Susanville City Council

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, OCTOBER 2, 2024 – 4:30 PM Mayor Schuster called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Miller Absent: Parrish 1. APPROVAL OF AGENDA: Moved by Brown; seconded by Bortle to approve. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Bortle, Miller Voting Against: None Absent: Parrish 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comment. 3. CLOSED SESSION: The city council met in closed session at 4:30pm to discuss the following: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Management Unit Council Member Parrish arrived at 4:33pm. 4. RETURN TO OPEN SESSION: The city council reconvened in open session at 5:02p.m. The Pledge of Allegiance and Invocation were provided. Leanne Vanderly, public, also provided a prayer. Mr. Newton stated that, prior to going into closed session, the council approved the agenda as presented. He continued that the council then met in closed session to discuss the above- mentioned items where direction was provided to staff but no reportable action was taken. 5. BUSINESS FROM THE FLOOR: John Lightfoot, public, stated that they are arranging a community clean up and would like to get as many people as possible to join. 6. CONSENT CALENDAR: Moved by Brown; seconded by Miller to approve. Motion Carried: 5 - 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 6.A Minutes of the City Council September 18, 2024 regular meeting. Motion to waive the reading of and approval to receive and file the City Council's minutes from the September 18, 2024 regular meeting. 240918.cc.min.draft.pdf

7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle provided a land acknowledgement statement. 9. NEW BUSINESS: 9.A Consider approving Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of resolution no. 24-6365. 24-6365.pdf 5A Terry Poulsen _ Jay Liam Amend Lease Agreement.docx Motion to approve Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. Moved by Bortle; seconded by Miller to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.B Consider Resolution No. 24-6366, authorizing the Public Works Director to execute a contract with 323 Scada Services LLC for equipment and monthly subscription to gas flow monitoring equipment. Director Godman provided an explanation of the item and requested council approval of resolution no. 24-6366. 24-6366.pdf Wellhead manager monthly.pdf Wellhead manager setup fee.pdf Motion to approve Resolution No. 24-6366, authorizing the Public Works Director to execute a contract with 323 Scada Services LLC for equipment and monthly subscription to gas flow monitoring equipment. Moved by Miller; seconded by Parrish to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.C Consider Resolution No. 24-6367, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen Street from Cottage Street to Main Street on Saturday, November 23, 2024, from 5:00 pm to 8:00 pm Director Godman provided an explanation of the item and requested council approval of resolution no. 24-6367. 24-6367.pdf Light up the Night Request_ 2024.docx

Motion to approve Resolution No. 24-6367, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen Street from Cottage Street to Main Street on Saturday, November 23, 2024, from 5:00 pm to 8:00 pm Moved by Brown; seconded by Bortle to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.D Consider Resolution No. 24-6368, supporting closure of Main Street (State Route 36) from Fair Drive to the Veterans Memorial building located at 1205 Main Street and authorizing closure of Fair Drive from Russell Avenue to Main Street for the Veterans Day parade on Monday, November 11, 2024, from 10:00am to 12:00pm Director Godman provided an explanation of the item and requested council approval of resolution no. 24-6368. 24-6368.pdf VFW 2024 Request Veterans Parade.pdf Motion to approve Resolution No. 24-6368, supporting closure of Main Street (State Route 36) from Fair Drive to the Veterans Memorial building located at 1205 Main Street and authorizing closure of Fair Drive from Russell Avenue to Main Street for the Veterans Day parade on Monday, November 11, 2024, from 10:00am to 12:00pm Moved by Bortle; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.E Consider Resolution No. 24-6369, authorizing the Public Works Director to sign FC-31 and ATP 24-45 documents with the CalFire to authorize the use of Fire Crews for maintenance on City owned properties and rights-of-way. Director Godman provided an explanation of the item and requested council approval of resolution no. 24-6369. 24-6369.pdf Motion to approve Resolution No. 24-6369, authorizing the Public Works Director to sign FC- 31 and ATP 24-45 documents with the CalFire to authorize the use of Fire Crews for maintenance on City owned properties and rights-of-way. Moved by Parrish; seconded by Bortle to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Resolution No. 24-6370, rescinding the $100,000 in American Rescue Plan Act funding allocated to the Susanville Elk's Lodge project and allocating an additional

$30,000 to the performing arts center project, and authorizing the mayor to execute the sub-recipient agreement for the performing arts center project business plan. Margaret Long, City Attorney, provided an explanation of the item and requested council approval of resolution no. 24-6370. Maria Fregulia, public, inquired as to how much the allocation would be in total for the performing arts center to which Mr. Newton responded that it would be up to $480,000. Mayor pro tem Brown stated that he would like to see the remaining funds to the golf course to which Council Member agreed on the golf course, although they specified different areas of the course. Council Member Parrish inquired about the debt owed, if the Symphony item did not go through. Would it be enough or, should the $70,000 be used to take care of urgent items. Mr. Newton stated that, because payments have been made, the debt would be slightly less but there are always items that could be addressed with the $70,000. Council Member Parrish stated that he is simply looking at ways that we can use the money to bring in more money. He is in favor of the golf course due to the possible increase in revenue. Council Member Bortle stated that he would like to allocate $10,000 for tree trimming. Mayor pro tem Brown inquired about the tree trimming to which Mr. Newton stated that it is the responsibility of the property owners. However, he understands that the cost makes it a burden. Also, making the streets budget pay for it is not feasible as the budget is already stretched. Mayor Schuster agreed with the golf course with $40,000 covering the pump and fertilizer costs and also $30,000 for renovations of the old clubhouse. 24-6370.pdf SUBRECIPIENT AGREEMENT Susanville Symphony.pdf Motion to approve Resolution No. 24-6370, rescinding the $100,000 in American Rescue Plan Act funding allocated to the Susanville Elks Lodge project and allocating an additional $30,000 to the performing arts center project, and authorizing the mayor to execute the sub-recipient agreement for the performing arts center project business plan. Moved by Bortle; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 13. CITY MANAGER'S REPORTS: 13.A Department Reports The department heads in attendance provided an update on the happenings within their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items

No comment. 241002.FutureItemsList.pdf 15. ADJOURNMENT: Moved by Brown; seconded by Bortle to adjourn at 5:53pm. Motion: 5 - 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None _________________________________ ________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor Approved on: October 16, 2024

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Management Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council September 18, 2024 regular meeting. 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider approving Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Mendy Schuster, Mayor Russ Brown, Mayor pro tem Curtis Bortle • Patrick Parrish • Dawn Miller Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, October 2, 2024 – 4:30 PM

9.B Consider Resolution No. 24-6366, authorizing the Public Works Director to execute a contract with 323 Scada Services LLC for equipment and monthly subscription to gas flow monitoring equipment. 9.C Consider Resolution No. 24-6367, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen street from Cottage Street to Main Street on Saturday, November 23, 2024, from 5:00 pm to 8:00 pm 9.D Consider Resolution No. 24-6368, supporting closure of Main Street (State Route 36) from Fair Drive to the Veterans Memorial building located at 1205 Main Street and authorizing closure of Fair Drive from Russell Avenue to Main Street for the Veterans Day parade on Monday, November 11, 2024, from 10:00am to 12:00pm 9.E Consider Resolution No. 24-6369, authorizing the Public works Director to sign FC-31 and ATP 24-45 documents with the CalFire to authorize the use of Fire Crews for maintenance on City owned properties and rights-of-way. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Resolution No. 24-6370, rescinding the $100,000 in American Rescue Plan Act funding allocated to the Susanville Elk's Lodge project and allocating an additional $30,000 to the performing arts center project, and authorizing the mayor to execute the sub-recipient agreement for the performing arts center project business plan. 13. CITY MANAGER'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on October 16, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forOctober 2, 2024 in the areas designated on September 27, 2024.

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Management Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council September 18, 2024 regular meeting. 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider approving Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Mendy Schuster, Mayor Russ Brown, Mayor pro tem Dawn Miller • Patrick Parrish • Curtis Bortle Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, October 2, 2024 – 4:30 PM 1

9.B Consider Resolution No. 24-6366, authorizing the Public Works Director to execute a contract with 323 Scada Services LLC for equipment and monthly subscription to gas flow monitoring equipment. 9.C Consider Resolution No. 24-6367, supporting the Honey Lake Hospice Light up a Life Ceremony and authorizing closure of South Lassen street from Cottage Street to Main Street on Saturday, November 23, 2024, from 5:00 pm to 8:00 pm 9.D Consider Resolution No. 24-6368, supporting closure of Main Street (State Route 36) from Fair Drive to the Veterans Memorial building located at 1205 Main Street and authorizing closure of Fair Drive from Russell Avenue to Main Street for the Veterans Day parade on Monday, November 11, 2024, from 10:00am to 12:00pm 9.E Consider Resolution No. 24-6369, authorizing the Public works Director to sign FC-31 and ATP 24-45 documents with the CalFire to authorize the use of Fire Crews for maintenance on City owned properties and rights-of-way. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Resolution No. 24-6370, rescinding the $100,000 in American Rescue Plan Act funding allocated to the Susanville Elk's Lodge project and allocating an additional $30,000 to the performing arts center project, and authorizing the mayor to execute the sub-recipient agreement for the performing arts center project business plan. 13. CITY MANAGER'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on October 16, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forOctober 2, 2024 in the areas designated on September 27, 2024. 2

AGENDA ITEM NO. 6.A Action Item Submitted By: Heidi Whitlock, City Clerk Action Date: October 2, 2024 SUBJECT: Minutes of the City Council September 18, 2024 regular meeting. PRESENTED BY: Heidi Whitlock, City Clerk SUMMARY: Attached for the Council’s review are the minutes of the City Council’s September 18, 2024 regular meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the September 18, 2024 regular meeting. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 240918.cc.min.draft.pdf 3

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, SEPTEMBER 18, 2024 – 4:30 PM Mayor Schuster called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Patrick Parrish, Dawn Miller Absent: Curtis Bortle 1. APPROVAL OF AGENDA: Moved by Parrish; seconded by Miller to approve the agenda as presented. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comments. 3. CLOSED SESSION: Council convened in closed session at 4:32pm to discuss the following: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Administrative Unit 2. Management Unit 3. Public Works Unit 4. RETURN TO OPEN SESSION: The council reconvened in open session at 5:06pm. The Pledge of Allegiance and Invocation were provided. Dan Newton, City Manager, stated that prior to the council meeting in closed session, the agenda was adopted as presented. He continued that council then met in closed session to discuss the above- mentioned items and direction was provided to staff. However, no reportable action was taken. Public Safety Chief, Michael Bollinger, presented life-saving awards to those who responded to a fire incident during fair week, saving a woman from a burning building. Three members of CalFire and three members of the Susanville Police Department were presented awards for going above and beyond. Chief Bollinger also introduced the current corporals Monahan and Johnston for the Police Department. 5. BUSINESS FROM THE FLOOR: No comments. 6. CONSENT CALENDAR: Moved by Brown; seconded by Miller to approve. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 6.A Minutes of the City Council September 4, 2024 regular and special meetings. 4

Motion to waive the reading of and approval to receive and file the City Council's minutes from the September 4, 2024 regular and special meetings. 240904.cc.min.draft.pdf 240904.cc.spec.min.draft.pdf 6.B Vendor and payroll warrants. Motion to receive and file 8-29-24.pdf 8-30-24.pdf 9-05-24.pdf 9-06-24.pdf 6.C Utility Accounts Receivable Write-Offs Motion to approve to write-off accounts receivable and send $1,292.59 to collections. COLLECTIONS LIST OVER $1000.00.xlsx 7. PUBLIC HEARINGS: 7.A Consider Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services, Previously Resolution No. 19-5634 Mayor Schuster opened the public hearing at 5:18pm. Chandra Jabbs, Finance Director, provided an explanation of the item and requested council approval of Resolution No. 24-6362. Mayor Schuster closed the public hearing at 5:23pm. 24-6362.pdf Rates and Fees Worksheet - Exhibit A.pdf Motion to approve Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services Previously Resolution No. 19-5634 Moved by Miller; seconded by Brown to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comments. 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code Heidi Whitlock, City Clerk, provided an explanation of the item and requested council approval of Resolution No. 24-6358. 24-6358.pdf 2024 Exhibit A Proposed Conflict of Interest Code.pdf 22-6056.pdf Motion to approve Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code 5

Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.B Consider Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget, as necessary. Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of Resolution No. 24-6359. 24-6359.pdf TIMP Memo.doc Motion to approve Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget, as necessary. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.C Consider Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Rd in front of 601 Richmond Road from 8:00 am to4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. Director Godman provided an explanation of the item and requested council approval of Resolution No. 24-6360. 24-6360.pdf Rails to Trails 2024_City of Susanville request.pdf Motion to approve Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Road in front of 601 Richmond Road from 8:00 am to 4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. Moved by Brown; seconded by Miller to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.D Consider Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. Director Godman provided an explanation of the item and requested council approval of Resolution No. 24-6361. 24-6361.pdf Gas Purchase Policy Staff Report 2024 09 18.docx 6

Motion to approve Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.E Discussion regarding proposed permanent Christmas tree stand in front of Elks Lodge. Director Godman provided an explanation of the item and requested council direction. David Teeter, Chamber of Commerce, stated his appreciation for the project and that it is a nice sign of how the City and Chamber are working together. Direction provided to staff to move forward with the project. 2024-07-12_Christmas Tree Stand.pdf 9.F Consider Resolution No. 24-6364, approving second amendment to City Manager's contract. Mr. Whitlock presented the item for council consideration and requested approval of Resolution No. 24-6364. 24-6364.pdf 240918 Newton 2nd Amend Agreement.pdf 2024 Newton.1st.Amend.Agreement.pdf Newton - CA.original.Agreement.pdf Motion to approved Resolution No. 24-6364, approving second amendment to City Manager's contract Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.G Consider Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. Ms. Whitlock provided an explanation of the item and requested council approval of Resolution No. 24-6363. 24-6363.pdf Susanville, CA downgrade NextRequest.pdf Motion to approve Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.H Consider funding allocation for Golf Course 7

Mr. Newton provided an explanation of the item and requested council discussion and possible direction. Mr. Newton stated that a scope of work will be created for the updates needed at the old clubhouse and will be brought back at a future meeting for approval. 9. Discussion regarding the dissolving of the Planning Commission. Mr. Newton provided an explanation of the item, including a few of the areas that would need to be determined prior to dissolving the commission, and requested council discussion and possible direction. He also added that the Susanville Municipal Airport Commission would also be a commission to consider dissolving. Council Member Miller asked if it would make the process go more quickly thus being more efficient, to which Mr. Newton responded that it would; however, staff would have to be supported in their decisions. Council Member Parrish inquired as to how much longer the meetings would be to which Kelly Mumper, City Planner, responded that it depends on what comes forward. He added that direction could possibly be to have staff bring back a picture of what dissolving the commission would look like. Jim McCarthy, public, stated his approval for dissolving the commission. Direction provided to staff to move forward with looking into the process of dissolving the commission and what it would look like. Mayor Schuster requested a recess at 6:11pm. Council reconvened in open session at 6:17pm. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Discussion regarding the Barry Reservoir property Mr. Newton provided an explanation of the item and requested council discussion and possible direction. A representative of Duck's Unlimited provided the history of the project and stated that their project would be in line with the city's original intention of increasing water storage. He added that the project is limited to the boundaries of the reservoir itself and not the southern portion of the property. He stated that the average depth of the reservoir would be four feet with the exception of small islands for habitats. Mayor Schuster stated that she is okay with it being a part of the strategic plan. She stated that she would like to see the following on the property: outdoor activities year round such as fall colors along the road, a walking trail, a place to teach kids how to ride bikes, skate, or ski, bring fish to the pond for fishing, a safe place for children to go sledding in the winter, learn to ice skate on the 8

pond, field of poppies, and potentially an area for more sports fields in the future if Susanville grows. Mayor pro tem Brown stated an archery course or a place to shoot bows would be good as well as picnic tables. Council Member Parrish voiced his concerns with trails and more foot traffic effecting those who currently live in the area. He inquired as to how those homes and their privacy will be protected. Mr. Newton stated that the land was purchased for water storage and if the city were going to change it into a recreational project, it would have to go through a public process that would take some time but would allow for public engagement and comment. The Trussell family also provided information regarding the property and how the water flows, the wildlife and the Native American artifacts that are there that have previously been destroyed. Mr. Newton stated that, should another project ever be presented, an assessment would be required to avoid disrupting any Native American artifacts, etc. Barry Reservoir Property Map.pdf 12.B Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project Mr. Newton stated that most of the information has already been discussed in the previous item; however, he provided more information on the item and requested council approval of Resolution No. 24-6357. 24-6357 Barry Reservoir.pdf SSA - NAWCA - Final.pdf Motion to approve Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.C Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code. Ms. Whitlock provided an explanation of the item and requested council approval of Ordinance No. 24-1043. 24-1043.pdf Motion to waive second reading and adopt Ordinance No 24-1043, Amending Section 2.04.010 "Councilmembers' salaries and compensation" of the Susanville Municipal Code. Moved by Brown; seconded by Miller to approve. Motion Carried: 4- 0 9

Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.D Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Kelly Mumper, City Planner, provided an explanation of the item and requested council approval of Ordinance No. 24-1044. 24-1044.pdf PC Recommendation to CC Resolution No. 24-1175.pdf Public Hearing Notice ADU-OD-RO Ord. .docx Administrative Report and CEQA Determination.docx Motion to waive the second reading and adopt Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add section which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.E City Project Priorities Mr. Newton provided an explanation of the item including how the previous council established the city's four priorities and four secondary priorities. He continued by providing updates on what projects or goals have already been completed and requested council discussion and direction as other items have been brought forward tonight including the Wingfield Road clubhouse project, Master Plan for the Barry Reservoir area and the dissolution of the Planning and Airport Commission. It was the consensus of the council to leave the Barry Reservoir as it is already on the list and moving forward. The Planning Commission item was mentioned and the amount of time it would take. Mr. Newton stated that an assessment could be completed and a report to include true staffing hours and could be brought back at the October 16 th meeting. It was the consensus of the council to place it between the blue and red line as there is already a Planning Commission that currently takes care of those tasks. Mr. Newton agreed as the items related to ARPA funding are already required to be completed by a certain date. Council Member Miller inquired as to whether or not the ARPA discussion would be opened back up since the Elks Lodge would no longer be accepting the ARPA funding and would like to consider using those funds for the golf course project. 10

After reviewing the resolution, Mr. Newton confirmed that the item can be brought back and discussed at an upcoming meeting. Mayor Schuster mentioned the need to have the current council meet to determine the new council’s priorities. Mr. Newton stated that he agreed and envisioned that it would take place during the strategic planning process. 20240918 Work Priority List.pdf 13. CITY MANAGER'S REPORTS: 13.A Department Reports Department Heads in attendance, the City Planner and the Assistant to the City Manager provided an update on the happenings within their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items Possible direction to staff. Council Member Miller requested the ARPA funding item to be brought back due to the Elks Lodge dropping out. 240918.items from the podium.pdf 15. ADJOURNMENT: Motion by Brown; seconded by Parrish to adjourn at 7:45pm. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle ________________________________ _______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor Approved on: 11

AGENDA ITEM NO. 9.A Action Item Submitted By: Marci Rojas, Public Works Action Date: October 2, 2024 SUBJECT: Consider approving Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. PRESENTED BY: Bob Godman, Public Works Director SUMMARY: On June 20, 2017, the city approved a year to year ground lease agreement with Terry Poulson for Lot 5A at the Susanville Municipal Airport. Mr. Poulson has reached out to city staff and requested to modify the land lease agreement by adding an additional lessee Jay Lian. City staff is requesting the City Council approve the modification of the agreement to include Jay Lian as an additional lessee to the ground lease agreement for lot 5A. FISCAL IMPACT: None ACTION REQUESTED: Motion to approve Resolution No. 24-6365, amending airport Lot 5A Ground Lease Agreement with Terry Poulsen and adding Jay Lian as an additional lessee. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 24-6365.pdf 5A Terry Poulsen _ Jay Liam Amend Lease Agreement.docx 12

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 24-6365 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AMENDING AIRPORT GROUND LEASE AGREEMENT FOR LOT 5A WITH TERRY POULSEN AND ADDING JAY LIAN AS AN ADDITIONAL LESSEE TO THE LOT 5A GROUND LEASE AGREEMENT WHEREAS, the City of Susanville entered into a Ground Lease Agreement with Terry Poulsen on July 5, 2017, for Lot 5A at the Susanville Municipal Airport; and WHEREAS, Terry Poulsen has requested to add Jay Liam as an additional lessee under the existing Ground Lease Agreement for Lot 5A; and WHEREAS, the City of Susanville finds no conflict in the additional lessee. NOW THERFORE, BE IT RESOLVED, that the City Council of the City of Susanville hereby approves the amendment of the Ground Lease Agreement with Terry Poulsen to include Jay Lian as an additional lessee, under the following terms: 1. Addition of Lessee: Jay Lian is hereby added as a co-lessee to the existing lease agreement dated July 5, 2017; and 2. Modification of Terms: All other terms and conditions of the original lease agreement shall remain in full force and effect, except as specifically amended herein. APPROVED: ________________________ Mendy Schuster, Mayor ATTEST: ________________________ Heidi Whitlock, City Clerk The forgoing Resolution was adopted at a regular meeting to the City Council of the City of Susanville, held on the 2nd day of October 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Heidi Whitlock, City Clerk APPROVED AS TO FORM: ____________________________ Margaret Long, City Attorney 13

AGREEMENT AMENDING AIRPORT HANGAR L