Hideaway Beach Tax District Board

Thursday, February 22, 2024 1:30 PM City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Community Meeting Room Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Linda Ryan Vice-Chair: Dick Delawder Board Members: John Barto, Paul Fernstrum, Steve Zinkan Hideaway Beach Tax District Board Attorney: David Tolces City Staff: Justin Martin, Public Works Director; Tara Kosieracki, Administrative/Project Coordinator Meeting Minutes - Final

February 22, 2024Hideaway Beach Tax District Board Meeting Minutes - Final (1) CALL TO ORDER Chair Ryan called the Meeting to order at 1:30 P.M. (2) ROLL CALL Board Member Barto, Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder Present: 5 - (Note: Member Barto participated via telephone.) Also Present Mohamed Dabees, Vice President & Senior Coastal Modeler, Humiston & Moore Engineers David Tolces, Attorney, Weiss, Serta, Helfman, Cole & Bierman, P.L. (participated via Zoom) City Staff: Zurima Luff, MS, PMP Tara Kosieracki, Administrative/Project Coordinator Martin Luna, Audio Visual Technician (3) PLEDGE OF ALLEGIANCE Led by Chair Ryan. SPECIAL MOTION MOTION by Member Zinkan, seconded by Vice-Chair Delawder, that Member Barto actively participate and vote on matters coming before the Board this day, February 22, 2024. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder 4 - (4) APPROVAL OF THE AGENDA MOTION by Vice-Chair Delawder, seconded by Member Fernstrum that the Agenda be Approved as presented. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder 5 - (5) APPROVAL OF THE MINUTES ID 24-3422 Approval of the Minutes of January 25, 2024. MOTION by Vice-Chair Delawder, seconded by Member Zinkan, that the Hideaway Beach Tax District Board Meeting Minutes of January 25, 2024 be Approved as presented. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder 5 - (6) OLD BUSINESS Page 1City of Marco Island Florida

February 22, 2024Hideaway Beach Tax District Board Meeting Minutes - Final ID 24-3423 Project Update from Humiston & Moore Engineers (M. Dabees) Mohamed Dabees of Humiston & Moore Engineering provided an update for the Tigertail/Sand Dollar Island ecosystem restoration project. He provided a photograph presentation showing the conditions as of January 2024. He summarized the condition of the berm, lagoon, and tidal flow. M. Dabees provided a summary of the permitting compliance for 2023 and discussed the completion of the vegetation control. M. Dabees explained the efforts working with Collier County, and the coordination to use the tractor for raking and tilling. Coastal Zone Management will perform the services at the same rate that they previously charged for beach raking. The estimate of hours to complete the job was 30 hours at $100.00 per hour. If approved, Coastal Management would send an invoice for approximately $3000.00. M. Dabees mentioned that the raking will need to be done once per year. He also discussed the permit and nesting requirements. M. Dabees provided an update on the regional sand management plan and coordination with Collier County. He summarized the meeting between City and County management. The City and District would remain responsible for overall management of the system, permitting, surveying, and environmental monitoring. M. Dabees discussed the maintenance plan, schedule, and proposed reimbursement plan. He provided a summary status of the work with City staff to reach these recommendations to provide to advisory boards and the County Commission. He discussed the maintenance plan, the multiple agencies involved, and the importance of regular maintenance to qualify for future FEMA emergency funding. M. Dabees also made the board aware of the U.S. Army Corps of Engineers’ plan to dredge the federal channel from Capri Pass to Naples and his request to consider Sand Dollar Island as a sand disposal area for that project. MOTION by Vice-Chair Delawder, seconded by Member ZInkan, that Coastal Zone Management will provide compliance raking services at $100.00 per hour, approximate invoice total estimated around $3000.00, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder 5 - ID 24-3425 Financial Report as of January 31, 2024 (P. Fernstrum) Member Fernstrum provided a Financial Report Summary as of January 31, 2024. Member Fernstrum highlighted the revenues. Member Fernstrum mentioned that reserves were used for beach work done this past September. Member Fernstrum highlighted the cash on hand, available cash, and use of reserves. Chair Ryan commented if the maintenance budget is not used, they could add money into the contingency fund. Chair Ryan also mentioned that there are approved requisitions that will be reflected in the next financial report. ID 24-3424 Reserve Funds for Future Project (P. Fernstrum) The Board discussed reserve funds for future projects. The Board would like to plan and anticipate the future needs appropriately. Member Fernstrum commented that the sand trap and berm will have an impact on the funds. Chair Ryan discussed the environmental, operational, and permit maintenance budgets. Member Barto and Chair Ryan discussed the County, planned maintenance, library of contractors, and reimbursement process. The Board discussed the planning of the maintenance schedule and nesting season. The Board discussed the responsibility and costs of Hideaway Beach. (7) NEW BUSINESS None. Page 2City of Marco Island Florida

February 22, 2024Hideaway Beach Tax District Board Meeting Minutes - Final (8) STAFF COMMUNICATIONS None. (9) PUBLIC COMMENT None. David Tolces announced he was still attending the Meeting via Zoom. (10) NEXT MEETING: CONFIRMATION & ATTENDANCE The Board reached it consensus on Thursday, March 21st at 1:30 P.M. for its next Meeting. Chair Ryan provided the future Meeting dates: 4/18/24 5/16/24 6/20/24 Chair Ryan commented the millage rates are set during the months of May and June. (11) PROPOSED AGENDA TOPICS FOR NEXT MEETING The following topics were raised for the next Meeting: 1. Annual environmental monitoring report from Turrell Hall & Associates 2. Nesting season update from Humiston & Moore (M. Dabees) (12) OTHER COMMITTEE COMMUNICATIONS None. (13) ADJOURNMENT There being no further business before the Board, Chair Ryan adjourned the Meeting at 2:24 P.M. _________________________________ Tara Kosieracki Administrative/Project Coordinator Public Works Department Page 3City of Marco Island Florida