School Board Meeting Detailed Agenda

4 Tuesday, June 10, 2025 School Board Meeting Detailed Agenda BAY DISTRICT SCHOOL BOARD MEETING GINGER LITTLETON BOARDROOM BOARD MEETING – 3:00 P.M. EXECUTIVE SESSION – (IF NEEDED) 1. MEETING OPENING Subject A. Invocation - Steve Moss, School Board Chair Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 1. MEETING OPENING Type Procedural File Attachments Subject B. Pledge of Allegiance - Jerry Register, School Board Vice Chair Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 1. MEETING OPENING Type Procedural File Attachments 2. AGENDA AND MINUTES Subject A. Approval of Agenda Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 2. AGENDA AND MINUTES Type Action Recommended Action Motion to approve the Agenda as is or as amended File Attachments Motion & Voting Motion to approve the Agenda as is or as amended Motion by Ms Ann Leonard, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject B. Approval of Minutes for the May 27, 2025 School Board Meeting and Workshop Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 2. AGENDA AND MINUTES Type Action, Minutes Recommended Action Motion to approve the Minutes for the May 27, 2025 School Board Meeting and Workshop Minutes View Minutes for May 27, 2025 - School Board Meeting Detailed Agenda File Attachments Motion & Voting Motion to approve the Minutes for the May 27, 2025 School Board Meeting and Workshop Motion by Mr Steve Moss, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 3. HEARING FROM THE PUBLIC Subject A. Hearing from the public Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 3. HEARING FROM THE PUBLIC Type Procedural File Attachments 4. ORGANIZATION REPORTS Subject A. Association of Bay County Educators Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 4. ORGANIZATION REPORTS Type Reports File Attachments Subject B. Bay Education Foundation Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 4. ORGANIZATION REPORTS Type Reports File Attachments Subject C. Bay Educational Support Personnel Association Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 4. ORGANIZATION REPORTS Type Reports File Attachments Subject D. Patterson Oversight Committee Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 4. ORGANIZATION REPORTS Type Reports File Attachments 5. LEARNING COMMUNITY NEWS Subject A. Board Members & Superintendent Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 5. LEARNING COMMUNITY NEWS Type Information File Attachments Subject B. District Staff Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 5. LEARNING COMMUNITY NEWS Type Information File Attachments 6. APPROVAL OF CONSENT AGENDA Subject A. Approval of Consent Agenda Items Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 6. APPROVAL OF CONSENT AGENDA Type Action Recommended Action Motion to Approve Consent Agenda Items as presented and/or amended File Attachments Motion & Voting Motion to Approve Consent Agenda Items as presented and/or amended Motion by Mr Jerry Register, second by Ms Ann Leonard. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 7. CONSENT AGENDA - EXECUTIVE DIRECTOR - FACILITIES Subject A. Capital Projects and Energy Conservation Update Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 7. CONSENT AGENDA - EXECUTIVE DIRECTOR - FACILITIES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM Facilities Capital Projects and Energy Conservation Update.pdf (97 KB) BU Facilities Capital Projects and Energy Conservation Update.pdf (223 KB) 8. CONSENT AGENDA - EXECUTIVE DIRECTOR - FINANCE Subject A. Inventory Report Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 8. CONSENT AGENDA - EXECUTIVE DIRECTOR - FINANCE Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM-Finance-Inventory Report.pdf (200 KB) BU-Finance-Inventory-Property Records Board Report 6-10-25.pdf (288 KB) Subject B. Request approval to add Bank to Approved List Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 8. CONSENT AGENDA - EXECUTIVE DIRECTOR - FINANCE Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM-Finance-Internal Audit-New Bank Request.pdf (193 KB) BU-Finance-Internal Accounts Auditor-Request to add Capital City Bank.pdf (344 KB) 9. CONSENT AGENDA - DEPUTY SUPERINDENT - OPERATIONS Subject A. Request Approval for Out-of-Country Travel for Mosley Band to Ireland Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 9. CONSENT AGENDA - DEPUTY SUPERINDENT - OPERATIONS Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM - Deputy Superintendent of Operations - Request Approval for Out-of-Country Mosley HS for Band 3-13-27.pdf (178 KB) BU - Deputy Superintendent of Operations - Request Approval for Out-of-Country Mosley HS for Band 3-13-27.pdf (287 KB) Subject B. Request Approval for Out-of-Country Travel – Chautauqua and Bay High School to Germany and Australia Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 9. CONSENT AGENDA - DEPUTY SUPERINDENT - OPERATIONS Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM - Deputy Superintendent of Operations - Request Approval for Out-of-Country Travel - Chautauqua and Bay.pdf (181 KB) BU Deputy Superintendent of Operations - Request Approval for Out-of-Country Travel - Chautauqua and Bay.pdf (350 KB) 10. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Subject A. 25-26 Approved List of District Positions Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 10. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action Recommended Action Motion to approve as a Consent Agenda item File Attachments CM-HR-District Approved List 2526.pdf (60 KB) BU-HR-draft 2025-2026 DAL 061025.pdf (484 KB) Motion & Voting Motion to approve as a Consent Agenda item Motion by Ms Ann Leonard, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject B. Approval of Personnel Recommendations & Out-of-Field Teachers Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 10. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments CM-HR-Personnel OOF.pdf (61 KB) June 10, 2025 Board Book - Admin_Instr_Lic - Sheet1.pdf (65 KB) BU - HR - June 10, 2025 Support Board Book - Sheet1.pdf (69 KB) Subject C. Removed from Agenda: Approval of 25-26 Staffing Formula Revision Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 10. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Removed from Agenda File Attachments CM-HR-Staffing Formula.pdf (61 KB) 11. ACTION ITEMS-BOARD CHAIR Subject A. Board Chair: FSBA Advocacy Committee Representatives Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 11. ACTION ITEMS-BOARD CHAIR Type Action Recommended Action Motion to approve: FSBA Advocacy Committee Representatives Our current ACRs are Ann Leonard as the Committee Member and Chris Moore as the Alternate. The FSBA Advocacy Committee is the main committee and there are two optional subcommittees, the Federal Relations subcommittee and the Legislative subcommittee. The same member would attend all three committees. The advocacy rep serves on the Advocacy Committee which typically meets once per quarter depending on the work being done. They approve the platform, approve any changes to the guiding principles, and work on various advocacy initiatives such as the advocacy tool kit. The optional federal relations subcommittee meets also about once per quarter. They approve or move to amend the COSSBA federal platform, get federal updates from our federal lobbyist, get notifications on various committee hearings, meet with federal legislators or their staff depending on issues and determine any needs for calls to action based on filed/moving legislation. The optional legislative subcommittee meets in October to draft and finalize the platform and then weekly during committee weeks and session. They are given updates on filed and moving legislation, discuss strategies for any legislation in line with our platform or guiding principles, and determine any needs for calls to action. File Attachments CM - Moss - FSBA Advocacy Committee Representatives.pdf (62 KB) Motion & Voting Motion to approve: FSBA Advocacy Committee Representatives Motion by Mr Jerry Register, second by Mr Winston Chester. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 12. ACTION ITEMS-BOARD ATTORNEY Subject A. Request to Advertise School Board Policy; 5136 – Wireless Communication Devices Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 12. ACTION ITEMS-BOARD ATTORNEY Type Action Recommended Action Motion to approve the Request to Advertise School Board Policy; 5136 – Wireless Communication Devices File Attachments cm - Atty - 06.10.25.WirelessDevicesPolicyAdvertisement.pdf (108 KB) BU - Atty - policy 5136 wireless - cell phone.pdf (190 KB) Motion & Voting Motion to approve the Request to Advertise School Board Policy; 5136 – Wireless Communication Devices Motion by Mr Winston Chester, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 13. ACTION ITEMS - SUPERINTENDENT Subject A. Approval of 25-26 Substitute Incentive Plan Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 13. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Motion to approve the 25-26 Substitute Incentive Plan File Attachments CM-Sup -Sub Incentive Plan ACTION.pdf (61 KB) BU-HR-Substitute Incentive Plan 25-26.pdf (38 KB) Motion & Voting Motion to approve the 25-26 Substitute Incentive Plan Motion by Mr Jerry Register, second by Ms Ann Leonard. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject B. Approval of Fingerprinting Fee Waiver Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 13. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Motion to approve the Fingerprinting Fee Waiver File Attachments CM-Super FP Fee Waiver ACTION.pdf (61 KB) BU-HR-FIngerprinting Fee Waiver Memo 061025.pdf (74 KB) Motion & Voting Motion to approve the Fingerprinting Fee Waiver Motion by Mr Winston Chester, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject C. **Removed from agenda: Recommendation for Employee Termination Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 13. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Removed from agenda File Attachments 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Subject A. Approval of Contract with DAG Architects for Program Planning at the New Margaret K. Lewis School Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Contract with DAG Architects for Program Planning at the New Margaret K. Lewis School File Attachments CM Approval of Contract with DAG Architects for Programming Plans at the New Margaret K. Lewis School.pdf (128 KB) BU Facilities Approval of Contract with DAG Architects for Program Planning at the New Margaret K Lewis School.pdf (84 KB) Motion & Voting Motion to approve the Contract with DAG Architects for Program Planning at the New Margaret K. Lewis School Motion by Mr Jerry Register, second by Ms Ann Leonard. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject B. Approval of Contract with Tetra Tech for the Environmental Baseline Study for the New Tyndall K-8 School Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Contract with Tetra Tech for the Environmental Baseline Study for the New Tyndall K-8 School File Attachments CM Facilities Approval of Contract with Tetra Tech for the Environmental Baseline Study for the New Tyndall K-8 School.pdf (97 KB) BU Facilities Approval of Contract with Tetra Tech for the Environmental Baseline Study for the New Tyndall K-8 School.pdf (335 KB) Motion & Voting Motion to approve the Contract with Tetra Tech for the Environmental Baseline Study for the New Tyndall K-8 School Motion by Ms Ann Leonard, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject C. Approval of Guaranteed Maximum Price (GMP) of a New Band Room and Administration Building at Mowat Middle Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Guaranteed Maximum Price (GMP) of a New Band Room and Administration Building at Mowat Middle File Attachments CM Facilities Approval of the GMP for a New Band Room and Admin Building at Mowat MS .pdf (97 KB) BU Facilities Approval of GMP for a New Band Room and Admin Building at Mowat MS.pdf (1,358 KB) Motion & Voting Motion to approve the Guaranteed Maximum Price (GMP) of a New Band Room and Administration Building at Mowat Middle Motion by Mr Jerry Register, second by Mr Winston Chester. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject D. Approval of Guaranteed Maximum Price for a New Overflow Parking Lot at Bay High School Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Guaranteed Maximum Price for a New Overflow Parking Lot at Bay High School File Attachments CM Approval of GMP for a New Overflow Parking Lot at Bay HS.pdf (97 KB) BU Facilities Approval of GMP for Bay HS Overflow Parking Lot Project.pdf (584 KB) Motion & Voting Motion to approve the Guaranteed Maximum Price for a New Overflow Parking Lot at Bay High School Motion by Ms Ann Leonard, second by Mr Jerry Register. Final Resolution: Motion Passed Yes: Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss No: Mr Winston Chester Subject E. Approval of Roof Maintenance Continuing Contracts Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Roof Maintenance Continuing Contracts File Attachments CM Facilities Approval of Roof Maintenance Continuing Contracts .pdf (97 KB) BU Facilities Approval of Selection of Roof Maintenance Continuing Contract.pdf (467 KB) Motion & Voting Motion to approve the Roof Maintenance Continuing Contracts Motion by Ms Ann Leonard, second by Mr Winston Chester. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss Subject F. Approval of the Local Mitigation Strategy Plan Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 14. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve the Local Mitigation Strategy Plan File Attachments CM Facilities Approval of the Local Mitigation Strategy Plan.pdf (97 KB) BU Facilities Approval of the Local Mitigation Strategy Plan.pdf (73 KB) Motion & Voting Motion to approve the Local Mitigation Strategy Plan Motion by Mr Winston Chester, second by Ms Ann Leonard. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FINANCE Subject A. Insurance Renewal Other Than Property Insurance 2025-2026 Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FINANCE Type Action Recommended Action Motion to approve the Insurance Renewal Other Than Property Insurance 2025-2026 File Attachments CM-Finance-Risk Management Insurance.pdf (181 KB) BU-Finance-Risk Mangement Other Than Property Ins..pdf (1,011 KB) Motion & Voting Motion to approve the Insurance Renewal Other Than Property Insurance 2025-2026 Motion by Mr Jerry Register, second by Ms Ann Leonard. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 16. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Subject A. ** Removed from agenda: Approval of Additional Units for 2025-2026 Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Type Action Recommended Action Removed from agenda File Attachments Subject B. Purchasing and Contracting - Software Renewals Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Type Action Recommended Action Motion to approve the Purchasing and Contracting - Software Renewals File Attachments CM -Teaching - Purchasing & Contracting.pdf (156 KB) BU - Teaching - Purchasing & Contracting -Software Renewals.pdf (615 KB) Motion & Voting Motion to approve the Purchasing and Contracting - Software Renewals Motion by Ms Ann Leonard, second by Mr Winston Chester. Final Resolution: Motion Passed Yes: Mr Winston Chester, Ms Ann Leonard, Mr Jerry Register, Mr Steve Moss 17. INFORMATIONAL ITEMS Subject A. Charter School Financials Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 17. INFORMATIONAL ITEMS Type Information File Attachments CM-Finance-Charter School Financials.pdf (182 KB) BU-Finance-Charter Schools-Bay Haven April 25.pdf (5,187 KB) BU-Finance-Charter Schools-CLS Apr 25 District Reports.pdf (116 KB) BU-Finance-Charter Schools-Palm Bay Elementary April 25.pdf (109 KB) BU-Finance-Charter Schools-Palm Bay Prep Apr 25.pdf (110 KB) BU-Finance-Charter Schools-RLA April 2025.pdf (111 KB) BU-Finance-Charter Schools-UA April 25.pdf (241 KB) BU-Finance-Charters-Maritime April 2025.pdf (102 KB) 18. ADJOURNMENT Subject A. Adjournment Meeting Jun 10, 2025 - School Board Meeting Detailed Agenda Category 18. ADJOURNMENT Type Procedural File Attachments