Endurance Capital Committee Meeting

Endurance Capital Committee Meeting Minutes 1 Auburn Endurance Capital Committee Meeting Minutes 12/16/2015 Meeting Date/Time: December 16, 2015, 6:30 pm Location: Auburn City Hall, Room 10 Committee Members Present: Robert A. Miller, Cynci Calvin, Matt Spokely, Colleen Conley, Gloria Takagishi Guests/Volunteers: Renee Berg (LifeStyle Expo/visitauburnca.com); Mora Rowe (Placer Visitors Center) Quorum: Present Minutes: November 18, 2015 meeting minutes approved with correction of the meeting date information from Oct. 21 to Nov. 18 and a clarification of Matt Spokely’s comment about increasing the Committee’s number of members. Lifestyle Expo – Jan. 9, 2016 at ARD, 10 a to 3 pm ! Renee Berg gave a summary of progress to date: speakers, vendors, etc. ! The ECC unanimously passed a motion to be a LifeStyle Expo partner, and will assist with publicity and speakers, and promote the Auburn Endurance Challenge 100 there. o Agreed to officially launch the program on March 1. o At LifeStyle Expo, hand out flyers that describe the program and talk to people about it. o See Timeline for moving forward with the program appended to these minutes ! Ideas included ECC Website and Facebook visibility, Tae Clark and Potato Richardson as speakers (perhaps others), and contacting Coach Randall Fee to involve Placer HS track & XC athletes. New Members • Gloria Takagishi was officially approved as a new member by the Auburn City Council at their last meeting. • Jami Vincent and Colleen Conley both tendered their resignations. • A motion to add the three members now needed to fill the vacant spots with Lori Stewart, Larry Grilli and Dan Tebbs was unanimously approved. These three had all submitted applications and were previously under consideration. ECC 2015-2016 Workplan • Endurance Challenge 100 (timeline appended) • Banners, tents, etc.: not much progress on these to report. Cycni showed specs from City public works for big “across the street” banners. • We still need: quotes, outreach to Tevis, WSER and Visit Placer for financial assistance/graphics, etc. Endurance Zone Tiles • 17 tiles are available for candidates, and that this is a great way to add visibility to the City as the Endurance Capital. We don’t lack for candidates (Rae Clark, Tim Twietmeyer, Hal Hall, Bill Finkbeiner to name a few). • Bob Miller will attend SHAAC Committee meeting on Jan. 28 • Reminder: At the November meeting a motion was unanimously passed that we submit one or two candidates per year for new tiles in the Endurance Zone. • Having a tile installation ceremony occur during a WSER or Tevis weekend would help to increase event visibility for these two groups. Coming Events • Jingle Run on Christmas Day and Resolution Runs on New Year’s Day. • 2016 Amgen route not very close to Auburn; May 15th – May 22nd. • Bridge Day – May 2016 (date tba) base jumping and other events

Endurance Capital Committee Meeting Minutes 2 City of Auburn’s New Website: Matt sent us the link; submit suggestions to Amy Lind <alind@auburn.ca.gov>. Ethics Class All City of Auburn committee and commission members are required to take this course posted at this link: http://localethics.fppc.ca.gov/login.aspx and submit the completion certificate to Amy Lind <alind@auburn.ca.gov>. It’s free and interesting. Please set a little time aside to get this done. New Business ! Brief discussion about need for better quality logowear (hats, shirts, etc.) ! Patches of AECW logo and “All Trails Lead to Auburn” could be good sellers. Next Meeting: Wed., January 20, 2016, 6:30 pm, City Hall Room 10 Tentative Agenda • Quorum • Minutes Approval • New ECC Members • Workplan Items o Endurance Challenge/Lifestyle Expo – review attached materials o Tent, banners, posters o Trademark ECC logo o 2015-2016 promotions schedule • Endurance zone tiles – review form • Events (Auburn area endurance-related activities) • New City Website Update • Ethics Class • New Business • Public Comment

Auburn Endurance 100 Program “Re-Launch” Timeline 1) Have materials ready for Auburn Lifestyle Expo on Jan. 9, 2016. • Flyer explaining the program and promoting the launch date. • Stickers • Establish a firm date for the launch: Feb. 1 2016? March 1, 2016? • Have as much of this info as possible on a page of the ECC website. 2) Outreach to businesses to help with publicizing and working with the event: • Select a specific number of businesses (can’t be too many – say 14, 2 per ECC member) for the sign-ups and brochures • Possibilities: ARD, Echo Valley, Christensen’s, Placer Co. Farm Supply, Auburn Running Company, Victory Velo, other cycling stores, Health Clubs, Placer Visitors Center, physical therapy offices, etc. • Have each ECC member be responsible for establishing a connection with two businesses, then once the program is launched, check in with them for progress with participants and provide the water bottle awards, collect the completed forms, record participants contact info. • Put flyers in other stores directing people to the ECC website for information. • Consider having an online way to log hours and/or miles. 3) Create and have “log the miles/hours” brochures printed. 4) Pre-launch publicity: ARD (spring activities booklet), visitauburn.com, Auburn Journal, visitplacer.com, our website/FB page, other businesses websites, others?

City of Auburn

ENDURANCE CAPITAL COMMITTEE

MEETING AGENDA

6:30 p.m.

Wednesday, December 16, 2015

Room 10, Auburn City Hall

CALL TO ORDER

ROLL CALL

Tentative Agenda

• Quorum

• Minutes Approval

• New ECC Member

• Workplan Items

o Endurance Challenge/Lifestyle Expo – review attached materials

o Tent, banners, posters

o Trademark ECC logo

o 2015-2016 promotions schedule

• Endurance zone tiles – how to proceed with candidate selection

• Events (Auburn area endurance-related activities)

• Website Update

• Ethics Class

• New Business

• Public Comment

ADJOURNMENT