Placentia City Council Meeting

Agenda

Robert S. McKinnell

City Clerk

Kevin A. Larson

City Treasurer

Thomas R. Hatch

Interim City Administrator

Christian L. Bettenhausen

City Attorney

Placentia City Council

Placentia City Council as Successor to the

Placentia Redevelopment Agency

Placentia Industrial Commercial

Development Authority

Placentia Public Financing Authority

AGENDA

December 17, 2024

Council Chambers

401 E Chapman Ave.

Placentia, CA 92870

Phone: (714) 993-8117

Email: administration@placentia.org

www.placentia.org

KEVIN KIRWIN

Mayor

District 2

CHAD P. WANKE

Mayor Pro Tem

District 4

THOMAS HUMMER

Councilmember

District 1

WARD L. SMITH

Councilmember

District 5

JEREMY B. YAMAGUCHI

Councilmember

District 3

Mission Statement

The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Robert S. McKinnell City Clerk Kevin A. Larson City Treasurer Thomas R. Hatch Interim City Administrator Christian L. Bettenhausen City Attorney Placentia City Council Placentia City Council as Successor to the Placentia Redevelopment Agency Placentia Industrial Commercial Development Authority Placentia Public Financing Authority AGENDA December 17, 2024 Council Chambers 401 E Chapman Ave. Placentia, CA 92870 Phone: (714) 993-8117 Email: administration@placentia.org www.placentia.org KEVIN KIRWIN Mayor District 2 CHAD P. WANKE Mayor Pro Tem District 4 THOMAS HUMMER Councilmember District 1 WARD L. SMITH Councilmember District 5 JEREMY B. YAMAGUCHI Councilmember District 3 Mission Statement The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life. Vision Statement The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources. Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org, and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda. Procedures for Addressing the Council/Board Members Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called. The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours. Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public. 1

PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION December 17, 2024 5:30 p.m. - City Council Chambers 401 E. Chapman Avenue, Placentia, CA CALL TO ORDER: ROLL CALL: Councilmember/Board Member Shader Councilmember/Board Member Smith Councilmember/Board Member Wanke Mayor Pro Tem/Board Vice Chair Kirwin Mayor/Board Chair Yamaguchi ORAL COMMUNICATIONS: At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings. CLOSED SESSION PROCEEDINGS: Pursuant to Government Code Section 54957 PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT Title: City Administrator Pursuant to Government Code Section 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation (1 case) Pursuant to Government Code Section 54956.8 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: 207-209 W. Crowther Avenue Agency Negotiator: Rosanna Ramirez, Acting City Administrator Negotiating Parties: USA Properties Under Negotiations: Price and Terms of Payment RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting. 2

1. CONSENT CALENDAR (1.a. through 1.e): 1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions REGULAR MEETING AGENDA December 17, 2024 7:00 p.m. - City Council Chambers 401 E. Chapman Avenue, Placentia, CA CALL TO ORDER: ROLL CALL: Councilmember/Board Member Shader Councilmember/Board Member Smith Councilmember/Board Member Wanke Mayor Pro Tem/Board Vice Chair Kirwin Mayor/Board Chair Yamaguchi INVOCATION: Kenneth Milhander PLEDGE OF ALLEGIANCE: PRESENTATIONS: Presentation of Plaque honoring Police Lieutenant Scott Millsap for 31 years of service to the City of Placentia Presenter: Mayor Yamaguchi and City Council Recipient: Police Lieutenant Scott Millsap CLOSED SESSION REPORT: CITY ADMINISTRATOR REPORT: ORAL COMMUNICATIONS: At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. CITY COUNCIL MEMBER COMMENTS: All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items. Fiscal Impact: None Recommended Action: Approve. 3

1.b Minutes City Council/Successor/ICDA/PPFA Regular Meeting of: September 3, 2024. 1.c City Fiscal Year 2024-25 Registers for December 17, 2024 Check Register Fiscal Impact: $ 1,321,065.44 Electronic Disbursement Register Fiscal Impact: $ 1,451,285.56 1.d Approval of the Design Concept Plan for Playground Renovations at McFadden Park and Approval of Public Works Agreement with PlayCore D.B.A. Gametime for the purchase and Installation of the Playground Equipment, CIP Projects No. 7210 and 7504 Recommended Action: It is recommended that the City Council: Approve. Recommended Action: It is recommended that the City Council: 1. Receive and file. Fiscal Impact: Expense: $510,000.00 Total Cost $497,999.05 Contract Amount $ 12,000.95 Contract Contingency Amount Available Budget: $510,000.00 FY 2024-25 CIP Budget $500,000.00 County of Orange SLFRF Funding $ 10,000.00 Park & Rec Impact Fee (637504-6760) Recommended Action: It is recommended that the City Council: 1. Provide Staff with input to incorporate into the design plan for the renovation of the McFadden Park Playground Renovation Project; and 2. Approve the design concept plan for the McFadden Park Playground Renovation Project; and 3. Approve the purchase of the McFadden Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and 4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden Park playground equipment renovation project in the amount of $497,999.05; and 5. Authorize the City Administrator to approve contract change orders up to a total of $12,000.95 or a not-to-exceed total contract amount of $510,000; and 6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney. 4

1.e Resolution Appointing an Interim City Administrator and Approving the Retired Annuitant Employment Agreement with the City 2. PUBLIC HEARINGS: None 3. REGULAR AGENDA: 3.a Certification of the Canvass of the November 5, 2024 General Municipal Election Results Fiscal Impact: The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget. Recommended Action: It is recommended that the City Council: 1. Adopt Resolution R-2024-86, approving the appointment of an Interim City Administrator; and 2. Approve the Retired Annuitant Employment Agreement. RECOGNITIONS: Recognition of 2024 Mayor Jeremy Yamaguchi and Outgoing Councilmember Rhonda Shader a. Office of U.S. Congresswoman Michelle Steel, California’s 45th District Presenter: Zechariah Jauregui, District Representative b. Office of State Assemblyman Phillip Chen, 55th District Presenter: Newton Viengkhou, Field Representative c. Office of Orange County Supervisor Doug Chaffee, Orange County 4th District Presenters: Emma Fisher, Policy Advisor and Communications Director and Al Jabber, Chief of Staff d. City of Placentia Presenters: Mayor Pro Tem Kirwin and City Council Members e. Comments from Outgoing Mayor Jeremy Yamaguchi f. Comments from Outgoing Councilmember Rhonda Shader Fiscal Impact: None Recommended Action: It is recommended that the City Council: 1. Receive and file the Certificate of Registrar of Voters to Result of the Canvass of the General Election Returns; and 5

2. Adopt Resolution No. R-2024-87, a Resolution of the City Council of the City of Placentia, California, reciting the fact of the General Municipal Election held on Tuesday, November 5, 2024 declaring the result and such other matters as provided by law. OATHS OF OFFICE ADMINISTERED AND PRESENTATION OF CERTIFICATES OF ELECTION REORGANIZATION OF THE CITY COUNCIL COMMENTS FROM ELECTED OFFICIALS CITY COUNCIL MEMBERS REQUESTS: Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda. ADJOURNMENT The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, January 14, 2025 at 5:30 p.m. TENTATIVE AGENDA FORECAST: Professional Services Agreement for On-Call Traffic Engineering Award Contract for FY 24/25 Concrete Repair Project Award of Contracts for Homeless Encampment Cleanup Approval to Replace Existing Door Access Control System at City Hall, Police and Fire Departments Adoption of Yorba Linda-Placentia Joint Active Transportation Plan Approval of Final Parcel Map No. 2022-124 Approval of Final Parcel Map No. 2022-127 Resolution Approving Execution of State and Federal Agreements for Transportation Projects between Caltrans and City of Placentia Review and Adopt Proposed Updates to Committee Commission and Advisory Board Manual Annual City Council Appointments to various Agencies, Associations and City Subcommittees CERTIFICATION OF POSTING I, Carole M. Wayman, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the December 17, 2024, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on December 12, 2024. ______________________________________________________ Carole M. Wayman, Deputy City Clerk 6

PLACENTIA CITY COUNCIL AGENDA REPORT Meeting Date: December 17, 2024 Submitted by: Carole Wayman From: City Council Subject: Presentation of Plaque honoring Police Lieutenant Scott Millsap for 31 years of service to the City of Placentia Presenter: Mayor Yamaguchi and City Council Recipient: Police Lieutenant Scott Millsap 7

Agenda Item No: 1.b PLACENTIA CITY COUNCIL AGENDA REPORT Meeting Date: December 17, 2024 Submitted by: Carole Wayman From: City Clerk Subject: Minutes City Council/Successor/ICDA/PPFA Regular Meeting of: September 3, 2024. Recommendation: Recommended Action: It is recommended that the City Council: Approve. Attachments 09-03-24 CC Regular Meeting.docx 8

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, September 3, 2024 Page 1 of 12 PLACENTIA CITY COUNCIL PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE PLACENTIA REDEVELOPMENT AGENCY PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY PLACENTIA PUBLIC FINANCING AUTHORITY MINUTES REGULAR MEETING September 3, 2024 5:00 p.m. – City Council Chambers 401 E. Chapman Avenue, Placentia, CA CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:03 p.m. ROLL CALL: PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None ORAL COMMUNICATIONS: Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session case. The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following: 1. Pursuant to Government Code Section 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (1 case) RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting. CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m. ROLL CALL: PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None STAFF PRESENT: City Attorney/Authority Counsel Christian Bettenhausen; Assistant City Attorney Kristi Smith, City Administrator Damien Arrula; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Tony Mercado PLEDGE OF ALLEGIANCE: Mayor Yamaguchi PRESENTATIONS: a. Proclamation of September 2024 as Hunger Action Month Presenter: Mayor Yamaguchi and City Council Recipient: Sara Bazant of Second Harvest Food Bank Mayor Yamaguchi presented a Proclamation to Sara Bazant of Second Harvest Food Bank recognizing September 2024 as Hunger Action Month in the City of Placentia. Ms. Bazant provided comments and statistics on hunger and thanked the Council for their support. 9

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, September 3, 2024 Page 2 of 12 CLOSED SESSION REPORT: City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item on the Closed Session agenda, the City Council discussed the item, direction was provided, and there was nothing further to report. CITY ADMINISTRATOR REPORT: City Administrator Arrula welcomed and introduced two (2) new City of Placentia employees. Fire Prevention Specialist Lisa Bruto graduated from Cal State LA with a Bachelor’s degree in Fire Administration and a minor in Public Administration. She comes to the City of Placentia with 24 years of experience at her previous agency in El Segundo and brings a wealth of knowledge to our community. The Fire Prevention Specialist, also known as a fire inspector, performs fire inspections such as state- mandated, routine, complaint, and new construction inspections. Lisa will participate in public outreach, work closely with our other City department personnel, and respond to community inquiries about fire and life safety issues. Environmental Services Coordinator Cheryl Miller earned her bachelor’s degree in environmental studies from UC Santa Cruz and brings four years of valuable experience in solid waste and recycling, having previously worked as a Sustainability Specialist at CR&R Environmental Services. She played a key part in implementing SB 1383 for the City of Lake Forest and developed recycling and organic programs for commercial and residential customers. ORAL COMMUNICATIONS: Mayor Yamaguchi made a motion to reorder the agenda to move Item No. 3.a. before Item No. 2.a. The motion was seconded by Councilmember Wanke and passed unanimously. Randal Houston, President of the Orange County Law Enforcement Emerald Society and Board member of the Celtic Fest expressed appreciation to the Council and Staff for their support of the Celtic Festival event which was held on June 15 th and 16 th . He presented a certificate of appreciation to the Mayor and Councilmembers. Craig Green, Placentia resident and former Councilmember, expressed appreciation to the Council for the City’s financial improvements and emphasized the importance of making decisions that benefit Placentia residents. Meredith Castillo, Placentia resident, thanked the City for their efforts in moving the fire hydrant in front of the Veterans clinic on Placentia Avenue. He expressed concerns about the lack of a sidewalk on Yorba Linda Boulevard in front of the pumpkin patch and inquired about a bench that is missing in Wagner Park. Linda Cone expressed concerns about Placentia Yorba Linda School Board elections and urged the Council to consider passing a Resolution supporting candidates that support critical race theory and the current administration. Julie Suchard, Placentia resident, expressed concerns about City Administrator Arrula’s compensation package and expenses, car washes, car allowance, electric car charger and charging electricity expenses. She also expressed concerns about per diem expenses for Councilmember Shader and City credit card charges for airfare for Sheila Jordan. Barry Holmes, owner of the Bruery, commented on the City’s audit of the Bruery’s business records and the difficulties the business has encountered over the four (4) year audit period. Jeff Buchanan, Placentia resident and business owner, expressed concerns about traffic safety at Yorba Linda Boulevard and Valencia Avenue and urged the Council to lower the speed limit. He also commented on public comments made about Councilmember expenses. Mayor Yamaguchi stated that the comments about expenses expressed by the public are being investigated by an independent agency and the Council will report out the results at a later date. 10

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, September 3, 2024 Page 3 of 12 CITY COUNCIL/BOARD MEMBER COMMENTS: Councilmember Shader emphasized that she has heard the public comments and concerns about expenses and stated that she is in compliance with the City’s travel policy. She added that she has requested that the travel policy be reviewed and updated to make it more transparent to the public. She commented on code enforcement issues with street vendors and reported her attendance at the following:  Tour of the Public Safety Building with Congresswoman Steele  Presentation and demonstration of air taxis  Joint Use meeting with the library  California Transportation Committee meeting where she gave public comment about the City’s Metrolink station  Legislative meeting for the Orange County Association of Cities  HIS OC car show  Public Meeting for Jaycee Parkette  Field Trip to Brea Dog Park to learn about maintenance requirements She promoted the Old Town Live Concert series and encouraged all to attend. Councilmember Smith reported his attendance at the following:  Joint Use Committee meeting with the Library  Orange County Council of Governments Board meeting Councilmember Wanke reported attendance at an Orange County Sanitation District Board meeting. He promoted the City’s CERT Training program from September 11-October 9, 2024 and encouraged those interested to visit the City’s website for more information. Mayor Pro Tem Kirwin promoted the City’s cooling center at the Whitten Community Center from 1-6 p.m. during extreme heat days. Mayor Yamaguchi reported his attendance at the following:  HOA meetings to hear about residents’ concerns  Meetings to discuss development on vacant property in the City He promoted the upcoming State of the City event and encouraged those interested to visit the Chamber of Commerce for ticket information. He also commented on traffic safety now that children have returned to school. 1. CONSENT CALENDAR (Items 1.a. through 1.k.): Motion by Wanke, seconded by Shader, and carried a (5-0) vote to approve the Consent Calendar items 1.a. through 1k., as recommended. Mayor Yamaguchi thanked James Chough for his service on the Financial Audit Oversight Committee. 1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None Recommended Action: Approve (Approved 5-0, as recommended) 1.b. Minutes City Council/Successor/ICDA/PPFA Special and Regular Meetings of: January 23, 2024 Special Meeting/Study Session, February 6, 2024 Regular Meeting, February 20, 2024 Regular Meeting, March 5, 2024, Regular Meeting, March 19, 2024 Regular Meeting Recommended Action: Approve (Approved 5-0, as recommended) 11

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, September 3, 2024 Page 4 of 12 1.c. City Fiscal Year 2023-24 Registers for September 3, 2024 Check Register Fiscal Impact: $3,633,839.93 Electronic Disbursement Register Fiscal Impact: $ 619,687.74 City Fiscal Year 2024-25 Registers for September 3, 2024 Check Register Fiscal Impact: $1,551,264.21 Electronic Disbursement Register Fiscal Impact: $4,726,554.70 Recommended Action: Receive and file. (Received and Filed, as recommended) 1.d. Purchase of One (1) New Loader for the Public Works Fiscal Impact: Expense: $289,036.44 Total Purchase Price Budgeted: $290,000.00 FY 2024-25 CIP Budget (Measure U 798504-6842 Recommended Action: 1. Approve the purchase of one (1) 2024 Case 721G Wheel Loader from Sonsray Machinery in the amount of $289,036.44; and 2. Authorize the City Administrator to approve invoice changes up to 10% of the quoted amount; and 3. Authorize the City Administrator and/or his designee to issue a purchase order to Sonsray Machinery for this equipment and execute all necessary documents in a form approved by the City Attorney. (Approved 5-0, as recommended) 1.e. Tentative Parcel Map No. (TPM) 2024-113 Pertaining to the Subdivision of an +/- 4.97 Acre Lot into Four Parcels, with a Remainder Parcel located at 440 N. Jefferson within the R-3 (High Density Multiple-Family Residential) Zoning District Fiscal Impact: Approximately $3,000,000 of Total Development Impact Fee Revenue associated with the anticipated construction of 140 Townhomes. Recommended Action: Adopt Resolution R-2024-57, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000- 21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2024- 113 pertaining to the subdivision of property located at 440 N. Jefferson Street (Assessor’s Parcel Numbers 346-162-01 and 346-162-02) and making findings in support thereof. (Approved 5-0, as recommended) 1.f. Approval of Final Parcel Map No. 2022-123 Pertaining to the Subdivision of an +/-0.44 Acre Lot into Three Parcels Located at 1451 East Howard Place within SP-7 (Specific Plan 7) Fiscal Impact: Approximately $23,646 of Total Development Impact Fee Revenue Prior to Constr