Regular Meeting of the Board of Education

2 Thursday, May 21, 2026 Regular Meeting of the Board of Education O'Fallon Township High School District 203 6:00 P.M. The Board of Education will hold its Executive (Closed) Session beginning at 6:00 P.M. The public session of the meeting will begin at approximately 7:00 pm. 1. Open Meeting Subject 1.1 Open Regular Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 1. Open Meeting Type Action (Roll Call) Recommended Action Motion to call the Regular meeting of the Board of Education to order. File Attachments 2. Executive (Closed) Session (5ILCS 120/2 (c)) Subject 2.1 Enter Executive (Closed Session) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 2. Executive (Closed) Session (5ILCS 120/2 (c)) Type Action (Roll Call) Recommended Action Motion to enter into Executive (Closed) Session for the purpose of discussing: (1) the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body; (2) collective negotiation matters between the public body and its employees; (7) setting of a price for the sale or lease of property owned by the public body; (10) other matters relating to individual student issues; (11) litigation filed against the district, or action that is probable or imminent; All meetings of public bodies shall be open to the public unless exempted pursuant to the Open Meetings Act (5 ILCS 120/). File Attachments 3. Open Session Subject 3.1 Re-Convene in Open Session Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 3. Open Session Type Action (Roll Call) Recommended Action Motion to re-convene the Regular meeting of the Board of Education in Open Session. File Attachments Subject 3.2 Pledge of Allegiance and Opening Remarks Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 3. Open Session Type Procedural File Attachments 4. Administrator's Reports Subject 4.1 Superintendent Report - Dr. Shackelford Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 4. Administrator's Reports Type Reports Dr. Shackelford will present the Superintendent report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments 2026.5 Superintendent Report.pdf (1,083 KB) Subject 4.2 Director of Curriculum Report - Mr. Graham Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 4. Administrator's Reports Type Reports Mr. Graham will present the Director of Curriculum report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments Graham - BOE Presentation - 2026-05-21.pdf (618 KB) Subject 4.3 Director of Finance Report - Ms. Gray Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 4. Administrator's Reports Type Reports Ms. Gray will present the Director of Finance's financial report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments may 2026 BOE PPT.pdf (159 KB) Subject 4.4 Principal's Report - Mr. Howe Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 4. Administrator's Reports Type Reports Mr. Howe will present the Principal's report to the Board of Education. Any presentation materials will be attached to the agenda in BoardDocs prior to the start of open session. File Attachments May 2026 Principal Report.pdf (963 KB) Subject 4.5 Other Reports Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 4. Administrator's Reports Type Reports Social Work - Caitlin Mueller, Department Chair Food Service Report (tentative) File Attachments 5. Board Committee Reports Subject 5.1 Communication Committee (Johnson, Brown) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments Subject 5.2 Education Committee (Johnson, LoBue) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments Subject 5.3 Facilities, Safety & Transportation (Richter, Isom) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments OTHS - Facilities Committee Board Report 2026-05-12.pdf (126 KB) Subject 5.4 Finance Committee (Huff, Corners) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments Subject 5.5 Personnel and Negotiations (Huff, Corners) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments Subject 5.6 Policy and Governance (LoBue, Isom) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports File Attachments Subject 5.7 Special Committee and Community Representation Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 5. Board Committee Reports Type Reports Board Members will report on the following: BEST Committee (Johnson, Brown) Parent-Teacher Advisory Committee (LoBue, Isom) Conversations Over Coffee (LoBue, Isom) City Council Working Group (Richter, Brown) OTHS Endowment (Johnson) File Attachments 6. Comments from Visitors Subject 6.1 Public Comment Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 6. Comments from Visitors Type Procedural Members of the public and District employees may comment or ask questions of the School Board. When possible, please submit any questions you have to the Superintendent in advance of the meeting so the Board can review and prepare a response, if appropriate. Please note topic of comment or question on the sign in sheet. Visitors are asked to speak from the podium . Comments will typically be limited to 5 minutes. ( Board Policy 2:230 ) File Attachments 7. Consent Agenda Subject 7.1 Approve Consent Agenda Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Roll Call) Recommended Action Motion to approve the Consent Agenda Items in their entirety (including, but not limited to, prior meeting minutes, financial reports, payment of bills, Freedom of Information Act requests, and disposal of obsolete equipment) The Board of Education's adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. File Attachments Subject 7.2 Consent Agenda: Minutes from the April 23, 2026, Regular Meeting of the Board of Education Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.3 Consent Agenda: Minutes from the May 1, 2026, Special Meeting of the Board of Education Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.4 Consent Agenda: Minutes from the May 1, 2026, Special Meeting of the Board of Education (Student Discipline) - 3:00 P.M. Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.5 Consent Agenda: Minutes from the May 1, 2026, Special Meeting of the Board of Education (Student Discipline) - 4:00 P.M. Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.6 Consent Agenda: Minutes from the May 5, 2026, Policy Committee Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.7 Consent Agenda: Minutes from the May 12, 2026, Education Committee Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.8 Consent Agenda: Minutes from the May 12, 2026, Facilities, Transportation, & Safety Committee Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.9 Consent Agenda: Minutes from the May 12, 2026, P-TAC Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.10 Consent Agenda: Minutes from the May 13, 2026, Special Meeting of the Board of Education (Student Discipline) - 4:00 P.M. Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.11 Consent Agenda: Minutes from the May 13, 2026, Special Meeting of the Board of Education (Student Discipline) - 5:00 P.M. Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.12 Consent Agenda: Minutes from the May 13, 2026, Special Meeting of the Board of Education (Student Discipline) - 6:00 P.M. Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent), Minutes File Attachments Subject 7.13 Consent Agenda: Financial Report Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent) Accept the Financial Report as of the end of the previous calendar month. File Attachments 2026.04 Treasurer's Report.pdf (845 KB) 2026.04 Investment Balance.pdf (4,143 KB) 2026.04 Financial Report (1).pdf (14,549 KB) Subject 7.14 Consent Agenda: Payment of Bills Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent) Subsequent Month Bills - This report represents bills received subsequent to last month's Board of Education meeting. Current Month Bills - This report represents bills received during the current month. File Attachments OTHS BOARD BILL APPROVAL (5).pdf (1,234 KB) BMO (8).pdf (94 KB) 2026.04 Subsequent Month Bills.pdf (3,569 KB) Subject 7.15 Consent Agenda: Freedom of Information Act Requests as Received Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent) Freedom of Information Act (FOIA) requests for the month: Eric Wisniewski, GFI Digital - copier and print services contracts Anonymous from rexxxxxxxxxx34@gmail.com - health exemption information, emails to and from Board members regarding vaccines Anonymous from rexxxxxxxxxx34@gmail.com - clarification from previous FOIA - legal invoices, grant information, settlements Justin Wenig, Starbridge - electronic records of purchasing records Abi Zajac - Superintendent's Contract File Attachments 2026.4.24 response.pdf (3,047 KB) 2026.5.4 FOIA response - anonymous.pdf (7,028 KB) 2026.5.4 FOIA clarification response - anonymous.pdf (206 KB) starbridgefoia05.13.26..pdf (556 KB) purchase data05.15.26.pdf (2,745 KB) FOIA Request Email Response-Abi Zajac.pdf (757 KB) Subject 7.16 Consent Agenda: Disposal of Obsolete or Surplus Items Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 7. Consent Agenda Type Action (Consent) File Attachments 26_05-21 Obsolete Equipment.pdf (250 KB) 8. Old Business 9. New Business Subject 9.1 Appointment, Compensation, Discipline, Performance, Dismissal of Personnel Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Appointment/Compensation/Discipline/Performance/Dismissal of Personnel items as presented. The Board will take action on the personnel items discussed during closed session. The final personnel action items will be attached to this agenda item immediately following closed session (prior to the start of open session). File Attachments May 2026 1 1.pdf (404 KB) May 2026 1 1.pdf (404 KB) Subject 9.2 Approve, Disapprove, or Review Contractor Pay Applications for Construction Projects Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to Approve the Pay Applications for Construction Projects The Board will take action on the following pay applications for construction projects: D7 Roofing - Smiley Roof Replacement Project (HLS) - Pay App 1 - $4,817.70 File Attachments 24-4145.01 Smiley Roof Replacement Pay App 1_FGMA Signed.pdf (1,105 KB) Subject 9.3 Approve, Disapprove, or Review Trips in Excess of 200 Miles Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to approve Trips in Excess of 200 Miles File Attachments 26_05-21 Trips.pdf (188 KB) Subject 9.4 Approve, Disapprove, or Review Health Life Safety Amendment for the Smiley HVAC project as Recommended By the Facilities Committee Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to Approve Health Life Safety Amendment for the Smiley HVAC project The Board will take action on Health Life Safety Amendment for the Smiley HVAC project as Recommended by the Facilities Committee. The Board previously approved the project in the amount of $450,000 in March. The Board also approved the bid for the project in the amount of $270,950 in April. This approval is only to formalize the project as a Health Life Safety Amendment. File Attachments 2026.5 HLS Amendment Application Smiley HVAC.pdf (207 KB) Subject 9.5 Approve, Disapprove, or Review Contracted Food Service Proposal Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to approve the Food Service contract to Organic Life as presented. The Board will take action on the Food Service contract. File Attachments 2026.5.19 Solicitation Pre-Award Letter (#2).pdf (208 KB) 2026.5.7 RFP-eval-scoring-Analysis-Sheet.pdf (314 KB) 2026.5 Food Service RFP Evaluation.pdf (217 KB) Subject 9.6 Approve, Disapprove, or Review the Student Handbook 2026-2027 Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Voice) Recommended Action Motion to approve the 2026-2027 OTHS Student Handbook The Board will take action on the 2026-2027 Student Handbook. The handbook was reviewed during the Parent-Teacher Advisory Meeting (P-TAC) and at the May Education Committee meeting. File Attachments Handbook Updates 2026.27 DRAFT.pdf (275 KB) 2026.27 OTHS Student Handbook DRAFT.pdf (1,461 KB) Subject 9.7 Approve, Disapprove, or Review Engagement Proposal from Discovery Works Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call) Recommended Action Motion to Approve up to $30,000 for community surveying and engagement from Discovery Works The Board will take action on the engagement proposal from Discovery Works. Discovery Works partners with school districts on long-term planning and community engagement. Discovery Works would assist OTHS in its long-term facility planning and related communications. Discovery Works has recently partnered with Pontiac-William Holliday District 105, Triad District 2, Collinsville District 10, and Edwardsville District 7 to support their long-term planning. File Attachments Subject 9.8 Approve, Disapprove, or Review Participation at the IASB/IASA/IASBO Conference for School Board Members Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Action (Roll Call), Discussion Recommended Action Motion to approve participation in the IASB/IASA/IASBO Conference for School Board members File Attachments Subject 9.9 Consideration of Board Policies (First Reading) Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 9. New Business Type Discussion The Board of Education will consider and review the following Board Policies presented for a first reading/review. These policies will be presented to the Board of Education for a second reading and Board action during the next regular meeting of the Board of Education. (Board Policy 2:240) 2:200 – Types of School Board Meetings 2:220 – School Board Meeting Procedure 2:250 – Access to District Public Records 2:260 – Uniform Grievance Procedure 2:265 – Title IX Grievance Procedure 4:40 – Incurring Debt 4:165 – Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors 5:30 – Hiring Process and Criteria 5:50 – Drug-and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition 5:250 – Leaves of Absence 5:330 – Sick Days, Vacation, Holidays, and Leaves 6:50 – School Wellness 6:65 – Student Social and Emotional Development File Attachments 2-200 (Rev XX-2026) - Types of School Board Meetings - PRESS.pdf (218 KB) 2-220 (Rev XX-2026 ) School Board Meeting Procedure.pdf (262 KB) 2-250 (REV XX-2026) Access to Disctric Public Records.pdf (244 KB) 2-260 (Rev XX-2026) Uniform Grievance Procedure.pdf (277 KB) 2-265 - (Rev XX-2026) - Title IX Grievance Procedure.pdf (277 KB) 4-40 (Rev XX-2026) Incurring Debt.pdf (161 KB) 4-165 (Rev XX-2026) Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors.pdf (196 KB) 5-30 - (Rev XX-2026) Hiring Process and Criteria.pdf (262 KB) 5-50 (Rev XX-2026) Drug-and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition.pdf (257 KB) 5-250 (Rev XX-2026) Leaves of Absence.pdf (248 KB) 5-330 (Rev XX 2026) Sick Days, Vacation, Holidays, and Leaves.pdf (212 KB) 6-50 (Rev XX 2026) School Wellness.pdf (281 KB) 6-65 (Rev XX 2026) Student Social and Emotional Development.pdf (94 KB) 10. Other Business and Items for Consideration/Discussion After the Agenda was Finalized 11. Next Regular Board Meeting Preview: Subject 11.1 Next Regular Board Meeting Preview Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 11. Next Regular Board Meeting Preview: Type Information The next Regular Meeting of the Board of Education is June 18. Extracurricular Assignment Renewals/Approvals Designated Bank Depositories Treasurer Authorization Appointment of FOIA Officers Prevailing Wage Resolution Appointment of IASB Delegate and Alternate Annual Designation of Interest for Year Ending June 30, 2026 Appoint Federal Impact Aid Agency Student Lunch Prices File Attachments 12. Important Upcoming Dates/Reminders: Subject 12.1 Important Upcoming Dates/Reminders: Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 12. Important Upcoming Dates/Reminders: Type Information The following are upcoming dates and reminders: May 25 - Memorial Day May 30 - Graduation June 1 - Summer School Begins For a more complete listing of events, please visit the OTHS website at www.oths.us , and click on the OTHS calendar or the Athletics Calendar links File Attachments 13. Board of Education Closing Remarks 14. Adjournment Subject 14.1 Adjourn Meeting Meeting May 21, 2026 - Regular Meeting of the Board of Education Category 14. Adjournment Type Action (Voice) Recommended Action Motion to Adjourn the Regular Meeting of the Board of Education. File Attachments