Board Meeting

2 Monday, July 7, 2025 Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Jul 7, 2025 - Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Jul 7, 2025 - Board Meeting Category 2. Agenda Type Action, Discussion, Information 1. Consolidation- Eagle Tree Amendment 2. NSLP Equipment Grant (2023-2024) File Attachments Madison County Contract- Amendment-Eagle Tree.pdf (101 KB) 32190 MADISON COUNTY SCHOOL BOARD 2023.pdf (8,443 KB) 32248 Madison 2024 FDACS.pdf (4,152 KB) Requistion for NSLP Equipment Grant 2023.pdf (13 KB) Requistion for NSLP Equipment Grant 2024-2.pdf (13 KB) Subject 2.2 Adoption of Agenda Meeting Jul 7, 2025 - Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Jul 7, 2025 - Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting Jul 7, 2025 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes- June 16, 2025 File Attachments Minutes June 16, 2025.docx (28 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Chiller Water Treatment Yearly Contract- Tim Ginn Meeting Jul 7, 2025 - Board Meeting Category 4. Consent Agenda Type Action File Attachments Chiller Water Treatment Yearly Contract.pdf (1,858 KB) Subject 4.3 2025-26 MCSD Calendar UPDATED Meeting Jul 7, 2025 - Board Meeting Category 4. Consent Agenda Type Action Corrects July 3, 2025 Due to Consolidation/Moving, swaps 7/31 and 8/1 (front end) for 5/26-27 (back end) File Attachments updated 2025-2026 Madison County Calendar (2) (1).pdf (199 KB) Subject 4.4 Code of Conduct 2025-26- Rod Williams Meeting Jul 7, 2025 - Board Meeting Category 4. Consent Agenda Type Action, Discussion 1. Code of Conduct- 2025-26 File Attachments 2025-2026 CODE OF CONDUCT --Master Copy (5).docx (510 KB) Subject 4.5 NSLP Equipment Grant- Iris Wynn Meeting Jul 7, 2025 - Board Meeting Category 4. Consent Agenda Type Action, Discussion File Attachments 32190 MADISON COUNTY SCHOOL BOARD 2023.pdf (8,443 KB) 32248 Madison 2024 FDACS.pdf (4,152 KB) Requistion for NSLP Equipment Grant 2023.pdf (13 KB) Requistion for NSLP Equipment Grant 2024-2.pdf (13 KB) 5. Consent Agenda Items - Curriculum Subject 5.1 Florida School Book Depository Meeting Jul 7, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum Type Action 1. Quote for Florida School Book Depository for MCCS. File Attachments Updated FSBD 226744.pdf (518 KB) Subject 5.2 MCSB District Renewal of Bloomz platform Meeting Jul 7, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum Type Action 1. Bloomz Contract File Attachments Madison County School District - Renewal Deal 2526.pdf (248 KB) Subject 5.3 PAEC Annual Contract Renewal Meeting Jul 7, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum Type Action (Consent) Member Services Instructional Services File Attachments 2025-2026 Madison - Instructional Services Contract.pdf (1,708 KB) Member Services Madison.pdf (191 KB) Madison signature page.pdf (85 KB) Letter - Madison-Pace.pdf (89 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.4 NEFEC Annual Agreements Meeting Jul 7, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum Type Action Instructional Services Enterprise Resource Software Human Resource Management Network Virtual Instruction Program Services File Attachments Subject 5.5 Panorama Education Proposal and Service Order Meeting Jul 7, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum Type Action 1. Panorama Education Service order 2. Panaorma Proposal -Student Success File Attachments Panaorama Proposal Student Success.pdf (3,654 KB) Panorama Education Liscense and Service.pdf (282 KB) 6. Consent Agenda Items - ESE Subject 6.1 Contractual Agreement for Inter-County Transfer of Exceptional Students with Leon County Schools Meeting Jul 7, 2025 - Board Meeting Category 6. Consent Agenda Items - ESE Type Action File Attachments Contract with Leon County Schools for Transfer of ESE Students.pdf (326 KB) Subject 6.2 Agreement for Participation in Multi-District Program for the Visually Impaired Meeting Jul 7, 2025 - Board Meeting Category 6. Consent Agenda Items - ESE Type Action File Attachments Agreement with Taylor County School Board for the Visually Impaired.pdf (102 KB) Subject 6.3 Independent Contractor Agreement with Stephanie Hall Meeting Jul 7, 2025 - Board Meeting Category 6. Consent Agenda Items - ESE Type Action File Attachments Independent Contractor Agreement with Stephanie Hall.pdf (851 KB) Subject 6.4 MCSO Cooperative Agreement for ESE Students Meeting Jul 7, 2025 - Board Meeting Category 6. Consent Agenda Items - ESE Type Action File Attachments Coopreative Agreement with MCSD (ESE).pdf (108 KB) Subject 6.5 Panhandle Therapy Center Meeting Jul 7, 2025 - Board Meeting Category 6. Consent Agenda Items - ESE Type Action File Attachments Panhandle Therapy Center.pdf (558 KB) 7. Travel and Trips for Consideration Subject 7.1 Staff Travel - Dr. Karen Pickles Meeting Jul 7, 2025 - Board Meeting Category 7. Travel and Trips for Consideration Type Action Staff Travel Request- Regina McDaniel- UFLI (University of Florida Literacy Institute)- July 28-30, 2025- Gainesville, Fl. Staff Travel Request- Sandra Fletcher- FSBIT Summer Meeting- July 7-10, 2025- Safety Harbour Florida Staff Travel Request- Amanda Brown- PAEC- Destin Florida- July 18, 2025 File Attachments Request for R. McDaniel UFLI Academy.docx (40 KB) Staff Trip Request-Sandra Fletcher.pdf (34 KB) Staff Trip Request - Amanda Brown- Destin FL.docx (281 KB) 8. Items for Individual Consideration Subject 8.1 MCSD Chiller Replacement Change Order #1 - Will Rutherford Meeting Jul 7, 2025 - Board Meeting Category 8. Items for Individual Consideration Type Action, Information Change Order #1: Temporary cooling due to manufacturer (TRANE) delays in providing required equipment through no fault of Vause Mechanical. File Attachments Chiller Order Change #1 -updated.pdf (151 KB) Subject 8.2 Personnel Changes - Dr. Karen Pickles Meeting Jul 7, 2025 - Board Meeting Category 8. Items for Individual Consideration Type Action, Discussion Recommended Action Motion to Approve Personnel Changes Personnel Changes (Recommendations, Reassignments, or Resignations) Request for Extra Hours for Wallace Selph for up to 120 hours. Request for Extra Hours for Travis Blue for 60 hours. Request for Extra Hours for Patrick Brown for Yard Maintenance. Request for Extra Hours for Terry Johnson for MCCS Friday supervision. File Attachments Request for Extra Hours- Wallace Selph.pdf (48 KB) Request for Extra Hours- Travis Blue.pdf (38 KB) Request for Extra Hours for Patrick Brown.pdf (24 KB) Request for extra hours - T. Johnson, Custodian.docx (39 KB) Personnel Changes for July 7 2025 (2) (7).docx (42 KB) Subject 8.3 2025-2026 Florida School Board Association (FSBA) Advocacy Committee Representative and Alternate Meeting Jul 7, 2025 - Board Meeting Category 8. Items for Individual Consideration Type Action FSBA has requested boards to name a representative and alternate for the 2025-26 Advocacy Committee. Advocacy Subcommittee: The Advocacy Committee shall develop a comprehensive public relations and communications strategy designed to strengthen FSBA’s advocacy for public education. The strategy must include elements to encourage public involvement and to earn public understanding and support for public education. The Advocacy Committee has two subcommittees: Legislative and Federal Relations. File Attachments Subject 8.4 Financial Report- Walter Copeland Meeting Jul 7, 2025 - Board Meeting Category 8. Items for Individual Consideration Type File Attachments 9. Other Items of Interest Subject 9.1 Superintendent Items Meeting Jul 7, 2025 - Board Meeting Category 9. Other Items of Interest Type Information File Attachments Subject 9.2 Attorney Items Meeting Jul 7, 2025 - Board Meeting Category 9. Other Items of Interest Type Action File Attachments Subject 9.3 Board Member Items Meeting Jul 7, 2025 - Board Meeting Category 9. Other Items of Interest Type Information File Attachments 10. Public Comments - Non-Agenda Items Subject 10.1 Comments from the Public related to Non-Agenda Items Meeting Jul 7, 2025 - Board Meeting Category 10. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 11. Adjourn