City Council - Regular Meeting

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Agenda

Robert S. McKinnell

City Clerk

Kevin A. Larson

City Treasurer

Jennifer Lampman

Acting City Administrator

Christian L. Bettenhausen

City Attorney

Placentia City Council

Placentia City Council as Successor to the

Placentia Redevelopment Agency

Placentia Industrial Commercial

Development Authority

Placentia Public Financing Authority

AGENDA

May 20, 2025

Council Chambers

401 E Chapman Ave.

Placentia, CA 92870

Phone: (714) 993-8117

Email: administration@placentia.org

www.placentia.org

KEVIN KIRWIN

Mayor

District 2

CHAD P. WANKE

Mayor Pro Tem

District 4

THOMAS HUMMER

Councilmember

District 1

WARD L. SMITH

Councilmember

District 5

JEREMY B. YAMAGUCHI

Councilmember

District 3

Mission Statement

The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Robert S. McKinnell City Clerk Kevin A. Larson City Treasurer Jennifer Lampman Acting City Administrator Christian L. Bettenhausen City Attorney Placentia City Council Placentia City Council as Successor to the Placentia Redevelopment Agency Placentia Industrial Commercial Development Authority Placentia Public Financing Authority AGENDA May 20, 2025 Council Chambers 401 E Chapman Ave. Placentia, CA 92870 Phone: (714) 993-8117 Email: administration@placentia.org www.placentia.org KEVIN KIRWIN Mayor District 2 CHAD P. WANKE Mayor Pro Tem District 4 THOMAS HUMMER Councilmember District 1 WARD L. SMITH Councilmember District 5 JEREMY B. YAMAGUCHI Councilmember District 3 Mission Statement The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life. Vision Statement The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources. Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org, and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda. Procedures for Addressing the Council/Board Members Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called. The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours. Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public. 1

PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION May 20, 2025 5:00 p.m. - City Council Chambers 401 E. Chapman Avenue, Placentia, CA CALL TO ORDER: ROLL CALL: Councilmember/Board Member Hummer Councilmember/Board Member Smith Councilmember/Board Member Yamaguchi Mayor Pro Tem/Board Vice Chair Wanke Mayor/Board Chair Kirwin ORAL COMMUNICATIONS: At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings. CLOSED SESSION PROCEEDINGS: Pursuant to Government Code Section 54957.6 CONFERENCE WITH LABOR NEGOTIATOR Agency Designated Representatives: Jennifer Lampman, Acting City Administrator Alice Burnett, Director of Human Resources Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA) Placentia Fire Management Association (PFMA) Placentia Police Management Association (PPMA) Placentia Police Officers Association (PPOA) Unrepresented Employees Pursuant to Government Code Section 54957(b)(1) PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT Title: City Administrator RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting. 2

1. CONSENT CALENDAR (a1..1f): PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA May 20, 2025 7:00 p.m. - City Council Chambers 401 E. Chapman Avenue, Placentia, CA CALL TO ORDER: ROLL CALL: Councilmember/Board Member Hummer Councilmember/Board Member Smith Councilmember/Board Member Yamaguchi Mayor Pro Tem/Board Vice Chair Wanke Mayor/Board Chair Kirwin INVOCATION: Chaplain Tony Mercado PLEDGE OF ALLEGIANCE: Sophia Avina, Lucy Ann Enomoto, and Allison Risner Valencia High School Varsity Softball Team are the Golden West League Champions for the 2025 Season PRESENTATIONS: a. Proclamation of Water Safety Month Presenters: Mayor Kirwin and City Council Recipient: Community Services b. Proclamation of May 18 - 24, 2025 as National Public Works Week Presenters: Mayor Kirwin and City Council Recipient: Public Works c. Recognition of 2025 Edison Scholarship Award Presenters: Mayor Kirwin and City Council Recipient: Skyler Kim CLOSED SESSION REPORT: CITY ADMINISTRATOR REPORT: ORAL COMMUNICATIONS: At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. CITY COUNCIL MEMBER COMMENTS: All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council 3

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions 1.b City Fiscal Year 2024-25 Registers for May 20, 2025 Check Register Fiscal Impact: $ 1,414,504.58 Electronic Disbursement Register Fiscal Impact: $ 1,238,994.02 1.c Resolution Relating to Fiscal Year 2025-26 Levy of Assessments to the City of Placentia Street Lighting District No. 81-1 and Setting a Public Hearing for June 17, 2025 at 7:00 P.M. 1.d Amendment No. 4 to Professional Services Agreement with HF&H Consultants, LLC, for Refuse Contract Negotiations and SB 1383 Compliance Assistance and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items. Fiscal Impact: None. Recommended Action: It is recommended that the City Council: Approve. Recommended Action: It is recommended that the City Council: Receive and file. Fiscal Impact: SLD No. 81-1 has estimated expenditures of $197,245 for FY 2025-26. The proposed assessment for FY 2025-26 will generate approximately $136,245 in revenue leaving a negative balance of $61,000, which is backfilled by the City’s General Fund. SLD 81-1 has operated at a deficit for numerous years because of the limited ability to increase assessment rates to relieve the annual General Fund contribution to the District. Recommended Action: It is recommended that the City Council take the following actions: 1. Adopt Resolution R-2025-17, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer’s Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Street Lighting District No. 81-1; and 2. Adopt Resolution R-2025-18, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. Fiscal Impact: Expense: $45,000 Annual Contract Amount Budget: $65,000 FY 2024-25 Refuse Administration Fund (374386-6099) 4

1.e Resolution Relating to Fiscal Year 2025-26 Levy of Assessments to the City of Placentia Landscape Maintenance District No. 92-1 and Setting a Public Hearing for June 17, 2025 at 7:00 p.m. 1.f Acceptance of Resignation from the Heritage Committee and Consideration of the Appointment of a New Committee Member 2. PUBLIC HEARING: None 3. REGULAR AGENDA: 3.a Presentation of the Proposed Fiscal Year 2025-26 Operating Budget and Capital Improvement Program (CIP) Recommended Action: It is recommended that the City Council take the following actions to: 1. Approve Amendment No. 4 to the professional services agreement with HF&H Consultants, LLC, for refuse contract negotiations and SB 1383 compliance assistance services to extend the contract term by two years and increase the cumulative contract not-to-exceed amount by $90,000 for a revised cumulative contract amount of $244,999 for the entire contract term; and 2. Authorize the Acting City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney. Fiscal Impact: For FY 2025-26, LMD No. 92-1 will have an estimated $440,867 in expenditures and projected assessment revenue of $457,992. There is no impact on the General Fund associated with these recommended actions. Recommended Action: It is recommended that the City Council take the following actions: 1. Adopt Resolution R-2025-19, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer’s Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and 2. Adopt Resolution R-2025-20, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. Fiscal Impact: None Recommended Action: It is recommended that the City Council: 1. Accept the resignation of Martin Gonzalez from the Heritage Festival Committee effective May 21, 2025; and 2. Consider the appointment of alternate member Lisa Pallares to the Heritage Festival Committee effective May 21, 2025. Fiscal Impact: 5

FY 2025-26 EXPENDITURES: $92,686,878 REVENUE: $89,665,708 Recommended Action: It is recommended that the City Council take the following actions: 1. Review and discuss the Proposed Fiscal Year 2025-26 Annual Operating Budget and Capital Improvement Program (CIP) and provide input and direction for final budget adoption; and 2. Set the date of the public hearing for budget adoption as June 3, 2025, at 7:00 p.m. CITY COUNCIL MEMBERS REQUESTS: Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda. ADJOURNMENT The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, June 3, 2025 at 5:00 p.m. TENTATIVE AGENDA FORECAST: CERTIFICATION OF POSTING I, Nancy Albitre-Seely, Interim Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the May 20, 2025, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on May 15, 2025. ______________________________________________________ Nancy Albitre-Seely, Interim Deputy City Clerk 6

PLACENTIA CITY COUNCIL AGENDA REPORT Meeting Date: May 20, 2025 Submitted by: Nancy Albitre-Seely From: Subject: a. Proclamation of Water Safety Month Presenters: Mayor Kirwin and City Council Recipient: Community Services b. Proclamation of May 18 - 24, 2025 as National Public Works Week Presenters: Mayor Kirwin and City Council Recipient: Public Works c. Recognition of 2025 Edison Scholarship Award Presenters: Mayor Kirwin and City Council Recipient: Skyler Kim 7

Agenda Item No: 1.a PLACENTIA CITY COUNCIL AGENDA REPORT Meeting Date: May 20, 2025 Submitted by: Nancy Albitre-Seely From: City Clerk Subject: Consideration to Waive Reading in Full of all Ordinances and Resolutions Financial Impact: Fiscal Impact: None. Recommendation: Recommended Action: It is recommended that the City Council: Approve. 8

Agenda Item No: 1.b PLACENTIA CITY COUNCIL AGENDA REPORT Meeting Date: May 20, 2025 Submitted by: Gabriela Calin From: Finance Subject: City Fiscal Year 2024-25 Registers for May 20, 2025 Check Register Fiscal Impact: $ 1,414,504.58 Electronic Disbursement Register Fiscal Impact: $ 1,238,994.02 Recommendation: Recommended Action: It is recommended that the City Council: Receive and file. Attachments Check Register 05.20.2025.pdf ACH Check Register 05.20.2025.pdf 9

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