City Council Work Session

Melvin Municipal Building

300 W. Washington Street

Greensboro, NC 27401

City of Greensboro

Meeting Minutes - Final

City Council Work Session

1:00 PM Plaza Level Conference RoomMonday, July 18, 2016

1. Call To Order

This City Council Work Session of the City of Greensboro was called to order at 1:07 p.m. on the above date in

the Plaza Level Conference Room of the Melvin Municipal Office Building with the following members present :

Mayor Nancy Vaughan, Councilmembers Marikay Abuzuaiter, Mike Barber, Sharon Hightower, Nancy Hoffmann,

Justin Outling and Tony Wilkins. Absent: Mayor Pro-Tem Yvonne J. Johnson and Councilmember Jamal Fox.

Also present were City Manager Jim Westmoreland, City Attorney Tom Carruthers and City Clerk, Betsey

Richardson.

Mayor Vaughan stated Mayor Pro-Tem Johnson and Councilmember Fox would not be in attendance at the

meeting; and recognized City Manager Jim Westmoreland.

2. Presentations

1. ID 16-0618 Council Committee Structure Review Update

City Manager Westmoreland spoke to the items on the agenda; provided handouts to Council; referenced the

creation of Council Committees last fall; provided an overview of the handout; spoke to the impact of the

Committee structure on Council meetings; and outlined the proposed options for Council to consider.

After review of the options discussion took place regarding the advantages of the second option; the lack of work

sessions where the entire Council met; the implementation of work sessions prior to the regularly scheduled City

Council meetings; and tweaking the process if needed.

Mayor Vaughan stated she preferred a work session prior to the first Council meeting of the month for Council to

review the agendas for the upcoming two meetings; and suggested that work sessions take place prior to the

second Council meeting of the month on an as needed basis.

Councilmember Wilkins concurred with Mayor Vaughan; and asked if the committee structure would be

eliminated.

City Manager Westmoreland confirmed that the committee structure would be eliminated; spoke to Council

having the option to focus on the review of upcoming agendas; and the opportunity for Council to cover

informational items at the work sessions.

Councilmember Hightower spoke to work sessions being productive; and suggested the work sessions be

recorded.

Discussion took place regarding trying a process similar to that of Winston -Salem; the evolution of said process;

reviewing the Consent Agenda prior to the Council meetings; holding committee meetings for informational type

items; and the elimination for persons coming to multiple meetings.

City Manager Westmoreland stated the process would begin with the first meeting in September; and recognized

that the process may need to be tweaked going forward.

(A copy of the handout is filed in Exhibit Drawer Y, Exhibit No. 29, which is hereby referred to and made a part of