City Commission Meeting

DATE: Monday, March 23, 2026, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Brian Yates, Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Minister Abdul Al-khatib, First Missionary Baptist Church 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Child Abuse Prevention Month" Proclamation - Kadian Parchment, Prevention & Diversion Program Manager; Shawn Butler, Director of Community Relations; and Tyiesha Ghent, Community Engagement Specialist - Heartland for Children 5.B "Water Conservation Month" Proclamation - Amanda Simat, Government Affairs Regional Manager - Southwest Florida Water Management District (SWFWMD) and Kassidy King, Customer Relations Specialist - Winter Haven Water 5.C "Child Gun Safety Education Month" Proclamation - Robert Dummett, Executive Director - In- Gauge of Polk County and Dr. Manuel Fonseca, Chairman - Child Gun Safety Education Campaign 5.D "Former Mayor and Commissioner Ellie Threlkel" Resolution - Dr. Jim Threlkel and Family CITY COMMISSION MEETING Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk, lharris@mywinterhaven.com Proclamation Staff Contact: LaTonya Harris, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com Resolution CITY COMMISSION MEETING – MARCH 23, 2026 1

6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A March 4, 2026, City Commission Agenda Review Session Minutes 7.B March 9, 2026, Regular City Commission Meeting Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 9.A O-26-07 - Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential - Low Density (R-3) zoning district. 9.B O-26-11 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026 10. CONSENT AGENDA 10.A Purchase of 70 sets of structural firefighting PPE (Bunker Gear) 10.B RFQ-26-13 - Approval of Agreement for Construction, Engineering, and Inspection (CEI) Services at the Bradco Managed Aquifer Recharge (MAR) Well 10.C Emergency Generator Replacement for the 3rd Street Water Treatment Plant Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2026-03-04 DRAFT Agenda Review Session Minutes with Link and Attachments Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2026-03-09 DRAFT Regular City Commission Meeting Minutes with Link Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Ordinance O-26-07 O-26-07 Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary - Ordinance-O-26-11 O-26-11 Exhibit A Staff Contact: Drew Neubrand, Fire Chief, dneubrand@mywinterhaven.com Summary - Purchase of 70 sets of bunker gear Bennet Fire Products Quote 2026 Bennet Fire Products Piggyback agreement Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Approval of Agreement for CEI Services at the Bradco MAR Well CEI Agreement - signed Exhibit A - RFQ-25-13 CEI Services for Managed Aquifer Recharge Well at Bradco.pdf Exhibit B - RFQ-26-13 Jones Edmunds Exhibit C - MAR Well CEI Services Jones Edmunds Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com CITY COMMISSION MEETING – MARCH 23, 2026 2

10.D Fairfax Water Treatment Plant, High Service Pump Replacement 10.E Wastewater Treatment Plant #2 Emergency Purchase Justification 10.F ITB-26-20 - 3rd Street NW Complete Street Project - Award of Contract to Tucker Paving Inc. 10.G Safe Streets for All (SS4A) Grant Agreement 10.H CEI Services for Rail Spur Construction - Task order with Carter Kaye Engineering, LLC 10.I Approving corrective documents regarding lands purchased from Astute Financial Corporation 11. RESOLUTION(S) 11.A R-26-09 - Florida Department of Environmental Protection (FDEP), WRP16 Grant Award, A Sapphire Necklace Project Summary - Emergency Generator Replacement for the 3rd Street WTP Ring Power, Quotation No 31627975-26 No Tank Sourcewell Participation Agreement - Caterpillar Inc - Ring Power Approved Sole Source Certificate for Ring Power Systems. 3rd St WTP Generator Replacement, Technical Memorandum Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Fairfax Water Treatment Plant, High Service Pump Replacement Barneys Pump, Inc Quote 1041475 - Fairfax WTP High Service Pump Barney's Pumps-Sole Source Certificate Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Wastewater Treatment Plant #2 Emergency Purchase Justification Emergency Purchase Justification - WWTP#2 Synagro Synagro WWTP#3 Proposal-Mobile Centrifuge Interoffice Memorandum -Wastewater Treatment Plants Emergency Justification Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - ITB-26-20 - 3rd Street NW Complete Street Project - Award of Contract to Tucker Paving Inc. ITB-26-20 Third Street NW Complete Street - Bid Tab Sheet ITB-26-20 Third Street NW Complete Street - Recommendation of Award Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Safe Streets for All (SS4A) Grant Agreement with the Department of Transportation US Department of Transportation SS4A Grant Agreement Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Rail Spur Construction CEI Services Task order - Carter Kaye Engineering LLC.docx Carter Kaye Engineering - Task Order for Construction Administrative Services Executed Department of Commerce (DOC) Grant Agreement - reference only. Executed Cooperation Agreement with Tratt and CFA - reference only Staff Contact: John Murphy, City Attorney, fjm@bosdun.com Summary - Corrective Documents for lands acquired from Astute Financial Corporation Quit Claim Deed First Amendment to Conservation Easement Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com CITY COMMISSION MEETING – MARCH 23, 2026 3

11.B R-26-10 - Local Housing Assistance Plan (LHAP) 2026-2029 12. ORDINANCE(S) - FIRST READING 13. NEW BUSINESS 13.A Memorandum of Understanding between the City of Winter Haven, Florida and Forestar (USA) Real Estate Group, Inc. 13.B Establishment of a Fee Schedule and a Facility Rental Use Policy for the Winter Haven Recreation & Cultural Center 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 17.A Quiet Zone Update 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Summary - Resolution R-26-09 FDEP WRP16 Grant Award Resolution R-26-09 Exhibit A to Resolution R-26-09 (FDEP WRP16 Grant Agreement) East Winter Haven Aquifer Recharge and Wetland Restoration Concept Staff Contact: Eric Labbe, Director of Economic Opportunity and Community Investment, elabbe@mywinterhaven.com Summary - Resolution R-26-10 Resolution R-26-10 Exhibit A - Resolution R-26-10 Winter Haven Sun Notice of Public Meeting Staff Contact: Eric Labbe, Director of Economic Opportunity and Community Investment, elabbe@mywinterhaven.com Summary - Memorandum of Understanding - Forestar Memorandum of Understanding - Forestar Impact Fee Credits Staff Contact: Julie Adams, Parks, Recreation and Culture Director, jadams@mywinterhaven.com Summary - WHRCC Fee Schedule and Facility Rental Use Policy WHRCC Rental Fee Schedule Winter Haven Recreation Cultural Center Facility Rental Use Policy Staff Contact: M.J Carnevale, Deputy City Manager, mcarnevale@mywinterhaven.com If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – MARCH 23, 2026 4

CITY COMMISSION MEETING – MARCH 23, 2026 5

WINTER HAVEN THE CHAIN OF LAKES CITY I WHEREAS, Florida is committed to improving the lives of its residents and securing a better future for the citizens of this state and children who have adverse childhood experiences( ACEs) who are at a higher risk of short and long-term physical, psychological, and behavioral challenges that can impact the individual child and the greater community; and XXV WHEREAS, parents and caregivers who have resources and provide support are better equipped to give children safe and nurturing experiences; and XXVI WHEREAS, children have better mental health and physical health and academic success when they are raised in a safe, stable, and nurturing environment; and focus WHEREAS, the Florida Department of Children and Families( DCF) Secretary has a vision for holistic services by integrating systems and services; and WHEREAS, the State of Florida has established Hope Florida—A Pathway to Prosperity, a personalized approach to helping families overcome barriers to self-sufficiency through community collaboration; and XXV WHEREAS, Floridians can call 850-300- HOPE to speak with a Care Navigator for support to develop a plan to achieve economic self-sufficiency, referrals to local partners, and help identifying goals and barriers in their lives; and scot WHEREAS, during the month of April, Prevent Child Abuse Florida, in collaboration with the Governor's Office of Adoption and Child Protection, the Florida Department of Children and Families, and The Ounce of Prevention Fund of Florida, implements Pinwheels for Prevention, a statewide coordinated campaign to raise awareness of child abuse prevention efforts by teaching about healthy child development and positive parenting practices, and establishing Circle of Parents peer support groups; and loot WHEREAS, Child Abuse Prevention Month provides everyone a chance to learn how they can play a role in preventing abuse and neglect including ACEs; and soca WHEREAS, Child Abuse Prevention Month reminds Floridians of all ages that they can help children increase positive childhood experiences, which lead to happier, healthier childhoods. soca NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby extend my support to all observing April 2026, as Child Abuse Prevention Month" in the City of Winter Haven, Florida. soca IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 23rd day of March, 2026. i }• \ a 7. ."......"" \ `" s am Brian Yat. + Mayor ATTEST: 0 r Ytou,44,4 044:176eelot r._ Vanessa Castillo, MMC, City Clerk 4.4 G 6

WINTER HAVEN THE CHAIN OF LAKES CITY 17daii?atzi?/ WHEREAS, water is a basic and essential need of every living creature; and 9001 WHEREAS, the State of Florida's Water Management Districts and the City of Winter Haven are working together to increase awareness about the importance of water conservation; and Mal WHEREAS, the City of Winter Haven and the State of Florida has designated April, typically a dry month when water demands are most acute, Water Conservation Month, to educate citizens about how they can help save Florida' s precious water resources; and foal WHEREAS, the City of Winter Haven has always encouraged and supported water conservation through various educational programs and special events; and 9X WHEREAS, every business, industry, school and citizen can make a difference when it comes to conserving water; and aoce WHEREAS, every business, industry, school and citizen can help by saving water and thus promote a healthy economy and community; and fool WHEREAS, efficient irrigation design, programming, and maintenance can conserve water. The City of Winter Haven encourages citizens and businesses to evaluate their irrigation systems for potential efficiency enhancements. Mcda NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby proclaim April 2026, as Water Conservation Month" in the City of Winter Haven, Florida and call upon each citizen and business to help protect our precious resource by practicing water saving measures and becoming more aware of the need to save water. For this, the 28th year of Water Conservation Month, there will be a special focus on irrigation system evaluations. 1001 IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 23rd day of March, 2026. William Brian tes, Mayor ATTEST: Ya/Ri.v,e,a Q Vanessa Castillo, MMC, City Clerk 7

6)' NTER HAVEN THE CHAIN OF LAKES CITY YLl?' WHEREAS, there has been a dramatic increase in child involved unintentional shootings nationwide in the past 20 years; and frc11 WHEREAS, in its 2023" Unintentional Firearm Injury Deaths Among Children and Adolescents Aged 0- 17" report, the Centers for Disease Control and Prevention( CDC) determined child involved unintentional shootings to be a public health crisis; and wait WHEREAS, the largest percentage of these deaths were among children aged 11- 15 years; and wait WHEREAS, the majority of victims were fatally injured at a house or apartment, including their own; and WHEREAS, approximately two- thirds of shooters were playing with or showing a firearm to others when it discharged; and EOM WHEREAS, the CDC has determined" Unintentional firearm injury deaths of children are preventable"; and frcae WHEREAS, to it is important to promote child gun safety education and educate Florida's youth in gun safety practices and make Florida the nation's leader in reducing and eliminating unintentional firearm injuries and deaths of children leader. SOcaa NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby recognize April, 2026, as Child Gun Safety Education Month" in the City of Winter Haven. IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 23rd day of March, 2026. 3 William Brian Y , Mayor Or St. ATTEST: YOALWA_ (WeCeafi--). Vanessa Castillo, MMC, City Clerk71 : 41, z 8

6)/ NTER HAVEN THE CHAIN OF LAKES CITY 662.4111.10/n/ Eleanor " Ellie" Threlkel 1937- 2026 Former Mayor and City Commissioner WHEREAS, Eleanor" Ellie" Threlkel was born in Kohala, Hawaii on June 30, 1937, to Andrew and Gertrude Walker. She attended and graduated from Annie Wright School in Tacoma, Washington in 1955, and attended and graduated from Vanderbilt University in Nashville, Tennessee in 1960. It was there that she met and married her husband, Dr. Jim Threlkel; and 0 Oa WHEREAS, after Dr. Threlkel completed his medical training and residency, Dr. & Mrs. Threlkel ventured to Winter Haven, Florida where he began practice at the Gessler Clinic. Ellie established her mark in Winter Haven where she became involved in a variety of organizations and was a full-time mother to their three girls; and Fool WHEREAS, Ellie was committed to serving the Winter Haven community she loved. In 1988, she was elected to serve as a City Commissioner, re-elected in 1992 and served until 1996. In 1991, 1992, and 1993 Ellie was chosen by her fellow City Commissioners to serve as Mayor, which she did until 1994. She also served as Mayor Pro Tem in 1989. During her time in office Ellie engaged in many community projects, one of the most impactful being, in 1992, helping secure the Cleveland Indians for Spring Training at the Chain 0' Lakes Stadium. She was a member of the City's Planning Commission, the Ridge League of Cities Board, and appointed to the state' s Juvenile Justice Commission. Ellie was the first elected official to receive the Ridge League of Cities Nettie Draughon Award in 1996 for her 8 years of service to the League. She served on the Police and Fire Department Pension Boards; and soc4a WHEREAS, Ellie was a member of the Garden Club of Winter Haven, having served as President and a member of distinction, a charter member of the Junior League of Greater Winter Haven and served as a committee chairperson and ruling Elder at First Presbyterian Church of Winter Haven. Ellie served on the Boards of Good Shepherd Hospice, Florida Presbyterian Homes, and Heartland Crime Stoppers. She was also awarded the Banker' s Cup Woman of the Year in 1984, the Girls Inc. of Winter Haven' s Julie Pope She Knows Where She's Going Award in 1997, and the Community Service Award by the Junior League of Greater Winter Haven in 2007; and s c a WHEREAS, Ellie will always be known for championing the City of Winter Haven and its employees; her ability to make people feel appreciated, her love of sports, and her HATS; and sooa WHEREAS, Ellie, 88, passed away peacefully at home on February 14, 2026 and is survived by Dr. Jim Threlkel, her husband of 65 years; daughters Kit Threlkel and Peggy Threlkel; grandson Kasey Ray; son-in-love Andy Ray and his wife Sherie; and sister- in-love Mimi Threlkel. She was pre-deceased by her adored daughter Libby T. Ray. cam NOW, THEREFORE BE IT RESOLVED, that on behalf of the City of Winter Haven, the Winter Haven City Commission extends deepest condolences to the family of Eleanor " Ellie" Threlkel and with heartfelt thanks for sharing her with the Winter Haven community. May these words of comfort be kept with the Threlkel& Ray families and we recommend a copy of this Resolution be kept in the official records of the City of Winter Haven. IN WITNESS WHEREOF, we have hereunto set our hands and caused the Seal of the City of Winter Haven, Florida, to be affixed this 23rd day of March, 2026. William Brian Y S, Mayor Tracy Mer r, Mayor ' ro Tern X4:4/ 4 Ct cf Natha• ' el J. Bir I song, Jr., City Co dissioner I 1 Clifton E. Dollison, City Commissioner yG ; " ` • Cha Davis, Ci Commissioner ir Attest: Vanessa Castillo, MMC, City Clerk 9

CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Wednesday, March 4, 2026, 5:30 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:a44b8589-29f4-4cb1-908a-4c28fda6549c A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Yates called the agenda review session meeting to order at 5:30 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor William Brian Yates.; Mayor Pro Tem Tracy Mercer; Commissioner Nathaniel J. Birdsong, Jr., Commissioner Clifton E. Dollison; and Commissioner Chad Davis Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager of Public Safety Charlie Bird; Economic Opportunity and Community Investment Director Eric Labbe; Parks, Recreation and Culture Director Julie Adams; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Police Chief Vance Monroe; and Fire Chief Drew Neubrand. 5. PRESENTATION(S) A. "Irish American Heritage Month" Proclamation - Greg Sean Canning, National Deputy Secretary & Florida State Secretary - The Ancient Order of Hibernians There were no questions or discussion. B. "Red Cross Month" Proclamation - Tina Sweeten, Executive Director - American Red Cross of Mid-Florida -South Florida Region There were no questions or discussion. C. "Donate Life Month" Proclamation - LifeLink Foundation, Inc. There were no questions or discussion. D. Spring Lake Apartments - Eric Labbe, Economic Opportunity & Community Investment Director City Manager Stavres said that staff was still putting the finishing touches on this item. E. ***AGENDA REVIEW ONLY***Strategic Plan Presentation: Economic Sustainability 10

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 4, 2026 Page 2 of 6 City Manager Stavres introduced the monthly strategic pillar update on Economic Sustainability. He noted the importance of tourism to Winter Haven’s economy and the City’s partnership with Polk County Tourism and Sports Marketing. He introduced Mark Jackson, Visit Central Florida and Visit Central Florida Sports Director, and Marc Zimmerman, Visit Central Florida Senior Economic Development Manager. Mr. Jackson gave a PowerPoint presentation (see attached/link) and explained the slides in more detail. He said Polk County Tourism and Sports Marketing worked through the Tourist Development Council (TDC) to develop tourism assets, recruit events, and increase visitor spending. Mr. Zimmerman highlighted investments in tourism facilities, including the AdventHealth Fieldhouse [and Conference Center] and the Chain of Lakes baseball complex, as well as, new hotel development and tourism research showing most visitors came from within Florida for vacations, attractions, and sporting events. He noted that Winter Haven hosted about 90 sports events annually, generating roughly $50 million in economic impact. Mr. Jackson discussed the impact of LEGOLAND Florida on local tourism and Winter Haven’s designation as the Water Ski Capital of the World, noting partnerships supporting events and competitions. Mr. Zimmerman also reported that Polk County Tourism invested about $405,000 annually in arts, culture, and heritage programming at The Ritz Theatre and Theatre Winter Haven. Mark Jackson reported that tourism generated approximately $4.5 billion in economic impact, attracted 5.5 million visitors annually, and supported 32,000 jobs in Polk County. Mayor Yates asked about potential legislative threats to Tourist Development Councils. Mark Jackson responded that similar legislation from the prior year had not reappeared during the current session. City Manager Stavres emphasized the importance of educating the public on tourism’s economic impact, noting that tourism data and facilities such as the Fieldhouse help attract hotel development and private investment. He explained that tourism development tax revenues allowed Polk County Tourism and Sports Marketing to recruit events, market the destination, and offset event costs so Polk County remained competitive with other locations. He also highlighted the City’s strong partnership with the organization, and noted significant investments in facilities at Chain of Lakes Park and continued collaboration to recruit events and support local arts and cultural venues. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. February 9, 2026, Regular City Commission Meeting Minutes B. February 18, 2026, City Commission Agenda Review Session Minutes C. February 23, 2026, Regular City Commission Meeting Minutes There were no questions or discussion. 8. COMMENTS FROM THE AUDIENCE - None 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-26-09 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026, for purchase orders City Manager Stavres said there had been no changes since first reading. There were no questions or discussion. 10. CONSENT AGENDA A. Library Board Reappointments Parks, Recreation and Culture Director Adams gave an overview of this item. City Manager Stavres recognized Karen White for her long-term service on the Library [Advisory] Board and active involvement with Friends of the Library. He noted her leadership in writing a book about the history of the Friends 11

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 4, 2026 Page 3 of 6 and the new library. He also acknowledged her significant contributions to library initiatives and community engagement. There were no questions or discussion. B. Authorization for Travel and Training - Florida Black Caucus of Local Elected Officials (FBC- LEO) 2026 Annual Conference (Birdsong & Dollison) City Manager Stavres gave an overview of this item. There were no questions or discussion. C. Authorization for Travel & Training - 2026 Federal Legislative Advocacy Trip, Washington, DC (Yates, Mercer, Birdsong, Davis, Dollison, Stavres, Carnevale & Hill) City Manager Stavres gave an overview of this item. There were no questions or discussion. D. Authorization for Travel & Training - Florida League of Cities (FLC) 2026 Federal Action Strike Team (FAST) Fly-In (Yates) City Manager Stavres gave an overview of this item. There were no questions or discussion. E. Purchase of six 2026 Autocar ACX64 with 31-yard New Way Sidewinder Refuse Body for Residential Solid Waste Collection Public Works Director Hart gave an overview of this item. City Manager Stavres further noted that essential equipment like garbage vehicles required long lead times and was critical for life, health, and safety. He commended staff for identifying a fiscally responsible approach that saved money without additional impact and emphasized that these vehicles were already funded through the capital replacement program, putting the City in a strong position. Mayor Yates asked if the new trucks would be for solid waste only or universal, if they would be added to the existing rotation or replace old ones, and if any money would be recouped. Director Hart clarified they were universal for both solid waste and recycling, they would replace six 2020 trucks leaving the fleet, and some costs would be recovered through auction or potential sales to other agencies, though not the full purchase price. Commissioner Dollison asked about the life cycle of the new vehicles. Director Hart explained they were funded for seven years and noted solid waste vehicles typically lasted 5–7 years, with some reaching up to 10 years depending on mileage. She also confirmed they planned to replace them at the seven-year mark. 11. RESOLUTION(S) A. R-26-06 - City Commission support of the FDOT Transportation Alternatives application for the North Lake Maude Sidewalk and Pedestrian Improvements project B. R-26-07 - City Commission support of the FDOT Transportation Alternatives application for the Fifth Street, NE Sidewalk and Pedestrian Improvements project C. R-26-08 - City Commission support of the FDOT Transportation Alternatives application for the Fifth Street, SE Sidewalk and Pedestrian Improvements project City Manager Stavres prefaced items 11A, 11B, and 11C by introducing the Local Agency Program (LAP) projects. He explained that the pursuit of the grant funding originated with the Economic Opportunity and Community Investment Department and noted that once secured, project oversight was transferred to the appropriate department, such as Public Works. He added that the three LAP projects were summarized in one fact sheet but there were three separate resolutions. Economic Opportunity and Community Investment Director Labbe gave an overview of this item. 12

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 4, 2026 Page 4 of 6 Mayor Yates asked whether the City had previously completed a sidewalk inventory and whether staff continued identifying and addressing sidewalk gaps. Director Hart confirmed that the City had conducted a sidewalk inventory and stated that staff had been focusing on filling gaps where sufficient right-of-way existed. She added that programs like LAP were also used to identify and pursue projects in areas lacking sidewalks. Mayor Yates requested an update of the work completed based upon the inventory of sidewalks to be placed on a future agenda. Deputy City Manager Carnevale added that Fifth Street Southeast was included as a project the City was pursuing funding for because it had been identified as a high-priority area in the sidewalk inventory. He noted that the corridor involved several complexities, making it a project that would benefit from outside funding. Commissioner Birdsong asked whether the projects would be presented to the Polk Transportation Planning Organization (TPO) for potential funding rather than already being funded. He also noted significant sidewalk gaps north of MLK toward Avenue Y, where pedestrians were often forced to walk in the roadway. Commissioner Birdsong acknowledged that these roads were not all within City limits, and asked if anything could be done for them. Director Hart confirmed that staff had been coordinating with Polk County regarding those areas and explained that limited right-of-way on the north side of MLK created challenges, though staff continued working to identify solutions. Mayor Yates asked if the project stopped at Avenue F or continued north and whether it reached Denison Stadium. City Manager Stavres and Director Hart explained that some sidewalks existed north of Avenue F but gaps remained, and this project would complete that connection. Additional projects in the area, including Avenue C and Avenue O, were planned for future years to improve sidewalk access to Winter Haven High School and Denison Stadium. 12. ORDINANCE(S) - FIRST READING A. O-26-07 - Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential - Low Density (R-3) zoning district Economic Opportunity and Community Investment Director Labbe gave an overview of this item. City Manager Stavres explained that the project area was on the east side of Lake Shipp, near the old Central Florida Gas site, mostly surrounded by residential zoning. Mayor Yates asked if it was within the Downtown CRA. Stavres said yes. This made it eligible for grants if the property owners chose to apply. B. O-26-11 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026 Chief Financial Officer Scott gave an overview of this item. Commissioner Birdsong asked where the $1.8 million went from a budgeting standpoint. Chief Financial Officer Scott explained that after a P.O. roll forward and budget amendment, the City was correcting an overestimation, bringing the budget back to its original level and reducing the previously assumed spending. Discussion ensued. 13. NEW BUSINESS A. 2026-2027 CDBG Allocation Funding Support and Public Comment for R.H. Malcom Park Economic Opportunity and Community Investment Director Labbe gave an overview of this item. Commissioner Birdsong commented on the low usage of the park. Mayor Yates noted that there is a lot close by this area that is cleared, shovel-ready and ideal for an affordable housing project and asked if there had been any progress on that site. Director Labbe explained that the housing project is approved for the CRA’s Housing Investment Program (HIP), and that the developer has put in the infrastructure, but no further progress has been made towards construction at this time. Discussion ensued regarding follow up. Mayor Yates emphasized the location’s potential for families in need, suggested using the City’s Affordable Housing Trust Fund, and encouraged partnerships to move a project forward on that site. Mayor Pro Tem Mercer asked if some houses that had been torn down on the lot near the cemetery and whether that was a forced action. Director Labbe confirmed that the developer had purchased and demolished two or three units on the site where infrastructure had been installed. Discussion ensued. 13

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 4, 2026 Page 5 of 6 14. CITY COMMISSIONERS/LIAISON REPORTS – None 15. CITY ATTORNEY REPORT – None 16. CITY MANAGER REPORT A. Federal Legislative FY27 Community Project Funding Request City Manager Stavres reported that the City planned a trip to Washington, D.C., in May, 2026 to meet with the Federal Aviation Administration (FAA), congressional members, and other agencies. He noted that the deadline for Congressman Franklin’s community appropriation program was approaching, and he and Deputy City Manager Carnevale coordinated with Ballard Partners to identify projects likely to receive support. He explained this in more detail. Deputy City Manager Carnevale added that Congressman Franklin’s office requested submissions by Friday, March 6, 2026. The City planned to submit two projects and request federal funding for a full rehabilitation of North Lake Shipp Drive and a new construction of Willowbrook Road. He also distributed copies of the draft formal letters of support (see attached) to the Commission as part of the application process and planned to seek additional support from community partners, including the Polk County School Board, Greater Winter Haven Chamber of Commerce, and the Winter Haven Economic Development Council (WHEDC). Mayor Yates emphasized that the projects are regional corridors, not just local roads. Deputy City Manager Carnevale confirmed this and noted that North Lake Shipp Drive functioned as a regional roadway and that Willowbrook Road was a new road that would relieve capacity on State Road 544. Mayor Yates asked whether there was traffic data for Willowbrook Road like there was for North Lake Shipp Drive. Deputy City Manager Carnevale explained there was not because it did not exist yet, so no usage data could be gathered. He noted that while traffic could be estimated for Lucerne Parkway and Martin Luther King, Jr. Way (MLK), it would be difficult to determine exactly what traffic would divert from those roads. Discussion ensued. Commissioner Birdsong asked if they were only pursuing funding through Congressman Franklin. City Manager Stavres confirmed that these projects fell within Franklin’s district and explained that past efforts with the Senate and other representatives, like Senator [Rick] Scott and Senator [Marco] Rubio, had mostly been informational rather than formal applications. Deputy City Manager Carnevale added that Senator Scott had not traditionally supported individual projects, and meeting with Senator [Ashley] Moody would be an opportunity to brief her on their efforts. Mayor Yates asked if Ballard Partners had recommended the approach. City Manager Stavres explained they focused on fully funding a few key projects with broad benefits rather than spreading resources thin. He added that the Commission would receive copies of the applications, white papers, and any state budget allocations for Willowbrook Road.  Mayor Yates asked whether new Downtown and Florence Villa Community Redevelopment Agency (CRA) grants would come to the Commission. City Manager Stavres and Director Labbe explained that CRA approvals stayed within the CRA, with the City Commission only seeing budgetary items or developer reimbursement agreements. Once the CRA approved a resolution, grant or incentive applications could proceed.  Commissioner Davis suggested holding a moment of silence at the start of the meeting to honor the fallen Captain Cody Khork and noted he had received messages from across the state and country. Mayor Yates concurred. City Manager Stavres and City Clerk Castillo gave an update on the procedural items provided to the Governor’s Office for the flag at half-staff request and said they were waiting on a funeral date / obituary. Discussion ensued regarding calls received by the Commission, that only the President and Governor could authorize the lowering of government flags, and who was responsible for the memorial service. City Manager Stavres emphasized that the family’s wishes take priority and noted that Florida Southern College was coordinating a tribute and that municipal support will follow as appropriate. He welcomed Commissioner Davis’s suggestion for a moment of silence while awaiting further guidance from the family and state. Commissioner Birdsong recalled previous support for fallen service members, such as welcoming a soldier at the airport. City Manager Stavres expressed that the family’s needs were the top priority. Mayor Yates emphasized that the entire Commission stood ready to serve. Discussion ensued. There was consensus of the Commission to do a moment of silence for Captain Khork during the Invocation segment of the March 9, 2026, Regular City Commission Meeting.  14

CITY COMMISSION AGENDA REVIEW SESSION – MARCH 4, 2026 Page 6 of 6 City Manager Stavres reported that Deldrick Leonard, who served on the Florence Villa Community Redevelopment Agency (CRA) Advisory Committee, had also passed away tragically. Commissioner Dollison reported that his funeral would be held next Saturday (March 9, 2026) at First Missionary Baptist Church and shared personal insights on Rev. Leonard’s achievements. City Manager Stavres said that all of the details would be provided to the Commission.  Mayor Pro Tem Mercer reported she had attended the funeral of former utilities employee Garland Walling. City Manager Stavres said he had retired from the City as a Superintendent of Water. 17. DEPUTY CITY MANAGER REPORT – None 18. CITY CLERK REPORT – None 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 6:56 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC William Brian Yates City Clerk Mayor 15

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REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, March 9, 2026, 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:3b978dd4-09ef-4e92-80f8-50053161c60a A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Yates called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor William Brian Yates.; Mayor Pro Tem Tracy Mercer; Commissioner Nathaniel J. Birdsong, Jr., Commissioner Clifton E. Dollison; and Commissioner Chad Davis Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Economic Opportunity and Community Investment Director Eric Labbe; Parks, Recreation and Culture Director Julie Adams; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Safe Neighborhoods Director Tanya Ayers; Police Chief Vance Monroe; and Fire Chief Drew Neubrand.  Mayor Yates requested a moment of silence in honor of U.S. Army Reserve fallen soldier Captain Cody Khork, all members of the United States Armed Forces and active-duty personnel, former Florence Villa Community Redevelopment Agency Advisory Committee member Reverend Deldrick Leonard, and former Mayor and Commissioner Ellie Threlkel. 3. INVOCATION – Pastor Mark Hodges, Winter Haven Baptist Church 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Irish American Heritage Month" Proclamation - Greg Sean Canning, National Deputy Secretary & Florida State Secretary - The Ancient Order of Hibernians City Manager Stavres read aloud a proclamation declaring March 2026 as “Irish American Heritage Month” in the City of Winter Haven. Greg Sean Canning received it and thanked the Commission. He also noted the many contributions of Irish Americans across many fields and shared a few historical insights including an early celebration in St. Augustine and background on St. Patrick’s origins. 19

CITY COMMISSION MEETING – March 9, 2026 Page 2 of 7 B. "Red Cross Month" Proclamation - Tina Sweeten, Executive Director - American Red Cross of Mid-Florida -South Florida Region Deputy City Manager Carnevale read aloud a proclamation declaring March 2026 as “Red Cross Month in the City of Winter Haven. Tina Sweeten received it, along with board member Kim Burr and Fire Chief Drew Neubrand, and thanked the Commission. She noted the fires that occurred in Winter Haven and emphasized the critical role of volunteers, shared how the Red Cross would support the family of Captain Khork in more detail, noted an upcoming museum opening, and encouraged support of the local businesses contributing to Red Cross efforts. C. "Donate Life Month" Proclamation - Sherri Day, Public Affairs Manager - LifeLink Foundation, Inc. City Manager Stavres read aloud a proclamation declaring April 2026 as “Donate Life Month” in the City of Winter Haven. Sherry Day received it and thanked the Commission. She highlighted the significant need and gave statistics and emphasized that one donor could save up to eight lives and many more through tissue donation. D. Spring Lake Apartments - Eric Labbe, Economic Opportunity & Community Investment Director City Manager Stavres introduced this item, said it was discussed at the March 4, 2026, Agenda Review Session and that it was in response to prior questions. He noted it was a brief overview of Florida and Winter Haven land development processes to outline statutory requirements that guide the process. Economic Opportunity and Community Investment Director Labbe gave a PowerPoint presentation (see attached/link) and went over the slides in more detail. He provided a high-level overview of the City’s land development process, including annexation, future land use, and zoning, along with associated public notice and review requirements. He emphasized that these steps established a property’s legal development rights under state law and the City’s Comprehensive Plan. After entitlements were granted, further review was primarily administrative and governed by established regulations. City Manager Stavres explained that Planned Unit Developments (PUDs) allowed more flexibility than traditional zoning and involved coordination between the developer and staff. He noted that once approved, this type of zoning stayed with the property. Director Labbe discussed the site plan, permitting, and construction process in great detail. He explained that once zoning entitlements were in place, development moved through administrative review and must meet all code and infrastructure requirements. He then summarized the history of the Spring Lake property which had long-standing zoning entitlements, had completed required reviews, and had sufficient infrastructure. Lastly, construction was proceeding according to these approvals. City Manager Stavres explained the Commission’s involvement with annexations and zoning. He said most development decisions were handled by staff and the City could not arbitrarily change zoning or remove a PUD (Planned Unit Development) without authorization. He also noted some PUDs were updated after development to match standard zoning. Director Labbe added that those PUD updates also followed a public process, with meetings, notifications, and landowner awareness. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. February 9, 2026, Regular City Commission Meeting Minutes B. February 18, 2026, City Commission Agenda Review Session Minutes C. February 23, 2026, Regular City Commission Meeting Minutes Motion by Mayor Pro Tem Mercer to approve the minutes as presented. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE Mayor Yates reminded speakers on the procedures for this segment. 20

CITY COMMISSION MEETING – March 9, 2026 Page 3 of 7 Maureen English, 1700th block of 6th Street NW in Winter Haven, spoke in opposition of the Spring Lake Apartments (item 5D). She expressed safety concerns about heavy traffic in her over-55 condo community (on U.S. Highway 17) and noted difficulty crossing the street and reliance on ride-sharing. She said that the proposed new apartments would worsen traffic and urged the City to prioritize resident safety. Scott Kline, 2720 Sunset Drive in Winter Haven, asked for clarification on the project and expressed unfamiliarity and sought details about its purpose and mention of market-rate rents. Economic Opportunity and Community Investment Director Labbe clarified that the “market rate” meant the units were not subsidized or affordable housing and that rents were set by what the market would bear. Mary Makovec, (address exempt from public record), expressed concerns about a proposed apartment project near U.S. Highway 17 and Havendale Boulevard and cited traffic, safety, and emergency access issues. She played a recording from a previous meeting, questioned the Florida Department of Transportation (FDOT) review, expressed confusion about the lack of adjustments and noted the traffic study did not account for school or seasonal populations. She also requested information on variances applied during the development review. Director Labbe indicated that the developer was not required to obtain an FDOT permit, which he explained in more detail. Discussion ensued. Aaron Boesch, 116 Mirror Lane NW in Winter Haven, said he had no objection to the apartments but raised concerns about traffic. He asked when project mailers were sent, whether Florida Department of Environmental Protection (DEP) lighting guidelines for the lake were being followed and who would monitor the 25-foot erosion zone. Staff would follow up with him to answer his questions. Discussion ensued regarding mailers. Glenn Newland, 1776 6th Street NW in Winter Haven at Lakeridge Condominiums, expressed appreciation for the informative session and asked whether the discussion was primarily educational. He noted that construction had begun and raised concerns about left turns and traffic flow at the entrance. He also asked if there were any plans for traffic signals to address increased traffic from the development. Betty Hoffman, U.S. Highway 17 and Havendale Boulevard, expressed concern about access to her condos with the new development and noted limited space at the driveway and the nearby Salvation Army. She questioned why FDOT was not involved despite prior indications and suggested the City consult them to explore possible solutions for residents’ safe access. Mayor Yates said that three of the Commissioners, including himself, were on the Polk County Transportation Planning Organization (TPO) and assured her that they would bring this topic up at their next meeting. Discussion ensued regarding the Landmark property, potential future developments, the “Live Local” program, limited local authority, and projects within the current City zoning districts that required no public notice. 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-26-09 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September 30, 2026, for purchase orders City Attorney Murphy read Ordinance O-26-09 by title only and City Manager Stavres presented. Motion by Commissioner Birdsong to approve Ordinance O-26-09 on second reading – public hearing. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 10. CONSENT AGENDA A. Library Board Reappointments B. Authorization for Travel and Training - Florida Black Caucus of Local Elected Officials (FBCLEO) 2026 Annual Conference (Birdsong & Dollison) 21

CITY COMMISSION MEETING – March 9, 2026 Page 4 of 7 C. Authorization for Travel & Training - 2026 Federal Legislative Advocacy Trip, Washington, DC (Yates, Mercer, Birdsong, Davis, Dollison, Stavres, Carnevale & Hill) D. Authorization for Travel & Training - Florida League of Cities (FLC) 2026 Federal Action Strike Team (FAST) Fly-In (Yates) E. Purchase of six 2026 Autocar ACX64 with 31-yard New Way Sidewinder Refuse Body for Residential Solid Waste Collection Motion by Commissioner Birdsong to approve the entire Consent Agenda as presented. Mayor Yates stated anyone wishing to speak to the consent agenda could come to the podium and state their name and address for the record. No one spoke for or against. Motion carried 5:0. 11. RESOLUTION(S) A. R-26-06 - City Commission support of the FDOT Transportation Alternatives application for the North Lake Maude Sidewalk and Pedestrian Improvements project City Attorney Murphy read Resolution R-26-06 by title only. City Manager Stavres noted that Resolutions R-26- 06, R-26-07 and R-26-08 were all in the same summary sheet. Economic Opportunity and Community Investment Director Labbe presented. Motion by Commissioner Birdsong to approve Resolution R-26-06. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. R-26-07 - City Commission support of the FDOT Transportation Alternatives application for the Fifth Street, NE Sidewalk and Pedestrian Improvements project City Attorney Murphy read Resolution R-26-07 by title only. A presentation was given under Item 11A. Motion by Commissioner Birdsong to approve Resolution R-26-07. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. C. R-26-08 - City Commission support of the FDOT Transportation Alternatives application for the Fifth Street, SE Sidewalk and Pedestrian Improvements project City Attorney Murphy read Resolution R-26-08 by title only. A presentation was given under Item 11A. Motion by Mayor Pro Tem Mercer to approve Resolution R-26-08. Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. 22

CITY COMMISSION MEETING – March 9, 2026 Page 5 of 7 Motion carried 5:0. 12. ORDINANCE(S) - FIRST READING A. O-26-07 - Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential - Low Density (R-3) zoning district City Attorney Murphy read Ordinance O-26-07 by title only and City Manager Stavres presented. Mayor Yates reported this item would come back for a second reading and public hearing at the March 23, 2026, Regular City Commission Meeting. B. O-26-11 - Amending Ordinance O-25-29; appropriating funds for the fiscal year ending September, 30, 2026 City Attorney Murphy read Ordinance O-26-11 by title only and City Manager Stavres presented. Mayor Yates reported this item would come back for a second reading and public hearing at the March 23, 2026, Regular City Commission Meeting. 13. NEW BUSINESS A. 2026-2027 CDBG Allocation Funding Support and Public Comment for R.H. Malcom Park City Manager Stavres presented this item as detailed in the summary sheet. Motion by Commissioner Birdsong to approve 2026-2027 CDBG Allocation Funding Support and Public Comment for R.H. Malcom Park Mayor Yates closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Yates closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 14. CITY COMMISSIONERS/LIAISON REPORTS Mayor Pro Tem Mercer reported on/attended the following: • Public Safety Oath of Office; Annual Public Safety Awards Ceremony; [Winter Haven] Chamber [of Commerce] Eggs and Economics; Patterson Memorial Ceremony for fallen officer Johnnie Patterson; Champagne and Shamrocks [Symphony Guild of Winter Haven] event; and Big Brothers Big Sisters participants’ visit to City Hall. Commissioner Davis reported on/attended the following: • Groundbreaking of Fire Station; Patterson Memorial Ceremony; Public Safety Awards Ceremony; expressed appreciation to first responders; and thanked constituents who had expressed themselves, spoke on the complexities of decision making, and the importance of being able to do whatever they could do to assist. Commissioner Birdsong reported on/attended the following: • Chick-Fil-A Supply [Topping Out Celebration] event; Patterson Memorial Ceremony and reflected on Officer Patterson’s ultimate sacrifice; 8 th Annual Voices 2026: Music for a Cause event [to support] Filling the Lane [non-profit organization]; Public Safety Oath of Office; Professional Services Evaluation/Committee (PSC) Meeting to rank vendors for [Request for Qualifications RFQ-26-18 Water Admin Complex] and noted a future meeting where the three vendors selected would give a presentation; and Groundbreaking of Fire Station #5 where he signed his brick. Commissioner Dollison reported on/attended the following: • Chick-Fil-A event; Public Safety Awards Ceremony; Patterson Memorial Ceremony and spoke about how he and others started the chaplaincy program at the Police Department 29 years ago around Officer Patterson’s passing; Voices 2026: Music for a Cause event; Chamber CommunityFest; asked for prayer for 23

CITY COMMISSION MEETING – March 9, 2026 Page 6 of 7 the family of Rev. Deldrick Leonard who passed away tragically. Rev. Leonard had served on the Florence Villa Community Redevelopment Agency (CRA) Advisory Committee, noted it was his birthday, and that his Celebration of Life would be held Saturday, March 14, 2026 at 12:00 p.m.; and recognized [former Commissioner] Ellie Threlkel and said she was of the first Commissioners he had met and that she was a wonderful lady. Mayor Yates reported on/attended the following: • Chick-Fil-A event; Champagne and Shamrocks event and suggested an outdoor symphony concert off the lake or in Downtown Winter Haven in the future; First Responders Dinner; Heart for Winter Haven event to help end childhood homelessness; and said he attended events already mentioned by other Commissioners. 15. CITY ATTORNEY REPORT – None 16. CITY MANAGER REPORT A. Grant & Aid Applications FY 26/27 request for guidance City Manager Stavres gave an overview of this item and provided the following updates: • 4 mandatory training sessions were held for agencies applying for grant aid: February 7, 11, 19, and 23. An additional session was added due to high demand. • Attendance: 118 individuals representing 97 organizations. Not sure how many of those 97 applied. • Last year: 76 applications submitted; 44 received funding. • Current application window: Opened March 2, 2026. Closes Friday, March 13, 2026. • Staff will complete sufficiency reviews by March 27, 2026. • Applicants needing corrections have until April 10, 2026 to submit updates. • Grant & Aid Application Review Committee (GAARC) will meet May 5, 2026 and if necessary, May 15, 2026 to review and deliberate. • Applications received as of this report: 12 (expected to increase before the deadline). He requested initial guidance from the Commission to assist staff and the GAARC in advance of deliberations: 1. Funding amount? – Last year $347,761 was given 2. Funding amounts for the 6 legacy agencies? - Boys & Girls Club, Girls, Inc., The Learning Resource Center, Meals on Wheels, The Neighborhood Service Center, The Haley Center. 3. Any specific areas of emphasis? – If not, staff would go based on the feedback from the GiveWell/United Way studies. 4. Did they want the Grant and Aid Advisory Review Committee (GAARC) to spread out funds as much as possible as they had been directed in previous years to do or fund those that would have the most impact? Discussion ensued. Mayor Yates expressed that his top concerns were child homelessness and child hunger. Mayor Pro Tem Mercer expressed that the amount should be the same or less and spread out. She noted that agencies needed to have multiple funding streams. Discussion ensued. Commissioner Dollison asked about the application and vetting process. City Manager Stavres explained the process in more detail. Discussion ensued. Commissioner Birdsong expressed to keep the funding amount the same as the previous year. Discussion ensued. No official action was taken on this item. The Commission accepted the information and are to give further direction at a future City Commission Meeting.  City Manager Stavres also reported that during his time out of the office, Deputy City Manager Carnevale would provide coverage to include the March 18, 2026, Agenda Review Session and March 23, 2026, Regular City Commission Meeting. 24

CITY COMMISSION MEETING – March 9, 2026 Page 7 of 7 17. DEPUTY CITY MANAGER REPORT – None 18. CITY CLERK REPORT – None 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 8:09 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC William Brian Yates City Clerk Mayor 25

CITY COMMISSION MEETING MARCH 23, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 5 DATE: March 9, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager Eric Labbe, Economic Opportunity & Community Investment Director Sean Byers, Planning Manager FROM: Chris Young, Senior Planner SUBJECT: Ordinance O-26-07: Request by Antonio Araque to rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential – Low Density (R-3) zoning district. General Location: 1519 8th Street, SW. The area covered by this request is 0.48± acres. BACKGROUND Antonio Araque, petitioner, requests the City rezone a parcel from Industrial-Light (I-1) zoning district to Multi-family Residential – Low Density (R-3) zoning district. The parcel, containing 0.48± acres, is located at 1519 8th Street, SW and is currently vacant. The petitioner intends to develop the property as a residential duplex. As the Primary Mixed Use Hub Future Land Use Designation will remain, the maximum development potential remains unchanged; therefore, there is no increase in maximum potential infrastructure demands beyond what is currently allowed. Additionally, development of a residential duplex will likely result in fewer demands on public infrastructure than development permitted under the current I-1 zoning district. SURROUNDING USES The subject property is surrounded by residential uses to the north; commercial uses to the east and south; and the CSX railroad line to the west. COMPREHENSIVE PLAN The current Future Land Use designation of the subject property is Primary Mixed Use Hub. The requested Multi-family Residential– Low Density (R-3) zoning district is consistent with the Primary Mixed Use Hub Future Land Use designation. NOTIFICATION All notification requirements for this request were met. 26

CITY COMMISSION MEETING MARCH 23, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 5 FINANCIAL IMPACT There is no direct financial impact to the City with this request. This is a request initiated by an application by a private party. In accordance with Section 166.041 (4)(c)(7)(b) of the Florida Statutes, ordinances initiated by an application by a pri