Village Council Meeting (2024-07-11)

July 11, 2024REGULAR COUNCIL MEETING MINUTES 1 MINUTES, VILLAGE HALL COUNCIL CHAMBERS 226 CYPRESS LANE ▪ PALM SPRINGS, FLORIDA JULY 11, 2024 AT 6:30 PM CALL TO ORDER Mayor Smith called the Village Council Meeting to order at 6:32 PM ROLL CALL Present: Vice Mayor Patti Waller, Mayor Pro Tem Kim Schmitz, Council Member Gary Ready, Mayor Bev Smith Absent: Council Member Joni Brinkman All Present: Village Manager Michael Bornstein, Village Attorney Christy Goddeau, Village Clerk Kimberly Wynn, Police Chief, Thomas Ceccarelli as Sergeant-In-Arms, Planning, Zoning & Building Planner Christian Melendez Berrios, Director of Parks and Recreation Juan Ruiz, Director of Utilities Jimmie Johnson, Assistant Director of Utilities Paul Ward, Director of Public Works Felipe Lofaso, and the Assistant Director of Public Works Timothy Crespo. INVOCATION The Village Manager, Mr. Bornstein gave the Invocation. PLEDGE OF ALLEGIANCE The Village Council led in the Pledge of Allegiance. ADDITIONS, DELETIONS OR MODIFICATIONS, AND APPROVAL OF AGENDA There were no changes to the Agenda. Council Member Ready motioned to approve the Agenda as presented, and Mayor Pro Tem Schmitz seconded the motion. The said motion carried 4-0. CONSENT AGENDA 1. Resolution No. 2024-28 - Approve Statewide Mutual Aid Agreement (SMAA) - State of Florida Division of Emergency Management (FDEM): Motion to approve Resolution No. 2024-28 for the Mayor to sign a new Agreement with the FDEM, providing timely reimbursement of costs, technical assistance, and additional resources as needed in the event of a disaster. Expenses will be charged to the disaster account, and reimbursement from FEMA will be sought if the disaster is declared. FEMA typically covers 75% of eligible expenses, the state contributes 12.5%, and the Village is responsible for the remaining 12.5%. If the disaster is not declared, the Village will cover all expenses. Staff: Kimberly Glas-Castro, Assistant Village Manager

July 11, 2024REGULAR COUNCIL MEETING MINUTES 2 SUMMARY: On March 14, 2019, the Village entered into a Statewide Mutual Aid Agreement (SMAA) with the State of Florida to assist during major or catastrophic disasters. The SMAA provides for timely reimbursement of costs, assistance with technical needs, provision of additional resources, etc. The Florida Department of Emergency Management, however, is now requesting that all cities and counties throughout the state enter into a new, updated SMAA. The 2023 SMAA supersedes and replaces all previous iterations. Execution of a previous SMAA will not provide grandfathering - the new SMAA must be approved and executed in order to be eligible for mutual aid assistance through the State of Florida. The County, all municipalities, and most taxing districts within Palm Beach County, with emergency response capabilities, are signatories of the SMAA. Note: The Emergency Management Act, Chapter 252, Florida Statutes, provides each local government of the State with the authority to develop and enter into mutual aid Agreements within the State for reciprocal emergency aid in case of emergencies too extensive to be dealt with unassisted, and through such Agreements ensure the timely reimbursement of costs incurred by the local governments which render the assistance. The Agreement is for one (1) year and will automatically renew each year unless the Village provides written notice of termination. The State of Florida prepared the proposed Agreement and reviewed it with the Village Attorney, the Assistant Village Manager, and the Police Chief. Fiscal Impact: In order to be eligible for emergency management assistance from the State or reimbursement for Village services or resources shared during an event, the Village must execute the new SMAA. In the event of a disaster, expenses would be charged to the account established for the disaster and reimbursement from FEMA would be sought if it was a declared disaster. Typically, FEMA funds 75% of eligible expenses and the State contributes 12.5% leaving the Village responsible for the remaining 12.5%. The Village would cover all expenses if the disaster were not declared. 2. Resolution No. 2024-20 Amendment to the FY 2024 Fee Schedule: Motion for the approval of Resolution No. 2024-20 to amend the FY 2024 Fee Schedule to amend the fees for Chapter 2, Division 2, of the Village Code to update the Schedule of Fees for various services, and, restating the fees for Division 2, Chapter 38 “Parks and Recreation Department” and the “Department of Public Safety.” Staff: Kimberly Wynn, Village Clerk

July 11, 2024REGULAR COUNCIL MEETING MINUTES 3 SUMMARY: Periodically, staff reviews the costs involved in meeting all the Village services that are delivered to the public. As these costs increase and/or when there are issues that may require a new fee to be assessed, it is necessary to amend the fee schedule associated with these services to better address the actual impact on the Village's budget. Code Enforcement, Parks & Recreation, and the Police Department have requested an amendment to the schedule of fees. Fiscal Impact: The additional revenue received is expected to offset operating expenses and promote a clean and safe community. Resolution No. 2024-29 - ITB #2024B-010 — Lakewood Road and Canal Road Solar Lighting Improvements Project (TO #337) - Public Works - (FY 2024 Budget Funded - CDBG Funds) RMJ Maintenance, Inc.: Motion to approve Resolution No. 2024-29 to award ITB #2024B-010 (TO #337) - Lakewood Road and Canal Road Solar Lighting Improvements Project to RMJ Maintenance, Inc. in the amount not to exceed $205,100 as part of the FY 2024-Budget Funded and CDBG Funds Project. Funding for this project is available from CDBG grant funds in the amount of $125,051 and the balance of $80,049 is funded through General Funds. Staff: Felipe Lofaso, Public Works Director SUMMARY: The Village has received approval to install 32 new solar lighting poles along Lakewood Road and Canal Road. This initiative is funded by the Community Development Block Grant (CDBG) program for Fiscal Year 2024. The new solar lights are expected to enhance safety for pedestrians, cyclists, motorists, and law enforcement along this corridor. On May 9, 2024, the Village advertised ITB #2024B-010— Lakewood Road and Canal Road Solar Lighting Improvements Project. Six (6) proposals were received after the bids were put out on May 30, 2024. RMJ Maintenance $ 205,100 Creative Contracting Group $ 259,300 Florida Lighting Maintenance $ 210,794.40 ONEL Construction, LLC $ 240,000 MMJ Electrical, Inc. $ 490,769 Horsepower Electric, Inc. $ 800,000 Note: ONEL Construction and MMJ Electrical, Inc. were considered to be nonresponsive due to an incomplete bid package.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 4 RMJ Maintenance Corp. was awarded the project as the lowest, most responsive, and responsible bidder. The total cost for this project is $205,100.00, with funding coming from both CDBG funds ($125,051) and Village General Fund ($80,049), Task Order #337. Fiscal Impact: The project is being partially funded by CDBG grant funds in the amount of $125,051 and the balance is funded through the General Fund at an amount of $80,049, for a total project cost not to exceed $205,100.00, Task Order #337. 3. Resolution No. 2024-30 - ITB #2024B-008 — Davis Road Bridge Repairs at the L-10 Canal Project (TO#310) - Public Works - ARPA Funded - Titan Construction Management, Inc.: Motion to approve Resolution No. 2024-30 to award ITB #2024B-008 (TO #310) - Davis Road Bridge Repairs at the L-10 Canal Project in the amount not to exceed $298,820.10 to Titan Construction Management, Inc. for construction that consists of demolition, structural bridge repairs, guardrail, handrail, and minor incidental work. Funding for this project is available from ARPA funds. Staff: Felipe Lofaso, Public Works Director SUMMARY: The Public Works Department needs to make construction improvements that consist of demolition, structural bridge repairs, guardrail, handrail and minor incidental work. The bridge railing and surface structure on the L-10 canal at Davis Road have been severely damaged due to multiple vehicle accidents. Staff consulted with the structural engineering firm, Alan Gerwig & Associates as a sub to Engenuity Group, to analyze and design the necessary repairs to make the bridge safe for crossing again. The Village issued an Invitation to Bid (ITB No. 2024B-008) on May 2, 2024, for improvements to Davis Road and Canal 10 bridge. The competitive selection process was completed on May 29, 2024. The Village received a single bid for the repair work. Given the urgent nature of the repairs, staff recommends that Titan Construction Management, Inc. be awarded ITB #2024B-008 (TO #310), at a cost not to exceed $298,820.10. The project is ARPA-funded. The Village has not worked with the vendor in the past but received positive references. Fiscal Impact: The project is funded through ARPA funds (Task Order #310) at an amount not to exceed $298,820.10.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 5 4. Cooperative Agreement for Replacement of Fitness Equipment and Installation of Other Accessories at Frost Lake Park (Task Order #357) - Parks and Recreation Department (FY 2024 Funded - General Fund) – Playcore Wisconsin, Inc. d/b/a GameTime: Motion to approve a Cooperative Agreement with Playcore Wisconsin, Inc. d/b/a GameTime for an amount not to exceed $47,719.83 for the replacement of fitness equipment and installation of other accessories at Frost Lake Park. Funding to support this project is available from the Parks and Recreation Fund. Staff: Juan C. Ruiz, Parks and Recreation Director SUMMARY: Upgrading the fitness equipment at Frost Lake Park is essential to improving the fitness experience for park users. The cost of the replacement and installation ($47,719.83) is covered by a Florida Recreation Development Assistance Program (FRDAP) grant received by the Village. If approved, the Village will accept Playcore Wisconsin, Inc. d/b/a Gametime's pricing through a cooperative Purchasing Agreement based on the Omnia Partners Contract with City of Charlotte (RFP #269-2017-0281; Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories, and Related Products and Services), including all terms, conditions, and pricing therein. The Agreement is on file in the Village Clerk's Office. According to the Village's Purchasing Code, Section 58-8, the Village is allowed to participate in cooperative purchasing Agreements, which may involve joint or multi- party contracts between government entities. Purchases made through a cooperative Purchasing Agreement are exempt from the competitive selection purchase requirements outlined in the purchasing code. However, any Village purchases from a cooperative purchasing Agreement with an anticipated total value of more than $35,000.00 must be approved by the Council. The replacement of fitness equipment is expected to be completed within 90 days of the Village's receipt of the Purchase Order. The proposed Agreement was drafted by the Village Attorney and reviewed by the Parks and Recreation Director, Public Works Director, Public Service Project Manager, Assistant Village Manager, and Finance Director. The Village has had previous positive experiences working with the vendor in terms of service and product quality. Fiscal Impact: The total estimated/actual project cost is $50,000. A budget amendment will be made before the end of the Fiscal Year. Cost is covered by a $50,000 FRDAP Grant Agreement (A24072).

July 11, 2024REGULAR COUNCIL MEETING MINUTES 6 5. Professional Services Agreement for Grant Consultation Services - (FY 23- 24 Budget Funded) - RMPK Funding, Inc: Motion to approve a Professional Services Agreement with RMPK Funding, Inc., to provide assistance with grant writing and application services for the Village for an amount not to exceed $50,000 per year for a term of three (3) years with two (2) one year automatic renewals. Funding to support this contract will be available within the fiscal operating budgets - General Fund and other Village Funds on an annual basis. Staff: Juan C. Ruiz, Parks and Recreation Director SUMMARY: This item is to seek approval for renewing the professional services Agreement with RMPK Funding, Inc., in order to continue providing grant consultation services for the Village. RMPK Funding, Inc. has a proven track record of success in securing grants and funding for the Village, having collaborated with various departments and supporting numerous village initiatives over the past several years, including assisting with the Village’s Local Mitigation Strategy efforts. RMPK Funding, Inc. has been an instrumental partner for the Village, offering expertise in identifying, applying for, and securing grants that support key projects and initiatives. Their comprehensive understanding of our village's needs, objectives, and operational structure has enabled them to tailor their services effectively, ensuring a high success rate in grant acquisition. Given RMPK Funding, Inc.'s exemplary performance, deep understanding of our village operations, and their critical role in securing funding for our projects, staff recommends that the Village Council approve the renewal of the professional services Agreement for grant consultation services with RMPK Funding, Inc. Fiscal Impact: Funding to support this contract will be available within the fiscal operating budgets - General Fund and other Village Funds on an annual basis. 6. Work Authorization No. CD-U04.1 - Surficial Wellfield #13 Rehabilitation (Task Order No. 304)- Utilities Department (FY 2024 – Water & Sewer Enterprise Fund) – Centerline Drilling, Inc.: Motion to approve Work Authorization No. CD- U04.1 with Centerline Drilling to rehabilitate Surficial Well No. 13 for $48,354.88 to improve water treatment plant flow, pressure, reliability, and meet regulatory requirements. Funding to support purchases under this proposed Agreement is available within the FY 2024 Budget - Water & Sewer Enterprise Fund. Staff: Jimmie Johnson, Director of Utilities SUMMARY: The Utilities Department plans to rehabilitate existing Surficial Well No. 13 to provide additional flow and pressure to the Main Water Treatment Plant (MWTP) to meet regulatory requirements, and improve the reliability and redundancy, and to provide a firm capacity of raw groundwater to the Main WTP. The proposed cost to complete this rehabilitation is $48,354.88.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 7 To ensure the lowest possible price, Village staff are recommending piggybacking the Town of Jupiter’s current contract for Surficial Wellfield Rehabilitation. This selection by the Town of Jupiter was completed through a competitive selection process – Surficial Wellfield Rehabilitation Program – (ITB# W2412 – January 9, 2024). The Village will accept Centerline Drilling, Inc.’s pricing approved under the Town of Jupiter’s contract including all terms, conditions, and pricing therein. The term of the proposed Agreement would expire on January 9, 2025, and may be renewed for two (2) additional one (1) year terms. Note: Due to unforeseen delays in obtaining easements from the school board, the piggyback contract with the Town of Jupiter has expired. Consequently, the associated work authorization under the current Agreement has lapsed. To address this issue, we propose the issuance of a new work authorization with the prevailing pricing. This will serve as a replacement for the expired work authorization under the Town of Jupiter's current piggyback contract, ensuring continuity and expediting the commencement of essential work. The Village's Purchasing Code, Section 58-9, Accessing Contracts of Other Government Agencies, provides that the Village may award a contract by piggybacking or accessing the goods and/or services from any State of Florida contract; contracts of any Florida political 38 subdivision; or from any other governmental entity (other than the Federal government); provided that the same or substantially similar goods and/or services were competitively solicited. The proposed Agreement was prepared by the Village Attorney and reviewed by the Utilities Director, Assistant Utilities Director, Project Manager, and the Finance Director. The Village has worked with the proposed vendor and has received excellent service and a quality product. Fiscal Impact: Funding to support purchases under this proposed Agreement is available within the FY 2024 Budget - Water & Sewer Enterprise Fund. The Village will not expend more than the amount in the approved Budget as it may be adopted/amended each year for those goods and services over the term of this contract. An internal budget transfer or amendment to support this proposed cost above the budgeted amount will be completed within the Water and Sewer Enterprise Fund at a later date. 7. Resolution No. 2024-31 - ITB #2024B-009 — Main Water Treatment Plant LAB Renovation Project Award (Task Order No. 330) - Invitation to Bid (ITB No. 2024B-009) - Utilities Department (FY 2024 Budget Funded - Water & Sewer Enterprise Fund) – Creative Contracting Group: Motion to approve Resolution No. 2024-31 to award ITB #2024B-009 (TO #330) - Main Water Treatment Plant LAB Renovation Project in the amount not to exceed $259,300 to Creative Contracting Group. update the A/C system, updating various

July 11, 2024REGULAR COUNCIL MEETING MINUTES 8 spaces to maximize use, updating the facility restroom, updating the electrical system, new flooring, and a fresh coat of paint. Funding for this project is available from the Water and Sewer Enterprise Fund. Staff: Jimmie Johnson, Director of Utilities SUMMARY: The Utilities Department identified a need to update the Main WTP Lab Building due to wear from years of use by utility staff. The work consists of updating the A/C system, updating various spaces to maximize use, updating the facility restroom, updating the electrical system, new flooring, and a fresh coat of paint. To ensure the lowest possible price for these projects, the Village issued an Invitation to Bid (ITB No. 2024B-009) on May 2, 2024, for The Main Water Treatment Plant LAB Renovation. This process was completed by the Village through a competitive selection process - Main Water Treatment Plant LAB Renovation - (ITB No. 2024B-009 on May 2, 2024). Within the Fiscal Year 2024 Budget - Water & Sewer Enterprise Fund and the Capital Improvement Plan (CIP), the Village Council approved $200,000.00 for the Main Water Treatment Plant LAB Renovation. As a result of the Village's ITB, the following three (3) bid proposals were received: Vendor Total Bid Creative Contracting Group $259,300.00 JFB Construction & Development Inc. $284,912.96 Sheer Enterprises Inc. $303,708.39 The Village's Purchasing Code – Section 58-5(4)a - Competitive Selection Purchase Requirements, provides that the Village Manager shall have the authority to reject any and all bids, proposals, or other responses if he determines that it is in the best interest of the Village to do so. After reviewing the three (3) bids received, the Utilities Assistant Director, the Village Project Manager, and the Village Attorney determined that Creative Contracting Group provided the lowest, responsible and responsive bid. As a result, staff are requesting the Council to approve Task Order No. 330 in the amount of $259,300.00 to Creative Contracting Group. If approved, the Village would accept Creative Contracting Group’s pricing including all terms, conditions and pricing as submitted within their ITB proposal. The Village will not expend more than the amount in the approved budget as it may be adopted/amended each year for these goods and services over the term of this contract.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 9 If approved, it is estimated that the proposed Main Water Treatment Plant LAB Renovation project is expected to be completed by January 2025. The proposed Agreement was prepared by the Village Attorney and reviewed by the Utilities Assistant Director, Assistant Village Manager, the Village Project Manager, and Finance Director. The Village has previously worked with the proposed contractor and has received excellent service and a quality product. Fiscal Impact: Funding to support the Main Water Treatment Plant LAB Renovation (Task Order No. 330) is available within the FY 2024 - Water and Sewer Enterprise Fund. An internal budget transfer or amendment to support this proposed cost above the budgeted amount will be completed within the Water and Sewer Enterprise Fund at a later date, if necessary. 8. Cooperative Purchasing - Solar Chloride (Solar Salt) Purchase Agreement Renewal - Utilities Department (FY 2024 Budget Funded) Morton Salt, Inc.: Motion for the approval of a renewal Agreement with Morton Salt, Inc. with the City of Boca Raton as the Lead Agency for the Co-op for Solar Salt (Bulk) in the amount of $174.62 per ton Delivery & Supply (Bid No. 2021-024 May 31, 2021) The Agreement is for an additional year. Funding to support purchases under this proposed Agreement is available within the FY 2024 Budget - Water & Sewer Enterprise Fund. Staff: Paul Ward, Assistant Director of Utilities SUMMARY: The Utilities Department purchases solar chloride (solar salt). A critical chemical component in the water treatment process for the Village's MIEX water treatment process and assists in the pre-treatment of water by removing organic contaminants, thus enabling the Village to provide higher quality water for our customers. Currently, the Village utilizes Morton Salt to assist with these products. The existing cooperative Purchasing contract expired on May 30, 2024, and was renewed by the City of Boca Raton for its third of three (3) one (1) year renewals. To ensure the lowest possible price, the staff recommends that the Village renew the current Southeast Florida Governmental Purchasing Cooperative (Co-Op) contract. The contract was awarded to Morton Salt, Inc. by the City of Boca Raton, the Lead Agency for the Co-op, and was completed through a competitive selection process - Solar Salt (Bulk), Delivery & Supply (Bid No. 2021-024 - May 31, 2021). The City of Boca Raton renewed the Agreement on March 13, 2024, for one (1) additional year. The proposed price provided is as follows: • Solar Salt $174.62/Ton

July 11, 2024REGULAR COUNCIL MEETING MINUTES 10 The cooperative purchasing contract renewal utilized the Southeast Florida Government Purchasing Cooperative (Co-Op). The intent is to unite member cities and combine their purchasing needs/power within the Co-Op to receive the best (lowest) price possible. Approximately fifty-six (56) government entities, including the Village of Palm Springs, participate in the Southeast Florida Governmental Purchasing Cooperative. If approved, the Village would accept Morton Salt's pricing by utilizing the Southeast Florida Governmental Purchasing Cooperative's (Co-Op) contract, including all terms, conditions, and pricing. The Agreement would expire on May 30, 2025, with no further renewal options available. The Village will not expend more than the amount within the approved budget as it may be adopted/amended each year for these goods and services over the term of this contract. The Village's Purchasing Code, Section 58-8. Cooperative Purchasing; provides the Village may participate, sponsor, conduct, or administer a cooperative Purchasing Agreement for purchasing. Such cooperative purchasing may include but is not limited to, joint or multi-party contracts between government entities. Purchases made through a cooperative Purchasing Agreement are exempt from competitive selection purchase requirements outlined in this purchasing code. The Council must approve all village purchases from a cooperative purchasing Agreement that may have a total value of more than $35,000.00. The Village Attorney prepared the renewal Agreement, and the Utilities Director, Assistant Utilities Director, and Finance Director reviewed it. The renewal of the Agreement would be retroactive and effective as of May 31, 2024. The Village has worked with the proposed vendor and has received excellent service and a quality product. Fiscal Impact: Funding to support purchases under this proposed Agreement is available within the FY 2024 Budget - Water & Sewer Enterprise Fund. 9. Acceptance of Utility Easement Agreements - C.O. Taylor/Kirklane - Utilities Department - The School Board of Palm Beach County: Motion to approve two (2) easement Agreements with the School Board of Palm Beach County for accepting a 50x70 foot utility easement and a 60x50 utility easement to accommodate the expansion and upgrade of the area surrounding Village Wells #13 and #14 at 4200 Purdy Lane. Staff: Kimberly Glas-Castro, Assistant Village Manager SUMMARY: The Utilities Department is requesting the acceptance of two (2) Utility Easement Agreements for the area surrounding Wells #13 and #14, located at the elementary school. The Agreements, if approved, would dedicate a fifty (50) foot by seventy (70) foot wide utility easement and a sixty (60) foot by fifty (50) foot wide utility easement to accommodate the expansion and upgrade of the Village wells.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 11 Acceptance of the proposed utility easements will enable the Village to enter the easement property and use it at any time, which would include installation, construction, reconstruction, operation, inspection, maintenance, service, tie-in, removal, relocation, repairing, replacement, and improvement to the Village’s installed utilities. The proposed easement areas will continue to be maintained by the Village. The proposed Utility Easement Agreement was prepared by the School District and reviewed by the Assistant Utility Director, Project Coordinator, and Village Attorney. Fiscal Impact: The proposed utility easement Agreements will not have a direct fiscal impact on the Village. End of Consent Agenda.... PRESENTATIONS REGULAR AGENDA 10. 2024 Florida League of Cities 98th Annual Conference Voting Delegate: Appointment of a voting delegate to attend the 98th Annual Florida League of Cities, Inc. Annual Conference on August 15-17, 2024, in Hollywood, Florida. Staff: Kimberly Wynn, Village Clerk SUMMARY: The Florida League of Cities has requested that each municipality designate one official as the voting delegate for the upcoming 98th Annual Conference to be held at Diplomat Beach Resort, Hollywood, Florida from August 15th-17th, 2024. Each year during the business meeting session of the Conference, the designated voting delegate will represent the Village on policy development, the election of League leadership, and the adoption of resolutions that may be introduced during the meeting. One official from each municipality will make decisions that determine the direction of the League. The deadline to submit voting delegate forms must be received by the League no later than July 31, 2024. Vice Mayor Waller appointed Council Member Schmitz to attend the 2024 FLC 98th Annual Conference Voting Delegate and Council Member Ready seconded the motion. The said motion carried 4-0. Fiscal Impact: There is no fiscal impact on the Village.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 12 Mayor Smith offered the public an opportunity to comment on the Consent Agenda. There were no comments from the public. Vice Mayor Waller made a motion to approve the Consent Agenda as presented, and Council Member Ready seconded the motion. The said motion carried 4-0. PUBLIC COMMENT Mayor Smith offered the public an opportunity to speak. 1. Ms. Virginia Savietto, School District Representative (District #2) introduced herself. She stated that her initiative is to be very present in the neighborhood. She wanted a mobile office that served multiple locations like Palm Springs, Greenacres, Lake Worth. Ms. Savietto also discussed her "open door policy" for residents and constituents. Ms. Savietto invited the Council to her victory party on October 27, 2024. At this point, the Mayor interjected and encouraged Ms. Savietto to attend the Village's Fall Festival in October. She explained the networking benefit of the event. Further, Ms. Savietto encouraged more mentorship, especially at John I Leonard High School. Council Member Ready went on to discuss several additional events at the Village including the Backpack Giveaway. 2. Ms. (?) Colon talked about the Latina Leadership Alliance. She discussed the goal of the organization, which is to transcend and unite. This organization does this through Government and Legislative Affairs, Community Engagement, Outreach, and Leadership Education. Ms. Colon discussed the impact of the Hispanic demographic and explained the organization is not just for Latinos. Council member Ready asked Ms. Colon if she was familiar with Job Corps and if this organization is part of that. 3. Chief Tracy Adams reported there were 414 calls during the month of June. She gave a breakdown of each call type, including medical and vehicle assistance and other things. She described the emergency plane crash that took place in North Palm Beach County. The Fire Rescue Diving Crews were ready as First Responders. Unfortunately, the two passengers died. Chief Adams talked about employee recruitment and promotions. Council Member Ready asked Chief Adams about new legislation that passed as of July 1st. Chief Adams explained that she is not fully aware; however, she knows for certain that legislation was amended to extend the drop off period from three days to 30 days at a fire station for newborns. Mayor Smith and Chief Adams reiterated the importance of being prepared for the Hurricane season. PUBLIC HEARINGS

July 11, 2024REGULAR COUNCIL MEETING MINUTES 13 11. (Second Reading) Ordinance No. 2024-05 - Village Code Amendment - Temporary Signs: Motion to approve Ordinance No. 2024-05 to amend Chapter 34 of the Village of Palm Springs Code of Ordinances, “Land Development,” Article IV, “Signs,” Division 3, “Specifications”, Section 34-324, “Temporary Signs” to clarify when temporary signage may be posted. Staff: Iramis Cabrera, PZB Director SUMMARY: The sign regulations were amended in February 2016 to address a United States Supreme Court decision, Reed v. Town of Gilbert, which invalidated sign regulations that make distinctions between temporary signs based on the sign message. The code was amended to make uniform sign criteria that regulate the size, height, number, and placement of temporary signs on private properties within the Village. A temporary sign is defined as "any sign that is not a permanent sign and shall include a sign formerly or commonly known as a temporary election sign, a temporary political sign, a temporary free expression sign, a temporary real estate sign, a temporary directional sign, a temporary construction sign, a temporary grand opening sign, or any other temporary sign unless otherwise provided herein. The term “temporary sign” shall not include any substitution of the message, typically found on a permanent sign, on an existing lawful sign or sign structure." Staff are proposing to clarify that temporary signs about an event, including an election, shall not be posted more than 30 days before the event. The proposed ordinance was prepared by the Village Attorney and reviewed by the Assistant Village Manager and Planning, Zoning, and Building Director. The proposed ordinance was considered by the Planning & Zoning Board at their June 11, 2024, meeting and recommended approval. The proposed ordinance was approved on the 1st reading by the Village Council on June 13, 2024, and is being presented on the 2nd and final reading. Mr. Berrios was present to discuss this item. He said the staff did not have a presentation, but he was available to answer questions. Mayor Smith offered the Council and the public an opportunity to discuss further. There was no further discussion. The Village Manager, Mr. Bornstein, clarified that the distance from the roadway to place signs is 7'. The Village Attorney, Ms. Goddeau, read the title of the caption to the record. Council Member Ready made a motion to approve Ordinance No. 2024-05 and Mayor Pro Tem Schmitz seconded the motion. There was a roll call vote as

July 11, 2024REGULAR COUNCIL MEETING MINUTES 14 follows: Vice Mayor Waller- Yes, Mayor Pro Tem Schmitz - Yes, Council Member Ready - Yes, and Mayor Smith - Yes. The said motion carried 4-0. Fiscal Impact: The proposed code amendment has no fiscal impact on the village. After October 1, 2024, any amendments to the land development regulations will require a Business Impact Statement. ACTIONS AND REPORTS There were no Actions and Reports. VILLAGE MANAGER COMMENTS Mr. Bornstein complimented the staff on the Fourth of July special event. He talked about the Transportation Plan that is on an upcoming Palm Beach County agenda (July 17th). The City Managers met and felt it would be in their best interest to have only the Mayors attend the meetings to avoid Sunshine Law violations. The League would discuss the Transportation Plan at a future board meeting. VILLAGE COUNCIL COMMENTS The Council thanked the Public Works and Parks & Recreation staff for doing an awesome job with the Fourth of July festivities. Vice Mayor Waller challenged the staff to make it even better next year. The Council discussed the events they attended and upcoming events. At this point, Mr. Ruiz thanked the Council for the support and investment of the staff and the Village Manager. The Village Manager, Mr. Bornstein, recognized Mr. Berrios as a rising star in the Planning, Zoning and Building Department. He stated that Mr. Berrios has been in the department for 2 1/2 years, continuing to make big strides and accomplishments. ADJOURNMENT Hearing no further business, Mayor Smith adjourned the Village Council Regular Meeting at 7:16 PM.

July 11, 2024REGULAR COUNCIL MEETING MINUTES 15 The undersigned is the Village Clerk of Palm Springs, Florida, and the information provided herein is the Minutes of the Regular Council Meeting held on July 11, 2024. Which minutes were formally approved and adopted by the Village Council on July 25, 2024. NEXT REGULAR MEETING: THURSDAY, JULY 25, 2024 @ 5:30 PM - BUDGET WORKSHOP THURSDAY, JULY 25, 2024 @ 6:30 PM - VILLAGE COUNCIL REGULAR MEETING (IMMEDIATELY FOLLOWING THE BUDGET WORKSHOP) Ō Һ�ﻂ ڸƱڞ� Ή ƛ W ynn Village Clerk