Board of Education MEETING AGENDA

4 Monday, August 5, 2024 Board of Education MEETING AGENDA A meeting of the Board of Education of School District U-46 will begin at 6:00 p.m., Monday, August 5, 2024, at the Educational Services Center, 355 East Chicago Street, Elgin, IL 60120, in Room 140. The Board of Education will move to Closed Session immediately following the Call to Order and Roll Call. The Board of Education will begin the Public Session at the conclusion of Closed Session. The meeting will livestream via Zoom at https://us02web.zoom.us/j/82827425542 as well as simultaneously on the District's YouTube Channel. Public comments may be made in person at the meeting. In order for us to prepare appropriately, please complete a Request to Speak form at https://forms.gle/byyYEqftzNcda2jcA prior to 7:00 p.m., July 29, 2024. If you are participating via Zoom, call 1-312-626-6799 promptly at 7:00 p.m., Monday, August 5, 2024, for your public comment. The webinar ID needed when you call-in is 828 2742 5542. Please be sure to list your telephone number on the Request to Speak form as that will be the way to decipher your attendance. Those wishing to make a public comment must attend the meeting either via Zoom or in person at 355 East Chicago Street, Elgin, IL 60120. Public comments can also be submitted to Board@u-46.org. Please put "Public Comment" in the subject line so these can be summarized at the meeting and posted to BoardDocs. Those not interested in making a public comment are strongly encouraged to view the meeting on the District's YouTube Channel. For more information on the District's public comment guidelines, please visit https://www.u-46.org/Page/9067. The next regularly scheduled meeting of the Board of Education will be held on Monday, August 19, 2024, in the same format as noted above. 1. Board Meeting - 6:00 p.m. Subject A. Call to Order - Ms. Owens Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 6:00 p.m. Type Action, Procedural File Attachments Subject B. Roll Call (Room 140) Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 6:00 p.m. Type Action, Procedural File Attachments 2. Move to Closed Session - Ms. Owens Subject A. Move to Closed Session Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 2. Move to Closed Session - Ms. Owens Type Action, Procedural File Attachments 3. Information re: the Discipline, Performance, Appointment, Employment or Reclassification of an Employee - Dr. Johnson 4. Pending, Probable or Imminent Litigation - Dr. Johnson 5. Acquisition or Sale of Real Property - Dr. Johnson 6. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Subject A. Motion to Recess until 7:00 p.m. (If Necessary) Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 6. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Action, Procedural File Attachments Subject B. Pledge of Allegiance Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 6. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Procedural File Attachments 7. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Subject A. 2024-2025 School Readiness Report Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 7. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Type Report Dr. Johnson, Superintendent, will provide an update regarding our School Readiness for the 2024-2025 school year. Various Cabinet Members will join Dr. Johnson for this report. File Attachments 8. Comments from the Audience - Ms. Owens Subject A. Public Comments Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 8. Comments from the Audience - Ms. Owens Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 9. Other Business - Board Member and Superintendent Update, If Necessary Subject A. Additional Information Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 9. Other Business - Board Member and Superintendent Update, If Necessary Type Information This is an opportunity for the Board of Education Members, including the Student Board of Education Member, and the Superintendent to update each other and the public regarding their activities. File Attachments Subject B. FOIA Request - 1 Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 9. Other Business - Board Member and Superintendent Update, If Necessary Type Dr. Johnson, Superintendent, will report on the attached request for information under the Freedom of Information Act. File Attachments FOIA.pdf (58 KB) 10. Consent Agenda - Dr. Johnson Subject A. Personnel Report and Workers' Compensation Cases Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments 2025-07-21 Personnel Report.pdf (167 KB) Subject B. Termination of Jenna Whitt - Bus Driver Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Subject C. Bid - Food and Nutrition Services - Food Service Equipment Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Food Service Equipment w. Attachment.pdf (684 KB) Subject D. Bid - Information Services - Chromebooks Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Chromebooks w. Attachment.pdf (219 KB) Subject E. Bid - Information Services - ViewSonic Interactive Displays, Commercial Displays, Mobile Stands, and Licenses Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Interactive Displays w. Attachment.pdf (258 KB) Subject F. Proposal - Information Services - Virtual Desktop Infrastructure Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal VDI w. Attachment.pdf (358 KB) Subject G. Bid - Plant Operations - Waste Management and Recycling Services Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Waste and Recycling Services w. Attachment.pdf (184 KB) Subject H. Proposal - Plant Operations - Canton Middle School Entryway Replacement Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Canton MS Entranceway Replacement w. Attachments.pdf (1,580 KB) Subject I. Proposal - Assessment, Accountability, and Student Success - Advanced Placement Exam 9-12 Grade Eligible Students Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments AP Exam BOE Proposal 2024-2025.pdf (149 KB) Subject J. Contract Renewal - Assessment, Accountability, and Student Success - College Board PSAT 8/9 and PSAT/NMSQT 10/11 Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal College Board PSAT 2024-2025 w. Attachment.pdf (185 KB) Subject K. Contract Renewal - Assessment, Accountability, and Student Success - Cognitive Abilities Test Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments CogAT Proposal 2024-2025 w. Attachment.pdf (299 KB) Subject L. Contract Renewal - Assessment, Accountability, and Student Success/Multilingual and Multicultural Department - LAS Links Assessment Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments LAS Links Proposal 2024-2025 w. Attachment.pdf (246 KB) Subject M. Contract Renewal - Curriculum and Instruction - Scholastic News Purchase Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Scholastic News Prek to 6 w. Attachment.pdf (227 KB) Subject N. Contract Renewal - Equity and Innovation - OneGoal Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments OneGoal Proposal w. Attachment.pdf (542 KB) Subject O. Contract - Information Services - Data Warehouse Maintenance and Support Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Data Warehouse Maintenance and Support w. Attachment.pdf (235 KB) Subject P. Contract Renewal - Information Services - Mindsight/Fortinet Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Mindsight.Fortinet w. Attachment.pdf (306 KB) Subject Q. Contract Renewal - Operations - Liability Insurance Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Insurance Recommendation-Liability w. Attachments.pdf (655 KB) Subject R. Contract Renewal - Operations - Workers' Compensation Insurance Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Insurance Recommendation-Workers Comp w. Attachment.pdf (632 KB) Subject S. Contract - Specialized Student Services - Speech Therapy Services Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Contract Speech Therapy Services.pdf (167 KB) Subject T. Contract - Specialized Student Services - Psychological Services Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Contract School Psychologists June 2024.pdf (161 KB) Subject U. Contract Renewal - Specialized Student Services - Easterseals Metropolitan Chicago Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Easterseals w. Attachment.pdf (433 KB) Subject V. Contract Renewal - Specialized Student Services - Northwestern Illinois Association Hearing/Vision Supervision and Services Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments NIA FY25 Proposal w. Attachment.pdf (433 KB) Subject W. Contract Renewal - Specialized Student Services - Texthelp Inc. Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 10. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal Texthelp Contract w. Attachment.pdf (256 KB) Quote - Texthelp Proposal.pdf (75 KB) 11. Other Business - Employee Matters (Board Policy 5.290 - Suspension and Dismissal of Support Staff Members) Subject A. DUTU Grievance #06-05-24 Step III Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 11. Other Business - Employee Matters (Board Policy 5.290 - Suspension and Dismissal of Support Staff Members) Type Action File Attachments 12. Other Business - Dr. Johnson Subject A. May Financial Report Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 12. Other Business - Dr. Johnson Type Report Dr. Frank Williams, Assistant Superintendent of Finance, will review the attached Financial Report and will respond to questions from the Board of Education. Board Policies 4:10 - Fiscal and Business Management and 4:20 - Fund Balances File Attachments May Financial Report.pdf (954 KB) 13. Discussion/Action - Dr. Johnson Subject A. Itemized Bills - August 5, 2024 Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Frank Williams, Assistant Superintendent of Finance, will respond to questions from the Board of Education regarding the attached bills. Administration recommends the Board of Education approve the List of Bills in the amount of $10,095,334.07. File Attachments 08-05-24 Accounts by Vendor.pdf (110 KB) 08-05-24 BOE LOB.pdf (89 KB) Subject B. Illinois High School Association (IHSA) Applications for Cooperative Team Sponsorship Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Acevedo, Assistant Superintendent of Schools, will be available to discuss the attached applications and will respond to questions from the Board of Education. Administration is recommending approval of the Application for Cooperative Team Sponsorship as required by the Illinois High School Association (IHSA). IHSA regulations require Board approval for cooperative athletic teams. Attached please find the following application being recommended for approval: Boys Swimming and Diving Upstate Eight (Elgin and South Elgin High Schools) Girls Swimming and Diving Upstate Eight (Elgin and South Elgin High Schools) File Attachments Boys Swimming Co-Op Application and Letter.pdf (142 KB) Girls Swimming Co-Op Application and Letter.pdf (143 KB) Subject C. Minutes of Board Committee Meeting Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Attached for the Board of Education's review are the following Board Committee Meeting Minutes: 06/10/2024 Board of Education Curriculum Committee Meeting Administration recommends the Board of Education accept the minutes. File Attachments 2024.06.10 Curriculum Committe Meeting.pdf (94 KB) Subject D. Contract - Operations - Financial Management - Auditor Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion Dr. Ann Williams, Deputy Superintendent of Operations, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends approval of the five-year contract with Lauterbach & Amen, LLP., in the amount of $341,400.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 through 2028-2029 fiscal years. Board Policy 4:80 - Accounting and Audits File Attachments Proposal Audit Services w. Attachment.pdf (3,515 KB) Subject E. Contract Renewal - School Safety - School Resource Officer Contracts Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion Mr. Bosh, Director of School Safety, and Mr. Lindholm, Chief of Staff, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with the Village of Bartlett, City of Elgin, Village of South Elgin, and the Village of Streamwood, in the total amount of $1,247,859.18, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Tort Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:170 - Safety File Attachments Proposal SRO Contracts 2024-2025 School Year.pdf (192 KB) 2024-2025 Village of Bartlett SRO Agreement.pdf (763 KB) 2024-2025 City of Elgin SRO Agreement.pdf (359 KB) 2024-2025 Village of South Elgin SRO Agreement.pdf (636 KB) 2024-2025 Village of Streamwood SRO Agreement.pdf (606 KB) 14. Work Session - Dr. Johnson Subject A. 2025-2026 School Calendar Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 14. Work Session - Dr. Johnson Type Discussion Mr. Moore, Assistant Superintendent of Human Resources, will present the attached 2025-2026 School Calendar and will respond to questions from the Board of Education. Administration is recommending approval of the proposed 2025-2026 School Calendar. Board Policy 2:20 - Powers and Duties of the Board of Education File Attachments Proposed 2025-2026 School Calendar.pdf (132 KB) 15. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Subject A. Proposal - Assessment and Accountability - Kane County Regional Office of Education - Learning Partner Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 15. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Tennison, Assistant Superintendent of Teaching and Learning, and Mr. Raimondi, Director of Assessment, Accountability, and Student Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Kane County Regional Office of Education in the amount of $421,600.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Title I - 1003(a) Funds. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:15 - School Accountability File Attachments Proposal Kane County ROE Learning Partner w. Attachment.pdf (309 KB) Subject B. Proposal - Curriculum and Instruction - CharacterStrong Social Emotional Learning Resource Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 15. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Satterwhite, Assistant Superintendent of Equity and Innovation, Ms. Shumaker, Executive Director of Middle Schools, and Ms. Chapman, Director of Post-Secondary Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from CharacterStrong in the amount of $38,914.20, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Title I Grant Funds. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:210 - Instructional Materials File Attachments Proposal CharacterStrong - Middle School w. Attachments.pdf (271 KB) Subject C. Proposal - Equity and Innovation - International Baccalaureate Environment Systems and Societies Resource Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 15. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mrs. Majstorovic, Deputy Superintendent of Instruction, Dr. Satterwhite, Assistant Superintendent of Equity and Innovation, and Ms. Chapman, Director of Post-Secondary Success, will provide the Board of Education with information relating to the International Baccalaureate Environment Systems and Societies Resource Proposal. Administration recommends approval of the proposal from Hodder Publishing Group in the amount of $3,000.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:040 - Curriculum Content and Development File Attachments Proposal IB ESS Resource w. Attachment.pdf (249 KB) Subject D. Proposal - Teaching and Learning - Elgin Community College Room Rentals Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 15. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Tennison, Assistant Superintendent of Teaching and Learning, and Mrs. Fellows, Director of Professional Learning, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Elgin Community College in the amount not to exceed $140,000.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Proposal ECC Rental Costs w. Attachment.pdf (315 KB) 16. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Subject A. Contract Renewal - Office of Schools - Illinois Principals Association Coaching and Mentoring Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mrs. Majstorovic, Deputy Superintendent of Instruction, and Dr. Acevedo, Assistant Superintendent of Schools, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Illinois Principals Association in the amount of $45,599.64, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2024-2025 fiscal year. Board Policy 3:82 - Administrative Intern Program File Attachments Proposal IPA Mentoring-Coaching for NIU Resident Administrators w. Attachment.pdf (324 KB) Subject B. Contract Renewal - Operations - Risk Management - Property Insurance Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Frank Williams, Assistant Superintendent of Finance , will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Chubb in the amount of $894,396.00, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Tort Fund. This cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:100 - Insurance Management File Attachments Proposal Property Insurance w. Attachment.pdf (612 KB) 17. Comments from the Audience (If Necessary) - Board President Subject A. Public Comments Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 17. Comments from the Audience (If Necessary) - Board President Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 18. Adjournment - Ms. Owens Subject A. Adjourn the Meeting Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 18. Adjournment - Ms. Owens Type Action Recommended Action The Board of Education adjourn the Meeting. File Attachments 19. Information Items 20. Enclosures Subject A. Memorandum from Dr. Johnson to the Board of Education Regarding Response to Board Inquiry - August 5, 2024 Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 20. Enclosures Type Please see attached memorandum from Dr. Johnson, Superintendent, to the Board of Education in response to Board inquiry. File Attachments Memorandum from Dr. Johnson to the Board of Education in Response to Board Inquiry w. Attachment.pdf (184 KB) Subject B. Public Comments Received on Board@u-46.org - August 5, 2024 Meeting Aug 5, 2024 - Board of Education MEETING AGENDA Category 20. Enclosures Type File Attachments