Village Council - Nov 21, 2023 (Agenda)

Mayor Jeffrey P. Freimark Vice Mayor Seth E. Salver Councilman David J. Albaum Councilman Buzzy Sklar Councilman David Wolf Village Manager Jorge M. Gonzalez Village Clerk Dwight S. Danie Village Attorneys Weiss Serota Helfman Cole & Bierman, P.L. Bal Harbour Village Council Regular Meeting Agenda November 21, 2023 At 630 PM Bal Harbour Village Hall • 655 - 96th Street • Bal Harbour • Florida 33154 This meeting will be conducted in-person. The meeting will also broadcast on the Village’s website (www.balharbourfl.gov). Members of the public are also encouraged to participate by email (meetings@balharbourfl.gov) or by telephone at 305-865-6449. BHV Who We Are, Vision, Mission, Values / The Bal Harbour Experience The Bal Harbour Experience.pdf CALL TO ORDER/ PLEDGE OF ALLEGIANCE REQUESTS FOR ADDITIONS, WITHDRAWALS AND DEFERRALS PRESENTATIONS AND AWARDS PA1 Proclamation - Alzheimer’s Awareness Month CONSENT AGENDA C6 - COUNCIL MINUTES C6A Village Council Meeting Minutes - October 17, 2023 VillageCouncil-RegularCouncilMeetingMinutes_Oct17_2023_ADA.pdf C7 – CONSENT AGENDA RESOLUTIONS C7A Liquor License - Avenue 31 Cafe A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; ACCEPTING THE DETERMINATION OF THE VILLAGE BUILDING OFFICIAL THAT AVENUE31 LLC D/B/A AVENUE 31 CAFÉ APPLICATION TO THE STATE OF FLORIDA DEPARTMENT OF ALCOHOLIC BEVERAGES AND TOBACCO FOR A 2COP LICENSE IS COMPATIBLE WITH VILLAGE ZONING REGULATIONS; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE.

Bal Harbour Village Council Regular Council Meeting — November 21, 2023 P a g e | 2 Item Summary - Liquor License Avenue 31 Cafe ADA.pdf Memorandum - Liquor License Avenue 31 Cafe ADA.pdf Resolution - Liquor License Avenue 31 Cafe ADA.pdf Attachment - DBPR Application ADA.pdf Attachment - Floor Plan ADA.pdf C7B LETF Expenditures A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; AUTHORIZING AND APPROVING THE DONATION OF $5,000.00 OF LAW ENFORCEMENT TRUST FUNDS TO THE ROTARY CLUB OF BAL HARBOUR; AUTHORIZING AND APPROVING THE DONATION OF $2,500.00 OF LAW ENFORCEMENT TRUST FUNDS TO “DO THE RIGHT THING OF MIAMI, INC.”; AUTHORIZING AND APPROVING THE DONATION OF $2,500.00 OF LAW ENFORCEMENT TRUST FUNDS TO FATHERS M.I.A, INC; PROVIDING FOR IMPLEMENTATION; AND PROVIDING AN EFFECTIVE DATE. Item Summary - LETF Expenditures ADA.pdf Memorandum - LETF Expenditures ADA.pdf Resolution - LETF Expenditures ADA.pdf Attachment - Signed LETF Affidavit - Donations ADA.pdf Attachment - Invoice - Do The Right Thing ADA.pdf Attachment - Donation for Fathers M.I.A Inc. ADA.pdf C7C Microsoft 365 Software Upgrade A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AN EXPENDITURE FOR MICROSOFT 365 G3 GOVERNMENT LICENSING FROM PROTECTED TRUST AT AN ANNUAL COST NOT TO EXCEED $38,496; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Item Summary - Microsoft 365 Software Upgrade ADA.pdf Memorandum - Microsoft 365 Software Upgrade ADA.pdf Resolution - Microsoft 365 Software Upgrade ADA.pdf Attachment - M365 Quote - Protected Trust ADA.pdf C7D Building Department Contact Software - Selectron Technologies A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AN AGREEMENT BETWEEN BAL HARBOUR VILLAGE AND SELECTRON TECHNOLOGIES TO ENABLE THE BUILDING DEPARTMENT TO UTILIZE THE SELECTTXT SERVICE AT A COST NOT TO EXCEED $36,500 FOR THE FIRST YEAR AND RECURRING COSTS AFTER YEAR ONE OF $14,000; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Item Summary - Building Department Contact Software - Selectron Technologies ADA.pdf Memorandum - Building Department Contact Software - Selectron Technologies ADA.pdf Resolution - Building Department Contact Software - Selectron Technologies ADA.pdf Attachment - Agreement with Selectron Technologies ADA.pdf Attachment - Sample of Collateral Material from Ft. Lauderdale ADA.pdf

Bal Harbour Village Council Regular Council Meeting — November 21, 2023 P a g e | 3 C7E Janitorial Services Contractual Amendment - CleanSpace A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE VILLAGE AND CLEAN SPACE INC. FOR JANITORIAL SERVICES AT THE NEW BAL HARBOUR WATERFRONT PARK, IN AN AMOUNT NOT TO EXCEED $40,404 ANNUALLY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Item Summary - Janitorial Services Contractual Amendment - CleanSpace ADA.pdf Memorandum - Janitorial Services Contractual Amendment - CleanSpace ADA.pdf Resolution - Janitorial Services Contractual Amendment - CleanSpace ADA.pdf Attachment - Amendment to Agreement with Clean Space Inc. ADA.pdf Attachment - Clean Space Inc. Proposal for Janitorial Services at Bal Harbour Waterfront Park. ADA.pdf Attachment - Services Agreement -Kelly Janitorial Services Inc. (now Clean Space Inc.).pdf C7F Landscape Services Contractual Amendment - Brightview A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE VILLAGE AND BRIGHTVIEW LANDSCAPE SERVICES INC. FOR GROUNDS MAINTENANCE SERVICES AT THE NEW BAL HARBOUR WATERFRONT PARK, IN AN AMOUNT OF $21,463.75; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Item Summary - Landscape Services Contractual Amendment - Brightview ADA.pdf Memorandum - Landscape Services Contractual Amendment - Brightview ADA.pdf Resolution - Landscape Services Contractual Amendment - Brightview ADA.pdf Attachment - Amendment to Agreement with Brightview Landscape Services Inc. ADA.pdf Attachment - Brightview Landscape Services Inc-Services at Bal Harbour Waterfront Park.pdf Attachment -Services Agreement -The Brickman Group LTD LLC (now Brightview Landscape Services).pdf R5 - ORDINANCES R5A 1% Homeless & Domestic Violence Tax AN ORDINANCE OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA, ADOPTING THE HOMELESS AND DOMESTIC VIOLENCE TAX, PURSUANT TO SECTION 212.0306(2)(d), FLORIDA STATUTES; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Item Summary - 1% Homeless & Domestic Violence Tax ADA.pdf Memorandum - 1% Homeless & Domestic Violence Tax ADA.pdf Ordinance - 1% Homeless & Domestic Violence Tax ADA.pdf Attachment - 2023 Florida Statutes Local Food and Beverage Tax ADA.pdf

Bal Harbour Village Council Regular Council Meeting — November 21, 2023 P a g e | 4 R7 - RESOLUTIONS R7A State Legislative Priorities 2024 A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING THE BAL HARBOUR VILLAGE LEGISLATIVE AGENDA FOR THE 2024 FLORIDA LEGISLATIVE SESSION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Item Summary - State Lesgislative Priorities 2024 ADA.pdf Memorandum - State Lesgislative Priorities 2024 ADA.pdf Resolution - State Legislative Priorities 2024 ADA.pdf R7B IT Contractual Services A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; APPROVING AN AGREEMENT BETWEEN THE VILLAGE AND LANSIGHT TECHNOLOGY, LLC FOR FULLY MANAGED INFORMATION TECHNOLOGY SERVICES AT A TOTAL COST NOT TO EXCEED $171,000.00; APPROVING AN AMENDMENT TO THE FISCAL YEAR 2023- 2024 BUDGET IN THE AMOUNT OF $70,000 TOWARDS THE COST OF THESE SERVICES; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Item Summary - IT Contractual Services ADA.pdf Memorandum - IT Contractual Services ADA.pdf Resolution - IT Contractual Services ADA.pdf Attachment A - Scope of Services and Asset Inventory ADA.pdf Attachment B - Lansight Technology, LLC RFP Response ADA.pdf Attachment C - Professional Services Agreement - Lansight Technology Inc. ADA.pdf R7C Waterfront Park Rental Fee Schedule A RESOLUTION OF THE VILLAGE COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA; ADOPTING A SCHEDULE OF FEES IMPOSED BY THE VILLAGE FOR THE RENTAL OF FACILITIES AT THE NEW BAL HARBOUR WATERFRONT PARK; PROVIDING FOR CONFLICT; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. Item Summary - Waterfront Park Rental Fee Schedule ADA.pdf Memorandum- Waterfront Park Rental Fee Schedule ADA.pdf Resolution - Waterfront Park Rental Fee Schedule ADA.pdf Attachment - Exhibit A - Rental Fee Schedule ADA.pdf R9 - NEW BUSINESS AND COUNCIL DISCUSSION R9A Discussion Item - Council Meeting Dates 2024 - Village Manager Jorge M. Gonzalez Council Meeting Dates 2024 ADA.pdf Attachment - 2024 Calendar ADA.pdf

Bal Harbour Village Council Regular Council Meeting — November 21, 2023 P a g e | 5 R9B Discussion Item - Update On Negotiations Regarding The Oceana Development Agreement - Village Manager Jorge M. Gonzalez Update On Negotiations Regarding The Oceana Development Agreement ADA.pdf Attachment - Enea - Oceana Concept Presentation ADA.pdf R9C - PUBLIC COMMENT R10 - VILLAGE MANAGER REPORT R11 - VILLAGE CLERK REPORT R11A Lobbyist Report R11A1_Lobbyist Registration Report as of November14_2023_ADA.pdf R12 - VILLAGE ATTORNEY REPORT R12A Village Attorney Report Monthly Attorney Report October 2023 ADA.pdf END OF REGULAR AGENDA ADJOURNMENT One or more members of any Village Committee/Board may attend this meeting of the Council and may discuss matters which may later come before their respective Boards/Committees. The New Business and Council Discussion Section includes a section for Public Comment. On public comment matters, any person is entitled to be heard by this Council on any matter; however, no action shall be taken by the Council on a matter of public comment, unless the item is specifically listed on the agenda, or is added to the agenda by Council action. Any person who acts as a lobbyist, pursuant to Village Code Section 2-301 (Lobbyists), must register with the Village Clerk, prior to engaging in lobbying activities before Village staff, boards, committees, and/or the Village Council. A copy of the Ordinance is available in the Village Clerk’s Office at Village Hall. If a person decides to appeal any decision made by the Village Council with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). All persons who need assistance or special accommodations to participate in virtual meetings please contact the Village Clerk’s Office (305-866-4633), not later than two business days prior to such proceeding. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Village Clerk’s Office (305-866- 4633), not later than two business days prior to such proceeding. All Village Council meeting attendees, including Village staff and consultants, are subject to security screening utilizing a metal detector and/or wand, prior to entering the Council Chamber, Conference Room, or other meeting area located within Village Hall. This is for the safety of everyone. Thanks for your cooperation.