Regular School Board Meeting - 10 a.m.

2 Tuesday, September 22, 2020 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. School Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Bob Scott, Peace Memorial Presbyterian Church, 110 S. Fort Harrison, Clearwater, FL 33756 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - National Hispanic Heritage Month Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Northeast High School Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation Observing Disability History and Awareness Weeks During the First Two Weeks in October 2020 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Approve the proclamation observing Disability History and Awareness Weeks during the first two weeks in October 2020. BACKGROUND : Section 1003.4205, Florida Statutes, entitled Disability History and Awareness Instruction, was signed into law in 2008. It requires school districts to designate the first two weeks of October as Disability History and Awareness Weeks and also promotes providing instruction for students in all public schools to expand student knowledge, understanding and awareness of individuals with disabilities, disability history, and the disability rights movement. Throughout these two weeks, schools should support activities that: Promote positive attitudes toward the successful inclusion of students with disabilities; Increase respect and acceptance of individual differences; Increase understanding of disabilities and related social issues; and Facilitate the development of literacy and language arts skills through activities about disability awareness. Disability History and Awareness Weeks are an opportunity to celebrate and focus on the abilities and positive contributions of students and adults with disabilities. It is also a time to thank individuals for the positive difference they make in the Pinellas school district and in the local community. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Proclamation Disability History and Awareness Weeks.pdf (169 KB) 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Designating October 2020 as Dyslexia Awareness Month Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Approve the proclamation designating October 2020 as Dyslexia Awareness Month. BACKGROUND : Pinellas County Schools recognizes the importance of addressing the unique educational needs of children with specific learning disabilities resulting from dyslexia. According to the International Dyslexia Association, dyslexia is the most common learning disability and affects 80 to 90 percent of all individuals with a learning disability. Early diagnosis of dyslexia is critical for ensuring that individuals with dyslexia receive focused, evidence-based intervention that leads to the promotion of self-awareness and self-empowerment and the provision of necessary accommodations to ensure school and life success. In accordance with the U.S. Department of Education and U.S. Senate, the Exceptional Student Education (ESE) department recognizes Dyslexia Awareness Month during the month of October in our schools. The district has assembled a team of general and special education leaders, along with Student Services team members to address dyslexia needs. The team trains staff, researches and strengthens curricula and strategies provided to students in order to meet the needs of students with dyslexia across the district. This school year, the district celebrates the successful first year of the Center for Literacy Innovation at Elisa Nelson Elementary. This 1st-5th grade program provides a systematic, multi-sensory, structured approach to literacy instruction for students with dyslexia and other reading difficulties. Recent state legislation has brought a greater focus to dyslexia and provided additional resources to support students with dyslexia. The ESE department, as well as our general education colleagues, are proud to support our students in overcoming dyslexia. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Proclamation Dyslexia Awareness Month.pdf (117 KB) 4. Special Order Agenda Subject 4.3 Presentation of the Proclamation Designating October 2020 as National Physical Therapy Appreciation Month Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Approve the proclamation designating October 2020 as National Physical Therapy Appreciation Month. BACKGROUND : October is National Physical Therapy Month, sponsored by the American Physical Therapy Association (APTA). Physical therapists in public school systems assess and treat students between the ages of three and twenty-two who have conditions that limit their abilities to move and perform functional activities throughout their school day. Physical therapists develop a plan for each student using treatment techniques to promote the ability to move and/or restore function. Pinellas County Schools currently employs 22 physical therapists and physical therapist assistants to serve 575 students in all grade levels at 92 schools. The district recognizes the important role physical therapists and physical therapist assistants play in the success of students accessing the curriculum, learning daily and promoting success in transition programs. National Physical Therapy Month affords the district an opportunity to acknowledge a sincere appreciation and thanks for the efforts and work of each physical therapist and physical therapist assistant within Pinellas County Schools. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Proclamation National Physical Therapy Month.pdf (114 KB) 4. Special Order Agenda Subject 4.4 Presentation of the Proclamation Designating October 2020 as National Principals Month Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Approve the proclamation designating the month of October 2020 as National Principals Month. BACKGROUND : The Florida Association of School Administrators, the National Association of Secondary School Principals and the National Association for Elementary School Principals have declared the month of October as "National Principals Month." Pinellas County recognizes the importance of our principals in leading our schools toward 100% student success. Visionaries, instructional leaders, school culture and community builders and operational leaders are just a few of the attributes that describe our school principals. They are situational leaders who are called upon to serve in a variety of functions and do so ably and successfully. In designating October 2020 as National Principals Month, we also celebrate the importance of principals who ensure every child has access to a high-quality education. SUBMITTED BY : Robert Poth, Area Superintendent, Area 3 File Attachments Proclamation National Principals Month.pdf (115 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the Regular School Board Meeting of September 8, 2020 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular School Board Meeting of September 8, 2020. File Attachments Draft Minutes - Regular School Board Meeting 09.08.2020.pdf (70 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the Second Public Hearing on the Budget, September 8, 2020 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Second Public Hearing on the Budget, September 8, 2020. File Attachments Draft Minutes - Public Hearing on Budget 09.08.2020.pdf (39 KB) 7. Consent Subject 7.4 Request Approval of the Personnel Recommendations – Administrative Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, September 22, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of administrative personnel actions reflects recommendations in various areas including Change in Contract Status, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the administrative personnel actions is requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments Sept. 22 2020 FINAL Administrative.pdf (424 KB) 7. Consent Subject 7.5 Request Approval of the Personnel Recommendations – Instructional Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional, September 22, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of instructional personnel actions reflects recommendations in various areas, including Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes, and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes). RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments Sept. 22 2020 FINAL Instructional Set A.pdf (1,090 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Supporting Services Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of these personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Supporting Services, September 22, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of supporting services personnel actions reflects recommendations in various areas including Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce . Approval of the supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contain in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments Sept. 22 2020 FINAL Support Set B.pdf (687 KB) 7. Consent Subject 7.7 Request Approval of the Renewal Educational Affiliation Agreement with Johns Hopkins All Children's Hospital, Inc., f/k/a All Children's Hospital, Inc. Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the renewal Educational Affiliation Agreement with Johns Hopkins All Children's Hospital, Inc., f/k/a All Children's Hospital, Inc. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Johns Hopkins All Children's Hospital, Inc. has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with Johns Hopkins All Children's Hospital, Inc. will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Johns Hopkins All Children's Hospital, Inc. and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Johns Hopkins All Children's Hospital.pdf (2,418 KB) 7. Consent Subject 7.8 Request Approval of the Health Science Education Clinical Agreement with Seasons of Largo & Belleair Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Health Science Education Clinical Agreement with Seasons of Largo & Belleair. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Seasons of Largo & Belleair has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with Seasons of Largo & Belleair will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Seasons of Largo & Belleair and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Seasons of Largo & Belleair.pdf (1,453 KB) 7. Consent Subject 7.9 Request Approval of the School Affiliation Agreement with Largo Medical Center, Inc. d/b/a Largo Medical Center Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the School Affiliation Agreement with Largo Medical Center, Inc. d/b/a Largo Medical Center. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Largo Medical Center has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with Largo Medical Center will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Largo Medical Center and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Largo Medical Center Affiliation Agreement 2020.pdf (5,079 KB) 7. Consent Subject 7.10 Request Approval to Accept Donation of Vehicle Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve to accept the donation of vehicle. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Board Policy 7230 requires that any gift to the district conveying title shall be submitted to the board for individual acceptance. This request is to approve and accept the donation of vehicle on the attached list to be used as instructional tools at the school(s) indicated. RATIONALE : The purpose of work in the school shop is to reinforce theory and lessons presented in the classroom and to provide students realistic practice in order to master sophisticated technical skills. Donated vehicles provide teachers the ability to simulate live work in a controlled environment where time, the type of repairs being completed and the assurance of safe and quality repairs can be managed by the teacher and maximize instruction. DATA SOURCES : William Mark Hunt, Executive Director, Career Technical and Adult Education SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Consent Vehicle Donation PPHS 9-22-20.pdf (52 KB) 7. Consent Subject 7.11 Request Approval of Purchasing Items in Accordance with Bid Policies and Statutes Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets, Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide a high-quality education for all students in an efficient and effective manner. DATA SOURCES : Linda M. Balcombe, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 092220agenda.pdf (2,472 KB) 7. Consent Subject 7.12 Request Approval of Substantial Completion for the Chiller Plants Located in Buildings 8 and 13 as of August 18, 2020, at East Lake High School, Project No. 9339 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the chiller plants located in Buildings 8 and 13 as of August 18, 2020, at East Lake High School, Project No. 9339. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : The project architect has certified this project is substantially complete as of August 18, 2020. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Douglas Schoel, Mechanical Engineer George S. Stefanovici, PE, Engineer of Record, Carastro & Associates, Inc. Keith Bentzel, Project Manager, Bentzel Mechanical, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-09-22 #9339 Substantial Completion.pdf (1,020 KB) 7. Consent Subject 7.13 Request Approval of Substantial Completion for the Gutter Replacement as of August 17, 2020, at Ozona Elementary School, Project No. 9326 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the gutter replacement as of August 17, 2020, at Ozona Elementary School, Project No. 9326. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : The project architect has certified this project is substantially complete as of August 17, 2020. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Craig V. Williams, RRC, Intertek-PSI Kevin Ryman, President, Ryman Construction of FL SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-09-22 #9326 Substantial Completion.pdf (985 KB) 7. Consent Subject 7.14 Request Approval of a Vehicle Use Agreement to a Non-Profit Organization for a Period of One Year Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Vehicle Use Agreement to a non-profit organization for a period of one year. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The City of Safety Harbor, Florida has requested a vehicle use agreement. A copy of the agreement is attached. Under Florida Statute 1006.261, a school district may provide to any non-profit organization the option to contract for the use of school buses to transport school-age children if they can provide liability protection for the district. Risk Management has set the minimum amounts of liability protection at $1,000,000 per person/$2,000,000 per occurrence as allowed by School Board policy. It requires the organization to hold the district harmless from liability in exchange for services provided at cost. These agreements also stipulate that the use of buses by these groups will not conflict with regular school board transportation schedules. RATIONALE : The district will continue providing this type of transportation service to non-profit organizations but shall not subject itself to additional liability exposures. DATA SOURCES : David Koperski, School Board Attorney T. Mark Hagewood, Director, Transportation Joseph Maceda, Financial Reporting Analyst, Facilities and Operations SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments City of Safety Harbor VUA.pdf (370 KB) 8. Nonconsent Subject 8.1 Request Approval of Substantial Completions for Building 17 as of July 30, 2020, and Building 26 as of February 12, 2020, Which are Portions of the Project at Northeast High School, Project No. 4520 Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completions for Building 17 as of July 30, 2020, and Building 26 as of February 12, 2020, at Northeast High School, which are portions of the project at Northeast High School, Project No. 4520. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : The project architect has certified the following portions of the project are substantially complete: Building 17 on July 30, 2020, and Building 26 on August 14, 2020. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for these portions of the work. Warranties for these portions of the work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion forms are attached. RATIONALE : Portions of the work required under the terms of the contract are substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Edward Hoffman, President, Hoffman Architects, P.A. William P. Byrne, President, Ajax Building Company, LLC SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-09-22 #4520 Bldg. 17 Substantial Completion.pdf (643 KB) 2020-09-22 #4520 Bldg. 26 Substantial Completion.pdf (822 KB) 8. Nonconsent Subject 8.2 Request Approval of the Teacher Salary Distribution Plan Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source House Bills 641 and 5001 created and funded a new categorical allocation (Teacher Salary Increase Allocation) within the Florida Education Finance Program (FEFP) focused on increasing compensation for full-time classroom teachers, assisting school districts in their recruitment and retention of classroom teachers and instructional personnel. Recommended Action Approve the Teacher Salary Distribution Plan. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The General Appropriations Act adopted as part of the 2020 Legislative Session provided $500 million to increase teacher compensation. Pinellas County School Board’s proportionate share of this allocation is restricted and must be used to raise the minimum base salary for full-time classroom teachers, as defined in Section 1012.01(2)(a) F.S. plus certified prekindergarten teachers to at least $47,500, or to the maximum amount achievable with any residual amount used to increase the salaries of all instructional personnel as defined in Section 1012.01(2)(a)-(d) F.S. The statute requires that the district submit its school board-approved salary distribution plan to the Florida Department of Education (FDOE) on or before October 1, 2020. RATIONALE : The district’s proportionate share of the amount allocated for the Teacher Salary Increase Allocation equals $17,050,220. After reduction of the amount payable to charter schools, the amount is $15,900,000. HB 5001 and HB 641 prescribe the way this categorical fund must be spent requiring that 80% of the teacher allocation be used to raise the minimum base salary for full-time classroom teachers plus certified prekindergarten teachers as defined by Section 1012.01(2)(a) F.S. to at least $47,500 or to the maximum amount achievable from the allocation. The balance of the 80%, if any, together with the remaining 20% is restricted for salary increases for full-time instructional personnel as defined by Section 1012.01(2)(a)-(d) F.S. The cost of raising the minimum base salary to $47,500 as required for all classroom teachers as defined by Section 1012.01(2)(a) F.S., is $3,192,590. The amount remaining after raising the minimum base salary as stated is $12,706,757. An offer was presented to PCTA on September 14, 2020, to use this amount to raise the salary of all instructional personnel as defined by Section 1012.01(2)(a)-(d) F.S. to $47,500 or an increase of 3.3%, from their 2019-2020 salary, whichever is higher. The offer was taken under advisement by PCTA. The district will continue to negotiate with PCTA on the distribution of this amount for classroom teachers and other instructional personnel. The district's Teacher Salary Distribution Plan to be submitted to the FDOE by October 1, 2020, deadline is attached. DATA SOURCES : Laurie Dart, Staff Attorney Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services Paula Texel, Associate Superintendent, Human Resources Services David Richmond, Managing Officer, Payroll Operations Lisa McCann, Senior Compensation Analyst SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments Salary Distribution Plan - Pinellas.pdf (93 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.5 School Board Meeting Evaluation Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Discussion File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of September 22, 2020. Michael A. Grego, Ed.D., Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Sep 22, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments