Regular Board Meeting

1 Wednesday, July 31, 2024 Regular Board Meeting 1. Table of Contents Subject 1.01 Regular Board Meeting Agenda Summary Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 7-31-24 Summary Agenda.pdf (225 KB) 7-31-24 Final Detailed Agenda.pdf (10,558 KB) 7-31-24 Final Revisions Report.pdf (820 KB) 1. Table of Contents Subject 1.02 Pledge of Allegiance Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.03 Announcement of Action Taken in Closed Session Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.04 Superintendent's Comments - Corrections or Additions to the Agenda Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.05 California School Employees' Association Representative Comments Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.06 Associated Pomona Teachers' Representative Comments Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.07 Pomona Administrators, Confidential/Classified Management Employees Comments Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.08 Audience Comments Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 2. Information Items/Presentations Subject 2.01 Superintendent Oral Communications on Agenda Items Meeting Jul 31, 2024 - Regular Board Meeting Type Information File Attachments 2. Information Items/Presentations Subject 2.02 Approval of Minutes for the Regular Board Meeting of June 12, 2024 Meeting Jul 31, 2024 - Regular Board Meeting Type Action It is recommended that the Board of Education approve the minutes for the Regular Board Meeting of June 12, 2024. File Attachments 6-12-24 Board Meeting Minutes.pdf (234 KB) Motion & Voting The item was moved by Mrs. Tye, seconded by Dr. Nashua, and approved by members present. Motion by Patricia Tye, second by Lisa Nashua. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Consent Calendar Subject 3.01 Oral Communications on Consent Calendar Items Only Meeting Jul 31, 2024 - Regular Board Meeting Type File Attachments 3. Consent Calendar Subject 3.02 Consent Calendar Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) The following items are of a routine nature and may be adopted as a single item (items 3 through 8). The Board may remove items from the Consent Calendar for individual consideration. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.01 Approval of Core Textbooks and Supplemental Reading Lists Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the attached lists of core Pre K-12 textbooks and grades 9-12 supplemental reading books for use in the District's schools for the 2024-25 school year. Rationale : The State Board of Education (SBE) requires districts to adopt standards-based materials approved by the SBE and local Board of Education in order to use state textbook funds. Educational Services develops guidelines, procedures, and criteria to ensure that instructional materials, books, and equipment recommended to the Board for adoption will meet the requirements of the legislature, the SBE, instructional staff, and the instructional needs of students. Site and District personnel, along with grade level curriculum committees, work collaboratively in the selection process to recommend books, instructional materials and library resources for adoption. In a comprehensive process coordinated by the Division of Educational Services, District teachers annually review instructional resources and make recommendations to the District Curriculum Council. The District Curriculum Council, in turn, reviews and forwards the recommendations to the Board for consideration and approval in accordance with Board Policy 6161.1 Procedures and Criteria for Selection and Evaluation . File Attachments 4_01_K-8 Williams Core Textbooks 24-25.pdf (142 KB) 4_01_9-12 Williams Core Textbooks 24-25.pdf (128 KB) 4_01_PUSD Supplemental Reading List 24-25.pdf (108 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.02 Approval of School Plans - (REVISED) School Plan for Student Achievement 2024 Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the revised 2024 School Plan for Student Achievement (SPSA) for the following schools in Pomona Unified School District which were identified for Comprehensive Support and Improvement (CSI): Lincoln Elementary School, Marshall Middle School and Pomona High School. Rationale : Upon receiving notification from the state of any school served by the local educational agency (LEA) that is identified for Comprehensive Support and Improvement (CSI), the LEA shall, for each school identified by the state and in collaboration with educational partners (including principals and other school leaders, teachers, parents, and family members), locally develop and implement a CSI plan for the school to improve student outcomes. Per the California Department of Education (CDE), CSI plans for the 2024-25 school year must be fully developed and approved at the local level and ready to be implemented no later than the first day of the 2024-25 school year. The School Plan for Student Achievement (SPSA) may serve as the school improvement plan required under federal law for schools identified for CSI, as long as the SPSA also meets the federal requirements of such plans. Each site identified for CSI has revised its 2024 SPSA to meet the requirements of a CSI plan and with the review, certification, and advice of applicable educational partners and approval by each school's School Site Council. Each revised SPSA must have Board approval to authorize CSI expenditures proposed in the plans. A copy of each school's SPSA is available for review in the Educational Services Office. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.03 Educator Effectiveness Block Grant Plan Meeting Jul 31, 2024 - Regular Board Meeting Type Information Educator Effectiveness Block Grant Plan Summary for Board Information As a condition of receiving Educator Effectiveness Block Grant funds, our district was required to adopt a plan delineating how the Educator Effectiveness funds would be spent including the professional development of teachers, administrators, paraprofessionals, and classified staff. Pomona Unified School District adopted the Educator Effectiveness Block Grant (EEBG) Plan in December 2021 and updated in July 2023. Since it was last updated, the EEBG Committee, consisting of leadership and staff member representatives from APT, CSEA and Educational Services, met to review the EEBG Plan, assess the current professional development needs of staff, and revise the EEBG Plan’s proposed activities and budgeted expenditures. The updated EEBG Plan reflects the current needs of staff based on feedback from the EEBG Committee and other educational partners. Funds may be expended for the purposes identified in Assembly Bill 130, Chapter 44, Section 22. These expenditures may take place over fiscal years 2021-22, 2022-23, 2023-24, 2024-25, and 2025-26. The updates presented today were a result of collaboration with the bargaining units and other educational partners. Educator Effectiveness Block Grant (EEBG) Plan File Attachments 4. Educational Services Subject 4.04 Certificated Personnel – Special Assignments REVISED Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the special assignments for the following certificated personnel, or appropriately qualified alternates who will serve in the same capacity as listed below. Payment will be made in accordance with Appendix V, and Appendix X, Section IV or with Appendix IV, Child Development Certificated Salary Schedule of the Agreement between the Pomona Unified School District Board of Education and the Associated Pomona Teachers. The specific purposes of the special assignments are as follows: See Attachment : 4.04 File Attachments 4_04CertSpecAssignREVISED.pdf (253 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.05 Certificated Personnel - Inservice Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following certificated personnel, or appropriately qualified alternates who will serve in the same capacity, to participate in specified inservice training programs. Payment will be in accordance with Administrative Regulations 4153. The specific purposes of the inservices are as follows: See Attachment : 4.05 File Attachments 4_05CertInservice.pdf (82 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.06 Classified Personnel – Special Assignments Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following classified personnel, or appropriately qualified alternates who will serve in the same capacity, to participate in specified special assignments. Payment will be made at the employee's regular rate of pay. The specific purposes of the special assignments are as follows: See Attachment : 4.06 File Attachments 4_06ClassSpecAssign.pdf (122 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.07 Classified Personnel – Inservice Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following classified personnel, or appropriately qualified alternates who will serve in the same capacity, to participate in specified inservice training programs. Payment will be made in accordance with established District payment policies and procedures for classified personnel. The specific purposes of the inservices are as follows: See Attachment : 4.07 File Attachments 4_07ClassInservice.pdf (76 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.08 Non Classified Personnel – Inservice Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following non-classified personnel, or appropriately qualified alternates who will serve in the same capacity, to participate in specified inservice training programs. Payment will be made at the employee's regular rate of pay. The specific purposes of the inservices are as follows: See Attachment : 4.8 File Attachments 4_8NonClassInservice.pdf (75 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.09 Professional Meeting Attendance Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following personnel, or appropriately qualified alternates who will serve in the same capacity, to attend the professional meetings indicated with all actual and necessary expenses. Cost figures shown are estimates per person. Conference costs for participants at the same conference may vary based upon the number of days of attendance, lodging, and related expenses. See Attachment: 4.09 File Attachments 4_09ProfMeetingAttend.pdf (88 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Educational Services Subject 4.10 Amendments Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the following amendments to action taken at a previous Board meeting. See Attachment : 4.10 File Attachments 4_10Amendments.pdf (102 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 5. Human Resources Subject 5.01 Certificated Personnel - REVISED Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following report for Certificated Personnel. The following items are included in the attached report: 5a.01 Administrative Assignments 5a.02 Resignations 5a.03 Reinstatement 5a.04 Leaves of Absence (with or without pay) 5a.05 Changes of Assignment, Salary or Status 5a.06 Elections 5a.07 Elections - Adult & Career Education 5a.08 Elections - Summer School 5a.09 Elections - Substitute Teachers - Revised 5a.10 Salary Reclassifications - Revised 5a.11 Coaches 5a.12 Approval for Variable Term Waiver 5a.13 National Board Certification 5a.14 Special Assignment - Elementary Combination Class 5a.15 Special Assignment - Dual Language 5a.16 Special Assignment - Home & Hospital Program 5a.17 Special Assignment - Mentors/Support Providers - Educational Services 5a.18 Special Assignment - Sixth Period 5a.19 Rescissions 5a.20 Release of Substitute Teachers 5a.21 Amendments See Attachment: File Attachments Certificated Board Report 7-31-24 REVISIONS.pdf (512 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 5. Human Resources Subject 5.02 Classified Personnel - REVISED Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following report for Classified Personnel. The following items are included in the attached report: 5b.00 Administrative Assignment 5b.01 Termination 5b.02 Resignations 5b.03 Leaves of Absence and Intermittent Leaves of Absence (with or without pay) 5b.04 Changes of Assignment, Salary or Status - Revised 5b.05 Elections - Revised 5b.06 Temporary Assignments - Revised 5b.07 Summer Employment - Child Development 5b.08 Summer Employment 5b.09 Bilingual Stipends 5b.10 Education Stipends 5b.11 Special Education - Paraeducator Behavioral Training 5b.12 Special Assignment - Special Education 5b.13 Special Assignment - School Mental Health Services 5b.14 Special Assignment - School Security - Revised 5b.15 Tuition Reimbursement - Professional Growth 5b.16 Retention Bonus - Child Development 5b.17 Amendments See Attachment: File Attachments 5.02 Classified Board Report 7-31-24 Final REVISIONS Report.pdf (299 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 5. Human Resources Subject 5.03 Non-Classified Personnel Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify the following report for Non-Classified Personnel. The following items are included in the attached report: 5c.01 Elections 5c.02 Release of Substitutes and Non-Classified Employees 5c.03 Amendment See Attachment: File Attachments 5.03 Non-Classified Board Report 7-31-24.pdf (130 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 6. Position Control Subject 6.01 Certificated - Establishment of Fund for Positions: School Psychologist Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the budgeting of funds for the following positions: Positions to be Funded: School Psychologist APT Schedule C 193 working days Special Education Requisitions : #244024, 244028, 244029, 244030, 244031, 244032 Funding: AB602/General Fund Unrestricted 010-65000-0-57600-31200-1210-X0X-49XX - 70% 010-00000-0-00000-31200-1210-700-8201 - 30% Rationale: The School Psychologist positions will provide additional support to the school sites. There are sufficient funds to cover these positions. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 6. Position Control Subject 6.02 Certificated - Establishment of Fund for Positions: Teaching Teacher Specialist Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the budgeting of funds for the following positions: Positions to be Funded: Teaching Teacher Specialist APT Schedule L 199 working days Emerson Middle School, Village Academy, Diamond Ranch, Ganesha, Garey, and Pomona high schools Requisitions : #243906, 243902, 243896, 243903, 243904, 243905 Funding: LCAP Supplemental & Concentration 011-00000-9-11100-10000-1110-XXX-1300 - 60% 011-00000-9-00000-21100-1910-XXX-1300 - 40% Position to be Funded: Teaching Teacher Specialist APT Schedule L 199 working days Simons Middle School Requisition : #243901 Funding: LCAP Supplemental & Concentration 011-00000-9-11100-10000-1110-260-1300 - 50% 011-00000-9-00000-21100-1910-260-1300 - 50% Rationale: The Teaching Teacher Specialist positions will provide additional support to the school sites. There are sufficient funds to cover these positions. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 6. Position Control Subject 6.03 Classified - Establishment of Fund for Positions: School Climate Safety Officers Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the budgeting of funds for the following positions: Positions to be Funded: School Climate Safety Officers CSEA Range 43 8-hours/day, 9-months Diamond Ranch, Ganesha, Garey, and Pomona high schools Requisitions: # 243475, 243476, 243477, 243478 Funding: LCAP Supplemental & Concentration 011-01500-9-00000-83000-2210-3XX-8706 Rationale: The School Climate Safety Officer positions will provide additional support to at-risk students in the ninth grade at the four comprehensive high schools. There are sufficient funds to cover these positions. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.01 Fiscal Operations: Report of Warrants and Purchase Orders Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve and ratify the following warrants, purchase orders, and transactions which cover the period of June 1, 2024, through June 30, 2024. Copies of the warrant registers and purchase orders are available in the Business Office. Certificated Salary Warrants Classified Salary Warrants Commercial Warrants Food Services Warrants # 17265- #17305 TOTAL Purchase orders $ 24,498,217.29 $ 6,372,554.65 $ 27,345,459.05 $ 2,957,004.44 $ 61,173,235.45 # 44006007-44006147 File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.02 Authorization for Payment to Arthur J. Gallagher for Cyber Liability Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education authorize payment to Arthur J. Gallagher for Cyber Liability coverage on behalf of Pomona Unified School District, as required to renew the Stage I Child Care Program through the Department of Public Social Services (DPSS) for the 2024-25 contract year. Coverage will increase with primary and excess limits the protections to the District in performance of and meeting the DPSS contract terms. The total cost for this coverage is not to exceed $263,310.20 and is eligible for reimbursement by DPSS through that agency's line item invoice allowance. Funding: Child Development 120-90776-0-71100-39000-5450-830-9764 Rationale: Cyber liability is a critical consideration and a 2023 decision by DPSS required an increase of 10 times the District's premium limits in order to renew the contract, which sustains 41 jobs serving the public via the Child Development Department of Pomona Unified School District. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.03 Authorization of Payment for Secondary Sporting Events Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve or ratify payment of fees to Pomona Unified employees who provide miscellaneous services at Pomona Unified School District secondary sporting events during the 2024-2025 school year. Category Football Basketball Ticket Seller $25.00 $25.00 Ticket Taker $25.00 $25.00 Announcer $30.00 $30.00 Score Keeper $30.00 $30.00 Chain Supervisor $15.00 N/A Videographer $40.00 (Varsity Only) N/A Scoreboard N/A $20.00 30-Scoreboard Clock N/A $20.00 High school Volleyball and Wrestling events will follow the Basketball pay schedule. All middle school sports officials will be paid $50.00 per game. Funding: LCFF - Supplemental/Concentration - Middle School Athletics 011-00000-0-15050-42010-5890-200-9103 Funding: High School ASB Funds 080-82108-0-15010-42000-1170-310-0000 080-82108-0-15010-42000-2970-310-0000 080-82108-0-15010-42000-1170-320-0000 080-82108-0-15010-42000-2970-320-0000 080-82108-0-15010-42000-1170-330-0000 080-82108-0-15010-42000-2970-330-0000 080-82108-0-15010-42000-1170-340-0000 080-82108-0-15010-42000-2970-340-0000 Rationale: Approval or ratification of this item will permit a flat fee per game payment to certificated, classified, and non-classified employees who work as stated at high school sporting events. Each high school's Associated Student Body will reimburse the District for these costs. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.04 Authorization to Use Multi-Year Bids - 2024-25 Fiscal Year (Master Agreements) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve and ratify the use of the following competitive bid and the orders and purchases by the District thereunder for the 2024-25 fiscal year. See Attachment: File Attachments 7.04 Authorization to use Multi Yr Items BA 7.31.24 (Master Agreements) updated.pdf (120 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.05 Authorization to Use Multi-Year Bids - 2024-25 Fiscal Year (Master Agreements) (Other Contracts) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve the use of the attached competitive bids and the orders and purchases by the District thereunder for the 2024-25 fiscal year. See Attachment: File Attachments 7.05 Authorization to Use Multi Yr Items BA 7.31.24 (Master Agreements - Other Contracts) updated.pdf (129 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.06 Authorization to Use Multi-Year Bids - 2024-25 Fiscal Year (California Multi Award Schedules) CMAS Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education approve and ratify the use and renewal of the following competitive bids and the orders and purchases by the District thereunder for the 2024-25 fiscal year: See Attachment: File Attachments 7.06 Authorization to Use Multi Yr 24-25 CMAS BA 7.31.24 updated.pdf (123 KB) Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.07 Award of Request for Proposal No. 17(23-24)ES Scopes A1 - A5 - Expanded Learning Opportunities Program (ELO-P) Annual Services - Social Emotional Learning Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scopes A1 through A5, to StaredLA LLC, doing business as Groza Enrichment, a California corporation located in Pacific Palisades, California, to provide a program to support the development of social and emotional competencies for students enrolled in the ELO-P program at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $798,720. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $744,280 Funding: AB130 Expanded Learning Opportunities Program (ELOP) La Verne 091-26000-0-11100-10000-5110-915-8707 - $29,440 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide for a comprehensive social and emotional learning program at La Verne Science and Technology Charter School, Armstrong, Decker, Golden Springs, Pantera, Ranch Hills, Westmont, Arroyo, Cortez, Kellogg, Lincoln, Lopez, Roosevelt, Allison, Barfield, Harrison, Kingsley, San Jose, Washington, Philadelphia, Vejar, Madison, Alcott, and Lexington elementary schools and Lorbeer, Marshall, and Simons middle schools as part of the District's ELO-P. Groza Enrichment's focus is on tailoring support for students with diverse learning needs, including those with ADD/ADHD, processing and cognitive issues, Autism Spectrum Disorder, executive functioning deficits, and giftedness. They will provide comprehensive Social Emotional Learning (SEL) programs integrated within the afterschool programs by providing tailored SEL and academic support to improve student outcomes using evidence-based practices to enhance student engagement and attendance. To evaluate the effectiveness of Groza's programs, the District will utilize reg ular diagnostic assessments to track academic progress, monthly progress reports integrating academic performance and SEL observations, s urveys to gather feedback from students, parents, and educators, and a ttendance rates and behavioral incident tracking. This comprehensive approach will allow the District to measure the impact of Groza's services on student academic achievement, social-emotional development, and overall well-being, ensuring alignment with the District's goals for student success. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.08 Award of Request for Proposal No. 17(23-24)ES Scope B-1 - Expanded Learning Opportunities Program (ELO-P) Annual Services - Health & Physical Fitness Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scope B1 to Woodcraft Rangers, a California nonprofit corporation located in Los Angeles, California, to teach skills and provide activities to support physical activity and health to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $215,000. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $190,000 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide for a physical activity and health program for TK - 8th-grade students enrolled in the ELO-P at Armstrong, Decker, Golden Springs, Pantera, Ranch Hills, and Westmont elementary schools. Woodcraft Rangers will provide enrichment programs focusing on health and physical fitness, aligned with California's Physical Education and Health Education Content Standards through a variety of activities including sports, cooking, skateboarding, and other engaging physical activities that promote lifelong health and wellness habits. To evaluate the effectiveness of Woodcraft Rangers' programs, the District will utilize C ontinuous Quality Improvement (CQI) activities and reports provided by Woodcraft, t racking of student participation and attendance rates, s tudent and parent satisfaction surveys, a ssessment of physical fitness improvements over time m onitoring of behavioral incidents and social-emotional growth and evaluation of program alignment with California state standards for physical education and health. This comprehensive approach will allow the District to measure the impact of Woodcraft Rangers' services on student physical health, social-emotional development, and overall engagement in after-school programming, ensuring alignment with the District's goals for expanded learning opportunities. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.09 Award of Request for Proposal No. 17(23-24)ES Scope B2 - Expanded Learning Opportunities Program (ELO-P) Annual Services - Health & Physical Fitness Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scope B2 to Coast 2 Coast Coaching, Inc. doing business as Elevo, a California corporation located in San Diego, California, to teach skills and provide activities to support physical activity and health to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $259,731 Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $234,731 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide for a physical activity and health program for TK - 8th grade students enrolled in the ELO-P at Arroyo, Cortez, Kellogg, Lincoln, Lopez, and Roosevelt elementary schools . Elevo will provide EQ (Emotionally Intelligent) physical fitness module for younger students, a sports module with various sports options for older students, Social Emotional Learning infused activities aligned with Collaborative for Academic, Social, and Emotional Learning ( CASEL) competencies, and trained coaches to implement curriculum and maintain appropriate student-to-staff ratios. To evaluate the effectiveness of Elevo's programs, the District will utilize their Continuous Quality Improvement (CQI) process, which includes r egular surveys of students, principals, and families, a nalysis of attendance rates and disciplinary actions, coach evaluation and professional development tracking, alignment assessments with the 12 Quality Standards for Expanded Learning, and collaborative data collection and analysis with district stakeholders. This comprehensive approach will allow us to measure the impact of Elevo's services on student physical health, social-emotional development, school climate, and overall engagement in after-school programming, ensuring alignment with the District's goals for expanded learning opportunities. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.10 Award of Request for Proposal No. 17(23-24)ES Scopes B3 & B4 - Expanded Learning Opportunities Program (ELO-P) Annual Services - Health & Physical Fitness Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scopes B3 and B4 to After School Interscholastic Sports Academy, doing business as ASISA, a California nonprofit corporation located in Hacienda Heights, California, to teach skills and provide activities to support physical activity and health to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $518,400. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $450,200 Funding: AB130 Expanded Learning Opportunities Program (ELOP) La Verne 091-26000-0-11100-10000-5110-915-8707 - $43,200 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide for a physical activity and health program for TK - 8th students enrolled in the ELO-P at La Verne Science and Technology Charter School, Allison, Barfield, Harrison, Kingsley, San Jose, Washington, Philadelphia, Vejar, Madison, Alcott, and Lexington elementary schools. This program will provide expanded learning opportunities focused on health, physical fitness, and sports as part of the after-school programming. ASISA will provide a structured sports program focused on physical fitness activities, lead-up games, and competitions in soccer, basketball, flag football, volleyball, Ultimate Frisbee, and cheerleading with 2-3 coaches per school site to implement the programs. To evaluate the effectiveness of ASISA's programs, the District will utilize t racking of student participation rates and engagement levels, monitoring of classroom behavior and attention improvements, assessment of physical fitness improvements over time, student and teacher feedback surveys, attendance records for program participants, and academic performance data for participating students. This comprehensive approach will allow the District to measure the impact of ASISA's services on student physical health, social-emotional development, classroom behavior, and overall engagement in after-school programming, ensuring alignment with the District's goals for expanded learning opportunities and student well-being. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.11 Award of Request for Proposal No. 17(23-24)ES Request for Proposal for Expanded Learning Opportunities Program (ELO-P) Scope C5 – Extended Program for Science, Technology, Engineering, and Mathematics (STEM-CHESS) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scope C5 STEM Chess to ASEP SO CAL, INC., a California nonprofit corporation located in Brea, California, to provide a chess program to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $13,180. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 Rationale: Approval of this RFP award will allow the District to enter into an agreement for a chess program tailored to students enrolled in the ELO-P at Lorbeer, Marshall, and Simons middle schools that will provide high-quality after-school enrichment program for students in grades 6-8. Chess Masters is a chess program that develops critical thinking and analytical skills. These programs will be implemented as part of the District's ELOP after-school offerings. These enrichment activities aim to enhance students' cognitive abilities, problem-solving skills, and critical thinking, by promoting teamwork, communication, and social-emotional learning through engaging, hands-on learning experiences in STEM-related fields. To evaluate the effectiveness of these programs, the following MetaMetrics indicators will be used: 1. Student Participation: Track enrollment and attendance rates of the program. 2. Skill Development: Assess improvement in targeted skills (e.g., chess proficiency) through pre- and post-program assessments. 3. Student Engagement: Conduct surveys to measure student satisfaction and the perceived value of the programs. 4. Academic Impact: Monitor potential correlations between program participation and academic performance in related subjects. 5. Social-emotional Growth: Evaluate improvements in teamwork, communication, and problem-solving skills through teacher and parent feedback. 6. Program Quality: Regularly assess instructor performance and curriculum relevance through observations and participant feedback. By implementing these programs and utilizing the Metamatrix framework, the District aims to provide enriching after-school experiences that contribute to students' overall development and academic success. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.12 Award of Request for Proposal No. 17(23-24)ES Scopes (C1-C5) - Expanded Learning Opportunities Program (ELO-P) Annual Services - STEM - Rubics Cube Club Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scopes C1 to C5 STEM Cube Club to ASEP SO CAL, INC., a California nonprofit corporation located in Brea, California, to provide a Rubik’s Cube program to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $191,797. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $159,333 Funding: AB130 Expanded Learning Opportunities Program (ELOP) La Verne: 091-26000-0-11100-10000-5110-915-8707 - $7,464 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide a high-quality after-school enrichment program focusing on solving Rubik’s Cubes for TK - 8th grade students enrolled in the ELO-P at La Verne Science and Technology Charter School, Armstrong, Decker, Golden Springs, Pantera, Ranch Hills, Westmont, Arroyo, Cortez, Kellogg, Lincoln, Lopez, Roosevelt, Allison, Barfield, Harrison, Kingsley, San Jose, Washington, Philadelphia, Vejar, Madison, Alcott, and Lexington elementary schools and Lorbeer, Marshall, and Simons middle schools . The Rubik's Cube program teaches students to solve Rubik's Cubes thereby enhancing spatial reasoning and problem-solving abilities. This program will be implemented as part of the District's after-school ELOP offerings. These enrichment activities aim to enhance students' cognitive abilities, problem-solving skills, and critical thinking, by promoting teamwork, communication, and social-emotional learning through engaging, hands-on learning experiences in STEM-related fields. To evaluate the effectiveness of these programs, the following MetaMetrics indicators will be used: 1. Student Participation: Track enrollment and attendance rates of the program. 2. Skill Development: Assess improvement in targeted skills (e.g., chess proficiency, Rubik's Cube solving times, robotics knowledge) through pre- and post-program assessments. 3. Student Engagement: Conduct surveys to measure student satisfaction and the perceived value of the programs. 4. Academic Impact: Monitor potential correlations between program participation and academic performance in related subjects. 5. Social-Emotional Growth: Evaluate improvements in teamwork, communication, and problem-solving skills through teacher and parent feedback. 6. Program Quality: Regularly assess instructor performance and curriculum relevance through observations and participant feedback. By implementing these programs and utilizing the Metamatrix framework, the District aims to provide enriching after-school experiences that contribute to students' overall development and academic success. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.13 Award of Request for Proposal No. 17(23-24)ES Request for Proposal for Expanded Learning Opportunities Program (ELO-P) Scope C1– Extended Program for Science, Technology, Engineering, and Mathematics (STEM-ENGINEERING) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scope C1 STEM Engineering to ASEP SO CAL, INC., a California nonprofit corporation located in Brea, California, to provide a STEMBOT program to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $44,223. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $19,223 Rationale: Approval of this RFP award will allow the District to enter into an agreement for a STEMBOT program for students enrolled in the ELO-P at Armstrong, Decker, Golden Springs, Pantera, Ranch Hills, and Westmont elementary schools to provide a high-quality after-school enrichment program for students in grades TK-8. STEMbots is a robotics program using VEX IQ systems to build and program robots, fostering engineering and teamwork skills. This program will be implemented as part of the District's after-school ELOP offerings. These enrichment activities aim to enhance students' cognitive abilities, problem-solving skills, and critical thinking, by promoting teamwork, communication, and social-emotional learning through engaging, hands-on learning experiences in STEM-related fields. To evaluate the effectiveness of these programs, the following MetaMetrics indicators will be used: 1. Student Participation: Track enrollment and attendance rates of the program. 2. Skill Development: Assess improvement in targeted skills (e.g., robotics knowledge) through pre- and post-program assessments. 3. Student Engagement: Conduct surveys to measure student satisfaction and the perceived value of the programs. 4. Academic Impact: Monitor potential correlations between program participation and academic performance in related subjects. 5. Social-Emotional Growth: Evaluate improvements in teamwork, communication, and problem-solving skills through teacher and parent feedback. 6. Program Quality: Regularly assess instructor performance and curriculum relevance through observations and participant feedback. By implementing these programs and utilizing the Metamatrix framework, the District aims to provide enriching after-school experiences that contribute to students' overall development and academic success. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.14 Award of Request for Proposal No. 17(23-24)ES Request for Proposal for Expanded Learning Opportunities Program (ELO-P) Scope C2– Extended Program for Science, Technology, Engineering, and Mathematics (STEM-ENGINEERING) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scope C2 STEM Engineering to Rocketology, LLC, doing business as Professor Egghead Science Academy, a California limited liability company located in Glendale, California, to provide a LEGO Engineering program to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $52,800. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $27,800 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide a LEGO Engineering program for students enrolled in the ELO-P at Arroyo, Cortez, Kellogg, Lincoln, Lopez, and Roosevelt elementary schools to provide a high-quality after-school enrichment program for students in grades TK-8th. LEGO Engineering will teach students the basics of engineering while exposing students to career pathways in various STEM fields. Students will design, build, and test their creations in a series of assessment challenges that aim to enhance students' cognitive abilities, problem-solving skills, and critical thinking, by promoting teamwork and collaboration. To evaluate the effectiveness of these programs, the following MetaMetrics indicators will be used: 1. Student Participation: Track enrollment and attendance rates of the program. 2. Skill Development: Assess improvement in targeted skills 3. Student Engagement: Conduct surveys to measure student satisfaction and the perceived value of the programs. 4. Social-Emotional Growth: Evaluate improvements in teamwork, communication, and problem-solving skills through teacher and parent feedback. 5. Program Quality: Regularly assess instructor performance and curriculum relevance through observations and participant feedback. By implementing these programs and utilizing the Metamatrix framework, the District aims to provide enriching after-school experiences that contribute to students' overall development and academic success. Multi-Year Extensions: Education Code Sections 17596 and 81466 authorize school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five (5) years; for materials or supplies, not to exceed three (3) years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mrs. Gonzalez, and approved by members present. Motion by Roberta Perlman, second by Lorena Gonzalez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 7. Business Services Subject 7.15 Award of Request for Proposal No. 17(23-24)ES Request for Proposal for Expanded Learning Opportunities Program (ELO-P) Scopes C3 to C5 – Extended Program for Science, Technology, Engineering, and Mathematics (STEM-ENGINEERING) Meeting Jul 31, 2024 - Regular Board Meeting Type Action (Consent) It is recommended that the Board of Education award the Request for Proposals (RFP) No. 17(23-24) ES for Expanded Learning Opportunities Program (ELO-P) Annual Services, Scopes C3, C4 and C5 STEM Engineering to The Letter K Corporation, doing business as Tinker the Robot, a California corporation located in Rosemead, California, to provide an engineering design program and robotics course to students enrolled in the ELO-P at the school sites listed below. This agreement is effective August 1, 2024, through June 30, 2025. The total cost of the agreement is at an amount not to exceed $115,200. Funding: AB130 Expanded Learning Opportunities Program (ELOP) 010-26000-0-11100-10000-5810-xxx-6010 - $25,000 010-26000-0-11100-10000-5100-xxx-6010 - $83,800 Funding: AB130 Expanded Learning Opportunities Program (ELOP) La Verne 091-26000-0-11100-10000-5110-915-8707 - $6,400 Rationale: Approval of this RFP award will allow the District to enter into an agreement to provide an engineering design challenge for students enrolled in the ELO-P at La Verne Science and Technology Charter, Allison, Barfield, Harrison, Kingsley, San Jose, Washington, Philadelphia, Vejar, Madison, Alcott, and Lexington elementary schools and a robotics course for students enrolled in the ELO-P at Lorbeer, Marshall, Simons middle schools. These programs will provide high-quality after-school enrichment and experiences for students in grades TK-8. Tinker the Robot’s programs provide students with hands-on sciences and engineering experiences that foster creativity, teamwork, and problem-solving skills while supporting their social and emotional growth. The program aligns with the California Next Generation Science Standards aimed to teach science concepts by investigating, experimenting, and iterating. To evaluate the effectiveness of these programs, the following MetaMetrics indicators will be used: 1. Student Participation: Track enrollment and attendance rates of the program. 2. Skill Development: Assess improvement in targeted skills 3. Student Engagement: Conduct surveys to measure student satisfaction and the perceived value of the programs. 4. Social-Emotional Growth: Evaluate improvements in teamwork, communication, and problem-solving skills through teacher and parent feedback. 5. Program Quality: Regularly assess instructor performance and curriculum relevance through observations and participant feedback. By implementing these programs and utilizing the Metamatrix framework, the District aims to provide enriching after-school experiences that contribute to students' overall development and academic success. Multi-Year Extensions: Education Code Sect