REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, August 19, 2025 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Advertised in the Pensacola News Journal on August 1, 2025 - Legal No. 11486509 File Attachments 11486509.pdf (43 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as presented or amended. File Attachments Motion & Voting Motion to adopt the agenda as presented or amended. Motion by Paul Fetsko, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 1. Call to Order Subject D. Committee/Departmental Reports Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. Construction Career Days Scholarship Recipients 2. Northview High School Lady Chiefs 3. Superintendent's Choose Wellness Challenge Winner File Attachments 1. Call to Order Subject F. Childhood Cancer Awareness Month Proclamation Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Approve Childhood Cancer Awareness Month Proclamation File Attachments Childhood Cancer Month Proclamation.pdf (38 KB) Motion & Voting Approve Childhood Cancer Awareness Month Proclamation Motion by Kevin Adams, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 1. Call to Order Subject G. PTA Membership Month Proclamation Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Approve PTA Membership Month Proclamation File Attachments PTA Membership Month Proclamation.pdf (13 KB) Motion & Voting Approve PTA Membership Month Proclamation Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 2. Public Forum-Agenda Items Only Subject A. Registration to Address the Board and Rule 0169.1 Presentations by Members of the Public Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural 0169.1 - PUBLIC PARTICIPATION AT BOARD MEETINGS The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two (2) opportunities for public input at its business meetings – Agenda Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. 2. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. 3. No speaker may yield a portion of his/her time to any other person. B. Procedures for allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: 1. Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. 2. An individual may speak at Agenda Forum and also at Public Forum; however, a separate form must be completed for each. 3. All forms must be submitted prior to the presiding officer’s call for Agenda Forum. Once the presiding officer calls for Agenda Forum no further speaker forms will be accepted. D. Designated period of time for public comment: 1. Agenda Forum - The Board will accept public input on agenda items at the conclusion of the Call to Order. This comment period is strictly limited to addressing items on the business agenda. 2. Public Forum – The Board will accept public comment on any matter related to Board/School District business, governance, or operations once all business is concluded but prior to adjournment. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct, guided by the following rules: A. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name and group affiliation, if and when appropriate. B. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Superintendent. C. Tape or video recordings are permitted under the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. D. The presiding officer may: 1. interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. request any individual to leave the meeting when that person does not observe reasonable decorum; 3. request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; 4. call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions do not affect the right of a person to be heard as otherwise required by law or Board policy. © Neola 2013 Legal F.S. 286.011 F.S. 286.0114 File Attachments Public Speaker Form-Agenda.pdf (118 KB) 3. Minutes Subject A. Minutes-July 10, 2025 Regular Workshop (1:00 PM) Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_07_10_25_wrkshp.pdf (96 KB) Motion & Voting Approval of minutes Motion by Carissa Bergosh, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 3. Minutes Subject B. Minutes-July 15, 2025 Regular Meeting (5:30 PM) Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_07_15_25_regmtg.pdf (106 KB) Motion & Voting Approval of minutes Motion by Kevin Adams, second by Tom Harrell. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 3. Minutes Subject C. Minutes-July 24, 2025 Special Meeting (9:00 AM) Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_07_24_25_specmtg.pdf (69 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 3. Minutes Subject D. Minutes-July 31, 2025 Special Meeting (5:30 PM) Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_07_31_25_specmtg.pdf (78 KB) Motion & Voting Approval of minutes Motion by Tom Harrell, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 4. Unfinished Business 5. Administrative Appointments 6. Proposed Additions or Revisions to School District Rules - First Reading 7. Items Requiring Public Hearing Subject A. 7320 - ACQUISITION, REMOVAL, DISPOSAL, SALE, SCRAP, OR EXCHANGE OF MAJOR TANGIBLE PROPERTY Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Adopt Revisions to 7320 - ACQUISITION, REMOVAL, DISPOSAL, SALE, SCRAP, OR EXCHANGE OF MAJOR TANGIBLE PROPERTY The proposed revision to 7320 - ACQUISITION, REMOVAL, DISPOSAL, SALE, SCRAP, OR EXCHANGE OF MAJOR TANGIBLE PROPERTY adds a requirement that the Superintendent approve of disposal of memorial, legacy, historical items and gifts. This revision was advertised in the Pensacola News Journal on June 16, 2025. The Notice of Rule Development was published on April 29, 2025. Any person who decides to appeal a decision of the School Board at such meeting is hereby advised that, for such purpose, such person may need to ensure that a verbatim record of the meeting is made, which record includes the testimony and evidence upon which the appeal is t o be based. If you are a person with a disability who needs an accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Request for such assistance must be made in writing, directed to the Superintendent of Schools, 75 North Pace Blvd., Pensacola, FL 32505. Such request must be received by the Superintendent of Schools at least forty-eight (48) hours prior to the meeting. If you are hearing or voice impaired, call TDD 1-800-955-8771. File Attachments DRAFT 7320 - ACQUISITION, REMOVAL, DISPOSAL, SALE, SCRAP, OR EXCHANGE OF MAJOR TANGIBLE PROPERTY.pdf (168 KB) Workflow Workflow Jul 29, 2025 10:20 AM :: Submitted by Ellen Odom. Routed to Keith Leonard for approval. Jul 29, 2025 10:35 AM :: Final approval by Keith Leonard Motion & Voting Adopt Revisions to 7320 - ACQUISITION, REMOVAL, DISPOSAL, SALE, SCRAP, OR EXCHANGE OF MAJOR TANGIBLE PROPERTY Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 8. Consent - Curriculum - Alternative Education 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education 11. Consent - Curriculum - Evaluation Services 12. Consent - Curriculum - Exceptional Student Education 13. Consent - Curriculum - High School Education 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning 16. Consent - Curriculum - Student Services Subject A. Cooperative Agreement between the School Board of Escambia County, Florida and Children's Home Society of Florida- Western Division Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Aug 19, 2025 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE: To provide a mental health program to students at agreed upon schools through an on-site counselor. IMPLEMENTATION PLAN: Children's Home Society will provide one (1) master-level counselor who will provide mental health counseling services, including individual and group counseling and prevention services to students. SCHOOLS/AGENCIES: C.A. Weis Elementary Pine Forest High School File Attachments SBEC_CHS.pdf (2,539 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 4, 2025 1:02 PM :: Submitted by Melissa Williams. Routed to Lisa Joyner for approval. Aug 4, 2025 1:45 PM :: Approved by Lisa Joyner. Routed to June Bell for approval. Aug 4, 2025 5:01 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 5, 2025 11:24 AM :: Rejected by Denny Wilson Aug 5, 2025 11:31 AM :: Submitted by Melissa Williams. Routed to Lisa Joyner for approval. Aug 5, 2025 11:33 AM :: Approved by Lisa Joyner. Routed to June Bell for approval. Aug 6, 2025 12:51 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 6, 2025 1:14 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 16. Consent - Curriculum - Student Services Subject B. Enrollment Services Student Transfers Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Aug 19, 2025 Fiscal Impact No Recommended Action Approve PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 5, 2025 8:16 AM :: Submitted by Paula Pierce. Routed to Lisa Joyner for approval. Aug 5, 2025 11:33 AM :: Approved by Lisa Joyner. Routed to June Bell for approval. Aug 6, 2025 12:51 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 6, 2025 1:14 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 17. Consent - Curriculum - Title I 18. Consent - Curriculum - Workforce Education Subject A. Contract Between Workforce Escarosa, Inc. dba CareerSource Escarosa and the School Board of Escambia County, Florida for Youth Services WIOA-2025-2026-2 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Aug 19, 2025 Fiscal Impact No Dollar Amount $280,050.00 Budgeted Yes Budget Source WIOA Funds Recommended Action Board Approval PURPOSE To provide education and training for economically disadvantaged participants through the Workforce Innovation and Opportunity Act (WIOA) Youth Programs. The 2025-2026 fiscal year is the first year of this three-(3) year grant. IMPLEMENTATION PLAN The School District shall serve in-school youths and out-of-school youths during the 2025-2026 school year. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College, Adult and Community Education Outlying Sites, and Success Academy. File Attachments SBEC_WIOA.pdf (3,665 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 16, 2025 10:43 AM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Jul 16, 2025 10:50 AM :: Approved by Steven Harrell. Routed to June Bell for approval. Aug 4, 2025 5:00 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 5, 2025 11:25 AM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 18. Consent - Curriculum - Workforce Education Subject B. Changing the name of the Workman Middle School Multimedia Academy to the Digital Discoveries Academy Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Information PURPOSE Changing the name of the Workman Middle School Multimedia Academy to the Digital Discoveries Academy. IMPLEMENTATION PLAN Purchase a new large stand-up banner, print materials, and change digital references to the new name. PARTICIPATING SCHOOLS/AGENCIES Workman Middle School File Attachments Digital Discoveries Name Change.pdf (281 KB) Workflow Workflow Jul 16, 2025 4:14 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Jul 16, 2025 4:24 PM :: Approved by Steven Harrell. Routed to June Bell for approval. Aug 6, 2025 12:51 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 6, 2025 1:12 PM :: Final approval by Denny Wilson 18. Consent - Curriculum - Workforce Education Subject C. Cooperative Agreement Between the School Board of Escambia County, Florida and the City of Pensacola, Florida Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Aug 19, 2025 Fiscal Impact Yes Dollar Amount $5,800.00 Budgeted Yes Budget Source Workforce Education Recommended Action Board Approval PURPOSE Renewal of this agreement will allow George Stone Technical College’s Firefighter/EMT-Combined program and the Firefighter program faculty and students the use of the Fire Department training facility owned by the City of Pensacola. IMPLEMENTATION PLAN George Stone Technical College staff will schedule dates and times with appropriate City Fire Department staff for faculty and students to use the Fire Department training facility for clinical exercises. PARTICIPATING SCHOOLS/AGENCIES George Stone Technical College/City of Pensacola Fire Department. File Attachments SBEC_COP_Firefighter.pdf (965 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 6, 2025 9:34 AM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Aug 6, 2025 11:11 AM :: Approved by Steven Harrell. Routed to June Bell for approval. Aug 6, 2025 12:50 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Aug 6, 2025 1:12 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 19. Consent - Curriculum - Other 20. Consent - Finance Subject A. Summary of Paid Legal Invoices as of July 31, 2025 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (1110) General Fund; (7110) Risk Management Fund Recommended Action Acceptance of summary reports Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. This recap of legal invoices paid for the prior month is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity on a monthly basis. Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Summary of General Fund Legal Expenses_2025_08.pdf (24 KB) Summary of Risk Management Legal Expenses_2025_08.pdf (24 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 4, 2025 11:15 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 4, 2025 12:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 21. Consent - Finance - Accounting Operations Subject A. 2024-2025 Annual Physical Inventory Results Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,553.57 Budgeted Yes Budget Source Various Recommended Action Approval of 2024-2025 Annual Physical Inventory Results File Attachments 2024-2025 Inventory Results_2025_8.pdf (95 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 5, 2025 12:48 PM :: Submitted by Tammy Edwards. Routed to Debbie Fussell for approval. Aug 5, 2025 1:13 PM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Aug 6, 2025 10:09 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 11:52 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 21. Consent - Finance - Accounting Operations Subject B. (ADD) Check Register for July 2025 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $27,913,845.53 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for July 2025 File Attachments Check Register Summary - JULY 2025.pdf (98 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 7, 2025 9:11 AM :: Submitted by Tammy Edwards. Routed to Debbie Fussell for approval. Aug 7, 2025 9:15 AM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Aug 7, 2025 9:16 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 7, 2025 9:24 AM :: Approved by Terry St Cyr. Routed to Shenna Payne for approval. Aug 7, 2025 9:25 AM :: Approved by Shenna Payne. Routed to Holley DeWees for approval. Aug 7, 2025 9:27 AM :: Final approval by Holley DeWees Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 22. Consent - Finance - Budgeting Subject A. Resolutions to Amend 2024-2025 District School Budget Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 17, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 10.pdf (497 KB) Special Revenue - Federal Programs - Resolution 10.pdf (343 KB) Capital Projects Fund - Resolution 10.pdf (398 KB) Debt Service Fund - Resolution 2.pdf (178 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 5, 2025 2:40 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 6, 2025 12:05 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Aug 6, 2025 12:52 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 5:17 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 22. Consent - Finance - Budgeting Subject B. Scrap List for August 2025 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for August 2025.pdf (85 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 5, 2025 2:42 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 6, 2025 12:05 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Aug 6, 2025 12:44 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 5:17 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 22. Consent - Finance - Budgeting Subject C. Auction List for August 2025 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for August 2025.pdf (57 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Aug 6, 2025 12:22 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Aug 6, 2025 12:26 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Aug 6, 2025 12:45 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 5:17 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. Annual Software Agreement Renewal: Beacon Educator Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $167,650.00 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (57780) - Title II - Staff Development Recommended Action Approve Annual Software Agreement Renewal: Beacon Educator Description of Purchase The first renewal of a five (5) year agreement to provide subscription service for online professional learning facilitated by Beacon Educator staff, including content delivery, evaluation, and follow-up. The content includes educational leadership, instructional strategies, or other educational issues. See attached. Retroactive Effective Dates: July 1, 2025 through June 30, 2026 Requested By Professional Learning Supplier Name Bay County School Board dba Beacon Educator, Panama City, FL Method of Procurement Negotiation Other References School Board Policy 6320 File Attachments 070825-1 Beacon Educator Proposals 25-26 Stamped1.pdf (1,305 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 14, 2025 4:07 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 12:25 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 1:29 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject B. RFP Renewal: Direct Delivery of Milk and Dairy Products to School Cafeterias, RFP#230102 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $5,261,228.08 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve RFP Renewal: Direct Delivery of Milk and Dairy Products to School Cafeterias, RFP#230102 Description of Purchase The renewal is for the fourth year of a five (5) year agreement that provides school cafeterias with direct delivery of milk and dairy products for use in the preparation of breakfast and lunch meals. The purchase amount provided is estimated based on student requirements. The renewal pricing will include a 5.17% CPI decrease effective July 1, 2025. All other terms and conditions will remain unchanged. Effective Dates: September 1, 2025 through August 31, 2026 Requested By Food Services Supplier Name Butler Food Services of Pensacola, Cantonment, FL Method of Procurement ECSD RFP Other References Original award approved by the Board on August 16, 2022. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 15, 2025 3:39 PM :: Submitted by Jaiden Shellenberger. Routed to Allison Watson for approval. Aug 5, 2025 12:31 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 2:07 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject C. Annual Software Agreement Renewal: Zoho Corporation Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $64,800.00 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Annual Software Agreement Renewal: Zoho Corporation Description of Purchase The renewal is for software licenses for the IT Department customer service help desk ticket management system. Zoho provides process automation, tracking, and reporting. The license also includes Enterprise support. Effective Dates: September 1, 2025 through August 31, 2026 Requested By Information Technology Supplier Name Zoho Corporation, Pleasanton, CA Method of Procurement Negotiation Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 8:54 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 12:40 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 3:48 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:04 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject D. Annual Agreement: Zonar GPS Hardware, Software, and Services Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve Annual Agreement Zonar GPS Hardware, Software, and Services Description of Purchase An annual five (5) year fixed pricing agreement for GPS equipment, services, software licenses, and support for the District's Transportation Department fleet of vehicles. The equipment provides access to internet-based vehicle activity monitoring, time and attendance access, engine diagnostics, and software/firmware updates. The new agreement includes a Ridership services option to support Medicaid reimbursement reporting for ESE student transportation. The funding for Zonar was approved by the Board on June 17, 2025. See attached. Retroactive Effective Dates: July 1, 2025 through June 30, 2026 Requested By Transportation Supplier Name Zonar Systems, Inc., Seattle, WA Method of Procurement BuyBoard Contract #604-20 (July 1, 2025 through March 31, 2026) Other References School Board Policy 6320 File Attachments 071425-1 Zonar License and Service Agreement 2) Stamped3.pdf (28,402 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 9:23 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 5:16 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 6, 2025 10:07 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 11:59 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject E. Annual Software Agreement Renewal: Concensus: Liquid Office Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $38,048.62 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Annual Software Agreement Renewal: Concensus: Liquid Office Description of Purchase The renewal of LiquidOffice and OpenText used by the District to connect web-based and PDF forms to support office processes. This purchase is part of a software bundle provided by Concensus Technologies approved by the Board on May 20, 2025. Effective Dates: Nove mber 19, 2025 through November 18, 2026 Amount of Purchase Additional Expenditure: $ 38,048.62 New Total Expenditure: $364,831.01 Requested By Information Technology Supplier Name Concensus Technologies, Cranberry Township, PA Method of Procurement Negotiation Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 10:54 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 12:45 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 3:53 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject F. Change Notice #1 to Purchase Order #5722500023 - Security Engineering Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $3,778.07 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Change Notice #1 to Purchase Order #5722500023 - Security Engineering Description of Purchase Change Notice #1 to Purchase Order #5722500023 is for additional funds for invoice payments. Due to the nature of services provided, the documents are confidential and exempt from public records production pursuant to Section 119.0725, Florida Statutes. Requested By Information Technology Amount of Purchase Additional Expenditure: $ 3,778.07 New Total Expenditure: $ 52,778.07 Method of Procurement Negotiation Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 11:52 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 12:47 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 4:02 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:31 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject G. Amendment 3 to Annual Software and Services Agreement: Finalsite Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve Amendment 3 to Annual Software and Services Agreement: Finalsite Description of Purchase Amendment No. 3 will modify the Webmaster service hours and extend the timeline to migrate from Blackboard to the Finalsite website platform. See attached. Retroactive Effective Dates: July 1, 2025 through June 30, 2026 Requested By Information Technology Supplier Name Active Internet Technologies LLC, dba Finalsite, Glastonbury, CT Method of Procurement Negotiation Other References School Board Policy 6320 Original agreement approved by the Board on July 19, 2022. File Attachments Finalsite Amendment 3 to SSA Stamped2a.pdf (743 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 11:23 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 4:52 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 6, 2025 10:14 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 11:58 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject H. Professional Development Services: Imagine Learning Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $41,000.00 Budgeted Yes Budget Source (1110) General Fund; (07180) EEA - School Based Allocation Recommended Action Approve Professional Development Services: Imagine Learning Description of Purchase A three (3) year quote to provide the District with Professional Development services for online curriculum instruction for core classes in select middle and high schools via the Edgenuity software product with language and literacy products for select elementary schools. The software agreement renewal was approved by the Board on June 17, 2025. Retroactive Effective dates: July 1, 2025 through June 30, 2026 Amount of Purchase Additional Expenditure: $ 41,000.00 New Total Expenditure: $318,315.74 Requested By Curriculum & Instruction Supplier Name Imagine Learning, LLC, Scottsdale, AZ Method of Procurement Negotiation Other References School Board Policy 6320 Original agreement approved by the Board on January 18, 2022. File Attachments 070825-3 Imagine Learning Quote PD Stamped1.pdf (230 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 22, 2025 11:42 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 6, 2025 1:09 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 6, 2025 1:10 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 6, 2025 1:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject I. RFP Renewal: Fire Extinguisher & Pre-Engineered System Inspection & Maintenance, RFP#231301 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $480,669.00 Budgeted Yes Budget Source (1110) General Fund; (02000) Buildings & Grounds Maintenance Recommended Action Approve RFP Renewal: Fire Extinguisher & Pre-Engineered System Inspection & Maintenance, RFP#231301 Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase The renewal is for the third year of a five (5) year agreement to provide inspections, preventative maintenance, and as-needed repair and/or replacement of fixed water-based fire sprinklers and clean agent fire suppression systems throughout the District. The dollar amount provided is estimated due to unknown as-needed repair costs. Retroactive Effective Dates: August 1, 2025 through July 31, 2026 Requested By Maintenance and Custodial Services Supplier Name Hiller Fire Protection, Pensacola, FL Method of Procurement ECSD RFP Other References Original agreement approved by the Board on July 18, 2023. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 30, 2025 6:08 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Aug 5, 2025 12:55 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 4:03 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 4:31 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject J. hand2mind Software and Kits for Jacqueline Harris Preparatory Academy Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $54,413.70 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (53030) Title I, Part A, Basic Recommended Action Approve hand2mind Software and Kits Purchase for Jacqueline Harris Preparatory Academy Description of Purchase Supplemental curriculum software and manipulative kits for K-5 students customized by grade level to enhance learning Math, Science, STEM, Literacy, and Social Studies at Jacqueline Harris Preparatory Academy. Requested By Jacqueline Harris Preparatory Academy Supplier Name hand2mind, Vernon Hills, IL Method of Procurement Negotiation Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 28, 2025 10:54 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 1:01 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 5:09 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 5:24 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject K. Annual Agreement Renewal: Chiller/HVAC Preventative Maintenance Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $93,271.24 Budgeted Yes Budget Source Various Funds (See Below) Recommended Action Approve Annual Agreement Renewal: Chiller/HVAC Preventative Maintenance Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase An agreement to provide preventative maintenance services for various chiller and HVAC systems throughout the District. Effective Dates: September 1, 2025 through August 31, 2026 Requested By Maintenance Services and Central Warehouse Supplier Name Daikin Applied Americas, Inc., Minneapolis, MN Funding Source (1110) General Fund; (02000) Buildings & Grounds Maintenance - $57,025.00 (1110) General Fund; (01000) Regular Operations - Departments - $36,246.24 Method of Procurement OMNIA Partners Region 4 ESC Contract #R240901 Other References Original agreement approved by the Board on August 17, 2021. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 30, 2025 5:52 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Aug 5, 2025 3:57 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 5:10 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 5:24 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject L. Dell Computer Equipment for Tate High School Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $61,099.76 Budgeted Yes Budget Source (1110) General Fund; (11030) CAPE FTE Funds Recommended Action Approve Dell Computer Equipment for Tate High School Description of Purchase Thirty-one (31) Dell Pro Max Slim BTX Base computers: Intel Core Ultra 7 265, 32GB 1x32GB DDR5, 512GB solid state drive, Dell Pro wireless keyboard and mouse, three (3) years hardware service with onsite service after remote diagnosis for use at Tate High school. Requested By Workforce Education Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement FL DMS Alternative Contract Source No. 43210000-23-NASPO-ACS Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 29, 2025 9:35 AM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Aug 5, 2025 2:52 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 5:12 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 5:24 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject M. Fingerprint Processing and Record Retention (Amended) Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Budget Source (1110) General Fund; (06420) Employee & Vendor Credentialing Recommended Action Approve Fingerprint Processing and Record Retention (Amended) Description of Purchase An additional vendor, Fieldprint, Inc., will also provide fingerprint processing and record retention of all active full-time and part-time employees, mentors, and volunteers for FY 2025-2026 as required by Florida Statutes 1012.32 and 1012.56. The original renewal was approved by the Board on April 16, 2025. Requested By Human Resources Supplier Name Agency for Health Care Administration (AHCA), Tallahassee, FL Fieldprint, Inc., Township, NJ Method of Procurement N/A Other References Florida Statutes 287.057(3)(E)(12) - Services or Commodities Provided by Governmental Entities School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Jul 29, 2025 4:05 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Aug 5, 2025 4:07 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Aug 5, 2025 5:14 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Aug 5, 2025 5:23 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Paul Fetsko, second by Carissa Bergosh. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Carissa Bergosh, Tom Harrell 24. Consent - Finance - Procurement Subject N. RFP Renewal: Chiller Preventative Maintenance, RFP#172503 Meeting Aug 19, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $105,060.00 Budgeted Yes Budget Source (1110) General Fund; (02000) Buildings & Grounds Maintenance Recommended Action Approve RFP Renewal: Chiller Preventative Maintenance, RFP#172503 Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase The renewal is for the ninth year of a potential ten (10) year agreement to provide quarterly inspections and preventative maintenance of chiller systems throughout the District. The renewal includes a three percent (3%) hourly rate increase for Chiller Technicians for the 2025-2026 term. The costs provided are estimated as repair services needed are unknown. Effective Dates: September 1, 2025 through August 31, 2026 Requested By Maintenance Services Supplier Name Engineered Cooling Services, Inc., Pensacola, FL Method of Procurement ECSD RFP Other References Original award approved by the Board on August 17, 2017. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members