Virtual Regular Council Meeting April 07, 2020

MINUTES VIRTUAL REGULAR COL]-NCIL MEETING TUESDAY, APRIL 7,2020 6:00 P.M. 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The Mayor called the meeting to order at 6:00 p.m. Present were Councilmembers Luis Lauredo, Edward London, Allison McCormick, Katie Petros, Ignacio J. Segurola, Vice Mayor Brett Moss and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha,Interim Village Clerk Conchita H. Alvarez and Village Attomey Chad Friedman. Mayor Davey led the Pledge of Allegiance. 2. BRIEF COMMENTS BY COUNCIL: Mayor Davey thanked everyone, especially staff for working hard and making these meetings possible. The Mayor also thanked the community for residents to taking social distancing seriously. Mayor Davey also reminded Council, that the Council sets policy, but the administration implements policies set by Council. Councilmember McCormick echoed the Mayor's sentiments and joined in thanking the Village staff for working under very difficult circumstances, specifically thanking Public Safety for doing an extraordinary job. Councilmember Lauredo wanted to know if the Chiefs could give an update on how their departments are doing health wise. 3. AGENDA: Mayor Davey made a motion to defer Item 10A to the April 28,2020 Council Meeting. The motion was seconded by Vice Mayor Moss and approved by a7-0 voicevote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. PUBLTC COMMENTS: Public comments were heard later in the agenda. SPECIAL PRESENTATIONS: There were no special presentations. CONSENT AGENDA: There were no Consent Agenda Items considered by Council. 7. APPROVAL OF MINUTES: Mayor Davey made a motion to approve the minutes of the March 9,2020 Regular Council Meeting. The motion was seconded by Councilmember London and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting yes. 4. 5. 6. Page I of7

8 9 April T, 2020 ORDINANCES: There were no ordinances considered by Council. RESOLUTIONS: The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COTJNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDAO CONFIRMING A DECLARATION OF A STATE OF EMERGENCY DUE TO NOVEL CORONAVIRUS/COVID.19; RATIFYING AND APPROVING ALL EMERGENCY ORDERS AND ACTIONS ISSUED BY THE VILLAGE MANAGER CONCERNING OR RELATED TO COVID-l9; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution Councilmember London. The motion was seconded by The Manager addressed the Council stating that the Village's response to COVID-l9 is strong. The Manager also thanked the Community for their patience and kindness and also recognized Village staff for their hard work. The Manager also expressed special gratitude to the Key Biscayne Community Foundation for actively helping seniors collect groceries, medications, or run general errands on the Key. The Foundation and the VKB Fire Rescue are hosting 10-15 volunteer health screenings a week with 70 screenings executed so far. The Manager also reported that the Village is tracking the effectiveness of the efforts to stop the spread of the virus, explaining that the Village is monitoring the curve on the number of positive cases on the island and benchmarking the Village's data against other communities to identifo effective mitigation strategies that can be implemented for the village. The Village is also tracking the number of vehicles coming into the island. The car count has reduced on average 16.6% from March 2t,2020 to date. In regard to communication, the Village is providing response public information consistently via official daily updates with news, developments and resources. The Village has also activated a COVID-l9 response webpage as a central hub for public health information and also the Village has developed and distributed various COVID-I9 response collateral, such as infographics, fact sheets and FAQs for residents, essential businesses, and the condo community. The Village has also launched official VKB Instagram accounts for public safety, Key Biscayne Fire Rescue and Police Department; established incident response inquiry management to maintain open line of communication with residents' questions and concerns; locked arms with Community Partners, such as the Chamber of Commerce, the Key Biscayne Community Foundation, Media, and Residents to disseminate official Village daily updates. From day one the Village established a high level phased response strategy for COVID-l9; implemented an Incident Command Structure. 2of7

April T, 2020 At this time Chief of Police Charles Press addressed the Council reporting that everyone in the Police Department is healthy. The Chief also reported that the officers are working under a lot of stress right now. Chief Press also reported that the Police Department has blockaded the Village in the morning from any cyclists coming unto the Village reporting that in four days the Officers have turned back more than 1,500 cyclists from entering the Village. The Chief also reported that there have been some arrests made within the Village, one of which was a very high profile case. Thanks to the License Plate Reader approved by the Council to be placed at the entrance to the Village, the Department was alerted to a stolen car coming onto the Village and the Police officers were able to act immediately. The Chief also thanked the Miami-Dade Police Department for their unwavering support and the Community for also supporting the Department. At this time Chief of Fire Rescue Eric Lang addressed the Council recognizing the Firefighter/Paramedics in the department for their hard work. Chief Lang also addressed the Council regarding the structurethat is in place right now in response to the current situation we are in. Chief Lang also addressed the Council regarding safety implementations made by the department; the mental health of the Firefighter/Paramedics. Chief Lang reported that on April 6, 2020he was notified that a Firefighter/Paramedic on that Shift had a fever and was symptomatic, so immediately contacted the Medical Director and immediately isolated himself/herself and initiated a protocol to immediately test the individuals that were on that Shift. This means that the Fire Department has lost one third of the department to temporarily isolation. The Department right now is in Alpha Bravo mode which means that they alternate shifts and are short of personnel. Chief Lang reported that he is in constant contact with Fire Chief s from other departments. Chief Lang reported on the mobile testing following the CDC guidelines. At this point the mobile testing has been placed on hold due to the shortage of personnel in the Fire Department. As soon as they are back up and healthy, they will evaluate and act accordingly. Chief Lang thanked the Council for their leadership and also thanked the Administration. The Manager also reported on how the Administration is handling overtime, emergency purchases, FEMA Public Assistance and CDC-Cooperative Agreement for Emergency Response. The Manager also addressed the Continuity of Operations not only the Incident but other departments that need to continue operations like Administration, Public Works, Building, Planning andZoning and Parks, Recreation and Open Spaces. The Manager reported that the Administration will take advantage of the down time by re-soding the fields, resurfacing the pool deck, some software training in the Parks Department, Public Works will also continue to work on some projects. Councilmember Lauredo addressed the Council stating that he is happy to leam that we only have one case with a physical health issue within the Fire Department and proposed that the Village should set some money aside for a Psychologist or Psychiatrist to help with the mental health of the Police Officers and Firefighter/Paramedics. Councilmember Lauredo also commended the 3of7

April T, 2020 Police Chief for the bicyclist enforcement at the entrance of the Village. As for reimbursement, Councilmember Lauredo recommended to get in touch with the Washington lobbyist. Vice Mayor Moss addressed the Council regarding patient helping care as stated by Chief Lang Chief Lang addressed the Council stating that the intention is to help patients that were in the hospital, tested and discharged and the Fire Department could follow up with these individuals and help them on how to take care of themselves. Councilmember London addressed the Manager stating that we arc in our seventh month since the end of our Fiscal Year and CAFR. The Manager reported that the delay is due that some documentation is missing from a third parfy and this is the main reason for the delay. Councilmember London also addressed Chief Lang asking if it would be possible for residents to come to the Fire Station to be tested. Chief Lang stated that this would not be possible for safety reasons. As soon as the Department is fully staffed, the Department will re-mobilize the testing. Councilmember McCormick addressed the Council thanking both Chiefs and the Administration for the presentation which was really very informative. Councilmember McCormick also requested that maybe the CFO can look into more financial opporlunities for the Village and report back to Council at the next Council Meeting. Councilmember Segurola also addressed the Council stating that he was pleasantly surprised by the Manager's report and the report from both Chiefs meaning that the Village is on the right track. Councilmember Segurola agreed with Chief Lang's statement regarding the curve and thinks that the Village will continue with Virtual Meetings and social distancing probably until the end of the summer. Councilmember Segurola recommended that the Village should find a vendor that should take over the testing on the Key from the Fire Department following CDC guidelines. Councilmember Petros addressed the Council following up on what Councilmember Segurola and the Manager were stating regarding scheduling a date for the Strategic Retreat, if we can find time and start planning. Councilmember Petros also requested that the Manager report on the duties of all employees that are not currently in the office and also stressed the importance of the website contract, so that the website can be updated as soon as possible. Councilmember Petros also addressed the issue of testing and how the Council would like to proceed with this. The Manager addressed the Council regarding allthe issues that were presented by the Council The following residents addressed the Council: Dr. Roger Khouri, 478 Bay Lane; Professor Stewart Solomons, 126 Floranda in Botanica; Michele Estevez, 798 Crandon Boulevard; Betty Sime Conroy, 785 Crandon Boulevard and Daniel Kahn, 512 Hampton Lane. 4of7

April T, 2020 On the Mayor Davey motion to approve the emergency resolution the vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 10. BUILDING, ZONING AND PLANNING: Hearing Number SP-29, RV 40 was deferred to the April28, 2020 Council Meeting. 11. REPORTS AND RECOMMENDATIONS: The following items were discussed: Ma)'or and Councilmembers. Councilmember London addressed the Council regarding an assisted living facility in the Village recommending having a resolution on this issue. The Clerk addressed the Council providing the deadlines to submit questions or Charter Amendments to the Supervisor of Elections for the upcoming Primary or General Elections. There was discussion from Council regarding adding the assisted living facility clasification to the Zoning Code. The Attorney also addressed the Council regarding the Assisted Living Facility classification. Councilmember Petros addressed the Council regarding the proposed Village Clerk job description recommending moving forward with this as soon as possible. Councilmember Lauredo made a motion to change the following in the Clerk's job description. "Business-related discipline" to "related field" because that opens it up to people who may have studied liberal arts, communications, public policy I admin., etc...Change the experience from "Two to three years' experience in a similar role and environment" to "Two to three years' experience in a similar role and environment or experience in municipal lstate govemment." Add that the person be familiar with the Florida Sunshine Laws (Chapter 119) and other laws governing public records and government in the sunshine and also add to (1) up the experience requirement to include a bachelor's degree minimum, (2) up the professional experience to a minimum five years, and (3) add that the person have minimum five years' experience in the development of public policy atthe municipal I state level. The motion was seconded by Councilmember London. The Clerk addressed the Council thanking them for the opportunity to serve the Village again. The Clerk stated that unfortunately due to the extended hours she has had to work due to COVID-19, it has affected her health and therefore, she cannot continue performing the job of Village Clerk. The Clerk stated that Village employee Peter Kulpa is willing to fiIl in as Interim Village Clerk while the process for a permanent Village Clerk takes place. The Council was very supportive of Clerk Alvarez and thanked her for coming back from retirement to help out. 5of7

April T, 2020 Councilmember McCormick made an amending motion to eliminate "point 3 add that the person have minimum five years' experience in the development of public policy at the municipal / state level" from the Lauredo motion. The motion was seconded by Mayor Davey. Councilmember Segurola also addressed the Council stating that he was very impressed with the way that Peter Kulpa had been conducting the virtual meetings and that definitely Mr. Kulpa should be given the opportunity to serve as Interim Village Clerk with guidance from Ms. Alvarez. Councilmember Lauredo accepted the amendment from Councilmember McCormick. Councilmember Petros addressed the Council regarding the Clerk's job description. There was extensive discussion from Council regarding the salary range. The Manager also addressed the Council regarding having a salary range on the posting for the Clerk's position. Peter Kulpa addressed the Council stating that he is honored to be considered for this position and that he understands the terms and he completely agrees to them. The Mayor opened the public comments. There were no speakers present. The Mayor closed the public comments. Councilmember Lauredo made a motion to set the salary range from $60,000 to $120,000 based on qualifications and/or qualifications. The motion was seconded by Mayor Davey and approved by a7-0 roll call vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember Lauredo made a motion to hire Peter Kulpa as Interim Village Clerk with the caveat that if he is not appointed as the next Village Clerk, he would retain his present jobs. The motion was seconded by Councilmember Petros and approved by a 7-0 ro11 call vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Attorney addressed the Council regarding the compensation for Interim Clerk Alvarezand the new Interim Clerk Kulpa. Clerk Alvarez stated that she would need to work for two more weeks and then on a as needed basis. There was no objection from Council. Village Attornelz. The Attomey did not submit a report. Village Clerk. The Clerk did not submit a report. Village Manager._ The Manager addressed the Council asking Building, Zoning and Planning Director Jake Ozyman to give an update on the Federal Shoreline Protection Feasibility Study and an update on the conversion from septic tanks. 6of7

April T, 2020 12. OTHER BUSINESS/GENERAL DISCUSSION: At this time Mayor Davey addressed the residents reminding everyone to please stay home and stay safe. 13. SCHEDULE OF FUTURE MEETINGS/EVENTS: meetings/events was presented to the Council. A schedule of future 14. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. submitted: Conchita H. Alvarez, MMC Interim Village Clerk Approved this day of April,2020: W. Davey, Mayor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COANCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSARE TIIAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON YI/HICH THE APPEAL IS TO BE BASED. 7of7

Village Council Michael$( Davey,Mayor Brett Moss, Vice Mayr Luis Lauredo Edward London AIIison McCormick Katie Petros IgnacioJ. Segurola VILLAGE OF KEY BISCAYNE VIRTUAL REGULAR COT]NCIL MEETING TUESDAY, APzuL 7,2020 6:00 P.M 1. CALL TO ORDER/ROLL CALL OF MEMBERS BRIEF COMMENTS BY COUNCIL AGENDA: APPROVAL/DEFERRALS/ADDITIONS/DELETIONS SUB S TITUTIONS/WITHDRAWAL PUBLIC COMMENTS: There is a (3) minute time limit for each speaker during public comment. Your cooperation is appreciated in observing the (3) minute rule. If you hore a matter you would like to discuss during public comments, a request form is available at the entrance of the Council Chambers, please fill-it in and return it to the Village Clerk prior to the start of the meeting. When your name is called, please come forward io the podium, STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIT/ITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. SPECIAL PRESENTATIONS : A. NONE CONSENT AGENDA: (Consent agenda items are those which are routine, do not require discussion or explanation prior to Village Council action, or have already been discussed and/or explained and do not requirefurther discussion or explanation. Items can be removedfrom the consent agenda by the request on on individual Council member for independent consideration provided such request ,s made during the approval/deferrals/additions/deletions substitutions/withdrawals segment of the meeting, prior to the vote on the consent agenda.) A. NONE 88'West Mclntyre Street . Suite 2OO . Key Biscap6p,FLggtaa3|.l4g . (305) 365-5506. Fax (305) 365-8914 MISSION STATEMENT:"TO PROVIDEA SAFE, QUALITY COMMUNITY EIWIRONMENT FORALL ISLANDERSTHROUGH RESPONSIBLE GOVERNMENT," 2. a J. 4. 5 6. wwwkeybiscayrne.fl . gov

VILLAGE OF KEY BISCAYNE 7. APPROVAL OF MINUTES: MARCH 9,2020 MINUTES (REGULAR COUNCIL MEETING) 8 ORDINANCES: (NO LATER THAN 7:30 P.M.) A. NONE RESOLUTIONS:9 April T, 2020 A. TAB 1 A RESOLUTION OF THE VILLAGE COUNCIL OF THE TAB 2 VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING A DECLARATION OF A STATE OF EMERGENCY DUE TO NOVEL CORONAVIRUS/COVID-19; RATIFYING AND APPROVING ALL EMERGENCY ORDERS AND ACTIONS ISSUED BY THE VILLAGE MANAGER CONCERNING OR RELATED TO COVID-l9; AND PROVIDING FOR AN EFFECTIVE DATE. i0. BUILDING, ZONING AND PLANNING: Hearing deferred to April 28, 2020 A. PUBLIC HEARING NUMBER SP 29, RV 40 TAB 3 APPLICANT(S): THE MOST REVEREND THOMAS G. WENSKI, ARCHBISHOP OF THE ARCHDIOCESE OF MIAMI LOCATION: 100 HARBOR DRTVE REQUESTS: THE APPLICANT IS REQUESTING THE FOLLOWING 1. APPROVAL OF A SITE PLAN OF A ONE STORY,20,494 SQUARE FT. CHURCH, A ONE STORY 12,203 SQUARE FOOT GYMNASruM, A TWO STORY 5,527 SQUARE FOOT CLASSROOM BUILDING, AND RELATED SITE IMPROVEMENTS AT 1OO HARBOR DRIVE. 2. APPROVAL OF THE FOLLOWING VARIANCES: a. PORTE COCHERE FRONT SETBACK - APPROVAL OF A VARIANCE TO CONSTRUCT A PORTE COCHERE WITH ENCROACHMENT OF 30',11" INTO A REQUIRED 50 FT. FRONT SETBACK. b. BUILDING HEIGHT _ APPROVAL OF A VARIANCE TO EXCEED THE MAXIMUM HEIGHT LIMIT OF 35 FT. BY SEVEN FT. IN ORDER TO CONSTRUCT A CHURCH WITH A42FT. HEIGHT TO TOP OF BEAM. A. 2 of 5 MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY ET.IVINONMTNT TON ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLAGE OF KEY BISCAYNE A. April T, 2020 c. ROOFTOP ACCESSORY HEIGHT LIMIT - APPROVAL OF A VARIANCE TO EXCEED 35% HEIGHT EXTENSION LIMIT OF 12'3" ABOVE THE DISTRICT HEIGHT LIMIT OF 35 FT. FOR ROOFTOP AMENITIES, I.E. 47'3" LIMIT ABOVE BFE, BY 23'2" IN ORDER TO CONSTRUCT A BELFRY TOPPED BY AN 8'2" CROSS TOTALING 7O'5" ABOVE BASE FLOOD ELEVATION 11'0" NGVD. d. FLOOR AREA RATIO _ APPROVAL OF A VARIANCE TO EXCEED 25% II/.AXIMUM FLOOR AREA RATIO BY 15% IN ORDER TO CONSTRUCT BUILDINGS TOTALING 40% INCLUSryE OF VOLUME SPACE SQUARE FOOTAGE. e. PARKING LOT FRONT SETBACK - APPROVAL OF A VARIANCE TO WAIVE FOUR FT. OF THE REQUIRED 7',6" PARKING LOT FRONT SETBACK IN ORDER TO PROVIDE PARKING SPACES 3'6" FROM THE FRONT HARBOR DRryE PROPERTY LINE. f. PARKING LOT REAR SETBACK - APPROVAL OF A VARTANCE TO WATVE FIVE FT. OF THE REQUIRED 10 FT. REAR SETBACK IN ORDER TO PROVIDE A PARKING LOT 5 FT. FROM THE REAR PROPERTY LINE ADJACENT TO CRANDON PARK. g. PARKING AISLE FRONT SETBACK - APPROVAL OF A VARIANCE TO WAIVE FOUR FT. OF THE REQUIRED FIVE FT. FRONT SETBACK IN ORDER TO PROVIDE A PARKING AISLE ADJACENT TO THE PORTE COCHERE TAPERING TO A MINIMUM OF ONE FT. FROM THE FRONT PROPERTY LINE. 11. REPORTS AND RECOMMENDATIONS: MAYOR AND COUNCILMEMBERS 1.) ASSISTED LTVING (COUNCILMEMEBR LONDON) 2.) PROPOSED VILLAGE CLERK JOB DESCRIPTION VILLAGE ATTORNEY 1.) NONE VILLAGE CLERK 1.) NONE TAB 4 B C. MISSION STATEMENT "TO PROVTDE A SAFE, qUALITY COMMUNTTY 3 of 5 ENlr'IRoNMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLAGE OF KEY BISCAYNE D April T, 2020 VILLAGE MANAGER (NO LATER THAN 8:00 P.M.) 1.) ONGOTNG PROJECT UPDATE TAB 5 T2. OTHERBUSINESS/GENERALDISCUSSION A. NONE 13. SCHEDULE OF FUTURE MEETINGS/EVENTS: REGULAR COUNCIL MEETING TUESDAY, APRIL 28,2020,6:00 P.M., COTINCIL CHAMBER REGULAR COTINCIL MEETING TUESDAY, MAY 19,2020,6:00 P.M., COI-INCIL CHAMBER QUALIFYING PERIOD FOR THE OFFICE OF MAYOR FROM 12:00 NOON TUESDAY JUNE 2, 2020 AND NO LATER THAN 12:00 NOON ON FRIDAY JUNE 12,2020, OFFICE OF THE VILLAGE CLERK D REGULAR COUNCIL MEETING TUESDAY, JUNE 9,2019,6:00 P.M., COUNCIL CHAMBER 14. ADJOURNMENT A. B. C. 4 ofS MlssIoN STATEMENT "To PRovIDE A SAFE, euALITy coMMUNrry ENvrhorlvpNr FoR ALL TSL NDERS rHRoucH REspoNsrBLE GovERNMENT."

YILLAGE OF KEY BISCAYNE April T, 2020 L ANY PERSON WISHING TO ADDRESS THE VILLAGE COANCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILLAGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME, ADDRESS, IF YOA ARE A HIRED CONSALTANT OR VILL,AGE EMPLOYEETTONUER VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD, il. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF T990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAASE OF THAT DISABILITY SHOALD CONTACT THE OFFICE OF THE VILLAGE CLERK,88 WEST MCINTYRE STREET, KEY BISCAYNE, FLOhIDA 33149, TELEPHONE NUMBER (305) 365-5506, NOT L.ATER TI{AN TWO,BU^S1NES^S DAYS PRIOR TO SUCH PROCEEDINGS. ilL IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILL,AGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON IYILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SACH PARPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLADES THE TESTIMONY AND EVTDENCE apON WHrCH THE APPEAL IS TO BE BASED (F.5.286.0105). IV. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2-11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MAST REGISTERAT THE VILLAGE CLERK'S OFFICE BEFORE ADDRESSING THE COUNCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES. 50lJ MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY CoMMUNITY ENVI(oNMENT FoR ALL ISLANDERS THRoUGH RESPoNSIBLE GoVERNMENT."

VIt.LAGE OF KEY BISCAYNE Village of Key Biscayne 2020 Village Council Meeting Schedule 6:00 P.M. 1.) 2.) 3.) 4.) s.) 6.) t.) 8.) @,ffi Februarf+l;2ez0 W ffi1,,,ffi April2S 2020 May 79,2020 June 9,2020 June 76,2020 lst Budget Workshop- Community Group Presentations June23,2020 2nd Budget Workshop August 25,2020 September 8,2020* 1st Budget Hearing September 22,2020* 2nd Budget Hearing October 13,2020 October 27,2020 November 17,2020 December 8,2020 e.) 10.) 1 1.) t2.) 13.) 14.) 1s.) 16.) Note: *September Budget Hearings are subject to change due to the Miami-Dade County School Board and Miami- Dade County Commissioners Meeting Schedules. THE COUNCIL MEETINGS ARE HELD IN THE COUNCIL CHAMBER LOCATED AT 560 CRANDON BOALEVARD AND ARE SUBJECT TO CHANGE. WSIT 'Y'YW.KEYBISCAYNE.FL.GOV TO WEW THE CONFIRMED MEETING SCHED(ILE DATES/TIMES AND/OR SUBSCRIBE TO OUR MAILING LIST AND RECEIVE METING AGENDAS/APDATES BY E.MAIL. IF YOA HAVE ANY QUESTIONS REGARDING THE WLLAGE COUNCIL MEETING SCHEDULE PLEASE CONTACT THE VILLAGE CLERK'S OFFICE AT 305.365-5506. MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY EI\n4RONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

TAB 1

MINUTES REGULAR COUNCIL MEETING MONDAY, MARCH 9,2020 6:00 P.M. 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The Mayor called the meeting to order at 6:00 p.m. Present were Councilmembers Luis Lauredo, Allison McCormick, Katie Petros, Ignacio J. Segurola, Vice Mayor Brett Moss and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha, Interim Village Clerk Conchita H. Alvarez and Village Attorney Chad Friedman. Councilmember Edward London was absent. 2. INVOCATION: Pastor Dennis Eastling with the Key Biscayne Community Church 3. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance. 4. BRIEF COMMENTS BY COUNCIL: Mayor Davey addressed the Council and the public regarding the Coronavirus urging the residents to take the necessary precautions to mitigate the risk and also addressed the Council regarding a rash of kids harassing people, especially harassing a resident and defamed this resident in public chats; Councilmember McCormick addressed the Council regarding the passing of Lois Greenberg; Councilmember Lauredo welcomed back Interim Village Clerk Conchita .\lvarez and also addressed the Council regarding the lack of civility. 5. AGEI\DA: Mayor Davey requested the addition of a discussion about the homeless under Mayor and Councilmembers as Item llAI4; Councilmember Segurola requested to hear Item 11A7 together with Item 11A5; Councilmember Lauredo requested to hear Item 11A8 prior to Item 11A1; the Clerk, on behalf of Mayor Davey, requested the addition of a Proclamation in honor of Father Libby prior to Item 7A and Vice Mayor Moss requested to hear Item 11410 together with Item 10D. There was no objection to the agenda changes.

March 9,2020 6. PUBLIC COMMENTS: The following residents addressed the Council: Alexa Helms, 360 Ocean Drive, addressed the Council regarding the lack of police enforcement; Bill Durham, 230 Seaview Drive addressed the Council regarding productivity of Village employees; Milagros Ponce de Leon,455 Woodcrest Road,BarbaraDiaz,524 Woodcrest Road and ChiaraBergonzi, 798 Crandon Boulevard addressed the Council regarding the Foundation It Takes A Village and the inclusion of persons with special needs; Robert Duzoglou, 785 Glenridge Road addressed the Council regarding the program for new sidewalks; Betty Sime Conroy; 785 Crandon Boulevard addressed the Council regarding the passing of Lois Greenberg and also addressed the Council regarding the Village Manager's roll and Louisa Conway, 151 Crandon Boulevard addressed the Council regarding smart traffic lights. Councilmember Lauredo addressed the Council regarding how does the Village addresses all the concerns presented by the residents. The Village Manager addressed the Council stating that she will direct the appropriate staff to talk to the residents before they leave. 7. SPECIAL PRESENTATIONS: Mayor Davey read a proclamation in honor of Father Robert Libby. Mr. Juan Porro addressed the Council regarding installing garage doors in the houses on the Key. Councilmembers McCormick, Vice Mayor Moss and Councilmember Petros addressed the Council regarding this issue. Vice Mayor Moss invited Mr. Porro to attend the next ZoningMatrix Review meeting. Councilmember Lauredo addressed the Council regarding the process for Special Presentations. The Clerk addressed the Council regarding the Council process for meetings pursuant to Roberts Rules of Order. 8. CONSENT AGENDA: Councilmember Lauredo requested to remove the minutes of the February II,2020 Regular Council Meeting from the consent agenda. There was no objection to the request. Mayor Davey made a motion to approve the following Consent Agenda. The motion was seconded by Councilmember Petros and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING REVIZE LLC FOR WEBSITE REDESIGN SERVICES' WEB HOSTING' SUPPORT AND MAINTENANCE; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. At this time the February II,2020 minutes were heard. Councilmember Lauredo addressed the Council regarding the minutes and requested that his statements regarding the statement made by Mayor Davey be reflected exactly as said. Councilmember Petros also addressed the Council regarding the minutes. 2of10

March 9,2020 The Clerk addressed the Council stating that pursuant to Roberts Rules of Order adopted by the Council the minutes shall reflect only actions taken by Council. It was the consensus of Council to defer the minutes to the next Council Meeting. 9. ORDINANCES: The Clerk read the following ordinance on second reading by title: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING CHAPTER 2, 65ADMINISTRATION", ARTICLE IV, 65FINANCE', DIVISION 2, "PURCHASING" OF THE VILLAGE CODE OF ORDINANCES BY UPDATING THE VILLAGE'S PROCT]REMENT PROVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to adopt the ordinance on second reading. The motion was seconded by Councilmember Lauredo. The Mayor opened the public hearing. There were no speakers present. The Mayor closed the public hearing. The ordinance was adopted by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 10. RESOLUTIONS: The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF AR-15 SBR RIFLES FROM SABAL ARMS' INC.; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Lauredo. The Manager and Chief of Police Charles Press addressed the Council regarding this resolution. Chief Press reported that this purchase will not incur in any taxpayer's money, these rifles will be paid with the Forfeiture Asset Money Fund. Councilmembers Lauredo, Segurola, Petros Vice Mayor Moss and Mayor Davey, addressed the Council regarding this resolution. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 3of10

March 9,2020 The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING KB SOCCE& INC. FOR MANAGEMENT OF TIIE VILLAGE,S YOUTH SOCCER PROGRAM; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros. The Manager addressed the Council regarding this resolution. Councilmembers Lauredo, Segurola, Petros, McCormick and Vice Mayor Moss addressed the Council regarding this resolution. There was extensive discussion from Council regarding the length of the contract. Councilmember Segurola made an amendment to have an initial two year contract with subsequent two year contracts. The motion was seconded by Vice Mayor Moss and failed by a 3-3 ro11 call vote. The vote was as follows: Councilmembers Lauredo, Segurola and Vice Mayor Moss voting Yes. Councilmembers McCormick, Petros and Mayor Davey voting No. The resolution, as presented, was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. , The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A LICENSE AGREEMENT WITH OCEANWEATHER INC. FOR THE USE OF WAVE DATA FOR THE MIAMI.DADE COTJNTY COASTAL STORM RISK MANAGEMENT FEASIBILITY STT]DY; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Vice Mayor Moss. The Attorney addressed the Council regarding this resolution. Councilmember Petros made a motion to amend the resolution by not spending the $10,000 at this time for one copy of the licensed data, but instead wait for the Army Corps of Engineering to tell the Village that the money needs to be spent for the data. The motion was seconded by Mayor Davey and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 4 of10

March 9,2020 The resolution, as amended, was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING A CHANGE ORDER FOR KIMLEY-HORN AND ASSOCIATES,INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE SAFE ROUTES TO SCHOOLS PROJECT; PROVIDING FOR AUTHORIZATION; ANI) PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Vice Mayor Moss. The Manager and BZP Dfuector Jake Ozyman addressed the Council regarding this resolution. There was extensive discussion from Council regarding this resolution giving direction to the Manager to investigate permeable sidewalks. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. At this time the Manager's report was heard. The Village's coastal engineer Tim Blankenship with Moffat & Nichols and our beach lobbyist Spencer Crowley with Ackerman addressed the Council giving an update on developments regarding our shoreline protection. Mr. Crowley stated that the Army Corps of Engineer will take a good look at the Village's feasibility study. Councilmembers Petros and McCormick also addressed the Council regarding the above mentioned issue and thanked all those working on this project. The Manager also addressed the Council giving an update on septic tanks reporting that the Village has a total of I44 homes on septic including 141 homes within the EQCB and 3 properties outside the project. A total of 9 residents connected to the sewers since the last reporting date. There was discussion from Council regarding the sewers. Mayor Davey, BZP Director Ozyman and the Manager addressed the Council regarding the smart traffic lights. 5of10

March 9,2020 The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COTINCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, INDICATING THE VILLAGE'S OFFICIAL INTENT TO ISSTJE TAX. EXEMPT BONDS IN AN AMOTJNT NOT TO EXCEED $18,OOO,OOO TO FINANCE THE COSTS OF IMPROVEMENTS TO THE VILLAGE'S STORMWATER SYSTEMO AND TO USE A PORTION OF THE PROCEEDS OF SUCH BONDS TO REIMBURSE EXPENDITURES PAID OR INCT]RRED PRIOR TO THE DATE OF ISSUANCE THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor Moss made a motion to approve the resolution. The motion was seconded by Mayor Davey. The Manager addressed the Council regarding this resolution. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE COTTNCIL OF TIIE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AN AGREEMENT WITH BEEFREE, LLC DIBIA FREEBEE FOR TRANSPORTATION SERVICES; WAIVING COMPETITTVE BIDDING PROCEDTJRES; PROVIDING FOR AUTHORIZATION; AND PROYIDING FOR AN{ EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Lauredo. The Manager addressed the Council regarding this resolution. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF RADIO EQUIPMENT FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS, INC.; PROVIDING FOR AUTHORIZATION; DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY; AUTHORIZING THE SALE OR DISPOSITION OF SURPLUS PROPERTY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR REPEAL; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros. 6 of10

Morch 9,2020 The Attorney addressed the Council stating that the resolution needs to be amended to reflect the amount of $215,804.95 to match the staff memorandum. Mayor Davey made a motion to amend the resolution to reflect the above mentioned amount. The motion was seconded by Councilmember Lauredo. Councilmember Lauredo requested that from now on the title of the resolution include the amount of the purchase. There was no objection to the request. The Manager addressed the Council regarding this resolution. The resolution, as amended, was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING SOUTHEASTERN ENGINEERING CONTRACTORS, INC. FOR THE O-13 OUTFALL CONSTRUCTION PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember McCormick. The Manager and BZP Director Ozyman addressed the Council regarding this resolution. There was discussion from Council regarding this resolution. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Lauredo, London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 1 1. REPORTS AND RECOMMENDATIONS: The following items were discussed Mayor and Councilmembers. Mayor Davey and Councilmember Petros addressed the Council regarding Village functions. There was extensive discussion from Council regarding issues reported to Council and how they will be addressed by the Manager. It was the consensus of Council to address this atthe Strategic Planning Workshop. There was also extensive discussion from Council regarding the item Brief Comments by Council on the agenda. Councilmember Segurola addressed the Council regarding the Community Group Grant and Funding Application Form and reportedthat the Manager requested not to implement the use of 7 of10

March 9,2020 this form at this time, but to give her an opportunity to use her own form and process for the upcoming budget hearing. There was extensive discussion from Council regarding the above subject. Councilmember Petros addressed the Council regarding the Clerk's Job Announcement and Job Description. There was extensive discussion from Council regarding the Clerk's Job Announcement and Job Description. The Clerk also addressed the Council regarding the Clerk's position. It was the consensus of Council to direct Councilmember Petros to work with the Clerk in order to come up with an advertisement and job description for the Clerk. Councilmember Segurola addressed the Council regarding a Key Biscayne Publicity Campaign, recommending hiring an advertising company to this end. There was extensive discussion from Council regard