FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL)

4 Tuesday, August 12, 2025 FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Chair: Walter L. Hood Members: Timothy Lockett, Remy Dean East St. Louis School District 189 1005 State Street East St. Louis, IL 62201 3:00 p.m. (Joint Personnel/Finance Meeting begins @ 3:00 p.m.) 1. CALL THE MEETING TO ORDER Subject A. Roll Call Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 1. CALL THE MEETING TO ORDER Type Procedural The meeting will be called to order by the Committee Chair. File Attachments 2. NEW BUSINESS: FINANCE Subject A. Monthly Financial Report Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 1F. Approval of the Comparative Analysis for the month ending July . Approval of Part B - Necessary Expenditures Approval of US Credit Card - Expenditures Approval of Part B - Wire Transfers Approval of the Journal Entry Form Direct Energy Electric. Approval of the Construction Payments Approval of Workers Compensation Claims Approval of Part C - Miscellaneous Cash Receipts Approval of Part D - Athletic, Admissions, Concessions & Game Guarantee. Approval of Part E - Money Returned from Expense Checks & Miscellaneous Payments Approval of Part F - Projected Open Accounts Payable (Unrestricted) Approval of Part H - Payroll (Overtime Pay) Approval of Part I - Funded Program Claims File Attachments 1F. Finance Committee Meeting Report ending July 2025.pdf (2,804 KB) Subject B. Action Items Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 1F. Consider approval of the Comparative Analysis/Financial Report for the month ending July 2025 . 2F. Consider approval of payment to Becker, Hoerner, & Ysursa P.C. invoices for services rendered for the month of July Cost: N/A Funding Source: District Funds 3F. Consider approval to accept a donation of 2100 clear backpacks filled with school supplies for all District 189 elementary school students from Dhvani Foundation. Estimated Value: $63,000.00 4F. Consider approval to accept a donation of 971 mesh backpacks for high school students from The Little Bit Foundation. Estimated Value: $3,800.00 1BG. B&G Report Action Items: 2BG. Consider approval of Ameren Assessment Report 251571 for East St. Louis Sr. High School lighting controls and LED fixture upgrade with incentives. Cost: $71,030 Source: District Use of Premise Requests 3BG . Consider a request from E. St. Louis Sr. High Class of 1985 to tour the Sr. High School on Thursday , August 7 , 2025 . Fee: $112.50 4BG. Consider a request from E. St. Louis Sr. High Class of 2005 to tour the Sr. High School on Thursday , October 16 , 2025 . Fee: $112.50 File Attachments 3F. Dhvani Foundation Donation 2025.pdf (641 KB) 4F. Little Bit Fdn. HS backpack Donation 2025.pdf (642 KB) 2BG - 251571_East St. Louis Senior High School Lighting.pdf (1,634 KB) 3BG. Alumni CO85 - Tour HS.pdf (888 KB) 4BG. Alumni Class 05 - Tour HS.pdf (800 KB) Subject C. Informational Items Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Discussion, Information File Attachments B&G Committee Report - August 4, 2025 .pdf (187 KB) 3. NEW BUSINESS: REFERRALS FROM BUILDINGS & GROUNDS COMMITTEE Subject A. Buildings & Grounds Committee Referrals Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 3. NEW BUSINESS: REFERRALS FROM BUILDINGS & GROUNDS COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. Attachments : 1BG. B&G Report File Attachments 1BG AUG 2025 BUILDINGS & GROUNDS REPORT.pdf (673 KB) 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Subject A. Curriculum Reports Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion, Report Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 3.A. CURRICULUM REPORTS File Attachments 2A_3A_Minutes_Curriculum Reports_08.05.25.pdf (821 KB) Subject B. Professional Development Requests/Addendum Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 4.A. PROFESSIONAL DEVELOPMENT REPORTS 5.A. PROFESSIONAL DEVELOPMENT REQUESTS File Attachments 4A_5A_Minutes_Curric Prof Dev_ Addendum 08.07.25.pdf (30 KB) Subject C. Field Trip Requests/Addendum Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 6.A. FIELD TRIP REQUESTS File Attachments 6A Minutes_Curric Field Trip Reqs_08.05.25 (1).pdf (11 KB) Subject D. Action Items/Addendum Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 7.A. ACTION ITEMS Consider approval of a MOU with Metropolitan Family Services and its subsidiary Afterschool for Children Teens Now (ACT Now) for the planning and implementation of Full-Service Community Schools at Avant and Officer Elementaries. Cost: $0 Consider approval of a MOU with the Little Bit Foundation for academic enrichment, career readiness, health and nutrition plus clothing donations to benefit students. Cost: $0 Consider approval of a MOU with the Boy Scouts of America for school-based Scouting program services at Avant Elementary. Cost: $0 Consider approval of a contract for Mathemagic LLC-Annemarie Garcia to provide Math consulting services for 50 days at Wyvetter Younge. Cost: $40,000.00 Funding Source: District-Curriculum Consider approval of a MOU with Dental Safari for dental services to be provided to Wyvetter Younge and East Saint Louis Senior High School. Cost: $0 Consider approval of a MOU with Bright Smiles for dental services to be provided to Vivian Adams, James Avant, Katie Wright, Mason Clark, Lincoln, and Gordon Bush. Cost: $0 Consider approval of a MOU with Eye Thrive for vision services to all district schools. Cost: $0 Consider approval of a MOU with Quick Care Oxygen System for emergency oxygen to be provided in all district buildings. Cost: $2,508.00 Funding Source: District Consider approval of a MOU with Comprehensive Behavioral Health Center to provide school based behavioral health counseling services to all district schools. Cost: $0 Consider approval of a MOU with Hoyleton Youth and Family Services to provide professional counseling services to students in all district schools. Cost: $0 Consider approval of the 2025-2026 school year Agreement between the St. Clair County Regional Office of Education and Participating Districts for Alternative Ed Center Safe School Program. Cost: Not to Exceed $40,000.00 Funding Source: District Consider approval of a MOU with East Saint Louis Health District to provide School Based Health Services at Vivian Adams. Cost: $130,000.00 Funding Source: District Consider approval of a MOU with East Saint Louis Health District to provide School Based Health Services at East St. Louis High School. Cost: $0 Consider approval of a MOU with East Saint Louis Health District for dental services to be provided to Officer, East Side High School and Vivian Adams. Cost: $0 Consider approval of a MOU with East Saint Louis Health District for a Substance Abuse Prevention Program at Lincoln and Clark Middle School. Cost: $0 Consider approval of a MOU with GRO Community for mental health support to secondary male students. Cost: $0 Consider approval of an agreement with Saving Black Minds for mentoring and life skills support services to students at Bush Alternative Center. Cost: $11,000.00 Funding Source: District funds (Bush Alternative) Consider approval of a linkage agreement with East Side Health District (substance-abuse). Cost: $0 Consider approval of an agreement with Catapult Learning to provide academic tutoring services to students at Broken But Not Shattered Academy (BBNS). Cost: $12,227.00 Funding Source: Title I Consider approval of a contract with Edmentum for Exact Path student licenses and staff courseware training at Unity Lutheran Elementary School. Cost: $4,824.00 Funding Source: Title I Consider approval of a contract with Renaissance Learning to provide products and educational licenses to students at Unity Lutheran School. Cost: $2,673.00 Funding Source: Title I Consider approval of a contract with CRISISGO to provide Unity Lutheran School access to a crisis preparation platform. Cost: $3,382.50 Funding Source: Title IV Consider approval of a contract with Absolute Safe Transportation LLC (AST) to transport students to and from school. Cost: $25,000.00 Funding Source: District Consider approval of a contract for Cathleen Weber to provide ACT training for ESLSH. Cost: $1,902.00 Funding Source: District-Curriculum Consider approval of the contract with GoGuardian for access to computer monitoring software at Unity Lutheran School. Cost: $3,305.00 Funding Source: FY26 Title IV Consider approval of secure electronic signature DocuSign site license with Carahsoft . Cost: $4,079.85 Funding Source: FY26 Title I Addendum 8-5-25 (Previously Approved May 2025) Consider approval of N2Y/Everway renewal licenses for (7) (9) teachers who will utilize the supplemental curriculum for students with disabilities with significant cognitive delays. Cost: $11,872.70 15,264.90 Funding Source: District Funds Special Education File Attachments 7A Minutes_Curric Action Items_Addendum 08.05.25.pdf (19 KB) 7A. 1 MOU with Metropolitan Family Services.pdf (2,210 KB) 7A. 2 MOU with Little Bit Fondation.pdf (1,471 KB) 7A. 3 MOU with Boys Scouts of America.pdf (186 KB) 7A. 4 Contract for Mathemagic LLC-Annemarie Garcia.pdf (580 KB) 7A. 5 MOU with Dental Safari.pdf (650 KB) 7A. 6 MOU with Bright Smiles.pdf (893 KB) 7A. 7 MOU with Eye Thrive.pdf (309 KB) 7A. 8 MOU with Quick Care Oxygen.pdf (239 KB) 7A. 9 MOU with Comprehensive Behavioral Health.pdf (403 KB) 7A. 10 MOU with Hoyleton Youth and Family Services.pdf (494 KB) 7A. 11 Agreement-St. Clair County ROE-Altern. Ed. Center Safte School.pdf (163 KB) 7A. 12 MOU with East St. Louis Health Dist.-School Based Health-V. Adams.pdf (638 KB) 7A. 13 MOU with East St. Louis Health Dist.-School Based Health-E.Side High.pdf (793 KB) 7A. 14 MOU with East St. Louis Health Dist.-Dental Services-Officer-E.Side High-V.Adams.pdf (801 KB) 7A. 15 MOU with East St. Louis Health Dist.-Substance Abuse Prevention-Lincoln and Mason-Clark.pdf (146 KB) 7A. 16 MOU with GRO Community.pdf (315 KB) 7A. 17 Agreement with Saving Black Minds.pdf (472 KB) 7A. 18 Linkage Agreement with East St. Louis Health Dist.-Substance Abuse.pdf (170 KB) 7A. 19 Agreement with Catapult Learning.pdf (2,087 KB) 7A. 20 Contract with Edmentum.pdf (442 KB) 7A. 21 Contract with Renaissance Learning.pdf (524 KB) 7A. 22 Contract with CRISISGO.pdf (589 KB) 7A. 23 Contract with Absolute Safe Transportation LLC(AST).pdf (245 KB) 7A. 24 Contract for Cathleen Weber (Provide ACT Training).pdf (306 KB) 7A. 25 Contract with GOGuardian.pdf (492 KB) 7A. 27 N2Y-Everway.pdf (180 KB) 7A Minutes_Curric Action Items_Addendum 08.05.25.pdf (18 KB) 5. OLD BUSINESS Subject A. Old Business Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 5. OLD BUSINESS Type Discussion File Attachments 6. ADJOURNMENT Subject A. Motion to Adjourn the Meeting Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 6. ADJOURNMENT Type Action Recommended Action Motion to Adjourn the meeting. File Attachments 7. FINANCE COMMITTEE MEETINGS Subject A. Finance Committee Meetings: September 9, 2025; October 7, 2025; November 12, 2025; December 9, 2025; January 13, 2026; February 10, 2026; March 10, 2026; April 14, 2026; May 12, 2026; June 9, 2026 Meeting Aug 12, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 7. FINANCE COMMITTEE MEETINGS Type Information File Attachments