City Council

City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404 City of Santa Rosa City Council Special Meeting Minutes - Final 5:00 PMWednesday, January 28, 2026 SPECIAL MEETING 1. CALL TO ORDER AND ROLL CALL Mayor Stapp called the meeting to order at 5:01 p.m. All Council Members were present with the exception of Vice Mayor Okrepkie and Council Member Rogers. Council Member Rogers joined the meeting at approximately 5:07 p.m. Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Present: 6 - Vice Mayor Jeff OkrepkieAbsent: 1 - 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) 3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) 3.1 THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) Consultation with: Santa Rosa Interim City Manager/Director of Emergency Services, Santa Rosa Chief of Police, and Santa Rosa City Attorney PUBLIC COMMENTS: Duane De Witt spoke and requested more information on the agenda for closed session items. Mayor Stapp recessed to closed session at 5:04 p.m. This item was received and filed. Mayor Stapp reconvened to open session at 6:52 p.m. 4. ANNOUNCEMENT OF ROLL CALL

City of Santa Rosa Special Meeting Minutes Page 2 of 2 January 28, 2026City Council Special Meeting Minutes - Final Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, and Council Member Victoria Fleming Present: 4 - Vice Mayor Jeff Okrepkie, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 3 - 5. REPORT ON CLOSED SESSION ITEM(S) Teresa Stricker, City Attorney, reported there was no reportable action from closed session. 6. ADJOURNMENT OF MEETING Mayor Stapp adjourned the meeting at 6:51 p.m. Approved on: February 10, 2026 /s/ Dina Manis, City Clerk

City of Santa Rosa City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA JANUARY 28, 2026 SPECIAL MEETING 5:00 P.M. - CLOSED SESSION MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE, SANTA ROSA. THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT: 1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW; 2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85603430515, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 856 0343 0515; 3. COMCAST CHANNEL 28 OR AT&T U-VERSE CHANNEL 99; AND 4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at cc-comment@srcity.org by 12:00 p.m. on January 28. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT. DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.

Special Meeting Notice and Agenda City of Santa Rosa Page 2 of 3 JANUARY 28, 2026City Council PUBLIC COMMENTS: Public Comment will be limited to items listed on the Special Meeting Agenda. Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber. Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: cc-comment@srcity.org by 12:00 p.m. on Wednesday, January 28, prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. 5:00 P.M. 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) This time is reserved for any Council Member to announce remote participation under the "Just Cause" provision of Government Code Section 54953.8. 3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3.1 THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) Consultation with: Santa Rosa Interim City Manager/Director of Emergency Services, Santa Rosa Chief of Police, and Santa Rosa City Attorney

Special Meeting Notice and Agenda City of Santa Rosa Page 3 of 3 JANUARY 28, 2026City Council RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM. 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT ON CLOSED SESSION ITEM(S) 6. ADJOURNMENT OF MEETING The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.