School Board on 05-19-2020 4:00 PM

School Board Monroe County School District Special Meeting Agenda Superintendent of Schools Mark T. Porter BOARD MEETING VIA VIDEO CONFERENCE, Host Location: 241 Trumbo Road, Key West, FL 33040 4:00 PMTuesday, May 19, 2020 The MISSION of the Monroe County Schools is to empower all students to become responsible and contributing global citizens. GOALS: 1. Student Success 2. The Whole Child 3. Human Capital Advantage 4. Safety and Security WORKSHOP AGENDA - TIME CERTAIN 4:00 P.M. 1. Ocean Studies Charter, Gaelan Jones First Amendment to Operating Agreement New Facility Plan Second Amendment to Charter Renewal Contract Enrollment + Middle School Second Amendment to Charter Renewal Contract Enrollment Only Diversity Plan First Amendment to Articles of Organization Attachments: REGULAR MEETING AGENDA - TIME APPROXIMATE 5:00 P.M. A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE B. ADOPT AGENDA AND FORMAT - Superintendent’s and/or School Board Members requests to amend the agenda or remove items from the consent agenda. C. APPROVAL OF MEETING MINUTES Approval of April 28, 2020 Board Meeting Minutes MCSB April 29 2020 Board Meeting MinutesAttachments: D. CITIZEN INPUT/REQUEST(S) TO ADDRESS THE SCHOOL BOARD. Page 1Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda Presentations to the Board are limited to three (3) minutes for each individual speaker and five (5) minutes for the representative of a designated group. Transfer of time between individuals and/or groups is not permitted. Letters submitted to each Board Member and/or the Board Secretary prior to a Board Meeting will not additionally be read into the record at the meeting. PLEASE CALL 305-293-1400, EXT. 53355 TO SPEAK DURING OUR CITIZEN INPUT SEGMENT. E. CONSENT AGENDA All items listed as consent agenda items are considered routine and noncontroversial by the School Board and will be approved by a single motion. There will be no separate discussion of these items. Prior to this meeting, Board Members have had the opportunity to review each of these items and may request that any item be moved to an Action Item for individual consideration. 1. Approval of Personnel Recommendations for 2019-2020 and 2020-2021 School Years Board Recommendations 05.19.2020.V5Attachments: 2. Approval of Legal Services Invoices - Vernis and Bowling Rationale Legal Services Invoices Bill #248438 305.40457 Bill# 248438 305.70271 Bill#248440 305.71274 Bill #248437 305.18049 Attachments: 3. Approval of Monthly Financial Statements March 2020 Rationale Monthly Financial Statement_May 19, 2020 Monthly_Financial_Statements_Mar.2020 Attachments: 4. Acceptance of Charter School Reports March 2020 Rationale Monthly Charter Schools Report_May 19 2020 Charter_School_Reports_Mar.2020 Attachments: 5. Approval of Procurement Card Transaction Reports for the statement ending April 5, 2020. Rationale Procurement Card_5.19.2020 20200405_PCard Report 20200405_MCSD DISTRICT 20200405_MCSD GRANTS Attachments: Page 2Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda 6. Approve Removal and Disposal of Tangible Personal Property from Asset Records and MCSD Rationale Disposal of Tangible Personal Property_May 19 2020 2020.05.19_Under 5K 2020.05.19_Over 5K Attachments: 7. Approval of Renewal of Flood Insurance Policies for the attached Schedule of Properties Rationale Flood Insurance_May 19 2020 2020-2021 .Flood Insurance Schedule.Annual- Attachments: 8. Approval of contract renewal 1 of 3 regarding Employee Benefits Section 125 and Voluntary Benefits Administration, Broker and Consultant to FBMC Benefits Management, Inc. (FBMC) Rationale Section 125_May 19 2020 2020 - MCSD First Amendment to MSA FBMC Contract Refusal Package FBMC MSA 2017 - Monroe County - signed 2019 FBMC - COI-Monroe Co School District Monroe CSB -- FBMC responses to Questions from Purchasing 6.6.17 RFP 2017720 Addendum No.1 RFP 2017720 QA No.1 RFP 2017720 QA No.2 Attachments: 9. Approval of Microsoft MVL Agreement and Purchase through CDWG Rationale Microsoft MVL Contract_Refusal Quote COI_Liability 19-20 CDWG_NJPA Attachments: 10. Approve renewal purchase of Veritas software with CDWG Rationale for Veritas Purchase Quote Cert of Insurance CDWG_NJPA Attachments: Page 3Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda 11. Approval of ABM Industry Groups, LLC Contract Addendum Rationale ABM, Inc. Contract Addendum Monroe County Addendum ABM Contract_4.23.2019 Attachments: 12. Approval of Contract Renewal 3 of 3 to Keys Fire Extinguishers, Inc. ITB 2017717 Fire Suppression Equipment in the Lower Keys. Rationale Keys Fire Extinguishers MCSB - Contract renewal 20-21 signed Keys Fire Extinguisher Renewal 1 of 3_6.12.18 MC School - COI 19-20 MC School - WC - COI 19-20 Attachments: 13. Approve Contract with Shade Tree, Inc. for Horace O'Bryant School Erosion Control/Landscape Project Rationale Shad Tree, Inc for HOB HOB Shade Tree signed contract 2020 HOB Email Proposal request 3. 2020 LWD HOB LS Bid Set 3.10.20 Est_940_from_Shade_Tree_Inc._26880 Shade Tree - Insur Cert. 2020 Certificate of WC Insurance Auto Insur. cert. Attachments: 14. Approval of the Transportation Departments Equipment (FF&E) Purchase for the Upper Keys Annex Facility Tavernier FFE Board Approval Portfolio Tavernier Quotes Rationale Transp Dept FF&E Upper Keys Attachments: 15. Approval of the Transportation Departments Equipment (FF&E) Purchase for the Marathon Facility Rationale Transp Dept FF&E Marathon Marathon FF&E Summary - Board Approval Portfolio Marathon Quotes Attachments: Page 4Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda 16. Approval of Upper Keys Maintenance/Transportation Annex Change Order #3 to Burke Construction Group, Inc. Rationale Upper Keys Maintenance_Transp Annex Change Order 3 2020.05.07-G701-Change Order #3 PCOO#3 Various PCO#11 thru PCO#19 & PCO#21 Deductive Change Order #1 - MCSB Approved MCSB Signed Change Order 2 Attachments: 17. Approve Contract Renewal 2 of 3 with Princeton Staffing Solution Princeton Staffing Renewal Contract (2 of 3) Princeton Cert of Insurance 2020 Princeton BusinessDisclosure 2020 Princeton Staffing Requisition 2020-2021 Princeton Staffing Solutions Original contract 10.8.19 Attachments: 18. Approval of Teacher Created Materials Purchase Request 042020_TCM_RequestForm_ EL Summer School Materials MCSD May 2020 Attachments: 19. Approval of furniture purchase with Virco for Key West High School and acceptance of furniture donation. Rationale KWHS Furniture Purchase Virco - KWHS Hyperlink VIrco Donation Virco - KWHS Donation Notice Attachments: 20. Head Start Community Assessment Monroe County FL - 2020 CAAttachments: 21. Approval of Head Start Monthly Update (Feb.), Non-Federal Share (Jan.), & Admin. Costs Update February 2020 dashboard monthly report - Board and Policy Council Feb 2020 pcard statement Owens 20200305 pcard statement Russell 20200305 non federal share as of Jan 2020 administrative costs 15% limit comparison - Nov 2019 Attachments: Page 5Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda 22. Approval of Head Start Monthly Update (Mar.) March 2020 dashboard pdf monthly report - 9100, 9110 - Mar 2020 pcard statement Owens 20200405 pcard statement Russell 20200405 Attachments: F. REPORTS GOAL 1: Student Success 1. Summer School and Academic Regression Mitigation Plan, T. Axford Summer School 2020 Report_May 19 2020Attachments: GOAL 2: The Whole Child 1. Design Development Phase Report for the KWHS Backyard Project 20.05.08 KWHS Backyard DB Design Development Phase Report AS-000 ARCHITECTURAL SITE PLAN AS-000 ARCHITECTURAL SITE PLAN 050420 C-200 Civil Site Plan Attachments: 2. Summer Food Program, J. Faggione PresentationAttachments: GOAL 3: Human Capital Advantage GOAL 4: Safety and Security Legal 1. Sugarloaf Housing Project Update Superintendent 1. High School Graduation Schedule 2. 4th Quarter Report Card 3. Back to School 2020 Task Force Board G. PUBLIC HEARING H. ACTION ITEMS Page 6Monroe County School District Printed on 5/19/2020

May 19, 2020School Board Special Meeting Agenda 1. Approval of Budget Summary Reports March 2020 Budget_Summary_Reports_Mar.2020Attachments: 2. Approval of Recommendation for 2020-2021 Critical Teacher Shortage Areas 2020-2021 Critical Teacher Shortage Areas Exec Dir to Supt Memo CTSA1920 FLDOE Critical Teacher Shortage Areas Attachments: 3. Approve CMAR Contract with Ajax Building Company, LLC for Sugarloaf School Construction Rationale CMAR Ajax for Sugarloaf_May 19 2020 Standard Construction Management Contract - Ajax Signed 20.05.05 Preconstruction Fee Proposal Letter 20.05.04 Sugarloaf School Preon Fee Proposal COI - Liability Insurance RFQ 2020020_Notice_NOI Negotiate Ajax_-_Sugarloaf_CMAR RFQ_2020020_SLS_CMAR Attachments: 4. Approve Early Release Owner Direct Purchase to Musco Sports Lighting for the KWHS Backyard Project Rationale Early Release Owner Director Purchase to Musco Sports_May 19 2020 Musco - Key West HSBackyardPIA Quotation Key West HS Musco Bid Documents Musco - COI BP 26.02 Sports Lighting DPO Bid Package BP 26.02 Addendum 1 BP 26.02 Addendum 2 Clay County RFP 18-19-2.pdf Attachments: ADJOURNMENT Page 7Monroe County School District Printed on 5/19/2020