Regular Meeting

3 Tuesday, October 1, 2024 Regular Meeting District School Board of Putnam County School Board Meeting Room 200 Reid Street Palatka, FL. 32177 3:30 p.m. A. Opening Subject 1. Opening of Meeting Meeting Oct 1, 2024 - Regular Meeting Category A. Opening Type Procedural Item Summary: File Attachments Subject 2. Pledge of Allegiance to the Flag Meeting Oct 1, 2024 - Regular Meeting Category A. Opening Type Procedural Item Summary: File Attachments Subject 3. Invocation Meeting Oct 1, 2024 - Regular Meeting Category A. Opening Type Procedural Item Summary: File Attachments B. Presentations Subject 1. Retiree Recognition - Tonya Whitehurst Meeting Oct 1, 2024 - Regular Meeting Category B. Presentations Type Recognition Item Summary: File Attachments C. Public Comment Subject 1. Public Comment Guide Meeting Oct 1, 2024 - Regular Meeting Category C. Public Comment Type Information Item Summary: File Attachments Public Comment Guide (1).pdf (905 KB) Subject 2. Public Comments Meeting Oct 1, 2024 - Regular Meeting Category C. Public Comment Type Information, Procedural Item Summary: File Attachments D. Public Hearing E. Consent Agenda - School Board / Superintendent Rick Surrency Subject 1. Action/Consent Agenda Vote Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. Out of State Travel - RTM October National Superintendents Forum Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Out of State Travel - Oct. 2024.pdf (1,904 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 3. School Board Workshop Minutes - 9/10/24 Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent), Minutes Recommended Action Approval Minutes View Minutes for Sep 10, 2024 - School Board Workshop Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 4. Special School Board Meeting Minutes - 9/11/24 Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent), Minutes Recommended Action Approval Minutes View Minutes for Sep 11, 2024 - Special School Board Meeting Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 5. Special School Board Meeting - Final Budget Hearing Minutes - 9/17/24 Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent), Minutes Recommended Action Approval Minutes View Minutes for Sep 17, 2024 - Special School Board Meeting - Final Public Budget Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 6. Retirement Resolutions Meeting Oct 1, 2024 - Regular Meeting Category E. Consent Agenda - School Board / Superintendent Rick Surrency Type Action (Consent) Recommended Action Approval Item Summary: Rhonda D. Odom - 28 years, 9 months Geneva O. Overturf - 35 years, 2 months File Attachments 24.pdf (778 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Subject 1. Personnel Matters Meeting Oct 1, 2024 - Regular Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments October 1, 2024.pdf (74 KB) ELECTRICIAN.pdf (138 KB) SENIOR ELECTRICIAN (1).pdf (138 KB) PLUMBER.pdf (137 KB) SENIOR PLUMBER (1).pdf (128 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. Personnel Matters-Out Of Field Meeting Oct 1, 2024 - Regular Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments OCTOBER 1, 2024, OUT OF FIELD.pdf (163 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner G. Consent Agenda - Chief Financial Officer - Jonathan Odom Subject 1. Sole Source 54-331-2510 - NEFEC Hotel Accommodations - FL DOE Civics Room Blocks Groups Event Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments SS 54-331-2510 - NEFEC - Recommendation.pdf (948 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. Sole Source 54-331-2509 - NEFEC Hotel Accommodations - Florida Collaborative Leadership Event - March 2025 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments SS 54-331-2509 - NEFEC - Recommendation.pdf (742 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 3. Sole Source 54-331-2508 - NEFEC Hotel Accommodations - Florida Collaborative Leadership Event - January 2025 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments SS 54-331-2508 - NEFEC - Recommendation.pdf (894 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 4. Sole Source 54-331-2507 - NEFEC Hotel Accommodations - Florida Collaborative Leadership Event - October 2024 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments SS 54-331-2507 - NEFEC - Recommendation.pdf (782 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 5. The Children's Reading Center Charter School Financial Statement and Independent Auditor's Report 2023-2024 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Children's Reading Center Charter School Financial Statements and Independent Auditors' Report 2023-2024.pdf (275 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 6. The Children's Reading Center Charter School Financial Statement August 2024 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments The Children's Reading Center Charter School Financial Statement August 2024.pdf (547 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 7. Putnam Academy of Arts and Sciences Financial Statement August 2024 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Putnam Academy of Arts and Sciences Financial Statement August 2024.pdf (414 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 8. After the Fact Approval - 12 Month 4 day Week - Pay Date Calendar 2024-2025 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments 2024-2025 Pay Date Calendar 12 Month Support - 4 day week.pdf (289 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 9. 2024-2025 Personnel Allocations, Change Number 11, 11.1-11.2 Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action (Consent) Recommended Action Approval Item Summary: File Attachments 2024-2025 Personnel Allocations, Change Number 11, 11.1-11.2.pdf (554 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 10. Group Life Insurance Agreement - TABLED Meeting Oct 1, 2024 - Regular Meeting Category G. Consent Agenda - Chief Financial Officer - Jonathan Odom Type Action Item Summary: File Attachments Symetra Group Benefits.pdf (328 KB) Group Life Insurance Agreement.pdf (2,318 KB) H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Subject 1. Change Order #6 - Ausley Construction Company - Palatka "A" School Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments PCSD Ph2 CO #6 ODP Deductions.pdf (3,400 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. Amendment to the MOU between the State of Florida, Department of Health Putnam Co. Health Dept and Putnam County School District Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments 2021 FDOH_PCSD MOA SBSP .pdf (182 KB) Amendment Form - PCSD 21-22 (legal) copy.pdf (149 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 3. MOU Between PCSD and The Arc of Putnam County Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments MOU PCSD - The Arc of Putnam County (1).pdf (101 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 4. Recommended Order, Final Order & Expulsion Packet - Student 1 (hearing 09-19-2024) Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 5. Recommended Order, Final Order & Expulsion Packet - Student 2 (hearing 09-19-2024) Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 6. Recommended Order, Final Order & Expulsion Packet - Student 3 (hearing 09-19-2024) Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 7. Recommended Order, Final Order & Expulsion Packet - Student 4 (hearing February 07, 2024) Meeting Oct 1, 2024 - Regular Meeting Category H. Consent Agenda - Support Services - Thomas Bolling, Associate Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner I. Consent Agenda - Curriculum Instruction - Laura France, Assistant Superintendent Subject 1. Additional Hours-Academic Enrichment Meeting Oct 1, 2024 - Regular Meeting Category I. Consent Agenda - Curriculum Instruction - Laura France, Assistant Superintendent Type Action (Consent) Recommended Action Approval Item Summary: Additional Hours File Attachments PCSD Memo-Additional Hours.pdf (172 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. After the Fact - Workshop Stipend for AT in the Classroom Meeting Oct 1, 2024 - Regular Meeting Category I. Consent Agenda - Curriculum Instruction - Laura France, Assistant Superintendent Type Action (Consent) Recommended Action Approval Item Summary: After the Fact Summer Workshop for AT in the Classroom and Developing an IEP. File Attachments PCSD Board Memo-After the Fact-AT in the Classroom and Developing an IEP.pdf (176 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 3. Amended Contracts - Distinguished Flyers and Florida Aviation Professionals Meeting Oct 1, 2024 - Regular Meeting Category I. Consent Agenda - Curriculum Instruction - Laura France, Assistant Superintendent Type Action (Consent) Recommended Action Approval Item Summary: File Attachments Aviation Contract Corrections.pdf (9 KB) Florida Aviation Professionals Ammended Contract with Insurance.pdf (2,199 KB) Distinguished Flyers Ammended Contract with Insurance.pdf (7,584 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner J. Consent Agenda - Strategic Initiatives - Jonathan Hinke, Executive Director K. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Subject 1. Retroactive approval of fiscal agent services fee Meeting Oct 1, 2024 - Regular Meeting Category K. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Oct 01, 2024 Absolute Date Oct 01, 2024 Fiscal Impact No Recommended Action Approval Item Summary: At the September 19, 2024, meeting of the NEFEC Board of Directors, the recommendation was brought before the Board that the fiscal services fee paid to Putnam County District Schools be increased to a base assessment of $150,000.00 per year. It was unanimously approved. Therefore, I am requesting Putnam County School Board approval that fiscal services fee be paid to Putnam County District Schools based on the following formula: Base Assessment of $150,000.00 per year; Annual increases based on the percent growth in total UFTE of member districts (applied to prior year base); and Formula shall be in effect for a three-year period of time, commencing on July 1, 2024. File Attachments Item 1.pdf (116 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. Participants to attend the High Impact Teacher Corp training sessions Meeting Oct 1, 2024 - Regular Meeting Category K. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Oct 01, 2024 Absolute Date Oct 01, 2024 Fiscal Impact No Recommended Action Approval Item Summary: Approval of the attached listing of participants to attend the High Impact Teacher Corp training sessions on October 8-9, 2024, February 25-26, 2025, and May 28, 2025, in St. Petersburg, FL. This also requests approval for reimbursement of all travel expenses incurred for this event, including pre and post travel dates. Please allow for changes in dates, emergency substitutions, additions, deletions and/or change of location. File Attachments Item 2.pdf (591 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 3. Participants to attend Civics Professional Development Initiative Grant professional learning opportunities and/or support to districts Meeting Oct 1, 2024 - Regular Meeting Category K. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Oct 01, 2024 Absolute Date Oct 01, 2024 Fiscal Impact No Recommended Action Approval Item Summary: Approval of the attached listing of participants to attend Civics Professional Development Initiative Grant professional learning opportunities and/or support to districts throughout the duration of the grant. This request includes approval for reimbursement of all travel expenses associated with professional learning and/or support, including travel before and after scheduled events. Please allow for changes in dates, emergency substitutions, additions, deletions and/or change of location. File Attachments Item 3.pdf (91 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 4. Proposal between Jason Fulmer and the North East Florida Educational Consortium for the Florida Department of Education’s Civics Professional Development Initiative Meeting Oct 1, 2024 - Regular Meeting Category K. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Oct 01, 2024 Absolute Date Oct 01, 2024 Fiscal Impact No Recommended Action Approval Item Summary: Approval of proposal between Jason Fulmer and the North East Florida Educational Consortium. Jason Fulmer will be providing both in-person and virtual professional learning sessions to Civics Literacy Regional Directors and their respective teams for the Florida Department of Education’s Civics Professional Development Initiative throughout the 2024-2025 school year. File Attachments Item 4.pdf (264 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval Motion by Philip Leary, second by David Buckles. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner L. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Subject 1. 2024-2025 Personnel Allocations, Change Number 12, 12.1-12.2 - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Oct 1, 2024 - Regular Meeting Category L. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Recommended Action Approval Item Summary: File Attachments 2024-2025 Personnel Allocations, Change Number 12, 12.1-12.2.pdf (564 KB) Motion & Voting Approval Motion by David Buckles, second by Linda Wagner. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Subject 2. EPC 54-9042-2511 Parts, Equipment, and Tools for Transportation - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Oct 1, 2024 - Regular Meeting Category L. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Recommended Action Approval Item Summary: File Attachments EPC 54-9042-2511 - Recommendation Packet.pdf (1,350 KB) EPC 54-9042-2511 - Transportation Parts, Equipment and Tools.pdf (449 KB) Motion & Voting Approval Motion by Holly Pickens, second by Philip Leary. Final Resolution: Motion Passes Aye: David Buckles, Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner M. Discussion - Unfinished Business N. Discussion - New Business Subject 3. Putnam Academy of Arts and Sciences, Inc. 5 Year Charter Renewal Contract Meeting Oct 1, 2024 - Regular Meeting Category N. Discussion - New Business Type Discussion, Input & Action Recommended Action Approval Item Summary: Putnam Academy of Arts and Sciences, Inc. 5 Year Charter Renewal Contract File Attachments PAAS 5 Year Charter Renewal Contract-Memo to School Board (1).pdf (601 KB) PAAS 5 Year Charter Renewal Form IEPC-SCR Final for School Board Approval.pdf (425 KB) PAAS Appendix Item 1 (1).pdf (13,066 KB) PAAS Appendix Item 2.pdf (198 KB) Motion & Voting Approval Motion by Philip Leary, second by Linda Wagner. Final Resolution: Motion Passes Aye: Sandra Gilyard, Holly Pickens, Philip Leary, Linda Wagner Not Present at Vote: David Buckles O. Reports Subject 1. Reports by Board Members, Board Attorney and Superintendent Meeting Oct 1, 2024 - Regular Meeting Category O. Reports Type Procedural Item Summary: File Attachments P. Adjournment Subject 1. Adjournment of Meeting Meeting Oct 1, 2024 - Regular Meeting Category P. Adjournment Type Procedural Item Summary: File Attachments