Board Meeting 5:00PM

3 Tuesday, August 22, 2023 Board Meeting 5:00PM 5 PM The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Opening Items Subject 1. Pledge of Allegiance Meeting Aug 22, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Procedural DESCRIPTION: Emma Knapp is eight years old and is in the third grade at Oscar J. Pope Elementary. She enjoys painting and drawing. When she grows up she aspires to be a marine biologist. CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Call To Order Meeting Aug 22, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Procedural File Attachments Subject 3. Acceptance of the School Board Agenda Meeting Aug 22, 2023 - Board Meeting 5:00PM Category A. Opening Items Type Action Recommended Action Motion to accept the August 22, 2023, School Board Agenda as presented. File Attachments Motion & Voting Motion to accept the August 22, 2023, School Board Agenda as presented. Motion by Kay Fields, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte B. Special Recognitions Subject 1. Business Partnerships Recognition Meeting Aug 22, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Reba Coil, Community Liaison Director and Julie Sloan, Principal of Southwest Elementary will recognize The Lay Group Foundation for their donation. CONTACT: Reba Coil, Community Liaison reba.coil@polk-fl.net 863.512.2026 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Employee Recognitions Meeting Aug 22, 2023 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Jeanette Crowley, Director of Strategic Planning & Partnerships will recognize the UWCF Champion Award winners for the 2022 district-wide campaign. CONTACT: Jeanette Crowley, Director jeanette.crowley@polk-fl.net 863.457.4708 ext828 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. Public Comments on Agenda Items Subject 1. Public Comments Meeting Aug 22, 2023 - Board Meeting 5:00PM Category C. Public Comments on Agenda Items Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments D. Approval of Minutes Subject 1. Approve Minutes of the July 25, 2023 School Board Meeting Meeting Aug 22, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve minutes of the July 25, 2023 School Board Meeting Minutes View Minutes for Jul 25, 2023 - Board Meeting 5:00PM File Attachments Motion & Voting Motion to approve minutes of the July 25, 2023 School Board Meeting Motion by William Allen, second by Justin Sharpless. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Approve Minutes of the July 25, 2023 Work Session Meeting Meeting Aug 22, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve minutes of the July 25, 2023 Work Session Meeting. Minutes View Minutes for Jul 25, 2023 - Work Session 12:30PM File Attachments Motion & Voting Motion to approve minutes of the July 25, 2023 Work Session Meeting. Motion by Kay Fields, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Approve Minutes of the June 27, 2023 Work Session Meeting Meeting Aug 22, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the Minutes of the June 27, 2023 Work Session Meeting Minutes View Minutes for Jun 27, 2023 - Work Session 9:00AM File Attachments Motion & Voting Motion to approve the Minutes of the June 27, 2023 Work Session Meeting Motion by Lori Cunningham, second by Justin Sharpless. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. Approve Minutes of the June 13, 2023 Work Session Meeting Meeting Aug 22, 2023 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the Minutes of the June 27, 2023 Work Session Meeting Minutes View Minutes for Jun 13, 2023 - Work Session 12:30PM File Attachments Motion & Voting Motion to approve the Minutes of the June 27, 2023 Work Session Meeting Motion by Kay Fields, second by Justin Sharpless. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte E. Approval of Consent Agenda Subject 1. Approval of the August 22, 2023 Consent Agenda Items Meeting Aug 22, 2023 - Board Meeting 5:00PM Category E. Approval of Consent Agenda Type Action (Consent) Recommended Action Motion to approve the August 22, 2023 Consent Agenda Items. File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte F. New Administrators Subject 1. New Administrators Meeting Aug 22, 2023 - Board Meeting 5:00PM Category F. New Administrators Type Action (Consent) Recommended Action New Administrators DESCRIPTION: New Administrators Telay Kendrick, Senior Director, School Improvement, Promoted to Acting Regional Assistant Superintendent, Middle School Region George Millar, Assistant Director, Transportation & Operations, Promoted to Director, Transportation & Operations Janet Aguilar, Assistant Principal II , Citrus Ridge Civics Academy, Promoted to Assistant Principal, Bethune Academy Gretchen Arzillo, Assistant Principal II, Lake Gibson Middle, Promoted to Assistant Principal, Lake Gibson Middle Rhea Cleveland, Assistant Principal II, Bartow Middle School, Promoted to Assistant Principal, Doris Sanders Learning Center Freddie Cole, Behavior Interventionist, Inwood Elementar y, Promoted to Acting Assistant Principal, Padgett Elementary Kyle Guira, Assistant Principal II, Lakeland High School, Promoted to A ssistant Principal, George Jenkins High School Mario Jenkins, Assistant Principal II, Tenoroc High School, Promoted to Assistant Principal, Auburndale High School Damien Jones, Principal , DeSoto County Schools, New hire Appointed to Assistant Principal, Denison Middle School Erica Morse, Assistant Principal II, Auburndale High School , Promoted to Assistant Principal, Auburndale High School Heather Powers, Assistant Principal II, Citrus Ridge Civics Academy , Promoted to Assistant Principal, Citrus Ridge Civics Academy Lisa Provino, Assistant Principal, Auburndale High School, Promoted to Assistant Principal, McLaughlin Academy Marvin Reeves, Assistant Principal II, Winter Haven High School Promoted to Assistant Principal, Winter Haven High School Robert Schodt , Assistant Principal II, Sleepy Hill Middle, Promoted to Assistant Principal, Southwest Middle MaHammad Shweil , Assistant Principal II, Bartow High School , Promoted t o Assistant Principal, Gause Academy Todd Simmers, Assistant Principal II, Bartow High School, Promoted to Assistant Principal, Bartow High School Kimberly Slifer, Assistant Principal II, Mulberry High School, Promoted to Assistant Prin cipal, Davenport High School CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 brian.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bio Todd Simmers.pdf (101 KB) Bio Robert Schodt.pdf (101 KB) Bio Rhea Cleveland.pdf (100 KB) Bio Mario Jenkins.pdf (101 KB) Bio MaHammad Shweill.pdf (100 KB) Bio Lisa Provino.pdf (101 KB) Bio Kyle Guira.pdf (100 KB) Bio Kimberly Slifer.pdf (102 KB) Bio Janet Aguilar.pdf (101 KB) Bio Heather Powers.pdf (101 KB) Bio Freddie Cole.pdf (102 KB) Bio Marvin Reeves.pdf (100 KB) Gretchen Arzillo Bio.pdf (101 KB) Erica Morse Bio.pdf (99 KB) Bio George Millar.pdf (103 KB) Bio Damien Jones.pdf (100 KB) Telay Kendrick Bio.pdf (104 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte G. Consent Agenda - Board Items Subject 1. Board Member Travel - September 2023 - Justin Sharpless Meeting Aug 22, 2023 - Board Meeting 5:00PM Category G. Consent Agenda - Board Items Type Action (Consent) Recommended Action Motion to approve Board Member, Justin Sharpless travel for the FSBA Policy Governance Forum and the Barganing 101 Forum for at total of $757.75 DESCRIPTION: Per Florida Statute 1001.30 (2019) board member travel outside the district where expenses will exceed $500, are formally presented to the board. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Board Member Travel for September 2023 Justin Sharpless.pdf (178 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Board Member Travel - September 2023 - Rick Nolte Meeting Aug 22, 2023 - Board Meeting 5:00PM Category G. Consent Agenda - Board Items Type Action (Consent) Recommended Action Motion to approve Board Member, Rick Nolte's travel for the FSBA Policy Governance Forum and Bargaining Forum 101 for at total of $757.75 DESCRIPTION: Per Florida Statute 1001.30 (2019) board member travel outside the district where expenses will exceed $500, are formally presented to the board. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Board Member Travel - September 2023 Rick Nolte.pdf (177 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte H. Consent Agenda - Business Services Subject 1. Bid Recommendations for August 22, 2023 School Board Meeting Meeting Aug 22, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve Bid Recommendations for the August 22, 2023 School board Meeting DESCRIPTION: Motion to approve Bid recommendations for the August 22, 2023 School board Meeting. CONTACT: Michael A. Kragh 1915 S. Floral Ave. Bartow, FL 33803 michael.kragh@polk-fl.net 863-534-0576 ext. 692 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bid Recs 8.22.2023.pdf (108 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Articulation Agreement between Polk State College and School board of Polk County, No Cost Meeting Aug 22, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve Articulation Agreement between Polk State College and School board of Polk County, No Cost DESCRIPTION: This articulation agreement between Polk State College and School Board of Polk County (Traviss Technical College) has been updated by Polk State to meet the colleges accreditation requirements. It specifically ensures that a pathway for students is created for the articulation of college credit upon completion of the career certificate program of Surgical Technology at Traviss Technical to a A.S. Degree at Polk State College. CONTACT: Steven Cochran 863-519-8438 Sr, Director, Workforce Education David Wiggs 863-499-2700 Director, Traviss Technical College WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Finance - CONTRACTS - Polk State Articulation agreement.pdf (528 KB) Surgical Tech Articulation Agreement_7.2023v2.pdf (164 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Fiscal Year 2021/2022 Annual Comprehensive Financial Report and Audit Meeting Aug 22, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the Fiscal Year 2021/2022 Annual Comprehensive Financial Report and Audit. DESCRIPTION: The Annual Comprehensive Financial Report (ACFR) is prepared annually following year-end closeout. This is the financial document that is audited by the Florida Auditor General every third year and by an independent auditor the other two offsetting years. The FY 2021/2022 ACFR was audited by the CliftonLarsonAllen LLP. Following the completion of the audit, the final ACFR including the audit report, are presented to the School Board during a Board Work Session. CONTACT: Heather Jenkins, Associate Superintendent, CFO, heather.jenkins@polk-fl.net Alain Nunez, Senior Director of Accounting, alain.nunez@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments School Board of Polk County FL_FY2021-2022_Final ACFR - Secured.pdf (3,973 KB) School Board of Polk County FL_FY2021-2022_Audit Governance Communication Letter.pdf (535 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. Update SunTrust/Truist Commercial Card Meeting Aug 22, 2023 - Board Meeting 5:00PM Category H. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the Update Suntrust/Truist Commerical Card DESCRIPTION: The SunTrust/Truist Commercial Card agreement needs to be updated. Termed associates listed as administrators have been removed and new names added. CONTACT: Michael A. Kragh, SR Director, Purchasing & Printing, 863-534-0576 x692 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $0 - No financial impact Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SunTrust_Truist Commercial Card Agreement.pdf (153 KB) Commercial Card Short Form.pdf (63 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte I. Consent Agenda - Deputy Superintendent J. Consent Agenda - Facilities Subject 1. Extension of Management Services Agreement between Aramark and The School Board of Polk County, Florida Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the extension of management services agreement between Aramark and The School Board of Polk County, Florida DESCRIPTION: On April 26, 2013 The School Board and Aramark entered into an amended agreement in which Aramark provided custodial and grounds management services. Approval of this item would extend the term of the agreement, currently scheduled to expire on June 30, 2023, by two (2) years to June 30, 2025. The agreement would also increase the current annual base contract fee of $2,664,716.64 to $2,726,843.04. CONTACT: Harry Fix, AICP Assistant Superintendent Facilities and Operations (863) 534-0620 x484 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: Amount:$2,726,843.04 Funds Reservation Number or Requisition Number: 3200013036 Cost Center:9608000000 Fund:10021500 Functional Area:4310000 GL:4310000 File Attachments LEGAL-#592735-v1-Polk_County_SD-FL-FAC-2023-Amend.DOCX.pdf (505 KB) Budget-Impact-Analysis-2023-24 ARAMARK.pdf (64 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Florida Division Of Emergency Management Mitigation Bureau Shelter Grant DEM-SR00030 Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the Florida Division of Emergency Management Mitigation Bureau Shelter Grant DEM-SR00030 DESCRIPTION: In January 2022, Facilities and Operations staff contacted the Florida Division of Emergency Management to request the grant agreement be reinstated, extend the time limitations to the agreement and to increase the State funding. The agreement has been amended to expire on August 31, 2025, and the awarded grant amount has increased by $1,466,876,75 for a total grant amount payable under the agreement to $1,596,876.75. The general scope of work for this grant is focused on improving certain aspects of a building's envelope to include doors and windows to withstand higher wind thresholds. The schools that will be impacted are as follows: Frostproof Middle/Senior, Ft. Meade Middle/Senior, Frostproof Ben Hill Griffin Elementary CONTACT: Joshua McLemore Director, Facilities Planning 863-534-0620 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $1,596,876.75 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Amended Grant DEM-SR00030-MOD#1The School Board of Polk County- For Recipient Signature 3-8-2023.pdf (202 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. City of Lakeland Utilities Easements Agreement for Southwest Middle School Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve easement agreement granting the City of Lakeland Utilities easements on Southwest Middle School DESCRIPTION: The City of Lakeland Utilities require two easements on the campus of Southwest Middle School as a result of the modernization project to provide utility services to the school. The granting of the easement is not anticipated to negatively impact the school. CONTACT: Joshua McLemore, Director of Facilities Planning 863-534-0620 Ext 489 joshua.mclemore@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments City of Lakeland Utilities Easements A & B Deed.pdf (60 KB) City of Lakeland Utilities Easements A & B Overview Exhibit.pdf (311 KB) City of Lakeland Utilities Easement A & B Legal Descriptions and Surveys.pdf (708 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. City of Lakeland Utilities an Easement Amendment on Travis Technical College Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve easement amendment agreement granting the City of Lakeland Utilities an easement on Travis Technical College DESCRIPTION: The District has received a request from an adjacent property owner requesting to amend an existing utilities easement that was granted to the City of Lakeland to serve a new residential development. Staff has conferred with the City of Lakeland and they have no objections. The granting of the easement is not anticipated to negatively impact the school. CONTACT: Joshua McLemore, Director of Facilities Planning 863-534-0620 Ext 489 joshua.mclemore@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments City of Lakeland Utilities Easement Amendment on Travis Survey & Legal Descriptio.pdf (654 KB) City of Lakeland Utilities Easement Amendment on Travis Technical College Deed.pdf (121 KB) City of Lakeland Utilities Easement Travis Technical Overview Exhibit.pdf (317 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 5. Temporary Access Easement Between Florida of Department of Transportation Polk County School District Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the temporary access easement for Florida of Department of Transportation on District owned property adjacent to Bryant Stadium DESCRIPTION: The Florida Department of Transportation has requested a temporary access easement to allow for a traffic/pedestrian improvement project to commence on a vacant parcel owned by the District that is adjacent to Bryant Stadium. The subject parcel is located west of North Florida Ave, south of 4th Street, north of 3rd Street West and east of New York Ave. Staff does not foresee any negative impact to School Facilities. CONTACT: Joshua McLemore, Director of Facilities Planning 863-534-0620 Ext 489 joshua.mclemore@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments FL Dept Trans Temp Access Easement Agreement (2).pdf (120 KB) FL Dept Trans Temp Access Survey.pdf (726 KB) FL Dept Trans Temp Access Overview.pdf (245 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 6. Temporary Access Easement Contract between Tohopekaliga Water Authority and The School Board of Polk County, Florida for Bella Citta. Meeting Aug 22, 2023 - Board Meeting 5:00PM Category J. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve temporary access easement contract between Tohopekaliga Water Authority and The School Board of Polk County, Florida for Bella Citta DESCRIPTION: Temporary Access Easement Contract - Temporary access easement contract between Tohopekaliga Water Authority and The School Board of Polk County, Florida for Bella Citta. CONTACT: Peggy Bannier, AIA, LEED AP BD + C22 Direct of Architectural Services & Code Compliance peggy.bannier@polk-fl.net 863-534-0620 x487 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCPS Temporary Access Easement Bella Citta DOCX.pdf (437 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte K. Consent Agenda - Human Resources Subject 1. Instructional & Administrative Personnel Actions Meeting Aug 22, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Instructional & Administrative Personnel Recommendations DESCRIPTION: Instructional & Administrative Personnel Recommendations CONTACT: Brian Warren, Associate Superintendent Human Resource Services (863) 534-0781 Ext 523 brian.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments August 8.22.23 Administrative & Instructional Personnel Recommendations.pdf (413 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Non Instructional Personnel Recommendations Meeting Aug 22, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Non Instructional Personnel DESCRIPTION: Non Instructional Personnel Recommendations CONTACT: Brian Warren, Associate Superintendent Human Resource Services (863) 534-0781 Ext 523 brian.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments August 8.22.23 Non Instructional Recomendations.pdf (272 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. TDA Meeting Aug 22, 2023 - Board Meeting 5:00PM Category K. Consent Agenda - Human Resources Type Action (Consent) Recommended Action TDA - Temporary Duty Assignments DESCRIPTION: TDA - Temporary Duty Assignments CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 brian.warren@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments August 8.22.23 TDA Board Agenda.pdf (153 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte L. Consent Agenda - Information Technology M. Consent Agenda - Learning Support Subject 1. Winter Haven Hospital, Inc. d/b/a Center for Behavioral Health, Behavior $1,200,000.00 Meeting Aug 22, 2023 - Board Meeting 5:00PM Category M. Consent Agenda - Learning Support Type Action (Consent) Recommended Action Motion to approve the contract with Winter Haven Hospital dba Center for Behavioral Health, $1,200,000.00. DESCRIPTION: The contract with Winter Haven Hospital dba Center for Behavioral Health will CBH will provide direct mental health services to Exceptional Student Education (ESE) students as listed on their Individualized Education Plan (IEP) to address social/ emotional domain goals. Winter Haven Hospital will provide 16,000 hours of service at $75 per hour for a total of $1,200,000.00. CONTACT: Tammy Williams, Assistant Superintendent- Learning Support, tammy.williams@polk-fl.net, (863)339-2039 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $1,200,000.00 Funds Reservation Number or Requisition Number: 3200013109 Cost Center:9365000000 Fund:42042724 Functional Area:5200 GL: 4310000 File Attachments Baycare (signed).pdf (913 KB) BIA Baycare 23-24.pdf (156 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Instructional Materials News 2 You, ESE, $436,319.25 Meeting Aug 22, 2023 - Board Meeting 5:00PM Category M. Consent Agenda - Learning Support Type Action (Consent) Recommended Action Motion to approve Instructional Materials News 2 You in the amount of $436,319.25 DESCRIPTION: News2You (N2Y) is to provide supplemental instructional materials specifically designed for instruction of students on ACCESS Points in the amount of $436,319.25. CONTACT: Tammy Williams, Assistant Superintendent-Learning Support, tammy.williams@polk-fl.net, (863) 339-2039 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount:$436,319.25 Cost Center: 9365000000 Fund:44500122 Functional Area: 5200 GL: 4360000 Internal Order: G44500122-60 File Attachments N2Y Req #10855810.pdf (221 KB) n2y Sole Source Letter 23-24.pdf (815 KB) Polk County - 2023 renenwal wPL.pdf (71 KB) Public Records Addendum N2Y 23-24.pdf (1,667 KB) Budget-Impact-Analysis N2Y -2023-24.pdf (26 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Amendment, INVO Healthcare Associates, Behavior Support, IMPACT Elementary $2,024,970.00 Meeting Aug 22, 2023 - Board Meeting 5:00PM Category M. Consent Agenda - Learning Support Type Action (Consent) Recommended Action Motion to approve the Amendment with INVO Healthcare Associates in the amount of $345,450.00 DESCRIPTION: Due to increased student needs, the Amendment will allow the IMPACT team to increase supports for students with severe behavior challenges with the addition of floating classroom teachers. These floating teachers will directly support the Behavior Academic Clusters (BAC). Floating teacher rate is $45.00 per hour for up to five (5) floating teachers. The amendment will increase the contract total in the amount of $345,450.00. The contract total not to exceed $2,024,970.00 for the 23-24 school year. CONTACT: Tammy Williams, Assistant Superintendent-Learning Support, tammy.williams@polk-fl.net, (863)339-2039 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $2,024,970.00 Funds Reservation Number or Requisition Number: 3200013069 Cost Center: 9367000000 Fund:10021500 Functional Area: 6130 GL: 4310000 File Attachments INVO Elementary Amendment 23-24.pdf (169 KB) Finance - CONTRACTS - INVO HEALTHCARE ASSOCIATES - BEHAVIOR SUPPORT IMPACT ELEMENTARY.pdf (1,062 KB) Budget Impact Analysis, Amendment INVO IMPACT Elementary 23-24.pdf (27 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte N. Consent Agenda - Support Services Subject 1. Adult Meal Price Increase Meeting Aug 22, 2023 - Board Meeting 5:00PM Category N. Consent Agenda - Support Services Type Action (Consent) Recommended Action Approval to increase the adult meal price to $4.75 for the 2023-2024 school year. DESCRIPTION: FNS-GD-1988-0012 states that for a non-pricing district, such as Polk County Public Schools, the adult meal price should be calculated as no less than the USDA Reimbursement Rate for a Free Student Meal ($4.43) + the value of USDA donated foods ($.30). For the current school year, this would equate to a minimum allowable charge of $4.73. It is our request that the Board approve a new adult meal price of $4.75 to ensure the program remain in compliance while also providing for easier transactions at an even cost. CONTACT: Katie Taylor, Director, School Nutrition (863) 647-4804 katie.taylor@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The additional funds from this increase will go towards the increase in cost to prepare said meals. Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Board Docs_Adult Lunch Meal Price 8.8.23.pdf (261 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte O. Consent Agenda - Teaching and Learning Subject 1. BridgePrep Academy Charter Contract Modification Meeting Aug 22, 2023 - Board Meeting 5:00PM Category O. Consent Agenda - Teaching and Learning Type Action (Consent) Recommended Action Motion to approve the BridgePrep Academy contract modification DESCRIPTION: On April 25, 2023, the governing board voted to merge BridgePrep Academy of Tampa, Inc. into the surviving entity of BridgePrep Academy, Inc. This merger has an effective date of July 1, 2023. Pursuant to the charter contracts, BridgePrep is formally requesting an amendment to the charter contract to assign the charter contract to the surviving entity of BridgePrep Academy, Inc. as the charter holder. Please note this will not affect or require any other amendment to curriculum or other material provisions in the Charter Contract. Please note that all required documents will be filed with the secretary of state and provided to the Sponsor upon request, the non-profit status will not be affected, and there will be no change or disruption to the day-to-day operations of the schools for which BridgePrep Academy Inc., will be the new charter holder. The contract modification will be brought forward a the August 22, 2023, board meeting. All other provisions of the charter contract will remain the same. CONTACT: Candy Amato Senior Director, Office of Charter Schools 863-534-0625 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The per student allocation is based on FTE and categorical funds as calculated by charter school funding set out by state law and contract. File Attachments BridgePrep Board Composition and Assignment Notification - Polk County(2660064.1).pdf (152 KB) BridgePrep Charter Contract Amendment - Polk(2664695.1)(2671724.1).pdf (150 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. School Name Changes due to Implementation of 2022 Magnet Schools Assistance Program (MSAP) Meeting Aug 22, 2023 - Board Meeting 5:00PM Category O. Consent Agenda - Teaching and Learning Type Action (Consent) Recommended Action Motion to approve name changes for the following new magnet schools included in the MSAP grant: *Fred G. Garner Elementary School changes to Fred G. Garner Academy and James E. Stephens Elementary School changes to James E. Stephens Academy DESCRIPTION: The office of Acceleration & Innovation was awarded the 2022 Magnet Schools Assistance Program Grant (MSAP) in the amount of $14,499,698.00 over five years. The MSAP grant was reviewed and approved by the Polk County School Board on the dates listed below. March 8, 2022, Work Session March 8, 2022, Board Meeting October 25, 2022, Work Session October 25, 2022, Board Meeting As described in the approval grant proposal, the following new magnet schools included in the MSAP grant will change the name of the school. Fred G. Garner Elementary School will become Fred G. Garner Academy James E. Stephens Elementary School will become James E. Stephens Academy CONTACT: Ann Everett Sr. Director, Office of Acceleration & Innovation ann.everett@polk-fl.net 863-534-0631 x789 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: There is no financial impact. The Magnet Schools Assistance Program is authorized under Title 4, Part C of the Elementary and Secondary Act of 1965, as amended by the Every Student Succeeds Act (ESSA). Amount: N/A Funds Reservation Number or Requisition Number: N/A Cost Center: N/A Fund: N/A Functional Area: N/A GL: N/A File Attachments 2022 Magnet Schools Assistant Program Grant PP (1).pdf (143 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Power School - $18,855.69 Meeting Aug 22, 2023 - Board Meeting 5:00PM Category O. Consent Agenda - Teaching and Learning Type Action (Consent) Recommended Action Motion to approve PowerSchool $18,855.69 Grant Funded DESCRIPTION: PowerSchool is the parent company of Schoology. Schoology is our Learning Management System (LMS) where teacher receive their curriculum and student access their online assignments. The $18,855.69 cost amends the previous contact ($998,934.08 approved on the July 25th, 2023 Board Meeting) by adding 4,949 licenses to meet the growth in our district. CONTACT: Joseph McNaughton III, Associate Superintendent, Chief Academic Officer, (863) 534-0018 joseph.mcnaughton@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $18,855.69 Funds Reservation Number or Requisition Number: ESSR - 3200013071 Cost Center: 9801000000 Fund: 44500022 Functional Area: 5100 GL: 4369000 Funded Program: G44500022-89 File Attachments 8.2.23 Polk Amdendment Schoology Increase Enrollment Q-814981-20230802-1507.pdf (26 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. University of South Florida Dual Enrollment Articulation Agreement 2023-24SY Meeting Aug 22, 2023 - Board Meeting 5:00PM Category O. Consent Agenda - Teaching and Learning Type Action (Consent) Recommended Action Motion to acquire the necessary signatures and approval for South Florida Dual Enrollment Articulation Agreement for 2023-2024. DESCRIPTION: Annual Dual Enrollment Articulation Agreement with Post-secondary partner No major changes from 2022-23 SY Additional language regarding protecting student personally identifiable information inserted under Section X, subsection S. CONTACT: John C. Miller III Curriculum Specialist, Accelerated Programs 863-534-0631 john.milleriii@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Funding is provided by the state as additional FTE based on Dual Enrollment earned in previous school year Amount: Funds Reservation Number or Requisition Number: Cost Center: 9000000000 Fund: 10028000 (tuition), 10014400 (instructional materials) Functional Area: GL: File Attachments USF - Dual Enrollment Articulation Agreement_The_School_Board_of_Polk_County,_Florida_2324.pdf (380 KB) USF - Early Admission Articulation Agreement_The_School_Board_of_Polk_County,_Florida_2324.pdf (468 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the August 22, 2023 Consent Agenda Items. Motion by Lori Cunningham, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte P. Action-Agenda Subject 1. Lake Region High School - Naming of Football Field In Honor of Stephen White Meeting Aug 22, 2023 - Board Meeting 5:00PM Category P. Action-Agenda Type Action Recommended Action Motion to approve Lake Region High School naming of the Football Field in honor of Stephen White to be named Stephen White Stadium. DESCRIPTION: Community recommendation to name specific athletic buildings at Lake Region High School. The football field- Stephen White Stadium. CONTACT: Amy Hardee, Principal 863 877 3020 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments LRHS Principal Letter Request Naming of School Facilities.pdf (134 KB) LRHS SAC Meeting Minutes 2023.03.29.pdf (123 KB) Renaming Letter LRHS J. Sharpless.pdf (48 KB) Naming Request LRHS.pdf (108 KB) Re_ Naming Opportunity - your permission needed - Stephen White.pdf (290 KB) Re_ Naming Opportunity Randy Howze.pdf (278 KB) Re_ Naming Opportunity - permission needed - John Bridges.pdf (233 KB) Motion & Voting Motion to approve Lake Region High School naming of the Football Field in honor of Stephen White to be named Stephen White Stadium. Motion by Justin Sharpless, second by Lori Cunningham. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 2. Lake Region High School - Naming of the Weight Room In Honor Of Randy Howze Meeting Aug 22, 2023 - Board Meeting 5:00PM Category P. Action-Agenda Type Action Recommended Action Motion to approve Lake Region High School naming of the Weight Room in honor of Randy Howze to be named Randy Howze of Pain. DESCRIPTION: Community recommendation to name specific athletic buildings at Lake Region High School. The Weight room - Randy Howze of Pain. CONTACT: Amy Hardee, Principal 863 877 3020 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments LRHS Principal Letter Request Naming of School Facilities.pdf (134 KB) LRHS SAC Meeting Minutes 2023.03.29.pdf (123 KB) Renaming Letter LRHS J. Sharpless.pdf (48 KB) Naming Request LRHS.pdf (108 KB) Re_ Naming Opportunity - your permission needed - Stephen White.pdf (290 KB) Re_ Naming Opportunity Randy Howze.pdf (278 KB) Re_ Naming Opportunity - permission needed - John Bridges.pdf (233 KB) Motion & Voting Motion to approve Lake Region High School naming of the Weight Room in honor of Randy Howze to be named Randy Howze of Pain. Motion by Justin Sharpless, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 3. Lake Region High School - Naming of Softball Field In Honor of John Bridges Meeting Aug 22, 2023 - Board Meeting 5:00PM Category P. Action-Agenda Type Action Recommended Action Motion to approve Lake Region High School naming of the Softball Field in honor of John Bridges to be named John Bridges Softball Complex. DESCRIPTION: Community recommendation to name specific athletic buildings at Lake Region High School. The Softball field - John Bridges Softball Complex. CONTACT: Amy Hardee, Principal 863 877 3020 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments LRHS Principal Letter Request Naming of School Facilities.pdf (134 KB) LRHS SAC Meeting Minutes 2023.03.29.pdf (123 KB) Renaming Letter LRHS J. Sharpless.pdf (48 KB) Naming Request LRHS.pdf (108 KB) Re_ Naming Opportunity - your permission needed - Stephen White.pdf (290 KB) Re_ Naming Opportunity Randy Howze.pdf (278 KB) Re_ Naming Opportunity - permission needed - John Bridges.pdf (233 KB) Motion & Voting Motion to approve Lake Region High School naming of the Softball Field in honor of John Bridges to be named John Bridges Softball Complex. Motion by Justin Sharpless, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 4. Rochelle School Of The Arts - Naming Lab In Honor Of Mr. Herman Jenkins Meeting Aug 22, 2023 - Board Meeting 5:00PM Category P. Action-Agenda Type Action Recommended Action Motion to approve the Rochelle School of the Arts naming of the Fabrication Lab in Honor of, World War II, Army Veteran, Mr. Herman Jenkins. DESCRIPTION: Request to name the Rochelle School of the Arts Fabrication Lab in honor of World War II, Army Veteran, Mr. Herman Jenkins. The Herman Jenkins Fab Lab. CONTACT: Carol Griffin, Principal, Rochelle School of the Arts, 863.499.2810 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Rochelle SOA Fabrication Lab Naming Letter KF.pdf (200 KB) Motion & Voting Motion to approve the Rochelle School of the Arts naming of the Fabrication Lab in Honor of, World War II, Army Veteran, Mr. Herman Jenkins. Motion by Kay Fields, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Lori Cunningham, Sara Beth Wyatt, Kay Fields, Lisa Miller, Justin Sharpless, Rick Nolte Subject 5. Discontinuing Proclamations Meeting Aug 22, 2023 - Board Meeting 5:00PM Category P. Action-Agenda Type Action Recommended Action Motion to discontinue the issuance of proclamations DESCRIPTION: Description: Pursuant to School Board Policy 0165.1 Agendas, individual members of the Board may place items for discussion on an agenda by advising the Superintendent of their desire to do so. At the July 25, 2023, Work Session, Board Member Nolte requested that the Board consider discontinuing the practice of issuing proclamations. CONTACT: Sara Beth Wyatt, Board Chair Yvette Vega, Executive Secretary 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservati