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Welcome, everyone to our Infrastructure and Transportation Subcommittee meeting. I'm John Samuelson, Public Works Director, City Engineer. Do we have any public comments? Evening. Yes. Fine. Afternoon. Bruce Olson. Mr. Bicycle. So I'd like to make three points in a couple of comments. Point one is our general plan says that we follow the plans that we may point to. We adopted a bicycle plan several years ago and it said, let's be friendly to bikes when we restrained during pavement resurfacing and maintenance. Same last year, we adopted an active transportation plan. It describes specific lane widths for East Cleveland Road and Loveridge Road when they are next maintain. At the most recent City Council meeting, the City Council adopt a contract. We led the contract to do some work on these streets. I'm concerned that we have not drawn out the bike lanes the way the active transportation plan wants them to bike. East Bay reminded staff that these lane widths have to happen and basically Stan said, Yeah, yeah, whatever is the way I understood that went down. So as a citizen, I am complaining. I'm concerned that we're not going to follow the plan and the way the plans are written down. And I would like to know the next step to take. So I'm glad the city engineer is here and I'm glad the attorney is here. And we can find this out right now. So I don't think we can discuss anything that's not on the agenda, but we can take your comments and we can follow up with you, Bruce. All right. I'll speak to you off the record after the meeting and we'll figure out what I have to do next. We can have a conversation that we are since we've already adopted the contract, we're going to have to put in a change order, and that's going to cost a little extra money. But we don't have to rip out anything that's already been installed. So things that are salable right now with minimal additional cost. I'm not going to back down on this, John. I'm happy to talk to you after the meeting. All right. Thank you. Right. Any other public comments seen? And we'll move on to item two capital improvement program timeline and project updates. So what you have before you, we have two documents that we've revised based on our last meeting and the feedback that we received. The first document I would like to highlight is our JP project status. So there's a few changes to this document. Again, based on the fact that we received the one for each of the projects instead of just listen to title, we've also added the description to it so you can better see and quickly understand what the project is, where it's located. Are you able to put your document status timeline? There you go. Thank you. So under title and description, you can see now we've added a brief description of the projects. We've also added a couple other columns. We've added the budget and funding source column to show what the total budget is for the project and a breakdown of the various funding sources that are tied to this project. And then the next column is total expenditures, which shows you how much we spent to date on this project. So at this time, we'd be happy to receive feedback about the overall format and then after I finished my presentation, assistant city engineer Thane Johnson will go through this list and highlight a project. So I'll see if there's any comme I love it. Thank you for the updates that you've made to it. It's easier to it's easy to follow and know what's happening and zero in on the timeline of when things are happening to see if there's anything that might be needed or to discuss. So thank you for the updates. It looks great. All right. So the timeline, not as many changes were made to the timeline, but we tried to incorporate feedback about using the red, amber, green coloring to show when the project shifts. And it's still a work in progress. So what you'll see on this is even on the first page, you'll see there are two projects where there is some yellow highlighting to show that the project has pushed further out. And the intent would also be if it were to the schedule, were to shorten, we would highlight it Green and then red would be used if there's an external funding source deadline that we need to make sure we need of, that's when the red would come into play. If we think we're in danger of not meeting those external deadlines. That's the only change to the timeline thoughts. And when back in regards to how the yellow and the green is being implemented, one thing for me is as a legend for what the colors mean. But I like it draws your eyes to where you know there's just fashion for us to have updates, questions, and then the red line is where we are right now. So when you look on September, that red line down the middle. That is correct. Okay. So the intent is as we hit milestones or as we're observing the rest of the project, we will make adjustments to the schedule and we'll highlight those to show if we're shortening or for extending hours of the project. And then these two events will work in tandem. And so you can get some additional information as to why the schedule has shifted under the section. So one of the things I just noticed that we will correct by the next one is I will make sure that the projects are in the same order. So it's easier to follow. For the most part, they're in the same order, but there's a couple little differences, so we'll make sure those are for easier abuse, make sure those are the same thing, more. And any other comments on the timeline before I turn it over to Dave to give us some project updates. One question and I'm looking at we have the grouped by the program, is that why they're like street inspired them building? Because in my mind I was like, I wonder if you could float to the top like the first quarter across all the projects and say, This is what's coming up for each one. And then you have the actual broken out by the street. What the street signal was water. So where we could say, okay, these are the pressing things that we need to service, or there's a schedule change at the top, sort of like a milestone summary at the top or like things that are happening like this quarter, fourth quarter, third quarter or fourth quarter, like a quarterly. Look, if you have projects that are going to be closing or you have some key activity that's happening to where you get in the yellow, So we're in the yellow on something, maybe floating that to the top so that we make sure we don't miss it because so on through all the pages, this is great. But I also don't want to take away from how you have it laid out. So if you were that group it at the top or maybe a cover sheet that sort of highlights either and what is the summary summary page, that way of thinking and covers. Yeah, yeah. I was thinking the same. Maybe I can create a separate I like the summary sheet, something that, that I'll draw your attention and discuss the key milestones. So you're saying quarterly or would you want that to be monthly. I mean I don't, I think we can do it monthly. I don't think that would be too difficult. Well, I think like a quarter. Look, and if we talk about it monthly, that's great. You know, we we meet every month. So I think this for these of the projects that we're having happening this quarter. But what also works for you that's not a quarterly look is great but if there's something that happens before the quarter, we have to talk about it like we should talk about it more timely instead of saying, okay, let's talk about it April at the end of the first quarter. But we needed to talk about it in February. And then that creates a problem with the project that we can do. But I love it. And, you know, the goal was really just to talk about what's what needs the attention and the other the rest of it's important long term, like immediately so that we don't make it a bigger problem or cause a problem for you. All right. And it's good. It looks great. With that, I'll turn it over to Dana to do some project. Yeah. So it's important. Last month I wasn't there for one of our projects. For example, we were waiting for the Caltrans permitting process to complete. And so we thought we were complete. So last month we may have said that we're getting the 76 approval, but then this month they came back with one additional form that we have to fill out now. So it's not going to the schedule is not going to be pushed that much, you know, maybe a week or two. But that's what we're talking about to go back to project and that's still the legacy. So that's almost into a bidding for that project. So it's going to take a couple of weeks to really finalize the contract process and then we'll hope that we're not forget. And that's basically right in West Leland portion from Bailey Road to John Henry Johnson, Press room Crestview Drive to railroad. Our leverage is as our board the highway right so that's the big leverage portion that we all want. So just a little more information on that. We've been working really hard with Caltrans to get our authorized issue to proceed since Caltrans oversees the grant funds that are paying for this. So we finally got the authorization to proceed, but we added a little caveat. They wanted us to resubmit our DB Eagle, DBS, our disadvantaged business entity, integrated enterprise Enterprise. Okay, Thank. And so we have resubmitted our DB goals to Caltrans and they've responded that it will take up to 15 days to respond. Once they respond on that, unless they throw in yet another curveball, we will actually be able to go out to bid on the back to project as well as the other project excluding red light. Yeah, so that's the BART pedestrian project for Access, our other pilot project, which is right out here on railroad to California to the 17 city. And so the same thing happened with that project so that we're going in that same process there. And so we're excited that finall And then we already went out to bid for that leverage and easily then portion for a roadway rehabilitation, which is Leland is from Railroad Avenue to the City Limits Avenue, and that's basically a new overlay, two inch, two inch overlay for that portion of the project. So it's already bid. We're working with the contractor right now, but we've only had we already had the pre-construction meeting. And so we're moving forward as well as the leverage road portion, which is from new counties. Leland And so did I just say that, Sorry if I say leave us so easily, that is the portion where we're just grinding and overlaying the outside lanes and the inside lanes are receiving a micro service or storage service. So those are some highlights for the street projects. And just a couple more that will work with the county for the program, Pastoral Rehab and for our portion of the county's project along crooked parts, and that's moving forward. The county's already in construction on their fortunes and we'll follow right behind. And then there's the, of course, all the seeds CDBG programs that we're currently in bidding. And we're expecting bids in the next couple of weeks. NORTH Oh, great. Okay. Tracking. All right. And now I'm going to say I was trying to pick one of each of the project types of the single project, but that's we're kind of excited about. It's from the Solinas earmark project that we do in Congress. And so we have about $1.4 million to provide for smart city technologies within about a quarter mile of the Pittsburgh Center BART station. And so Staff is working with John, our traffic engineer, to create some projects and is administered by Caltrans. So don't get scared. But but it's going to be kind of a similar process, but we're moving forward with that. And so that's going to be exciting for the city. A couple of water projects, I think I'm just going to Keon on the major project, right? The $49 million water treatment filtration improvement project that's moving forward. We're currently moving into the 90% submittal by the end of September, and so they're on a fast track schedule so that we can then move forward with that construction. And we're currently providing permits back to the consortium. The so as part of that project, there was this it's called Genius Bar Project associated with the water treatment plant that we're trying to get in there first. So there will be upgrades and these utility rating copper conduits and conductors that they have, they're serving one plant facility and the filter control consoles and things of that nature. And so we're almost finalizing. We went out to bid and so we're going to try to finalize the bid with a couple contractors and pick one here soon so we can get that project moving forward. In fact, the smart city now, that emphasis is mostly on industrial bicycles, not so much the vehicle side of the world, but just want to make sure people realize that there's a process that that's correct. The intention, the focus of that grant is to increase the ability of bicyclists and pedestrians to get to the BART station. And so we'll be looking at the traffic signals in particular within that corridor and how can we improve the bicycle and pedestrian livability in that area to make it more attractive for non vehicle use? And then I think we were at the conference, there was a few bikes, new bicycle technologies out there and technology there's there's a few new technologies that they're continuing to do, advancements to try to assume detection and detecting of bicycle impressions. And so those are the things that we'll be looking to do. Any intent is also bring it back to the city. So the city has it can utilize internal services to track some of these things. Okay. So one of on the storm drain project types, we have the Frontage Road Living Green Trail, which is exciting this clean grant funding for that. And we're almost complete with 100% bid documents by the end of September. And then we'll move forward to go out to dinner. And we hope that we'll be in construction soon. And then for the building. So just a couple here. One of the major one that's to note is the corporation you're dealing system replacement. We're almost out to bid for that one we'll be able to do this month. And that's critical because that will install a new above ground cooling station for fleet. So it'll save us save the city a lot of money once we put that into use. And that's pretty exciting. Which project because of again I'm sorry sorry project 3118 in the building. Oh, okay. Got it. Yeah. So thank you. Looking forward to moving on to Environmental Center for Future one to read correctly. There is a fueling station there and we have a below ground tank that we are decommissioning and installing a brand new aboveground tank at the environmental center. This building already takes place there. They have a small filling station. I don't know what they're using that they have a temporary one in place there. And so we'll be installing a more permanent, better facility for our vehicles to use. All right. But actually, another one is just because it's kind of historical, is the California theater marquee. And so we received because we awarded a bid and the lowest bidder for the podium to be assigned at, they're going to be upgraded to a new electric drive. So that's going to be exciting when we get back on. And then, of course, you may or may not know the city council chambers upgrade. And so we've been we've been on it. And so we're hoping it's a little fast track and we're we're we talked to the contractor today and so we hope to procure a couple more of the equipment facilities that we need and then it should be. So we're still working on the schedule, but hopefully we can get back in there in October. But we're working with them right now, so we're trying to best track it. So that's exciting. And then we have the general projects. There's the Youth Skate Plaza. That's just for the board. It has a grant deadline, so we're trying to move that forward as quick as possible. The council has been really good at getting us back some documents that we can review for them and hundred present in the bid documents. So we're currently working on the final plans for that. And then reviving the heart of Pittsburgh prize is the Railroad Avenue, for example. And so it's basically it was at the bid and we hope to have the groundbreaking by October for that. And Marina is just it's basically the the bridging projects that are happening right there. And so that's pretty much moving forward to construction. We hope to start that in September. At the end of September, it's September 28th, so that they can put the window of their dredging by October 15 deadline or October 30th deadline for them to. They can't dredge past that due to the regulations. Okay. So what is it? You're not supposed to do work in the Delta beyond October 30th. And so that's our our current deadline. But things are progressing slowly. They're usually very generous or given extensions, but optimally, we're done before the end of October. Okay. So yeah, they're in the during the process, they've been moving all the boats out of the way this week in preparation for the dredging to actually start planning for the more spawning season or certain types of fish and other protected species. They want to make sure we minimize the disturbance during that time. Correct. How are we on our EOC? Call me. I see that the emergency projects where we were impacted greatly last winter. Yeah, Which ones? You know, we'll do a lot. We'll go broke. So for the the embankment repair on Buchanan Road we're about 65% design consultants working very close to that one complete so that we can hopefully go out to construction or out to bid then a month and a half from now and then that will be in construction through the end of the year. One, I just find it. Yeah, that's I think that we're going to this project. It would be strange in a straight line. I'm not saying that. So we'll make sure that gets added on there as soon as we can and somewhere it's on. General, Goodbye. It's for Buchanan. There it is. The second to the bottom on page five can, right? Yeah. So we hope to have design finished by the end of October. That's three months to build award and start construction. So they'll start January 24 and finish in April. And we've been working very closely with FEMA on it. So part of the project is restoring what was once there. Part of the project is actually adding some improvements to prevent it from happening again. The next project, the will open are storm drain repair. That's on Facebook page for that one. We're still working to find. Yeah, we're on that. We're on the timeline. Okay. Second job for me, there's a lot of projects in All right And yeah, so we went out and met with the operations and maintenance staff and the next well, we're just evaluating the pipes right now. We're going to get CCTV to see what the conditions of the pipe is and where there's offsets and things of that nature. So right now there was a temporary fix for it, of course. And so now this is going to be the kind of the permanent solution. And so that'll be most likely the in-house design that will do it. And then we'll just we're going to over the next couple of months. And so we're still figuring out exactly what happened been wrong, how we can not only fix it, but also build it in a way that it doesn't have to go so that that's what happens. And the next one, the 60 civic building repair, this is the one where they put the street bill on it. So we were working. So all the restoration or removal of the damaged infrastructure has occurred. That part is done. We were in the process of hired an architect done in our view, we were in the process of negotiating and then we found out that MPW, who's our insurer, they're going to design it for us. And so we've had to shift gears. And so we're now going to let them use their architect to actually design it. It's going to make it a lot easier for us because they'll be the one overseeing the design to make their approvals a lot faster. I wish they had said at the beginning we would have saved lots of time and but we're so we're going to be meeting with them to kickstart that design effort off so that we can try and get that building operational again. And then the last one is the pre the sinkhole. So no progress is being made on the sinkhole itself. And so we're actively meeting with contractors and getting pricing to just do what we can to clear out as much of the debris within the pipe that we can to try and reduce initial flooding again this winter. And there's one one yeah, there's the water main reducer emergency repair and Buchanan that we're we we already got bids back and we're just working with the contractor between has awarded to them and then we'll go on with with that and you know if you're not familiar with that project basically one of the joints was damaged. Then we released all this water and kind of created a little single layer. The public works, repaired it for a temporary repair. So now we we prepared to provide a sketch and design or liquid design for that. So we're moving forward with their design. And then we awarded a contractor to have a permanent fix on Buchanan and Quercus. Yeah, yeah, we're right by the them. I will say John and his team are having a lot of fun trying to figure out that large culvert and creeks and how to clear that out. You, you don't realize I mean, how long, how long is the culvert that we have to cover it itself that goes under the roadway. So our culvert, the eight by ten concrete box culvert, you know, it goes beyond the length of the road. So it's probably 100 feet long. Got a hundred people on it. And it's all. Yes. So it's eight feet tall. You have six, seven feet of that is full of mud. And so how do you remove that safely? Because you can't really use operating equipment with stuff in there because the carbon monoxide would build up and it wouldn't be safe. And so we've got to figure out how do you remove the soil in a safe manner and then haul it. And then after we clear out the box culvert, then we're going to look at that 96 inch corrugated metal pipe because we're not setting anyone inside that pipe. So how do we then clear all that out? And you have to assume it's more than just soil in there. There's going to be debris from what what all fell into it, which is going to make it more of a challenge. And so we're getting pricing and a scope of work to actually clear out the mud within our portion. And then once that's done, we'll take a look at the corrugated metal pipe and do our best to see how do we clear that in a safe manner. Always course of the any other projects that you would like us to discuss at this time? All right. Thanks again for that. So with that, we'll move on to item three subcommittee and staff reports or remarks. Anyone have any remarks that they would like to share at this time? Have a question, Mike. I love that you shared all these projects. Are there any that you're worried about that loaded? That is a loaded question. I you're not going to blast one. You're not going to make or anything that we can. No one, if I had to express concerns, it's going to be we're getting pretty late into the season to be doing paving work. So with all the delays from Caltrans and the rollback to grant, we really want to get leverage Road North on Highway four paved this year with how long it's taken to get the approval and then go on up to bid it. It may be hard to actually do that pavement work this year. It's completely weather dependent because it has to be dry and warming up in order to be able to perform the work. So that's the one that I'm really worried about. But there's an urgency to actually perform the repair. And if we don't get to it, it will just be tabled to next year or will be the next available time to do what we what we're going to do. Our recommendation is we're going to go out to bid as soon as we can. We would awarded as soon as we can, and then we work with the contractor to keep watching the weather and we would look for a suitable window where it's dry and it's warm to be able to go in and do the work. The problem would be we won't know exactly when that is. It'll just be constantly watched and monitoring. You're also looking at potentially some higher cost because of having to mobilize quickly and you're also looking at potentially having to mobilize more than once and so we'll see. We'll see if we have a drought, winter or a wet winter. It really is. You know, every winter now in California is such a mystery. It's really hard to plan construction work during the winter time because it took so long. So I'm not saying think it's because it took so long to get an approval from Caltrans. And then they added that extra layer. If we couldn't do the work this year and we had to wait till next year because of the conditions, are we going to be required to do something else with Caltrans or is that approval good for a certain amount of time? You know, the approval will be good. The fact that we're going to go out to bid and award the approval will be good. But again, it would just be a situation where we tell the contractor, all right, here's your notice, Proceed and now don't proceed and we're stuck in contract until later. You really don't want to be putting up repair jobs in September. It's really later in the season that you want. Yeah. And so the East Cleveland and so the East Leland portion where we're doing microsurgery that's even more important so that's so we're working with the contractors working with us on that one to provide their you know, the schedules increasing and so that they have this tight schedule so they can get at least life of service down before November, because that's when actually everybody doing slurry seal, micro serving servicing from what the contractor told me as they just shut down until next year. So so yeah, so pushing to November, getting that done is our priority. That's helpful. Okay. I hear no other remarks. We'll go ahead and adjourned the meeting. Thank you very much. Thank you.
65 Civic Avenue Pittsburg, CA 94565 P: (925) 252-6900 F: (925) 252-4814 pittsburgca.gov AGENDA INFRASTRUCTURE AND TRANSPORTATION SUBCOMMITTEE Friday, September 15, 2023 1:30 PM City Hall First Floor Conference Room, 4B 65 Civic Avenue Pittsburg, CA 94565 Subcommittee Members Juan Banales, Vice Mayor Dionne Adams, Council Member 1. Public Comment 2. Capital Improvement Program Timeline and Project Update: Public Works staff will provide a status update on active projects. Subcommittee feedback requested. 3. Subcommittee and Staff Reports or Remarks 4. Adjournment
CIP Project Timeline FY 2023/24 through FY 2027/28 Project Type Project Name Project # START ESTIMATED END BART Pedestrian and Bicycle Connectivity - 1E Essential 2019 Planning and Design Jun-19 Apr-23 Agency Permitting & Coordination Jun-19 Sep-23 Bid & Award Oct-23 Dec-23 Construction Jan-24 May-24 (HSIP 10) Crestview Drive Safety Improvements - 1E Essential 2028 Planning and Design Oct-21 Dec-23 Bid & Award Dec-23 Feb-24 Construction Mar-24 Jun-24 Loveridge Road Maintenance - 2H Required 2033 Planning and Design Nov-22 Jul-23 Bid & Award Aug-23 Oct-23 Construction Oct-23 Jan-24 (HSIP 10) Citywide Roadway Improvements - 2G Required 2038 Planning and Design Mar-23 Jan-24 Bid & Award Jan-24 Mar-24 Construction Mar-24 Sep-24 Safe Routes to School - 1C Essential 2050 Planning and Design Dec-22 Sep-23 Bid & Award Oct-23 Dec-23 Construction Dec-23 Mar-24 Marina Blvd Buffered Bicycle Lanes - 2G Required 2051 Planning and Design Aug-23 Oct-23 Bid & Award Nov-23 Jan-24 Construction Jan-24 Apr-24 (OBAG 3) Delta De Anza Multimodal Trail Safety Improvements - 2G Required 2052 Planning and Design Aug-23 Oct-24 Bid & Award Nov-24 Feb-25 Construction Feb-25 Jun-25 (TDA) Trail Crossing Improvements - 1C Essential 2133 Planning and Design Jan-23 Nov-23 Bid & Award Dec-23 Feb-24 Construction Mar-24 May-24 (OBAG 2) Pavement Improvement - 1C Essential 2231 Planning and Design Jul-22 Aug-23 Agency Permitting & Coordination Sep-22 Sep-23 Bid & Award Sep-23 Dec-23 Construction Dec-23 May-24 Street Street Street Street Street Street April 2024 May 2024January 2024November 2023 December 2023 February 2024 March 2024July 2023 August 2023 September 2023 October 2023 Street Street Street Updated Page 1 of 5
CIP Project Timeline FY 2023/24 through FY 2027/28 Project Type Project Name Project # START ESTIMATED END April 2024 May 2024January 2024November 2023 December 2023 February 2024 March 2024July 2023 August 2023 September 2023 October 2023 East Leland Road Pavement Maintenance - 2H Required 2241 Planning and Design Nov-22 Jul-23 Bid & Award Aug-23 Sep-23 Construction Sep-23 Dec-23 Kirker Pass Road Rehabilitation - 2H Required 2608 Planning and Design Jan-23 Jul-23 Bid & Award Jul-23 Sep-23 Construction Sep-23 Dec-23 23/24 CDBG ADA Curb Ramp Installation - 1C Essential 4097 Planning and Design Aug-23 Sep-23 Bid & Award Sep-23 Dec-23 Construction Dec-23 Mar-24 2023/24 Pavement Management - 2H Required 2040 Planning and Design Nov-23 Feb-24 Bid & Award Mar-24 May-24 Construction Jun-24 Oct-24 (PASS) Program for Arterial Systems Synchronization - 2G Required 2132 Planning and Design Aug-22 Sep-23 Agency Coordination Oct-23 Oct-23 Peliminary Implementation Nov-23 Nov-23 Final Project Report with Benefit- Cost Analysis Dec-23 Dec-23 (HSIP 9) Citywide Traffic Signal Improvements - 1A Essential 2227 Planning, Design, & Agency Coordination Sep-19 Oct-21 Bid and Award Oct-21 Jan-22 Construction Jan-22 Mar-24 Countywide Smart Signals - 2G Required 2243 Planning, Design, & Agency Coordination Jul-23 Aug-25 Bid and Award - CCTA will manage this process Aug-25 Sep-25 Construction Sep-25 Jan-26 Pittsburg Center Smart City Pilot - 2G Required TBD Planning, Design, & Agency Coordination Oct-23 Aug-24 Bid and Award Sep-24 Dec-24 Construction Jan-25 May-25 Water System Reliability (Cabrillo Place Waterline) - 2H Required 5006 Planning and Design Mar-23 Mar-24 Bid and Award Mar-24 May-24 Construction Jun-24 Jun-25 Signal Signal Signal Street Signal Street Street Water Street Updated Page 2 of 5
CIP Project Timeline FY 2023/24 through FY 2027/28 Project Type Project Name Project # START ESTIMATED END April 2024 May 2024January 2024November 2023 December 2023 February 2024 March 2024July 2023 August 2023 September 2023 October 2023 Highlands Ranch Tank Improvements - 2H Required 5007 Planning and Design Oct-22 Oct-23 Bid and Award Oct-23 Jan-24 Construction Jan-24 Mar-24 Water Treatment Plant Reservoir Control Panel & PLC Replacement - 2H Required 5009 Planning and Design May-22 Aug-23 Bid and Award Aug-23 Nov-23 Construction Nov-23 Feb-24 WTP Filtration Improvements and Hypochlorite Conversion - 1C Essential 5067 Planning and Design Jul-22 Nov-23 Bid & Award Dec-23 Feb-24 Construction Apr-24 Dec-26 HDPE Water Main Reducer Emergency Repair - 1C Essential 5080 Planning and Design Apr-23 Jul-23 Bid & Award Aug-23 Oct-23 Construction Nov-23 Jan-24 West Santa Fe Avenue Sewer Water Rehabilitation - 2H Required 5003 Planning and Design Jun-22 Feb-24 Bid and Award Feb-24 May-24 Construction May-24 May-25 Frontage Road Living Green Trail - 2G Required 1801 Planning and Design Oct-22 Aug-23 Bid & Award Sep-23 Nov-23 Construction Dec-23 May-24 Willow Pass Storm Drain Repair - 1C Essential 3023 Planning and Design Jul-23 Oct-23 Bid & Award Nov-23 Jan-24 Construction Jan-24 Mar-24 Americana Park Bypass Channel - 1C Essential 8336 Planning, Design, Agency Coordination Apr-09 Oct-23 Bid & Award Oct-23 Feb-24 Construction Apr-24 Sep-24 60 Civic Building Repair - 1C Essential 3026 Planning and Design Jul-23 Jan-24 Bid & Award Feb-24 May-24 Construction May-24 Jul-24 Building Water Sewer Water Water Storm Storm Water Storm Updated Page 3 of 5
CIP Project Timeline FY 2023/24 through FY 2027/28 Project Type Project Name Project # START ESTIMATED END April 2024 May 2024January 2024November 2023 December 2023 February 2024 March 2024July 2023 August 2023 September 2023 October 2023 Corporation Yard Fueling System Replacement - 1B Essential 3118 Planning and Design Mar-20 Aug-23 Bid & Award Sep-23 Nov-23 Construction Dec-23 Mar-24 Police Department Evidence and Intake Room Improvements - 1A Essential 3119 Planning and Design Jan-21 Oct-21 Bid & Award Oct-21 Jan-22 Construction Feb-22 Nov-23 Police Department Women's Locker Room Expansion 2 - 3J Goals 3120 Planning and Design Jul-23 Dec-23 Bid & Award Jan-24 Mar-24 Construction Apr-24 Jun-24 California Theater Marquee & Below Stage Modification - 1E Essential 3333 Planning and Design May-23 Aug-23 Bid & Award Sep-23 Nov-23 Construction Dec-23 May-24 City Council Chamber Upgrade - 1A Essential 3334 Planning and Design May-22 Jan-23 Bid & Award Feb-23 Aug-23 Construction Aug-23 Oct-23 Buchanan Park Pond Loop - 2G Required 3040 Planning and Design Jul-23 Oct-23 Bid & Award Nov-23 Jan-24 Construction Jan-24 Jul-24 Pittsburg Premier Fields - 1E Essential 3080 Planning and Design Jul-22 Feb-24 Bid & Award Mar-24 May-24 Construction Jun-24 Feb-25 Youth Skate Plaza - 2G Required 1750 Planning and Design Mar-23 Nov-23 Bid & Award Dec-23 Feb-24 Construction Mar-24 Mar-24 Police Department Electric Vehicle Chargers - 1A Essential 1802 Planning and Design Aug-22 Nov-22 Bid & Award Feb-23 Apr-23 Construction May-23 Jan-24 General General Building Building Building Building Parks Building Parks Updated Page 4 of 5
CIP Project Timeline FY 2023/24 through FY 2027/28 Project Type Project Name Project # START ESTIMATED END April 2024 May 2024January 2024November 2023 December 2023 February 2024 March 2024July 2023 August 2023 September 2023 October 2023 Reviving the Heart of Pittsburg Pride - 2G Required 3019 Planning and Design Aug-22 Jul-23 Bid and Award Jul-23 Sep-23 Construction Oct-23 Jun-24 Buchanan Road Slope Repair 3024 Planning and Design Aug-23 Oct-23 Bid and Award Nov-23 Jan-24 Construction Jan-24 Apr-24 Central Harbor Park (CHP) and Boat Launch Facilities (BLF) - 2G Required 5504 Planning and Design Sep-22 Dec-23 Bid & Award Jan-24 May-24 Construction Jun-24 Jun-26 Basin 3 Dredge - 2H Required 5515 Planning and Design Sep-22 May-23 Bid & Award Jun-23 Aug-23 Construction Sep-23 Nov-23 Residential Channel Dredge - 2G Required 6240 Planning and Design Sep-22 May-23 Bid & Award Jun-23 Aug-23 Construction Sep-23 Nov-23 Marina Marina Marina General General Updated Page 5 of 5
CIP Project Status FY 2023/24 through FY 2027/28 As of 09/11/23 Type Title and Description Budget & Funding Source Total Expenditures Target Completion Phase Updates Project Manager Street Project 2019 BART Pedestrian and Bicycle Connectivity Installation of Class lV buffered bicycle lane along Railroad Ave from California Ave to East 17th St. Included are a slurry seal, installation of roadside signs and pavement striping and markings, and a Class l path along west side of Railroad Ave from SR-4 to the Delta De Anza Regional Trail. TOTAL $ 6,043,050 OBAG 2 $ 3,870,000 PBTF/SR2B $ 1,300,000 TDA $ 58,000 Local TMF $ 300,000 Measure J $ 515,050 $ 1,013,038 Mar-24 Agency Permitting and Coordination We received the authorization to proceed with construction construction (9/11/2023) from Caltrans and are working on finalizing the bid documents for advertisement. City anticipates the (MOA) Memorandum of Agreement between BART and the City to be fully executed by the end of next week. MOA agreement will need to be carried out in order to receive permit to enter from BART. Julissa Rico Ruiz Street Project 2028 (HSIP 10) Crestview Drive Safety Improvements Improving pedestrian safety and preventing vehicular speeding at six intersections along Crestview Dr. Locations include: Crestview Ln, William Way, Atherton Ave, Kingsberry Pl, Sunnyhill Way, Nine Pl. Scope includes upgrading pavement markings, installing raised medians, and upgrading pedestrian crossings with enhanced safety features. TOTAL $ 933,494 HSIP 10 $ 378,220 HUTA $ 151,700 RMRA $ 41,200 CDBG $ 362,374 $ 45,081 Jun-24 Planning and Design Waiting on design consultant to send 95% Plans, Specifications & Estimates (PS&E) for City to review. It is estimated to be received and available for City review in mid- September. Khristin Labao Street Project 2033 Loveridge Road Maintenance Installation of mill and overlay to extend the useful life of Loveridge Rd from Buchanan Rd to East Leland Rd. Existing roadway striping will be replaced as is. ADA curb ramps along Loveridge Rd will also be replaced. TOTAL $ 1,450,000 MEASURE M $ 225,000 RMRA $ 1,225,000 $ 7,283 Jan-24 Bid & Award Pre-construction meeting held. City staff is reviewing submittals from the Contractor. Anticipate construction beginning in October 2023. Savon Reese Street Project 2038 (HSIP 10) Citywide Roadway Improvements Installation or upgrade of signs with new fluorescent sheeting, completion of a Citywide roadway safety signing audit, and modifications to edge-line and centerline striping. Improvement locations are focused on arterial roads such as Railroad Ave, Willow Pass Rd, Bailey Rd, P-A Hwy, E Leland Rd, Loveridge Rd, Buchanan Rd, West 10th St, Harbor Rd, N Parkside Dr, California Ave, Century Blvd, and East 14th St. TOTAL $2,965,700 HSIP 10 $2,965,700 $ 48,080 Sep-24 Planning and Design Data from field survey of city signing and striping being analyzed by the Consultant. City staff to review their recommendations in October 2023 and provide comment. The 95% plans will be reviewed in December, and the final plans will be available by the end of 2023. Target award period is between January and March of 2024. Andrew Peters Street Project 2040 2023/24 Pavement Management In prioritized pavement zones, implementation of pavement management techniques such as pavement overlay, reconstruction, inlay, slurry seal, patch paving, base failure repairs, and crack sealing. Scope will be determined based on staff analysis and data outcomes from the Pavement Management System. TOTAL $ 3,226,300 General Fund $ 600,000 GF Surplus $ 1,251,300 Measure M $ 650,000 HUTA $ 500,000 RMRA $ 225,000 $ 0 Oct-24 Planning and Design Waiting for our PTAP Round 24 consultant CAPS to deliver our most recent pavement network conditions. We will use this information to update our internal Pavement Management Plan, which will be used to select residential areas for pavement rehabilitation. Savon Reese Street Project 2050 Safe Routes to School Installation of Rectangular Rapid Flashing Beacons (RRFB) at school crossings across Pittsburg. Locations include School St, Seeno Ave, Riverview Dr, West 4th St, and Buchanan Rd. The crosswalks are currently uncontrolled, and RRFBs will increase pedestrian safety. TOTAL $ 105,000 TDA $ 105,000 $ 45,184 Mar-24 Planning and Design City staff are finalizing the plans. City supplied equipment has been ordered. Estimated 3 week lead time. Savon Reese Street Project 2051 Marina Blvd Buffered Bicycle Lanes Installation of thermoplastic striping and buffered bikes lanes on Marina Blvd from Herb White Way to East 5th St. Improvements will increase cyclist safety. TOTAL $ 56,100 TDA $ 56,100 $ 834 Apr-24 Planning and Design Staff are creating bid documents (plans, specs, and estimate). Savon Reese Page 1 of 6
Type Title and Description Budget & Funding Source Total Expenditures Target Completion Phase Updates Project Manager Street Project 2052 (OBAG 3) Delta De Anza Multimodal Trail Safety Improvements Installation of critical safety and operational enhancements including wayfinding signage, protected green bike lanes, rectangular rapid flashing beacons, raised/high visibility crosswalks, bulb-outs, pedestrian lighting, and upgrades to existing pavement. TOTAL $ 4,935,000 OBAG 3 $4,427,000 HUTA $ 33,000 $ 0 Jun-25 Planning and Design Waiting for the City's housing element to be approved by the California Department of Housing and Community Development (HCD) to begin design. According to our Planning Department, the housing element would most likely be approved by the end of December 2023. Currently working with East Bay Regional Park District (EBRPD) to obtain the $582,405.96 funds City paid EBRPD in 2019 to utilize as local match for the project. Julissa Rico Ruiz Street Project 2133 (TDA) Trail Crossing Improvements Installation of RRFBs at Delta De Anza Trail Crossings including Atherton Ave, Crestview Dr, Gladstone Dr, and Presidio Ln. Crestview Dr crossing sidewalk will be widened. Existing crosswalks are uncontrolled, and the installation of RRFBs will improve pedestrian safety. TOTAL $ 150,000 TDA $ 120,000 MEASURE J $ 30,000 $ 39,115 May-24 Planning and Design Staff are in the Design phase. The Rectangular Rapid Flashing Beacons (RRFB) would need to be placed within East Bay Municipal Utility District's (EBMUD) right of way. Project Manager will coordinate with EBMUD for temporary entry permit, revocable license, and a temporary construction permit. The application process will delay the project. Staff are working to determine how much time it will add to the schedule. EBMUD may have input on current design. Savon Reese Street Project 2231 (OBAG 2) Pavement Improvement Project will improve W Leland Rd from Bailey Rd to John Henry Johnson Pkwy, from Crestview Dr to Railroad Ave, and Loveridge Rd from SR-4 to P-A Hwy. TOTAL $ 4,350,000 OBAG 2 $ 2,410,000 RMRA $ 1,940,000 $ 471,369 May-24 Agency Permitting and Coordination We received the authorization to proceed with construction from Caltrans and are working on finalizing the bid documents for advertisement. Gabriel Piña Street Project 2241 East Leland Road Pavement Maintenance Project will improve E Leland Rd from Railroad Ave to eastern city limits. Treatments will include mill, overlay, and micro-surfacing, ADA curb ramp replacement, and thermoplastic striping. TOTAL $ 1,900,000 RMRA $ 1,700,000 HUTA $ 200,000 $ 19,180 Dec-23 Bid & Award Pre-construction meeting held. City staff is reviewing submittals from the Contractor. Anticipate construction beginning the end of September 2023. Savon Reese Street Project 2608 Kirker Pass Road Rehabilitation Resurfacing and roadway striping on Kirker Pass Rd between Buchanan Rd and Nortonville Rd. The project is coordinated with Contra Costa County road rehabilitation efforts and will be completed by the County's Awarded Contractor. TOTAL $ 610,000 General Fund $ 233,000 HUTA $ 92,000 Measure M $248,829 $ 189 Dec-23 Construction Kirker Pass preparation work currently scheduled to begin late October with surface rehabilitation activities to be completed early December Dayne Johnson Street Project 4097 23/24 CDBG ADA Curb Ramp Installation Construction or rehabilitation of multiple curb ramps in prioritized neighborhoods. Neighborhoods that qualify are determined by their census blocks focusing on data points such as resident age and neighborhood income. Neighborhoods identified for this year's project are: Parkside Manor, Carnegie Manor, and Rancho Medanos. TOTAL $ 220,000 CDBG $ 220,000 $ 1,207 Mar-24 Bid & Award Project is advertized for bid. Bid opening is scheduled for September 29, 2023. Andrew Peters Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Signal Project 2132 (PASS) Program for Arterial Systems Synchronization Facilitate traffic progression along congested corridors, update the signal timing plans to achieve operational efficiency of traffic signals with the existing capacity constraints. Locations include 15 traffic signals along W Leland Rd, 15 signals along Railroad Ave, and 5 along Buchanan Rd. TOTAL $ 128,600 MTC PASS $ 111,900 RMRA $ 16,700 $ 0 Dec-23 Planning and Design City has received the GPS clocks. Now that schools are back in session, Project Manager will be coordinating the preliminary implementation with Cary Emmons at Corp Yard and consultant TJKM. Julissa Rico Ruiz Signal Project 2227 (HSIP 9) Citywide Traffic Signal Improvements Improvement of traffic signal hardware at 35 signalized intersections citywide. Improvements include but are not limited to the replacement and/or installation of signal heads, lenses, pedestrian heads, push buttons, visors, backplates, retroreflective borders, controllers, cabinets, battery backup systems, and modems, as well as minor improvements to signal timing. TOTAL $ 1,271,000 GENERAL FUND $ 161,000 HSIP 9 $ 1,065,600 RMRA $ 44,400 $ 308,094 Mar-24 Construction Controller cabinets are expected to arrive in November 2023. In correspondence with the contractor to determine construction start date. Khristin Labao Page 2 of 6
Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Signal Project 2243 Countywide Smart Signals Upgrades to traffic signals and intersections on regional routes of significance within the city. Thirty signals have been identified as a part of this project. The project will upgrade city's signals to a smart signal system that improves signal interconnection and synchronization to optimize traffic flow and reduce congestion, prioritize transit and emergency vehicles, and uses video detection and analytics to proactively identify near- miss situations and report data to traffic management center. TOTAL $ 1,485,558 HSIP $ 1,332,724 HUTA $ 152,834 $ 0 Jan-26 Agency Coordination City staff reviewing draft agreements with Contra Costa Transportation Authority (CCTA) to administer and operation the project. Julissa Rico Ruiz Signal Project # TBD Pittsburg Center Smart City Pilot Implementation of smart city technologies in the 1/4 mile transportation grid surrounding the Pittsburg Center BART station with connected technologies such as adaptive streetlights, connected traffic signals, and digital and static wayfinding signage. These upgrades will encourage transit use, alleviate traffic, encourage walking and bicycling, and attract local business investment by creating safer, more complete streets. TOTAL $ 1,440,000 CPFCDS $ 1,200,000 $ 0 May-25 Pre-Planning Project has be programmed in MTC's FMS (Fund Management System). This is required since the project received federal funds. Will be meeting up with John S. to discuss possible Smart City Technologies to be implemented 1/4 mile transportation grid from the Pittsburg Center BART Station. Once a defined scope has been established, City will be applying for conditional approval from Caltrans. Julissa Rico Ruiz Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Water Project 5006 Water System Reliability (Cabrillo Place Waterline) Improvement of system reliability for Zone 2 and Zone 3 customers by looping systems (Buchanan Pump Station and Brookside Dr) or based on an urgent need/chronic problem identified by Public Works. TOTAL $ 2,181,000 WOF $ 800,000 $ 335,985 Jun-25 Planning & Design Project Manager is working with consultant to get items needed to acquire Right of Way (ROW) easement in PG&E's parcel for alignment of new pipe. Design is targeted for completion in March 2024. Andrew Peters Water Project 5007 Highlands Ranch Tank Improvements This 1MG steel on-grade tank has been operated and maintained by the city since 1999. An October 2021 needs assessment recommended that several improvement be made to prevent further erosion and damage to the tank. Scope includes, but is not limited to, installing a new cathodic protection system, new interior coating system, and installing new 12" vents. TOTAL $ 705,000 WOF $ 705,000 $ 41, 935 Mar-24 Planning & Design Reviewing technical memorandum from design consultant. Currently researching if Sky Ranch will be developed in the near future since it will determine if the City will move forward with the tank improvements. Alex Ruiz Water Project 5009 Water Treatment Plant Reservoir Control Panel & PLC Replacement Replacement of outdated programmable logic controllers (PLS), modules, and communication network of the raw water and light-level pump stations, treated water reservoirs, electrical room, and the filter control consoles. Most of the existing control system installed at the city's Water Treatment Plant (WTP) is obsolete and no longer supported. TOTAL $ 450,000 WOF $ 450,000 $ 166,890 Feb-24 Bid & Award This project was advertized for a formal bid, and no responses were received. Project Manager solicited an informal bid from four contractors. One response was received and rejected having not met the scope requirements. PM is soliciting quotes for the fiber optic work only with the possibility of city staff completing the remainder of the scope. An alternate option is to add the scope of this project to the larger Project 5067 WTP Filtration Improvements and Hypochlorite Conversion. Andrew Peters Water Project 5067 WTP Filtration Improvements and Hypochlorite Conversion Design and construction of six new dual media filters and replacement of segments of existing piping, installation of new valves, and new yard piping to connect and serve new facilities. TOTAL $ 49,181,188 WOF $ 2,481,188 WFR $ 900,0000 WATER BONDS $ 45,800,000 $ 1,033,226 Dec-26 Planning & Design The project is currently under design and progressing toward a 90% submittal by mid- September 2023. We have released an RFP for construction management services and plan to select a team by October 2023. Bidding of the construction contract is expected starting December 2023 and start of construction by April 1, 2024. Bruce Zaeni Water Project 5080 HDPE Water Main Reducer Emergency Repair Repair of failed reducer on the Buchanan Rd water main near Quercus Ln. The weld failed in December 2021, and this section of pipe was shut off. The project will restore the water main back to normal operation. TOTAL $ 65,300 WOF $ 65,300 $ 4,375 Jan-24 Bid & Award We reached out to various contractors and received one proposal for $85,000 which is above our project budget. Gabriel Piña Page 3 of 6
Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Sewer Project 5003 West Santa Fe Avenue Sewer Water Rehabilitation Replacement of approximately 15,500 linear feet of water main pipe and approximately 12,000 linear feet of sewer main pipe. The project targets areas where the water and sewer systems have reached the end of their useful life, have become maintenance problems, and/or fail to produce adequate water flow. TOTAL $ 7,802,530 SOF $ 3,708,530 WOF $ 4,094,000 $ 173,538 May-25 Planning & Design This project is currently in design and is approximately 50% completed. Gabriel Piña Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Storm Project 1801 Frontage Road Living Green Trail Construction of a Class l trail on Frontage Rd from Dover Way to the end of the existing pedestrian trail at Chelsea Way. Project will include the installation of pathway swales and bioretention features. TOTAL $ 2,166,250 Clean CA Grant $ 1,354,000 ARPA $ 812,250 $ 169,081 May-24 Planning & Design Project will be advertised for bids on Wednesday, 09-13-23. Bid opening is scheduled around 09-27-23. Construction award resolution scheduled to go before the City Council at the 11-06-23 meeting. Construction is estimated to take 181 calendar days. Jolan Longway Storm Project 3023 Willow Pass Storm Drain Repair During the winter storms of 2023, two 60" reinforced concrete pipes separated at the top joints causing exfiltration upwards and damaging the roadway along Willow Pass Rd. An emergency temporary repair was completed to minimize damage. The project location is the north shoulder of Willow Pass Rd between 701 Willow Pass Rd and Nantucket Dr. City will apply for FEMA reimbursement. TOTAL $ 800,000 GF / FEMA $ 800,000 $ 0 Mar-24 Planning & Design Project is in the design phase. Debris from previous winter storms needs to be removed. Rip-rap will be placed to prevent further erosion. Pipe joints require resealing and the pipes need to be realigned. Andrew Peters Storm Project 8336 Americana Park Bypass Channel This project will reduce flood hazards and mitigate stormwater overflows from the detention basin in Americana Park and North Parkside Dr. Project includes the excavation of a new bypass channel from the park detention basin, south of N. Parkside Dr eastward across the parcel of land owned by PG&E and onto a nearby creek. Additional work include the relocation of two waterlines, city and privately owned, and replacing existing irrigation valves. TOTAL $ 1,276,700 HUTA $ 101,800 IRR $ 580,000 WOF $ 100,000 HMGP $ 374,900 2006 Tax Exempt TAB $ 89,128 2006 Taxable TAB $30,872 $ 443,861 Sep-24 Planning, Design, & Agency Coordination Received required environmental permits from California Department of Fish & Wildlife (CDFW) and US Army Corp of Engineers (USACE) last month. Finalizing East Contra Costa Habitat Conservancy (HCP) permit and fees. Construction projected to start in Spring 2024. Khristin Labao Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Building Project 3026 60 Civic Building Repair Due to high winds during a storm event in winter 2022/23, a 60' tree fell onto the Neighborhood Center. Emergency work was completed to remove the tree and protect the building from further damage. This project will repair the damage so that the building can return to use. City will apply for FEMA reimbursement. TOTAL $ 800,000 GF / FEMA $ 800,000 $ 0 Jul-24 Planning & Design Quote received for the design cost. Project manager is meeting with consultants this week to review their proposal. Andrew Peters Building Project 3118 Corporation Yard Fueling System Replacement The fleet fueling system at the Corp Yard is non-compliant with state regulatory requirements and requires major upgrades to include new piping, a fueling island, single wall tank replacement with above ground tanks, new dispensers, island cover, and a new concrete pad. The Environmental Center will be the new location for fleet fueling. TOTAL $ 1,408,100 WOF $ 504,100 SOF $ 504,000 BLDG MAINT $ 400,000 $ 422,318 Mar-24 Planning & Design Currently finalizing bid package and expected to advertise for bids in mid-September for the aboveground storage tank in the Environmental Center. Khristin Labao & Alex Ruiz Building Project 3119 Police Department Evidence and Intake Room Improvements This storage area holds a broad range of materials and evidence related to pending investigations in criminal cases. This project will adjust the configuration and layout to better support evidence processing. Scope includes but is not limited to the installation of mobile shelving units, lockers, countertops, cabinets, and flooring. TOTAL $ 500,000 GENERAL FUND $ 350,000 BLDG MAINT $ 150,000 $ 359,375 Nov-23 Construction PO opened to do additional work on the 2nd half of the garage/storage of the evidence room. Khristin Labao Page 4 of 6
Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Building Project 3120 Police Department Women's Locker Room Expansion 2 An increase in female staff requires the expansion of the women's locker room. Improvements include but are not limited to converting the City Hall exercise room into a locker room, installing lockers, plumbing, and relocation of lactation room. TOTAL $ 440,000 BLDG MAINT $100,000 $ 2,640 Jun-24 Planning & Design In planning and conceptual stage. Wating on the finalization of Project 3119 to reallocate additional funds. Khristin Labao Building Project 3333 California Theater Marquee & Below Stage Modification Construction of electronic theater marquee, below-stage dressing area, and restroom. TOTAL $ 400,000 CA NAT RES $ 400,000 $ 0 May-24 Bid & Award We received bids for the installation of the digital signs on the California Theater marquee. The low bidder was Square Signs for $96,000 and we are going to city council to award the project on October 2nd. Gabriel Piña Building Project 3334 City Council Chamber Upgrade Incorporation of current technological standards and best practices into the Council Chamber's audiovisual broadcasting system. Upgrades will improve the in-person, remote, and hybrid meeting formats for future council and commission meetings, training sessions, and other events. TOTAL $ 535,000 PUB ED & GOVT $ 535,000 $ 35,495 Oct-23 Construction Contractor moving forward with installing/preparing conduits and wiring for the AV and lighting. Khristin Labao Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Park PROJECT 3040 Buchanan Park Pond Loop Replacement of portions of existing walkway around the pond that have deteriorated and have significant damage from tree roots. Project will also install slope protection, clear and grub plant overgrowth, and remove cattails from pond. TOTAL $ 222,300 PER CAPITA $ 222,300 $ 0 Jul-24 Planning & Design Met with Operations & Maintenance to discuss design last month. Currently working on updating plans, specifications, and estimate. Alex Ruiz Park PROJECT 3080 Pittsburg Premier Fields Construction of three multi-purpose fields that will serve as a regional draw for the economic benefit of residents. Design will include sport field lighting, landscaping and irrigation, site furnishings, tree planting, and restrooms. Project also includes a parking lot, paved and unpaved walkways and trails circling the facility, and a pic-up and drop-off area for visitors. TOTAL $ 16,437,000 GENERAL FUND $ 6,078,288 GF SURPLUS $ 1,615,000 PDF $ 1,152,712 MEAS M SURP $ 150,000 $ 595,555 Feb-25 Planning & Design The design team is working on completing the bid package. Expecting the 100% PS&E by end of September. However, due to funding shortage, we will have to wait to hear from state on the City's application for a grant before a bid date is selected. Bruce Zaeni Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager General PROJECT 1750 Youth Skate Plaza Building on the 2009 Railroad Ave Specific Plan, the youth skate plaza and pump track aims to continue the beautification of the Railroad Ave corridor by adding much needed youth amenities, art installation, and park development. The City has applied for $ 5,000,000 Clean CA local Grant Cycle for funding. TOTAL $ 5,465,187 GF SURPLUS $ 465,187 $ 241,741 Mar-24 Planning & Design Consultant is currently working on the 100% design package. Gabriel Piña General PROJECT 1802 Police Department Electric Vehicle Chargers Installation of 6 new electric vehicle charging station in the PPD private lot. This project will provide the power necessary to support the department's electric vehicle fleet and maintain operational functionality. TOTAL $ 90,300 ARPA $ 90,300 $ 1,668 Jan-24 Construction This project is in the construction phase and awaiting the delivery of electrical components. The electrical components are not expected to arrive until October 2023. Gabriel Piña General PROJECT 3019 Reviving the Heart of Pittsburg Pride Building on the 2009 Railroad Ave Specific Plan, this project will beautify the Railroad Ave corridor from Civic Ave to 8th St through landscaping, art installation, and park development. TOTAL $ 3,341,961 CLEAN CA $ 2,891.961 GF SURPLUS $ 62,00 ARPA $ 388,000 $ 290,892 Jun-24 Bid & Award A resolution to award this project is going to city council on 09-18-23. A groundbreaking ceremony at Railroad Ave and 8th St is scheduled for Friday, September 15, 2023. Gabriel Piña Page 5 of 6
Type Title and Description Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager General PROJECT 3024 Buchanan Road Slope Repair The slope was damaged and significantly eroded during the unusual atmospheric river storm events of January 2023. The failure is within the city's right-of-way and could threaten the stability of several houses above the slope. Repair will include removal of unsuitable soil, rebuilding and strengthening the terraces with suitable imported material, geotechnical fabrics, and other methods as needed. City will apply for FEMA reimbursement. TOTAL $ 2,150,000 GF / FEMA $ 2,150,000 $ 0 Apr-24 Planning & Design The design is being expedited and the design team has completed the field geotechnical investigation and survey work. Project Manager is reviewing the 65% plans, specifications, and estimate (PS&E) submittals. Construction documents are expected to be complete and ready for public bidding by October 2023. Alex Ruiz Type Project Budget and Funding Source Total Expenditures Target Completion Phase Updates Project Manager Marina PROJECT 5504 Central Harbor Park (CHP) and Boat Launch Facilities (BLF) Upgrades include improved ADA paths, restroom replacements (Exeloo), parking lot striping, sealing, and securing, crime deterrents, fish cleaning station, shade structure, public fire pits, and picnic tables. Project is located north of Marina Blvd, west of the Pittsburg Marina, and east of the Pittsburg Yacht Club. TOTAL $ 3,867,995 DELTA CONSERV $ 3,729,295 SOLID WASTE $ 73,700 WTRFNT OPS $ 65,000 $ 118,017 Jun-26 Planning & Design The City will execute a grant agreement with the Sacramento-San Joaquin Delta Conservancy in September 2023 for $3.5M. Development of 100% plans from current 90% plans will commence after agreement execution, and an agreement amendment with R.E.Y. Engineers will head to Council on 9/18 to include 100% plan development and engineering services during construction. 100% plans and bid set will be developed by December 31, 2023. Project will go out to bid in Jan or Feb 2024, with selection by May 2024 and construction starting by July 2024. I anticipate completion of construction by June 2026, if not sooner. Sara Bellafronte Marina PROJECT 5515 Basin 3 Dredge Maintenance dredging of basin and public launch ramps at the east side of the Pittsburg Yacht Club just north of the northern end of Heron Dr, the launch ramp located north of Marina Blvd between Central Harbor Park, and the Pittsburg Marina. TOTAL $ 1,843,900 WTRFNT GRANT $ 1,500,000 WTRFNT OPS $ 105,000 MARINA ENT $ 238,900 $ 91,102 Nov-23 Bid & Award We have awarded a construction contract to The Dutra Group and recently received DOP approval for the construction permit. Construction is scheduled to begin at the end of September. City has received a deposit of $1,070,0000 from HOA to pay for their portion of the dredge construction. Gabriel Piña Marina PROJECT 6240 Residential Channel Dredge Maintenance dredging of the New York Landing residential channel located between Heron Dr. and Pelican Loop. TOTAL $ 2,250,000 HOA $ 2,250,000 $ 250,000 Nov-23 Bid & Award We have awarded a construction contract to The Dutra Group and recently received DOP approval for the construction permit. Construction is scheduled to begin at the end of September. City has received a deposit of $1,070,0000 from HOA to pay for their portion of the dredge construction. Remaining deposit for this portion of the project, approximately $63,000, has been returned. Gabriel Piña Page 6 of 6
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Welcome, everyone to our Infrastructure and Transportation Subcommittee meeting. I'm John Samuelson, Public Works Director, City Engineer. Do we have any public comments? Evening. Yes. Fine. Afternoon. Bruce Olson. Mr. Bicycle. So I'd like to make three points in a couple of comments. Point one is our general plan says that we follow the plans that we may point to. We adopted a bicycle plan several years ago and it said, let's be friendly to bikes when we restrained during pavement resurfacing and maintenance. Same last year, we adopted an active transportation plan. It describes specific lane widths for East Cleveland Road and Loveridge Road when they are next maintain. At the most recent City Council meeting, the City Council adopt a contract. We led the contract to do some work on these streets. I'm concerned that we have not drawn out the bike lanes the way the active transportation plan wants them to bike. East Bay reminded staff that these lane widths have to happen and basically Stan said, Yeah, yeah, whatever is the way I understood that went down. So as a citizen, I am complaining. I'm concerned that we're not going to follow the plan and the way the plans are written down. And I would like to know the next step to take. So I'm glad the city engineer is here and I'm glad the attorney is here. And we can find this out right now. So I don't think we can discuss anything that's not on the agenda, but we can take your comments and we can follow up with you, Bruce. All right. I'll speak to you off the record after the meeting and we'll figure out what I have to do next. We can have a conversation that we are since we've already adopted the contract, we're going to have to put in a change order, and that's going to cost a little extra money. But we don't have to rip out anything that's already been installed. So things that are salable right now with minimal additional cost. I'm not going to back down on this, John. I'm happy to talk to you after the meeting. All right. Thank you. Right. Any other public comments seen? And we'll move on to item two capital improvement program timeline and project updates. So what you have before you, we have two documents that we've revised based on our last meeting and the feedback that we received. The first document I would like to highlight is our JP project status. So there's a few changes to this document. Again, based on the fact that we received the one for each of the projects instead of just listen to title, we've also added the description to it so you can better see and quickly understand what the project is, where it's located. Are you able to put your document status timeline? There you go. Thank you. So under title and description, you can see now we've added a brief description of the projects. We've also added a couple other columns. We've added the budget and funding source column to show what the total budget is for the project and a breakdown of the various funding sources that are tied to this project. And then the next column is total expenditures, which shows you how much we spent to date on this project. So at this time, we'd be happy to receive feedback about the overall format and then after I finished my presentation, assistant city engineer Thane Johnson will go through this list and highlight a project. So I'll see if there's any comme I love it. Thank you for the updates that you've made to it. It's easier to it's easy to follow and know what's happening and zero in on the timeline of when things are happening to see if there's anything that might be needed or to discuss. So thank you for the updates. It looks great. All right. So the timeline, not as many changes were made to the timeline, but we tried to incorporate feedback about using the red, amber, green coloring to show when the project shifts. And it's still a work in progress. So what you'll see on this is even on the first page, you'll see there are two projects where there is some yellow highlighting to show that the project has pushed further out. And the intent would also be if it were to the schedule, were to shorten, we would highlight it Green and then red would be used if there's an external funding source deadline that we need to make sure we need of, that's when the red would come into play. If we think we're in danger of not meeting those external deadlines. That's the only change to the timeline thoughts. And when back in regards to how the yellow and the green is being implemented, one thing for me is as a legend for what the colors mean. But I like it draws your eyes to where you know there's just fashion for us to have updates, questions, and then the red line is where we are right now. So when you look on September, that red line down the middle. That is correct. Okay. So the intent is as we hit milestones or as we're observing the rest of the project, we will make adjustments to the schedule and we'll highlight those to show if we're shortening or for extending hours of the project. And then these two events will work in tandem. And so you can get some additional information as to why the schedule has shifted under the section. So one of the things I just noticed that we will correct by the next one is I will make sure that the projects are in the same order. So it's easier to follow. For the most part, they're in the same order, but there's a couple little differences, so we'll make sure those are for easier abuse, make sure those are the same thing, more. And any other comments on the timeline before I turn it over to Dave to give us some project updates. One question and I'm looking at we have the grouped by the program, is that why they're like street inspired them building? Because in my mind I was like, I wonder if you could float to the top like the first quarter across all the projects and say, This is what's coming up for each one. And then you have the actual broken out by the street. What the street signal was water. So where we could say, okay, these are the pressing things that we need to service, or there's a schedule change at the top, sort of like a milestone summary at the top or like things that are happening like this quarter, fourth quarter, third quarter or fourth quarter, like a quarterly. Look, if you have projects that are going to be closing or you have some key activity that's happening to where you get in the yellow, So we're in the yellow on something, maybe floating that to the top so that we make sure we don't miss it because so on through all the pages, this is great. But I also don't want to take away from how you have it laid out. So if you were that group it at the top or maybe a cover sheet that sort of highlights either and what is the summary summary page, that way of thinking and covers. Yeah, yeah. I was thinking the same. Maybe I can create a separate I like the summary sheet, something that, that I'll draw your attention and discuss the key milestones. So you're saying quarterly or would you want that to be monthly. I mean I don't, I think we can do it monthly. I don't think that would be too difficult. Well, I think like a quarter. Look, and if we talk about it monthly, that's great. You know, we we meet every month. So I think this for these of the projects that we're having happening this quarter. But what also works for you that's not a quarterly look is great but if there's something that happens before the quarter, we have to talk about it like we should talk about it more timely instead of saying, okay, let's talk about it April at the end of the first quarter. But we needed to talk about it in February. And then that creates a problem with the project that we can do. But I love it. And, you know, the goal was really just to talk about what's what needs the attention and the other the rest of it's important long term, like immediately so that we don't make it a bigger problem or cause a problem for you. All right. And it's good. It looks great. With that, I'll turn it over to Dana to do some project. Yeah. So it's important. Last month I wasn't there for one of our projects. For example, we were waiting for the Caltrans permitting process to complete. And so we thought we were complete. So last month we may have said that we're getting the 76 approval, but then this month they came back with one additional form that we have to fill out now. So it's not going to the schedule is not going to be pushed that much, you know, maybe a week or two. But that's what we're talking about to go back to project and that's still the legacy. So that's almost into a bidding for that project. So it's going to take a couple of weeks to really finalize the contract process and then we'll hope that we're not forget. And that's basically right in West Leland portion from Bailey Road to John Henry Johnson, Press room Crestview Drive to railroad. Our leverage is as our board the highway right so that's the big leverage portion that we all want. So just a little more information on that. We've been working really hard with Caltrans to get our authorized issue to proceed since Caltrans oversees the grant funds that are paying for this. So we finally got the authorization to proceed, but we added a little caveat. They wanted us to resubmit our DB Eagle, DBS, our disadvantaged business entity, integrated enterprise Enterprise. Okay, Thank. And so we have resubmitted our DB goals to Caltrans and they've responded that it will take up to 15 days to respond. Once they respond on that, unless they throw in yet another curveball, we will actually be able to go out to bid on the back to project as well as the other project excluding red light. Yeah, so that's the BART pedestrian project for Access, our other pilot project, which is right out here on railroad to California to the 17 city. And so the same thing happened with that project so that we're going in that same process there. And so we're excited that finall And then we already went out to bid for that leverage and easily then portion for a roadway rehabilitation, which is Leland is from Railroad Avenue to the City Limits Avenue, and that's basically a new overlay, two inch, two inch overlay for that portion of the project. So it's already bid. We're working with the contractor right now, but we've only had we already had the pre-construction meeting. And so we're moving forward as well as the leverage road portion, which is from new counties. Leland And so did I just say that, Sorry if I say leave us so easily, that is the portion where we're just grinding and overlaying the outside lanes and the inside lanes are receiving a micro service or storage service. So those are some highlights for the street projects. And just a couple more that will work with the county for the program, Pastoral Rehab and for our portion of the county's project along crooked parts, and that's moving forward. The county's already in construction on their fortunes and we'll follow right behind. And then there's the, of course, all the seeds CDBG programs that we're currently in bidding. And we're expecting bids in the next couple of weeks. NORTH Oh, great. Okay. Tracking. All right. And now I'm going to say I was trying to pick one of each of the project types of the single project, but that's we're kind of excited about. It's from the Solinas earmark project that we do in Congress. And so we have about $1.4 million to provide for smart city technologies within about a quarter mile of the Pittsburgh Center BART station. And so Staff is working with John, our traffic engineer, to create some projects and is administered by Caltrans. So don't get scared. But but it's going to be kind of a similar process, but we're moving forward with that. And so that's going to be exciting for the city. A couple of water projects, I think I'm just going to Keon on the major project, right? The $49 million water treatment filtration improvement project that's moving forward. We're currently moving into the 90% submittal by the end of September, and so they're on a fast track schedule so that we can then move forward with that construction. And we're currently providing permits back to the consortium. The so as part of that project, there was this it's called Genius Bar Project associated with the water treatment plant that we're trying to get in there first. So there will be upgrades and these utility rating copper conduits and conductors that they have, they're serving one plant facility and the filter control consoles and things of that nature. And so we're almost finalizing. We went out to bid and so we're going to try to finalize the bid with a couple contractors and pick one here soon so we can get that project moving forward. In fact, the smart city now, that emphasis is mostly on industrial bicycles, not so much the vehicle side of the world, but just want to make sure people realize that there's a process that that's correct. The intention, the focus of that grant is to increase the ability of bicyclists and pedestrians to get to the BART station. And so we'll be looking at the traffic signals in particular within that corridor and how can we improve the bicycle and pedestrian livability in that area to make it more attractive for non vehicle use? And then I think we were at the conference, there was a few bikes, new bicycle technologies out there and technology there's there's a few new technologies that they're continuing to do, advancements to try to assume detection and detecting of bicycle impressions. And so those are the things that we'll be looking to do. Any intent is also bring it back to the city. So the city has it can utilize internal services to track some of these things. Okay. So one of on the storm drain project types, we have the Frontage Road Living Green Trail, which is exciting this clean grant funding for that. And we're almost complete with 100% bid documents by the end of September. And then we'll move forward to go out to dinner. And we hope that we'll be in construction soon. And then for the building. So just a couple here. One of the major one that's to note is the corporation you're dealing system replacement. We're almost out to bid for that one we'll be able to do this month. And that's critical because that will install a new above ground cooling station for fleet. So it'll save us save the city a lot of money once we put that into use. And that's pretty exciting. Which project because of again I'm sorry sorry project 3118 in the building. Oh, okay. Got it. Yeah. So thank you. Looking forward to moving on to Environmental Center for Future one to read correctly. There is a fueling station there and we have a below ground tank that we are decommissioning and installing a brand new aboveground tank at the environmental center. This building already takes place there. They have a small filling station. I don't know what they're using that they have a temporary one in place there. And so we'll be installing a more permanent, better facility for our vehicles to use. All right. But actually, another one is just because it's kind of historical, is the California theater marquee. And so we received because we awarded a bid and the lowest bidder for the podium to be assigned at, they're going to be upgraded to a new electric drive. So that's going to be exciting when we get back on. And then, of course, you may or may not know the city council chambers upgrade. And so we've been we've been on it. And so we're hoping it's a little fast track and we're we're we talked to the contractor today and so we hope to procure a couple more of the equipment facilities that we need and then it should be. So we're still working on the schedule, but hopefully we can get back in there in October. But we're working with them right now, so we're trying to best track it. So that's exciting. And then we have the general projects. There's the Youth Skate Plaza. That's just for the board. It has a grant deadline, so we're trying to move that forward as quick as possible. The council has been really good at getting us back some documents that we can review for them and hundred present in the bid documents. So we're currently working on the final plans for that. And then reviving the heart of Pittsburgh prize is the Railroad Avenue, for example. And so it's basically it was at the bid and we hope to have the groundbreaking by October for that. And Marina is just it's basically the the bridging projects that are happening right there. And so that's pretty much moving forward to construction. We hope to start that in September. At the end of September, it's September 28th, so that they can put the window of their dredging by October 15 deadline or October 30th deadline for them to. They can't dredge past that due to the regulations. Okay. So what is it? You're not supposed to do work in the Delta beyond October 30th. And so that's our our current deadline. But things are progressing slowly. They're usually very generous or given extensions, but optimally, we're done before the end of October. Okay. So yeah, they're in the during the process, they've been moving all the boats out of the way this week in preparation for the dredging to actually start planning for the more spawning season or certain types of fish and other protected species. They want to make sure we minimize the disturbance during that time. Correct. How are we on our EOC? Call me. I see that the emergency projects where we were impacted greatly last winter. Yeah, Which ones? You know, we'll do a lot. We'll go broke. So for the the embankment repair on Buchanan Road we're about 65% design consultants working very close to that one complete so that we can hopefully go out to construction or out to bid then a month and a half from now and then that will be in construction through the end of the year. One, I just find it. Yeah, that's I think that we're going to this project. It would be strange in a straight line. I'm not saying that. So we'll make sure that gets added on there as soon as we can and somewhere it's on. General, Goodbye. It's for Buchanan. There it is. The second to the bottom on page five can, right? Yeah. So we hope to have design finished by the end of October. That's three months to build award and start construction. So they'll start January 24 and finish in April. And we've been working very closely with FEMA on it. So part of the project is restoring what was once there. Part of the project is actually adding some improvements to prevent it from happening again. The next project, the will open are storm drain repair. That's on Facebook page for that one. We're still working to find. Yeah, we're on that. We're on the timeline. Okay. Second job for me, there's a lot of projects in All right And yeah, so we went out and met with the operations and maintenance staff and the next well, we're just evaluating the pipes right now. We're going to get CCTV to see what the conditions of the pipe is and where there's offsets and things of that nature. So right now there was a temporary fix for it, of course. And so now this is going to be the kind of the permanent solution. And so that'll be most likely the in-house design that will do it. And then we'll just we're going to over the next couple of months. And so we're still figuring out exactly what happened been wrong, how we can not only fix it, but also build it in a way that it doesn't have to go so that that's what happens. And the next one, the 60 civic building repair, this is the one where they put the street bill on it. So we were working. So all the restoration or removal of the damaged infrastructure has occurred. That part is done. We were in the process of hired an architect done in our view, we were in the process of negotiating and then we found out that MPW, who's our insurer, they're going to design it for us. And so we've had to shift gears. And so we're now going to let them use their architect to actually design it. It's going to make it a lot easier for us because they'll be the one overseeing the design to make their approvals a lot faster. I wish they had said at the beginning we would have saved lots of time and but we're so we're going to be meeting with them to kickstart that design effort off so that we can try and get that building operational again. And then the last one is the pre the sinkhole. So no progress is being made on the sinkhole itself. And so we're actively meeting with contractors and getting pricing to just do what we can to clear out as much of the debris within the pipe that we can to try and reduce initial flooding again this winter. And there's one one yeah, there's the water main reducer emergency repair and Buchanan that we're we we already got bids back and we're just working with the contractor between has awarded to them and then we'll go on with with that and you know if you're not familiar with that project basically one of the joints was damaged. Then we released all this water and kind of created a little single layer. The public works, repaired it for a temporary repair. So now we we prepared to provide a sketch and design or liquid design for that. So we're moving forward with their design. And then we awarded a contractor to have a permanent fix on Buchanan and Quercus. Yeah, yeah, we're right by the them. I will say John and his team are having a lot of fun trying to figure out that large culvert and creeks and how to clear that out. You, you don't realize I mean, how long, how long is the culvert that we have to cover it itself that goes under the roadway. So our culvert, the eight by ten concrete box culvert, you know, it goes beyond the length of the road. So it's probably 100 feet long. Got a hundred people on it. And it's all. Yes. So it's eight feet tall. You have six, seven feet of that is full of mud. And so how do you remove that safely? Because you can't really use operating equipment with stuff in there because the carbon monoxide would build up and it wouldn't be safe. And so we've got to figure out how do you remove the soil in a safe manner and then haul it. And then after we clear out the box culvert, then we're going to look at that 96 inch corrugated metal pipe because we're not setting anyone inside that pipe. So how do we then clear all that out? And you have to assume it's more than just soil in there. There's going to be debris from what what all fell into it, which is going to make it more of a challenge. And so we're getting pricing and a scope of work to actually clear out the mud within our portion. And then once that's done, we'll take a look at the corrugated metal pipe and do our best to see how do we clear that in a safe manner. Always course of the any other projects that you would like us to discuss at this time? All right. Thanks again for that. So with that, we'll move on to item three subcommittee and staff reports or remarks. Anyone have any remarks that they would like to share at this time? Have a question, Mike. I love that you shared all these projects. Are there any that you're worried about that loaded? That is a loaded question. I you're not going to blast one. You're not going to make or anything that we can. No one, if I had to express concerns, it's going to be we're getting pretty late into the season to be doing paving work. So with all the delays from Caltrans and the rollback to grant, we really want to get leverage Road North on Highway four paved this year with how long it's taken to get the approval and then go on up to bid it. It may be hard to actually do that pavement work this year. It's completely weather dependent because it has to be dry and warming up in order to be able to perform the work. So that's the one that I'm really worried about. But there's an urgency to actually perform the repair. And if we don't get to it, it will just be tabled to next year or will be the next available time to do what we what we're goin
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