administrative Regulations to align with current laws and regulations. Retire the attached FUSD Board Policies/Administrative Regulations Related to Section 5000: Students Language exists in other policies; In some instances, the process is no longer in existence. Adopt revised Administrative Regulation 5113: Absences and Excuses Adopt New/Revised Board Policies and Administrative Regulations to align with current laws and regulations. Table BP 5112.5 Open/Closed Campus Table BP 5112.5 Open/Closed Campus and bring back at a future meeting. Policy Implications The proposed action is in alignment with BP 9310 - Development, Distribution, and Maintenance of Board Policy File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approval of High School Physical Education (PE) Exemptions Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Recommended Action Approval of High School Physical Education (PE) exemptions. Background CA Education Code 51241 states: (a) The governing board of a school district or the office of the county superintendent of schools of a county may grant a temporary exemption to a pupil from courses in physical education, if the pupil is one of the following: (1) Ill or injured and a modified program to meet the needs of the pupil cannot be provided.(2) Enrolled for one-half, or less, of the work normally required of full-time pupils. (b) (1) The governing board of a school district or the office of the county superintendent of schools of a county, with the consent of a pupil, may grant a pupil an exemption from courses in physical education for two years anytime during grades 10 to 12, inclusive, if the pupil has met satisfactorily at least five of the six standards of the physical performance test administered in grade 9 pursuant to Section 60800. Additionally, students who have successfully completed the Marching Band course at the high school level, may also be granted an exemption from courses in Physical Education. These students must have passed the California Physical Fitness Test and met the California Education Code to be granted an exemption from courses in Physical Education. Current Status Staff recommends that the Board approves the PE exemptions for high school students. The schools below have requested the following exemptions: American High School -173 students for Band Irvington High School- 269 for Band and 2 for Medical Kennedy High School -2 for Medical Mission San Jose High School- 182 for Band and 4 for Medical Washington High School- 105 for Band Robertson High School- 0 requests Policy Implications This proposed action is consistent with Board Policy 6142.7. Prepared by: Leslie Heller, Director of Secondary Education File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.2 Approve Study Trips Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are nine (9) study trips currently needing Board approval. Irvington High School (1) Kennedy High School (1) Blacow Elementary School (1) Bringhurst Elementary School (1) Cabrillo Elementary School (1) Glenmoor Elementary School (1) Patterson Elementary School (1) Warm Springs Elementary School (1) Weibel Elementary School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Leslie Heller, Director of Secondary Education File Attachments 2024-2025 Study Trips for Board Approval - May 14, 2025.pdf (52 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.3 Amended MOU with the Alameda County Office of Education for Early Education Teacher Development (EETD) Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Budget Source California Department of Education (CDE)'s Early Education Teacher Development (EETD) Grant funds Recommended Action Approve amended MOU with Alameda County Office of Education for Early Education Teacher Development (EETD). Background Early Education Teacher Development Grant is funded in combination with the California Prekindergarten Planning and Implementation Grant. The entirety of the California Prekindergarten Planning and Implementation Grant Program was established as a state initiative with the goal of expanding access to classroom-based prekindergarten program (Transitional Kindergarten) at local educational agencies (LEAs) and planning for the increased number of teachers needed to fully implement universal prekindergarten. To extend the MOU in exchange for the support and services to be provided by ACOE under the terms and conditions of this agreement, ACOE shall pay FUSD for actual expenses related to approved programmatic activities, as invoiced quarterly by FUSD. Current Status On February 8, 2023 the Board of Trustees approved the MOU with Alameda County Office of Education Teacher Development (EETD). Staff recommends that the Board receive and approve the amended MOU with Alameda County Office of Education for Early Education Teacher Development (EETD). Policy Implications None Prepared by: Johanna White, Director of Elementary Education File Attachments MOU_FUSD 2nd Amendment to EETD.pdf (129 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.4 Authorize Staff to Approve Additional Funding for a Non-Public School Placement for 2024-2025 School Year and additional Agency Contracts Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Fiscal Impact Yes Dollar Amount $102,258.00 Budgeted Yes Budget Source Non-Public Schools and Non-Public Agencies Recommended Action Approve Additional Funding for a Non-Public School Placement for the 2024-25 School Year and additional funds for contract services. Background At the July 31, 2024 Board Meeting, Special Education Requested authorization to enter into agreements with Non-Public Schools (NPS). We also stated that we would return to the Board to request authorization for any increase in prior contracts or for new contracts if the need for additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. In addition, the amount allocated for document translations has exceeded the original amount requested for this school year. Current Status There is one new student who requires a non-public school setting and will be placed at Esther B. Clark School per the student's IEP team recommendation. The amount for the agencies that provide our document translations will also need to be increased. Finally, the cost for the provision of specialized academic instruction due to vacancies must be increased. As a point of reference, the chart below shows the estimated totals for NPA/NPS spending this year. Adopted Budget Estimated Revised Budget Encumbrances Expenditures Requested 5/14/2025 Balance As Of 4/30/25 $17,059,253.00 $20,415,315.00 $7,139,878.80 $13,123,986.17 $102,258 $49,192.03 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPS Total Additional Contract for 2024_2025 School Year.xlsx - Sheet1.pdf (44 KB) Individual Contracted Services for 2024_2025 School Year.xlsx.pdf (32 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve the Payroll Warrants as Listed by Number Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Fiscal Impact Yes Dollar Amount $18,764,330.37 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board to approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications Board Policy 3314, Payment for Goods and Services Prepared by: Robert Pascual, Assistant Superintendent, Business File Attachments PR Warrant List 05142025.pdf (80 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.2 Adopt Resolution 051-2425 Designating Authorized Signers for Funds of the District at the Alameda County Treasurer Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Recommended Action Staff recommends adoption of Resolution No. 051-2425 designating authorized signers for funds of the District at the Alameda County Treasurer. Background Each year as the Board has its required reorganization meeting, Education Code Section 42632 requires that: " Each order drawn on the funds of a school district shall be signed by at least a majority of the members of the governing board of the district, or by a person or persons authorized by the governing board to sign orders in its name. No person other than an officer or employee of the district shall be authorized to sign orders." Additionally, Education Code Section 42633 states in part that: "The governing board of each school district shall be responsible for filing or causing to be filed with the county superintendent of schools the verified signature of each person, including members of the governing board, authorized to sign orders in its name. The District's authorized signers are the persons who hold the positions listed below: Superintendent Assistant Superintendent, Business Director, Accounting Current Status At the February 26, 2025 , Board of Education (Board) meeting, the Board took action to appoint Zack Larsen as the new Superintendent of Fremont Unified School District and approved the contract agreement. At the April 16, 2025 , Board of Education (Board) meeting, the Board approved the employment agreement for Robert Pascual as the new Assistant Superintendent of Business Services for the Fremont Unified School District. Staff recommends that the Board of Education adopt Resolution No.051-2425 to designate the following persons as authorized signers for funds of the District at the Alameda County Treasurer: Zack Larsen, Superintendent Robert Pascual, Assistant Superintendent, Business TBD, Director, Accounting Once approved, Resolution No. 051-2425 shall supersede all previously approved resolutions designating authorized signers for the funds of the District at the Alameda County Treasurer and declares said prior resolutions null and void. Policy Implications None. Prepared by: Robert Pascual, Assistant Superintendent, Business File Attachments Resolution 051-2425 Funds of the District.pdf (131 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.3 Adopt Resolutions Designating Authorized Signers on District Accounts at Fremont Bank Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Recommended Action Staff recommends that the Board adopt resolutions designating authorized signers on District accounts at Fremont Bank. Background The Fremont Unified School District holds five (5) District operations accounts with Fremont Bank, as listed below: Revolving Cash Fund Account Payroll Revolving Account Miscellaneous Cash Depository Account (Board of Education) Cafeteria Depository Account Online Donations/Payments Account All District staff authorized to sign on the above listed accounts shall be designated as authorized signers through Board resolution. Current Status At the February 26, 2025 , Board of Education (Board) meeting, the Board took action to appoint Zack Larsen as the new Superintendent of Fremont Unified School District and approved the contract agreement. At the March 12, 2025 , Board of Education (Board) meeting, the Board approved new job description and contract agreement and appointed Leticia Salinas as the Associate Superintendent of Instructional Services. The Board also approved new job description and contract agreement and took action to appoint Angela Bianchini as the new Associate Superintendent of Human Resources. At the April 16, 2025 , Board of Education (Board) meeting, the Board approved the employment agreement for Robert Pascual as the new Assistant Superintendent of Business Services for the Fremont Unified School District. Staff recommends that the Board approve the attached resolutions numbered 045-2425, 046-2425, 047-2425, 048-2425, and 049-2425 to designate the following persons as authorized signers on the above-listed accounts: Zack Larsen, Superintendent Robert Pascual, Assistant Superintendent, Business Leticia Salinas, Associate Superintendent, Instructional Services Angela Bianchini, Associate Superintendent, Human Resources TBD, Director, Accounting James Arcala, Director, Budget, Audit, and Attendance All disbursements shall conform to the following signature requirements: $1 to $5,000 - one signature Above $5,000 - two signatures Once approved, these resolutions shall supersede all previously approved resolutions designating authorized signers on these accounts and declare all prior resolutions null and void . Policy Implications Board Policy (BP) 3290 Management of District Funds BP 3314.2 Revolving Fund BP 3351 Food Service Operations/Cafeteria Fund Prepared by: Robert Pascual, Assistant Superintendent, Business File Attachments Resolution 045-2425- Revolving Cash Fund Account.pdf (110 KB) Resolution 046-2425- Payroll Revolving Fund Account.pdf (135 KB) Resolution 047-2425_Misc Cash Deposit Account.pdf (136 KB) Resolution 048-2425- Online Donations_Payments.pdf (135 KB) Resolution 049-2425- Cafeteria Depository Account.pdf (135 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.4 Adopt Resolution 050-2425 Designating Authorized Agents for Official Documents and Reports Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Recommended Action Staff recommends adoption of Resolution 050-2425 designating authorized agents for official documents and reports. Background The Fremont Unified School District occasionally must provide signature approval on certain official documents and reports, including Local, State, and Federal reports, such as Transportation and Attendance. The District's authorized signers are the persons who hold the positions listed below: Superintendent Assistant Superintendent, Business Executive Director of Operations At the January 22, 2025 , Board of Education (Board) meeting, the Board took action to appoint Tom Ekman as the new Executive Director of Operations of Fremont Unified School District. At the February 26, 2025 , Board of Education (Board) meeting, the Board took action to appoint Zack Larsen as the new Superintendent of Fremont Unified School District and approved the contract agreement. At the April 16, 2025 , Board of Education (Board) meeting, the Board approved the employment agreement for Robert Pascual as the new Assistant Superintendent of Business Services for the Fremont Unified School District. Current Status Staff recommends that the Board of Education adopt Resolution No. 050-2425 to designate the following persons as authorized agents for official documents and reports. Zack Larsen, Superintendent Robert Pascual, Assistant Superintendent, Business Tom Ekman, Executive Director of Operations Once approved, Resolution 050-2425 shall supersede all previously approved resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void. Policy Implications None. Prepared by: Robert Pascual, Assistant Superintendent, Business File Attachments Resolution 050-2425- Agents Official Documents.pdf (144 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.5 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 14, 2025 Absolute Date May 14, 2025 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Target Specialty Open PO for 25/26 for pesticides and chemicals Not to exceed $40,000 Routine Restricted Maintenance (RRM) Sun Grow Horticulture Open PO for 25/26 for playground fibar Not to exceed $65,000 Routine Restricted Maintenance (RRM) Dale Hardware Open PO for 25/26 for custodial, TAK, grounds, and irrigation Not to exceed a total of $40,000 Routine Restricted Maintenance (RRM) Dale Hardware Open PO for 25/26 for supplies Not to exceed $100,000 Routine Restricted Maintenance (RRM) Aquasource Open PO for 25/26 for pool supplies Not to exceed $100,000 Routine Restricted Maintenance (RRM) Ferguson Enterprises Open PO for 25/26 for plumbing supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Anixter Open PO for 25/26 for security supplies Not to exceed $60,000 Routine Restricted Maintenance (RRM) Air Products Group Open PO for 25/26 for HVAC filters and supplies Not to exceed $45,000 Routine Restricted Maintenance (RRM) Geary Pacific Open PO for 25/26 for HVAC supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Grainger Open PO for 25/26 supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Home Depot Open PO for 25/26 for supplies Not to exceed $40,000 Routine Restricted Maintenance (RRM) Sherwin Williams Open PO for 25/26 for painting supplies Not to exceed $40,000 Routine Restricted Maintenance (RRM) Amazon Open PO for 25/26 for maintenance supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) WHCI Open PO for 25/26 for plumbing supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Zoro Open PO for 25/26 for maintenance supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Sigler Open PO for 25/26 for supplies Not to exceed $40,000 Routine Restricted Maintenance (RRM) Rexel USA Open PO for 25/26 for supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Lincoln Aquatics Open PO for 25/26 for pool supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Johnstone Supply Open PO for 25/26 for HVAC supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Golden State Lumber Open PO for 25/26 for lumber supplies Not to exceed $30,000 Routine Restricted Maintenance (RRM) Infinity Communications E-Rate Contract Renewal (Year 3 of 3-Year Term Contract) Renewal Contract $28,000 General Fund (01) InformedK12 Renew Subscription to the District-wide Form System Renewal Proposal $109,620.00 General Fund (01) Health*E Pro Addendum to Agreement with Health*E Pro, which provides Menu Planning Website Purch Pack Addendum Increase approval from $27,675.40 to $27,921.92 to address expected increased charges from 2/1/25- 1/31/26 difference is $246.52 Fund 13 Cintas Open PO for district wide dust mop services Increase approval from $25,000 to $30,000. We need to increase the amount due to the additional visits school sites need. Fund 01 County Restaurant Supply GA Systems Speedline Serving Tables for school sites Quote $70,395.60 Fund 13 SEFAC USA, Inc. Service agreement for mobile lift parts, supplies, and inspection service Proposed Contract Not to exceed $30,000 General Fund Superior Underground Tank Service, Inc. Upgrade of the existing waste oil removal system Quote Not to exceed $100,000 General Fund Central Coast Systems Replacement Fire Panel at Azevada Quote $28,036 Routine Restricted Maintenance (RRM) Carroll Engineering Topographic survey for the Central Kitchen project Agreement $41,625 Fund 21 - Measure M Bond Program Cleary Consultants Geotech services for the Central Kitchen project Agreement $29,800 Fund 21 - Measure M Bond Program Cleary Consultants Geotech services for the Fields & Courts Renovation project at Walters MS (Original contract approved 10/9/24) Amendment #1 $15,000 Fund 21 - Non Measure E Clean Vent Addendum to Agreement to increase from $20,000.00 to $40,000.00 Vent Cleaning @ Secondary School Sites Quote $40,000.00 Fund 13 GM Construction Services, Inc. Relocate 5 portables to the Corp. Yard Quote $64,887.00 Fund 40 Coulter Construction Change Order for the FRL Panels at Horner MS (Original contract approved on 4/16/25 ) CO#1 CTC $27,931 Fund 21 - Measure Bond Program Weatherproofing Technologies Inc. Change Order for Modernization - Roofing project at Parkmont & Cabrillo (Original contract approved on 3/12/25 ) Parkmont - CO #1 Parkmont CTC Cabrillo - CO#1 Cabrillo CTC ($3,951) Fund 21 - Measure E Bond Program Instructional Services GoGuardian Student subscriptions Quote $74,784.00 Title IV Lexia LETRS- Admins Quote $29,123.00 Title II College Board Advanced Placement Exam High School AP Test Order May 2025 * This order is AP exams for each exam offering at each high school Not to exceed $940,000 High School site funds - AHS/IHS/KHS/MSJHS/WHS G&D Edmentum Additional Agreement for RHS/Vista Quote Contract approved 4/16/25 Increase approval from $185,526.77 to $201,491.77 for school year 2025-26 LCAP G3A4 Office Depot Increase Office Depot Open PO for Centerville MS Not to exceed $35,000 Centerville site funds Lexia Learning Systems Core 5 Reading/PowerUp Literacy School Subscription Quote *Previously submitted on 4/16/25 for $609,000; See correct amount * Correct Amount: 2 Years - $642,000 LCAP 2.4 Amazon Increase Open PO with Amazon for Millard Elementary School $29,000 Gifts and Donations Funds Superintendent CSBA Gamut Meetings Added Service to existing contract with CSBA: Gamut Meetings Agenda Platform Service Agreement for License, Service, and training and support. Services FY: 7/1/2025-6/30/2025 $8,925/year Board Discretionary Account/General Fund Registrar Of Voters Invoices from Nov 2024 Election Measure M Bond Area 4, Trustee $561,858.80 $107,166.06 General Fund (01) Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Robert Pascual, Assistant Superintendent, Business File Attachments Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Certificated Personnel Actions_ 05.14.25.pdf (140 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 12.2 Approve Classified Personnel Actions Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Trudy Parker, Director, Classified Human Resources File Attachments Classified Personnel Actions_05.14.25.pdf (52 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 12.3 Approve Athletic Coaches Spring 2025 Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Spring 2025. Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on Spring athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Athletic Coaches_Spring_05.14.25.pdf (18 KB) Motion & Voting Take action to approve the Consent Calendar; Amendment to modify Item 12.3 with the addition of MSJHS Girls Softball in place of Kennedy High School. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 13. SCHOOL SPOTLIGHT Subject 13.1 Niles Elementary School Showcase Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 13. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present a brief presentation to the Board highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings that take place when schools are not in session or during the immediate start/end of the instructional year (June, July, August). Current Status The presentation and information will be provided by: Niles Elementary School File Attachments School Spotlight_ Niles Elementary_Rev 1.pdf (515 KB) 14. ITEMS PULLED FROM CONSENT CALENDAR 15. OPEN COMMUNICATIONS Subject 15.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 15. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 16. REGULAR AGENDA ITEMS Subject 16.1 Fremont Unified School District: Sustainability Update Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Information, Presentation Background Since the 2018/2019 school year FUSD has brought forward resolutions highlighting and committing steps towards addressing our district-wide work in sustainability. Our most recent resolutions include Resolution 021-1819: Commitment to Climate Change Action; Resolution 030-2021 Educational Response to the Climate Emergency; and Resolution 025-2122 Transition to a Zero-Waste to Landfill Entity. Resolution, 030-2021 Educational Response to the Climate Emergency, was brought forward on behalf of a group of students in various Fremont Unified School District (FUSD) high schools, through a service project, MEGA and FIERCE, in support of the SF Bay Area chapter of Sierra Club to implement climate literacy as part of the school curriculum at FUSD. Current Status This evening's presentation will update the Board of Education on the work to date. This presentation is a collaboration across divisions and departments within FUSD. We will hear from the Curriculum and Instruction Department, Transportation Department, Maintenence and Operations, and Child Nutrition Services. Included for 2025 are updates on ongoing initiatives. Per Board direction, slides include data points to help track progress and growth in relevant areas. Staff requests that the Board receive the information and presentation on the sustainability update. Policy Implications None Prepared by: Corey Brown, Director, Curriculum & Instruction File Attachments 2025 Board Update- Environmental (2).pdf (12,284 KB) Subject 16.2 Receive Annual Report from the Citizens' Bond Oversight Committee (CBOC) Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Information, Presentation Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000), the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On Nov 5, 2024, the voters of Fremont approved the $919 million Measure M general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes repair/upgrade of local schools by updating classrooms/science labs/classroom technology/equipment; replacing leaking roofs; replacing outdated, aging/deteriorating portables with permanent classrooms; acquiring, constructing, repairing classrooms, facilities, sites/equipment; and replacing inefficient HVAC, electrical/plumbing systems with updated sustainable systems. California Education Code requires that following the passage of a "Proposition 39" bond election, a governing board establishes an independent citizens' oversight committee. Proposition 39 refers to the School Facilities Local Vote Act of 2000, which reduced the threshold required to pass local California school district bond issues from a two-thirds supermajority vote to a 55 percent simple majority vote. On September 23, 2014 , the Fremont Unified School District (FUSD) Citizens' Bond Oversight Committee (CBOC) for Measure E was appointed by the Board of Education. On January 22, 2025 , the Resolution of the Board Of Education of Fremont Unified School District was adopted to appoint the Measure E Citizens’ Oversight Committee to Oversee Measure M. Current Status One of the requirement of Proposition 39 is for the CBOC to report to the Board of Education at least annually the status of the Measure E Implementation, including projects that have been completed. The CBOC will present to the Board of Trustees its annual report, which highlights the committee's activities and accomplishments to date. Policy Implications This report complies with the requirements of Proposition 39 and the intent of the Board of Trustees in establishing the Citizens' Bond Oversight Committee. Prepared by: Adam Lint, Director of Facilities & Construction File Attachments 2025 CBOC Board Report - Final - 5-14-25.pdf (2,195 KB) Subject 16.3 Initial Planning and Next Steps Related to Potential Parcel Tax/Public Funding Measure Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Discussion, Information Background On June 7, 2016, the citizens of Fremont approved to continue an existing local funding measure for FUSD programming, teachers, and programs, a parcel tax known as Measure I, at an annual tax of $73 per parcel. Measure I passed with a 70.28% approval rate. Measure I generate approximately $4.3 million per year in local revenue to help retain and attract qualified teachers, maintain core programs such as math, science, reading and writing, keep smaller class sizes and help keep our local schools maintained and safe. Measure I will expire in June 2025. In the interim 9 years, the district enrollment has decreased by 2,092 students going from 34,832 in 2016-17 to 32,740 in 2024-25. The loss of students decreased funding for the district. FUSD is ranked as one of the least funded districts in Alameda County due to not being eligible for supplemental grants from the state and not generating enough property taxes for basic aid or community funded status. Additionally, the stated intention of the current Federal Administration to dismantle the Federal Department of Education, which accounts for approximately $12.4 million in school funding, risks reducing the funding to Fremont Schools even further. As Measure I funds are locally controlled, they must benefit Fremont Unified elementary, middle, and high schools and cannot be taken away by the State or Federal governments. The sunset of Measure I presents an even larger concern for the District, teachers, students, families, and community who depend on FUSD for strong schools and desirable neighborhoods. That is why, at the January 18, 2025, Board Retreat, the Board held an initial open discussion to explore the possibility of identifying additional funding, including potentially pursuing a parcel tax measure for the upcoming general election. At that meeting, the Board was asked to appoint two Board Trustees to begin initial discussions related to a potential parcel tax measure. Trustees appointed Trustee Sweeney and Trustee Nair. On April 30, 2025, a team comprising district leadership, staff, two trustees, and community partners convened for an initial conversation to better understand the differences between a community-driven and a district-led (FUSD-driven) parcel tax initiative. The District’s former consultants, Catherine Lew and Jennifer Longley with the Lew Edwards Group, provided an overview of the various pathways for implementing a parcel tax, offering insights into the process. Regardless of which avenue the Board and overall community decide to take, continuing the districts’ regular practice of surveying the local community on their views, priorities, and willingness to support a local school funding measure, among other items, seems a prudent action at this juncture. Current Status District leadership is seeking direction from the Board regarding next steps in exploring additional revenue options and assessing community priorities for our local schools, including a potential parcel tax funding measure. In order to assess community support and evaluate alignment with district priorities, initial steps would include engaging short-term professional services to conduct polling and gather data. No contracts or expenditures will be proposed at this stage. This discussion is intended to clarify Board interest, define preliminary scope, and determine whether the Board would like staff to return with a formal proposal at a future meeting. Key Discussion Topics May Include: Potential timeline and objectives of early planning efforts Polling and feasibility analysis: purpose, scope, and vendor engagement Types of programs that may align with community priorities. Legal, financial, and communication considerations Next steps and interest in moving forward with more detailed planning. Policy Implications Board of Education Tenet #11, Fiscal responsibility is an essential element of providing a solid education for generations to come. All decisions must be made in light of our educational priorities and our fiscal realities. Prepared by: Zack Larsen, Superintendent File Attachments FUSD Preso V2.pdf (1,686 KB) Subject 16.4 Approve Addenda to the Program and Construction Management Agreement for the New Construction Projects at Irvington High School, Walters Middle School, and Brier Elementary School and Glankler Early Learning Center Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 14, 2025 Absolute Date May 14, 2025 Fiscal Impact Yes Dollar Amount $7,182,500.00 Budgeted Yes Budget Source Fund 21 Measure M Bond Program Recommended Action Approve addenda #5-7 to the program and construction management agreements with Cumming Management Group to provide construction management services for the new construction projects at Irvington High School, Walters Middle School, and Brier Elementary and Glankler Early Learning Center. Background On November 5, 2024, the voters of Fremont approved the $919 million Measure M general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes repair/upgrade of local schools by updating classrooms/science labs/classroom technology/equipment; replacing leaking roofs; replacing outdated, aging/ deteriorating portables with permanent classrooms; acquiring, constructing, repairing classrooms, facilities, sites/equipment; and replacing inefficient HVAC, electrical/plumbing systems with updated sustainable systems. On January 22, 2025 the Board awarded an RFQP for program management services to Cumming Management Group. As part of the agreement, construction management (“CM”) services for projects above $220,000 will be contracted for separately via addenda. On January 22, 2025 , the Board approved the measure M bond program phase 1 projects and budgets. Current Status The agreement for program management services with Cumming Management Group provides for construction management ("CM") services to be contracted for via addenda. With the Board's prior approval of Measure M phase 1 projects and budgets, District staff are now presenting addenda to provide CM services for these projects. Per the agreement, the fee is determined by the Office of Public School Construction ("OPSC") standard sliding fee scale for CM services, based on the construction cost. There will be a final reconciliation of CM fees, either upward or down, depending upon the final construction cost of the project. The agreements are as follow: Irvington High School New Construction: $74M in estimated construction cost results in a fee of $3,147,500, or 4.25% of the estimate construction cost. Walters Middle School New Construction: $38M in estimated construction cost results in a fee of $1,707,500, or 4.49% of the estimate construction cost. Brier Elementary School & Glankler Early Learning Center: $53.5M in estimated construction cost results in a fee of $2,327,500, or 4.35% of the estimated construction cost. In addition to the above fees, each agreements provides for a $150,000 allowance for reimbursable expenses to provide for temporary facilities or other items only as directed by and authorized by District staff. As a result, the total agreements are for: Irvington HS: $3,297,500 Walters MS: $1,857,000 Brier ES/Glankler ELC: $2,327,000 Fund 21 Non-Measure E will be used as bridging funds for these contracts and will be reimbursed with Measure M when proceeds from the first sale become available. The projects are within budget. Staff respectfully requests and recommends the Board approved addenda #5-7 to the program and construction management agreement with Cumming Management Group to provide construction management services for the new construction projects at Irvington HS, Walters MS, and Brier ES & Glankler Early Learning Center. Policy Implications Board Policy 3300 - Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments FUSD CG Add 5 Brier Glankler New Const CM BOE 2025-05-14.pdf (247 KB) FUSD CG Add 6 Irvington New Const CM BOE 2025-05-14.pdf (246 KB) FUSD CG Add 7 Walters New Const CM BOE 2025-05-14.pdf (246 KB) Motion & Voting Approve addenda #5-7 to the program and construction management agreements with Cumming Management Group to provide construction management services for the new construction projects at Irvington High School, Walters Middle School, and Brier Elementary and Glankler Early Learning Center. Student Board Member Neti votes in favor of the item. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 16.5 Approve Amendment to the Architectural Services Agreement for the New Construction Project at Brier Elementary School & Glankler Early Learning Center Meeting May 14, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 14, 2025 Absolute Date May 14, 2025 Fiscal Impact Yes Dollar Amount $258,000.00 Budgeted Yes Budget Source Fund 21 Measure M Bond Program Recommended Action Approve amendment to the agreement with California Design West Architects for architectural services for the New Construction project at Brier Elementary School and Glankler Early Learning Center Background On Nov 5, 2024, the voters of Fremont approved the $919 million Measure M general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes repair/upgrade of local schools by updating classrooms/science labs/classroom technology/equipment; replacing leaking roofs; replacing outdated, aging/ deteriorating portables with permanent classrooms; acquiring, constructing, repairing classrooms, facilities, sites/equipment; and replacing inefficient HVAC, electrical/plumbing systems with updated sustainable systems. On January 22, 2025 , the Board approved the phase 1 implementation plan projects for Measure M, including the New Construction project at Brier Elementary School. On February 12, 2025 , the Board of Education approved the District pool of qualified architecture firms. On February 26, 2025 , the Board of Education approved California Design West Architects’ agreement for the Brier Elementary School New Construction project. On April 16, 2025 , the Board of Education approved designing Glankler Early Learning Center New Construction in conjunction with Brier Elementary School New Construction. Current Status After the Board's approval to design Glankler Early Learning Center with Brier Elementary School, the new combined estimated construction cost is $53,500,000. Using the standard sliding fee scale in California Design West Architects' (CDWA) agreement, the increased cost to prepare bridging documents for a traditional design-build of that estimated construction cost is an additional $258,000. Fund 21 Non-Measure E will be used a bridging funds for these contracts and will be reimbursed with Measure M when proceeds from the first sale become available. Staff respectfully requests