Special Board Meeting 9:00AM

3 Friday, January 9, 2026 Special Board Meeting 9:00AM 9:00AM Jim Miles Professional Development Center 4270 Wallace Rd Lakeland, Fl 33812 A. Opening Items Subject 1. Pledge of Allegiance Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category A. Opening Items Type Procedural File Attachments Subject 2. Call To Order Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category A. Opening Items Type Procedural File Attachments Subject 3. Acceptance of the School Board Agenda Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category A. Opening Items Type Action Recommended Action Motion to accept the January 9, 2026 School Board Agenda as presented. File Attachments Motion & Voting Motion to accept the January 9, 2026 School Board Agenda as presented. Motion by Travis Keyes, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Sara Beth Wyatt, Kay Fields, Justin Sharpless, Lisa Miller, Travis Keyes, Kate Wallace B. Public Comments on Agenda Items Subject 1. Public Comments Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category B. Public Comments on Agenda Items Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments C. Action-Agenda Subject 1. Approval of Amendments to Polk County Schools Legislative Agenda Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category C. Action-Agenda Type Action Recommended Action Motion to approve the Amendments to Polk County Schools Legislative Agenda DESCRIPTION: Approval of Amendments to Polk County Schools Legislative Agenda CONTACT: Frederick Heid Superintendent 863.534.0521 Chad Davis Staff Attorney 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCPS Schools of Hope Legislative Platform Language_.pdf (161 KB) Schools of Hope Platform Item for Polk Schools.pdf (93 KB) Motion & Voting Motion to approve the Amendments to Polk County Schools Legislative Agenda Motion by Travis Keyes, second by Sara Beth Wyatt. Final Resolution: Motion Carried Aye: Sara Beth Wyatt, Kay Fields, Justin Sharpless, Lisa Miller, Travis Keyes, Kate Wallace Nay: William Allen Subject 2. Approval of Board Member Travel for Polk Day in Tallahassee, January 21-23, 2026 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category C. Action-Agenda Type Action Recommended Action Motion to approve Board Member Travel - Sara Beth Wyatt, Justin Sharpless for Polk Day in Tallahassee, January 21-23, 2026 Motion to approve advanced Out of County Travel for Legislative type items to Tallahassee DESCRIPTION: Approval of Board Member Travel - Sara Beth Wyatt and Justin Sharpless for Polk County Day in Tallahassee January 21 - 23, 2026. Justin Sharpless expenses - $507.00 Sara Beth Wyatt expenses - $596.00 CONTACT: Justin Sharpless Board Chair 863.534.0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SKM_C450i17121108150.pdf (106 KB) Motion & Voting Motion to approve Board Member Travel - Sara Beth Wyatt, Justin Sharpless for Polk Day in Tallahassee, January 21-23, 2026 Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Sara Beth Wyatt, Kay Fields, Justin Sharpless, Lisa Miller, Travis Keyes, Kate Wallace D. Superintendent's Report Subject 1. Report by Superintendent Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category D. Superintendent's Report Type Information, Report File Attachments E. Attorney's Report F. Auditor's Report G. Board Members' Reports Subject 1. William Allen, District 1 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 2. Travis Keyes, District 2 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 3. Kate Wallace, District 3 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 4. Sara Beth Wyatt, District 4 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 5. Kay Fields, District 5 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 6. Justin Sharpless, District 6 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments Subject 7. Lisa Miller, District 7 Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category G. Board Members' Reports Type Information File Attachments H. Public Comments Addressing Items Not on Today's Agenda Subject 1. Public Comments Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category H. Public Comments Addressing Items Not on Today's Agenda Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments I. Meeting Closing Subject 1. Adjournment Meeting Jan 9, 2026 - Special Board Meeting 9:00AM Category I. Meeting Closing Type Procedural File Attachments