Regular Board Meeting

1 Tuesday, January 14, 2025 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. December 11, 2024 - New High School Workshop at 9:00 AM 2. December 24, 2024 - Regular Board Meeting - CANCELLED Due to Christmas Holiday 3. Executive Session: Expulsions - CLOSED 4. Call to Order: 5:30 PM Subject 4.01 Pledge of Allegiance Meeting Jan 14, 2025 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 4.02 Prayer Meeting Jan 14, 2025 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type Procedural File Attachments Subject 4.03 Roll Call Meeting Jan 14, 2025 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 5. Approval of Minutes Subject 5.01 December 10, 2024, Regular Board Meeting Minutes Meeting Jan 14, 2025 - Regular Board Meeting Category 5. Approval of Minutes Type Action File Attachments 12.10.24 Regular Meeting.r.pdf (157 KB) 6. Attorney Reports Subject 6.01 Ryan Hudak, Attorney Meeting Jan 14, 2025 - Regular Board Meeting Category 6. Attorney Reports Type Report File Attachments 7. Superintendent Report Subject 7.01 Dr. Bobby Bennett, Superintendent Meeting Jan 14, 2025 - Regular Board Meeting Category 7. Superintendent Report Type Information File Attachments 8. Public Presentations Subject 8.01 Public Presentations Meeting Jan 14, 2025 - Regular Board Meeting Category 8. Public Presentations Type Discussion, Information, Report File Attachments 9. Financial Reports Subject 9.01 Approval of Financial Reports Meeting Jan 14, 2025 - Regular Board Meeting Category 9. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Karen Chancey, second by Sharon Goodman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 9.02 Check Register Meeting Jan 14, 2025 - Regular Board Meeting Category 9. Financial Reports Type Routine Monthly Report FROM : Rosa Vargas FOR : Finance Date(s) of Service: 12/02/24 - 12/31/24 Submission Summary : Check Registers# 140302190 - 140302336 ACH Registers# 242500330 - 242500403 Wire Transfers# 202400156 - 202400182 File Attachments 9.02 Check Register 011425.pdf (41 KB) 10. Routine Business Subject 10.01 Approval of Routine Business Items Meeting Jan 14, 2025 - Regular Board Meeting Category 10. Routine Business Type Action Recommended Action Approve all items listed under Routine Business as presented, unless otherwise noted. File Attachments Motion & Voting Approve all items listed under Routine Business as presented, unless otherwise noted. Motion by Sharon Goodman, second by Jami Schueneman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 10.02 PAF Instructional/Athletic Meeting Jan 14, 2025 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2024-2025 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.02 PAF Instructional-Athletic.pdf (77 KB) Subject 10.03 PAF Non Instructional Meeting Jan 14, 2025 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2024-2025 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.03 PAF Non Instructional.pdf (78 KB) Subject 10.04 PAF Federal Grants Instructional/Non Instructional Meeting Jan 14, 2025 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2024-2025 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.04 PAF Federal Grants Instructional and Non Instructional.pdf (75 KB) Subject 10.05 Temporary Duty Meeting Jan 14, 2025 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2024-2025 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.05 Temporary Duty.pdf (689 KB) 11. New Business Subject 11.01 Approval of New Business Items Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting (not specified) Motion by Asena L Mott, second by Karen Chancey. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 11.02 Cheer Trip to Houston, TX Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Joshua E. P. White FOR (Division/School): DeSoto High School Date(s) of Service: March 6th thru 9th, 2025 (Incorrect on the form submitted...should be 2025) Submission Summary (include complete point(s) of interest): DHS Cheer out of stat to cheer for the NFL Game in Houston, TX File Attachments 11.02 Cheer Trip to Houston, TX.r (1).pdf (166 KB) Subject 11.03 Title IX, Part A - Education of Homeless Children and Youth Project Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Kathy Severson, Director of Career, Technical, & Adult Education FOR (Division/School): Family Service Center Date(s) of Service:2024-2025 School Year Submission Summary (include complete point(s) of interest): Florida Department of Education, Project Notification for Title IX, Part A - Education of Homeless Children and Youth Project Grant. File Attachments 11.03 DeSoto 140-1275B-5CH01 25A006 Title IX Part A (1).pdf (18,076 KB) Subject 11.04 Request to Amend the Current Agenda Outline Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type Action, New Submission Document FROM (Director/Principal): The Board Members FOR (Division/School): School Board Date(s) of Service: 2024-2025 SY Submission Summary (include complete point(s) of interest): This proposal seeks the School Board's approval to amend the current agenda outline by incorporating two new categories: Approval of the Superintendent’s Agenda: A separate action item within the agenda to approve the content of the Superintendent’s agenda officially. The agenda outline will be revised to include highlighted sections for clarity and organization (see attached template). Board Member Discussion: A newly added category to facilitate open discussions among board members on pertinent topics, updates, or concerns. The agenda outline will be updated accordingly, incorporating highlighted sections for consistency (see attached template). The proposed changes aim to enhance transparency, streamline meeting procedures, and encourage collaborative discussions among Board Members. Upon approval, these amendments will take effect immediately, updating the official agenda template for all future meetings. File Attachments 11.04 Proposal for Agenda Amendment.r.pdf (117 KB) 11.04 Proposed Template to Amend the Agenda Outline.pdf (418 KB) Subject 11.05 Job Description Update Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2024-2025 School Year Submission Summary (include complete point(s) of interest): The pay lane was updated on this job description, number one of the qualifications was updated, and the date on the bottom of the document now reflects the date of the board meeting. No other modifications were made. File Attachments 11.05 Food Service Field Specialist.pdf (194 KB) Subject 11.06 2425-022PB MAC Papers Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Michelle Sikes FOR (Division/School): Finance Date(s) of Service: 8/25/24-8/24/25 Submission Summary (include complete point(s) of interest): Piggybacking off of the Hernando County Schools contract with MAC Papers for printing/specialty papers and Envelopes for Central Printing Services primarily for Print Shop usage. File Attachments 11.06 2425-022PB PAI MAC PAPERS.pdf (533 KB) Subject 11.07 A-0058 PAI Blazerworks Addendum 24-25 Teleservices Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type FROM (Director/Principal): Christina McCray FOR (Division/School): ESE Date(s) of Service: 12/16/24-5/30/25 Submission Summary (include complete point(s) of interest): To provide and deliver DHH Interpreting Teleservices as stated in the agreement with firm hourly rates for the contracted period. File Attachments 11.07 A-0058 PAI Blazerworks 24-25 Addendum Lowe.pdf (345 KB) Subject 11.08 All Faiths Food Bank Agreements Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Michelle Sikes FOR (Division/School): District Date(s) of Service: 1/10/2025-1/9/2028 Submission Summary (include complete point(s) of interest): All Faith's Food Bank Agreements for backpack, snack and Child/Family Food Pantry options for schools effective for 3 years with options to renew. Specific programs utilized are noted per school agreement. File Attachments 11.08 All Faiths Food Bank - MES signed.pdf (689 KB) 11.08 All Faiths Food Bank - WES signed.pdf (2,157 KB) 11.08 All Faiths Food Bank NES signed.pdf (2,073 KB) 11.08 All Faiths Food Bank -DMS signed.pdf (3,721 KB) 11.08 All Faiths Food Bank - DHS signed.pdf (3,111 KB) 11.08 All Faiths Food Bank -DSS signed.pdf (3,338 KB) Subject 11.09 NES Stipend Request for K-Grade Level Chairperson (Elementary) Band/Chorus Sponsor, Art Sponsor Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type FROM (Director/Principal): BRANDY TACKETT FOR (Division/School): NOCATEE ELEMENTARY SCHOOL Date(s) of Service: 24/25 SCHOOL YEAR Submission Summary (include complete point(s) of interest): STIPEND APPROVAL FOR K-GRADE LEVEL CHAIRPERSON (ELEMENTARY) STIPEND APPROVAL FOR ELEMENTARY BAND/ CHORUS SPONSOR STIPENT FOR ART SPONSOR File Attachments 11.09 DOC120424-12042024104735.pdf (800 KB) Subject 11.10 Stipend Request for STEM Educator Training Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Francesca Anderson, Assistant Director FOR (Division/School): Instructional Services Date(s) of Service:1/6/2025 - 5/30/2025 Submission Summary (include complete point(s) of interest): Stipend Request for participants of the STEM Educator Training. Participants will be paid $35.00 an hour, up to 1.5 hours, per month of attendance. File Attachments 11.10 Stipend Request - STEM Educator Training.pdf (144 KB) Subject 11.11 PO 3032500014 B & I Contractors Inc. - DHS Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Diane Moncrief FOR (Division/School): Facilities Date(s) of Service: 2024-2025 school year Submission Summary (include complete point(s) of interest): DHS Air- Cooled Chiller Retrofit for removal and replacements of equipment for the Phase 1 c hilled water system due to repair needs. File Attachments 11.11 DHS PHASE 1 CHILLER RETROFIT DEC 2024 REVISION-12182024130654 (1).pdf (3,306 KB) 11.11 PO 3032500014 B & I CONTRACTORS DHS.pdf (61 KB) Subject 11.12 PO 9022500099 Building Tomorrow's Schools DeSoto LLC Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Tanya Handy FOR (Division/School): Finance Date(s) of Service: 1/6/2025-6/30/2025 Submission Summary (include complete point(s) of interest): Preparation for the new High School. File Attachments 11.12 PO 9022500099 BUILDING TOMORROW'S SCHOOLS DESOTO LLC.pdf (61 KB) Subject 11.13 Desoto Youth Football Year-End Banquet Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM: Kathy Severson, Director FOR: Family Service Center - Annex Date(s) of Service: January 25, 2025 Submission Summary: Desoto Youth Football would like to use the annex for their end of year banquet. Custodial will be taken care of by volunteers that are District school employees. File Attachments 11.13 DOC010825-01082025134640 (1).pdf (1,003 KB) Subject 11.14 PO 31000007357- BSN Sports Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Tanya Handy FOR (Division/School): Finance Date(s) of Service: 24.25 Fiscal Year Submission Summary (include complete point(s) of interest): Purchase Order to BSN Sports for New Football Uniforms to be paid from Internal Accounts File Attachments 11.14 31000007357- BSN Sports (1).pdf (144 KB) Subject 11.15 Food Service Purchase Orders for M&B, SYSCO and Bliss Produce Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Kalla Harris FOR (Division/School): Food Service Date(s) of Service: 1/9/25-6/30/25 Submission Summary (include complete point(s) of interest): Purchase orders for Food Service at school levels for needed items. File Attachments 11.15 PO 9082500119 M&B DMS.pdf (61 KB) 11.15 PO 9082500120 M&B MES.pdf (61 KB) 11.15 PO 9082500121 M&B WES.pdf (61 KB) 11.15 PO 9082500122 SYSCO DHS.pdf (61 KB) 11.15 PO 9082500123 SYSCO WES.pdf (61 KB) 11.15 PO 9082500124 SYSCO WES.pdf (61 KB) 11.15 PO 9082500125 BLISS PRODUCE DHS.pdf (61 KB) 11.15 PO 9082500126 BLISS PRODUCE MES.pdf (61 KB) 11.15 PO 9082500127 BLISS PRODUCE NES.pdf (61 KB) 11.15 PO 9082500128 BLISS PRODUCE WES.pdf (61 KB) Subject 11.16 Special Transportation Bus Monitor Job Description Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford, Director FOR (Division/School): HR Date(s) of Service: 2024.2025 SY Submission Summary (include complete point(s) of interest): This is a new job description that outlines the responsibilities of Bus Monitors on special transportation buses. Although we had employees that had these responsibilities, they never had their own job description (a general Bus Monitor job description was utilized). The attached job description highlights the roles and responsibilities that are specific to these employees that support students with disabilities on Special Transportation Busses. File Attachments 11.16 Special Transportation Bus Monitor (1).pdf (141 KB) Subject 11.17 Revised 2024-2025 Compensation Plan Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type Submission Document Amended or Updated from previous considerations FROM (Director/Principal): Dr. Gina Stafford, Director FOR (Division/School): HR Date(s) of Service: 2024.2025 SY Submission Summary (include complete point(s) of interest): The previously approved 2024-2025 Compensation has been revised and submitted for consideration. The only change was the addition of lane T3 on pages 27-28. This change was made in response to a new job description (Special Transportation Bus Monitor). File Attachments 11.17 Revised 2024-2025 Compensation Plan.pdf (4,401 KB) Subject 11.18 2024-2025 MOU between the SBDC and DCEA - Special Transportation Bus Monitors Meeting Jan 14, 2025 - Regular Board Meeting Category 11. New Business Type FROM (Director/Principal): Dr. Gina Stafford, Director FOR (Division/School): HR Date(s) of Service: 2024.2025 Sy Submission Summary (include complete point(s) of interest): The attached MOU was created in response to the new Special Transportation Bus Monitor job description. The MOU identifies the need for the job description as well as the process for updated employee titles and a process where existing Bus Monitors can be considered to fill a Special Transportation Bus Monitor role. File Attachments 11.18 2024-2025 MOU between the SBDC and DCEA - Special Transportation Bus Monitors.pdf (91 KB) 12. Superintendent Subject 12.01 Dr. Bobby Bennett, Superintendent Meeting Jan 14, 2025 - Regular Board Meeting Category 12. Superintendent Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 13. Public Presentations Subject 13.01 Public Presentations Meeting Jan 14, 2025 - Regular Board Meeting Category 13. Public Presentations Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 14. Board Members Subject 14.01 Board Member Comments Meeting Jan 14, 2025 - Regular Board Meeting Category 14. Board Members Type Information File Attachments 15. Adjournment Subject 15.01 Adjourn the Meeting Meeting Jan 14, 2025 - Regular Board Meeting Category 15. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Jami Schueneman, second by Sharon Goodman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer

Regular Board Meeting

Jan 14, 2025