Regular School Board Meeting - 5 p.m.

2 Tuesday, April 25, 2023 Regular School Board Meeting - 5 p.m. Pinellas County Schools 5 p.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Father Bill Swengros, St. Ignatius of Antioch Roman Catholic Church 715 E Orange St, Tarpon Springs, FL 34689 Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Hollins High School Robotics Team gets ready for World Championship Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Osceola High School Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Recognition of the 2022-2023 Outstanding School Volunteers Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Recognition Goals BACKGROUND : Volunteers are vital to the success of our students and schools. They support our students, teachers and school staff in a variety of ways: mentoring students from elementary school until graduation; tutoring students in core subjects; securing student internships with major corporations; writing grants to help pay for student school supplies; and serving as team leaders for groups such as All Pro Dads, Girlfriends Club, Dads Club, PTA, PTSA and SAC. Currently, the district has over 30,000 active volunteers who have completed over 400,000 hours thus far this year. Their dedication and giving of their time to support Pinellas County Schools truly makes them role models. The Outstanding School Volunteers nominating committee has selected fifteen winners who have demonstrated extraordinary service. Congratulations to the following winners! Area 1 Youth: Alexandra Miller, Forest Lakes Elementary Adult: Natalie Putnam, Elisa Nelson Elementary Senior: Rita Smekal, Brooker Creek Elementary Area 2 Youth: Lucas Shoemaker, Osceola Fundamental High Adult: Brenda George, Osceola Fundamental High Senior: Debra Lantz, Frontier Elementary Area 3 Youth: Ella Flye, Orange Grove Elementary Adult: Lauren Esposito, Pasadena Fundamental Elementary Senior: Nancy Rose, Starkey Elementary Area 4 Youth: Hannah Bleattler, Nina Harris ESE Center Adult: Jill Piazza Faver, M.K. Rawlings Elementary Senior: Peter Yelton, Northeast High Transformation Zone: Youth: Lejla Dzebo, John M. Sexton Elementary Adult: Asianna Lotito, Mt. Vernon Elementary Senior: Linda Frank, Lealman Ave. Elementary SUBMITTED BY : Lori Matway, Associate Superintendent, Students and Community Support Services File Attachments 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you 1. Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; 2. Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; 3. Will be called in the order you registered with the Superintendent's designee; 4. Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and 5. May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: 1. If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. 2. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. 3. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: 1. Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and 2. Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Request Approval of the Minutes of the School Board Meeting of April 11, 2023 Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Meeting of April 11, 2023. File Attachments DRAFT MInutes School Board Meeting 04112023.pdf (219 KB) 7. Consent Subject 7.2 Request Approval of the Personnel Recommendations - Administrative, Instructional and Supporting Services Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative, Instructional and Supporting Services - April 25, 2023. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative - Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Administration Board Agenda April 25, 2023.pdf (114 KB) Instructional Board Agenda April 25, 2023.pdf (183 KB) Supporting Services Board Agenda April 25, 2023.pdf (162 KB) 7. Consent Subject 7.3 Request Approval of the Appointment of the Administrator of Clearview Adult Education Center Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Annette M. Legg-Melton to Administrator, Clearview Adult Education Center, effective April 26, 2023. Goals BACKGROUND : The Administrator of Clearview Adult Education Center position is available due to the retirement of Brenda Vlach, effective April 30, 2023. This position was advertised for one week and seven applicants applied for the position. Superintendent’s staff interviewed three applicants on April 17, 2023. RATIONALE : Annette M. Legg-Melton began her career in Pinellas County Schools in 2017 and she currently serves as a Classroom Teacher at Pinellas Technical College (2020 to present). Her background also includes serving as a Classroom Teacher at Boca Ciega High School (2018-2020) and Bay Point Middle School (2017-2018). Ms. Legg-Melton earned a master’s degree in Leadership Studies from Marshall University and a bachelor’s degree in English Education from West Virginia State University. DATA SOURCES : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services William Mark Hunt, Executive Director, Career, Technical and Adult Education SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.4 Request Approval of Budget Amendment No. 1 (September 2022) to the District's 2022-2023 School Year Budget Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 1 (September 2022) to the district's 2022-2023 school year budget. Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CARES Act Relief Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund II (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CRRSA Act Relief - GEER II Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief Fund III (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures, ending fund balance. Self-Insured Health Fund No change. Permanent Fund No change. Miscellaneous Special Revenue Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures, ending fund balance. This fund is reported on a quarterly basis and is currently updated with September 30, 2022 financial data. The 2022-2023 Budget was approved by the School Board at the Public Hearing on September 13, 2022. The financial impact to the Operating Fund follows: Gifts, grants, and bequests increased $170,729 due to $115,385 from Pinellas Education Foundation, $20,000 donation to Elisa Nelson Elementary, $13,669 for Sexton Elementary, $9,335 donation to Douglas Jamerson Elementary, $5,000 from Laura Bush library grant, $3,668 for Perkins Elementary, $2,000 donation to Ponce De Leon Elementary, $800 Heat Team donation, $462 donation to Stavros, $410 Family and Community Relations donation. Total estimated revenue and transfers increased $170,729. Appropriations increased $1,241,568. Non-spendable and Assigned fund balance remained unchanged. Restricted fund balance decreased $2,619,982. Unassigned fund balance increased $1,549,143. DATA SOURCES : Samantha L. Chastain, Manager, Budget, FTE and Cost Reporting Stacy Pitt, Senior Financial Reporting Analyst - Program Cost Report SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 1 September 2022.pdf (336 KB) 7. Consent Subject 7.5 Request Approval of the Financial Statements for the Month Ending September 30, 2022 Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending September 30, 2022. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy Pitt, Senior Financial Reporting Analyst - Program Cost Report SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement September 2022.pdf (68 KB) 7. Consent Subject 7.6 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PURCHASING AGENDA SUMMARY 4-25-23.pdf (5,559 KB) 7. Consent Subject 7.7 Request Approval of the Substantial Completions for Building 5 (Restrooms, Stage Sound System and Stage Lighting), Building 4, Building 2, North Parking Lots, Buildings 3 and 5 (Trellis), Buildings 3 and 4 (Courtyard), Building 14 and Building 3 at Lakewood High School, Project No. 9362 Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for Building 5 (restrooms, stage sound system and stage lighting), Building 4, Building 2, north parking lots, Buildings 3 and 5 (trellis), Buildings 3 and 4 (courtyard), Building 14 and Building 3 at Lakewood High School, Project No. 9362. Goals BACKGROUND : The project architect has certified the following portions of the project are substantially complete: Building 5 (restrooms, stage sound system and stage lighting) – February 1, 2022; Building 4 – March 30, 2022; Building 2 – April 13, 2022; North Parking Lots – July 28, 2022; Buildings 3 and 5 (trellis) – November 2, 2022; Buildings 3 and 4 (courtyard) – November 8, 2022; Building 14 – January 12, 2023 and Building 3 – February 22, 2023. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion forms are attached. RATIONALE : Portions of the work required under the terms of the contract are substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Clifford Powers, Senior Construction Coordinator Jason Jensen, President, Hoffman Architects, P.A. William Byrne, Chief Executive Officer, Ajax Building Company, LLC SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2023-04-25 #9362 Substantial Completions.pdf (2,454 KB) 7. Consent Subject 7.8 Request Approval of the Agreement With Wannemacher Jensen Architects, Inc. for Design and Construction Administration Services in Connection With the New Construction, Renovation and Remodel at Seminole High School in the Amount of $4,256,400, Project No. 9474 Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $58,000,000. The cost of this agreement is $4,256,400. The source of this funding is district capital outlay. Recommended Action Approve the design agreement with Wannemacher Jensen Architects, Inc. for design and construction administration services in connection with the new construction, renovation and remodel at Seminole High School in the amount of $4,256,400, Project No. 9474. Goals BACKGROUND : This project is for the new construction, renovation and remodel at Seminole High School. The goals of this project are to: Update roofing throughout campus using a 20-year liquid applied roof product Replace three chillers, two cooling towers and three pumps Replace all ceiling mounted unit ventilators with vertical fan coil units, identify any old HVAC equipment that has reached the end of its useful life and replace Replace electrical distribution system campus-wide Refresh classrooms which includes paint, ceiling tile, lighting, roller window shades and safety/tinting film to be placed on all exterior windows Demolish part of the cafeteria and rebuild/remodel new cafeteria and kitchen Remodel the east dining space into new art classrooms Redesign the front parking lot and front entrance to enhance ease of use and provide wayfinding Remodel and provide a new layout of the front office, administration building and guidance suite which includes all new ceilings, floors, lights and paint throughout Repaint and reface exterior of campus to ensure the entire campus has a unified paint scheme Refresh the media center which includes new ceilings, lights, flooring and paint Refresh the hallways which includes ceiling tiles, paint, lighting and flooring This agreement will compensate the Professional Architect/Engineer in the amount of $4,256,400 for: Design and construction administrative services Pursuant to Section 287.055 Florida Statutes, Wannemacher Jensen Architects, Inc. was selected as the design professional and negotiations were conducted for architectural and construction administrative services in connection with the new construction, renovation and remodel at Seminole High School. A copy of the agreement is attached. RATIONALE : Seminole High School opened in 1961 and in the years since, numerous projects have been completed on campus to maintain a healthy and safe learning environment. Renovations and remodels of the facility occurred in 1977 and, to a lesser degree, in 1995 which together touched about half of the campus. The school is now in need of campus-wide renovations to update major building systems and to create a modern, state-of-the-art educational environment that fosters collaborative creativity, innovation and sustainability for the students and staff. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Clifford Powers, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Jason Jensen, President, Wannemacher Jensen Architects SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2023-04-25 Legal Signed PAE Agreement.pdf (8,688 KB) 7. Consent Subject 7.9 Request Approval of the Right-of-Way Easement Agreement With Pinellas County at Osceola Fundamental High School Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the Right-of-Way Easement with Pinellas County at Osceola Fundamental High School. Goals BACKGROUND : Pinellas County has requested a right-of-way easement at Osceola Fundamental High School as shown in Exhibit “A.” This easement will be used for roadway improvements and drainage along with providing reasonable access for the Grantee’s employees and contractors to install, inspect, maintain and repair the roadway. RATIONALE : This easement is necessary for Pinellas County to access the “Easement Area” (see Exhibit “A”) to complete the improvements to the roadway . DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Kit Lindsay, Real Property Specialist 1, Pinellas County Government SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Osceola Fund Easement.pdf (346 KB) 7. Consent Subject 7.10 Request Approval of the Lease, Management and Operation Agreement Permitting Starting Right, Now Inc. to Lease the Facility Formerly Known as the Harris/TIPS School Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the Lease, Management and Operation Agreement permitting Starting Right, Now Inc. to lease the facility formerly known as the Harris/TIPS School. Goals BACKGROUND : The School Board owns the land and facility formerly known as the Harris/TIPS School, located at 4600 Haines Road, St. Petersburg, Florida. In 2014, Starting Right, Now Inc. (SRN) expressed a desire to lease, manage, and operate the premises for the purpose of providing transitional housing and training facility for unaccompanied youth. In 2015, the board approved the agreement with SRN for a four (4) year term with the option to renew by written notice for one (1) additional four (4) year term. The initial four-year agreement expired in 2019 and the additional successive four-year agreement expired on January 14, 2023, and was renewed via written notice by SRN, in error. According to the initial agreement, a new agreement is required to continue the partnership with SRN. This new agreement is for a period of ten (10) years, retroactive January 14, 2023. RATIONALE : The district does not have an immediate need for the facility and Starting Right, Now Inc. has been highly successful in helping Pinellas County youth acquire an education and establish a strong start in life. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Vicki Sokolik, Starting Right, Now Inc., Executive Director SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments SRN 2023 Agreement.pdf (385 KB) 7. Consent Subject 7.11 Request Approval of the Renewal of the Agreement With Pinellas County Council of Parent Teacher Associations, Inc. Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the renewal of the agreement with Pinellas County Council of Parent Teacher Associations, Inc. Goals BACKGROUND : In 1992, the Pinellas County Council of Parent Teacher Associations (PCCPTA) and district staff developed simplified and contractual procedures for the districtwide use of school facilities by PTA’s and affiliated groups. The renewal of this agreement is for a period of five (5) years beginning August 1, 2023, and ending July 31, 2028. RATIONALE : This agreement will provide a continued mechanism for hosting school-supported organizations and eliminates the need for the district to process over 100 individual leases per year. The agreement is further simplified by PCCPTA’s countywide insurance policy, which eliminates the need for participating PTA’s to purchase separate insurance policies and results in considerable cost savings and uniformity of coverage. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Kristina Garcia, PCCPTA President SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments PCCPTA Renewal 2023.pdf (241 KB) 7. Consent Subject 7.12 Request Approval of the Renewal of the Joint Use Agreement With Pinellas County Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the renewal of the Joint Use Agreement with Pinellas County. Goals BACKGROUND : In 1985, the board approved the initial Joint Use Agreement (JUA) with Pinellas County (County) for the reciprocal use of each other’s facilities The JUA enables the Board and the County to use each other’s facilities without separate leases while maintaining insurance coverage, cost recovery when applicable, and documentation of use. The JUA is for a period of five (5) years beginning August 28, 2023, and ending August 27, 2028. This agreement may be renewed for an additional five (5) year period under the same terms and conditions with written agreement and approval of the County and the Superintendent of Schools. RATIONALE : The renewal of the JUA continues the partnership with the County to provide a greater variety of facilities and services for the schools and the community. This agreement has been beneficial to both agencies, and its renewal will continue to make available an expanded level of services to students and the public. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Kirk Coby, Senior Real Property Specialist, Pinellas County Government SUBMITTED BY : Clinton Herbic, Associate Superintendent Operational Services File Attachments Pinellas County Gov JT Use Agreement.pdf (214 KB) 7. Consent Subject 7.13 Request Approval of the Renewal of the Joint Use Agreement With the Pinellas County Sherriff's Office Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the renewal of the Joint Use Agreement with the Pinellas County Sherriff's Office. Goals BACKGROUND : In 1998, the board approved the initial blanket facility-use agreement with the Pinellas County Sheriff’s Office. The sheriff’s office occasionally uses board facilities for meetings, law enforcement training, and youth recreation programs. The agreement permits the sheriff’s office to use school board facilities without separate leases, while the district obtains documentation of use, proof of insurance and cost recovery when applicable. The current renewal is for a period of five (5) years beginning August 25, 2023, and ending August 24, 2028. RATIONALE : This renewal agreement will provide the sheriff’s office access to board facilities for training, meetings and youth-recreation programs, while allowing their personnel to become more familiar with school facilities in an ability to enhance the school district’s aim of safe schools. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Lieutenant Chris Mantzanas, Pinellas County Sheriff’s Office SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments PCSO Agreement.pdf (609 KB) 7. Consent Subject 7.14 Request Approval of the Third Fiscal Quarter 2022-2023 Report of the Facility Leases, Joint- Use Activities and Other Community Uses Processed by the Real Estate Department Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted No Budget Source Cost recovery for community uses processed during the third fiscal quarter 2022-2023 was $193,500. Recommended Action Approve the Third Fiscal Quarter 2022-2023 report of the facility leases, joint-use activities and other community uses processed by the Real Estate department. Goals BACKGROUND : Board policy requires a quarterly summary of facility leases processed by the Real Estate department. Attached is a list of community uses of school facilities including joint-use agreement activities, extended-care reimbursements, and facility leases processed by the Real Estate department during the third fiscal quarter 2022-2023. The quarterly summary lists all agreement and leasing activities processed with the exception of agreements presented as individual board agenda items and no-fee school support activities within the Pinellas County Council of PTA’s blanket-use agreement. The contract amounts listed are for the entire contract period. Additional information on the contract or activity is available in the Real Estate department. RATIONALE : The quarterly report permits the board to ensure that community uses of board facilities meet valid customer requirements and provides an accountability system to monitor recovery of resources when community uses of school facilities are not aligned with the school district’s primary goals. DATA SOURCES : Kelly Fasce, Real Estate Leasing Analyst SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Agenda Item Facility Use Report 3rd Quarter 2022-23.pdf (102 KB) 7. Consent Subject 7.15 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Procedural Fiscal Impact No Budgeted No Budget Source Selling of the district’s surplus equipment through Royal Auction Group and Public Surplus.com generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by PublicSurplus.com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an auction company and internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provide direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 04.25.23 Board Agenda Surplus Lists SELL.pdf (62 KB) 7. Consent Subject 7.16 Request Approval to Recycle, Cannibalize, Scrap or Donate District Surplus and Obsolete Fixed Assets Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district surplus and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize, scrap, or donate district surplus and obsolete fixed assets Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete technology equipment. Computer equipment over 5 years old and unrepairable is sent to the surplus warehouse to be physically checked in by onsite district support staff. Computers found to be useful by onsite technical support staff may get reassigned to schools or district sites. Schools may keep obsolete technology equipment that meets their educational needs. Computers that are deemed no longer useful to the district are sent to the recycling company. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provide direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 04.25.23 Board Agenda Surplus Lists RECYCLE.pdf (115 KB) 04.25.23 Board Agenda Surplus Lists SCRAP - CANN.pdf (79 KB) 7. Consent Subject 7.17 Request Approval of the Administrative Appointment of the Principal, Pinellas Park Elementary School Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Carmen J. Harris to Principal, Pinellas Park Elementary School, effective July 11, 2023. Goals BACKGROUND : The Principal, Pinellas Park Elementary School position is available due to the resignation of Lori A. Frodine, effective June 9, 2023. This position was advertised for one week and twelve applicants applied for the position. Superintendent’s staff interviewed three applicants on April 20, 2023. RATIONALE : Carmen Harris began her career in education in 2001. She currently serves as a Principal in Hillsborough County (2022 to present). Her background in Hillsborough County also includes serving as an Assistant Principal at Robles Elementary School (2018-2022), an Elementary Math Coach at Potter Elementary School (2015-2018) and a Classroom Teacher at Robles Elementary School (2001-2002). Ms. Harris also served in various positions in Illinois (2011-2015), in North Carolina (2002-2011) and in Leon County, Florida (2001). Ms. Harris earned a doctorate degree in Curriculum and Instruction from the University of Louisiana at Monroe, a master’s degree in Educational Leadership and School Administration from High Point University and a bachelor’s degree in Elementary Education from Florida State University. DATA SOURCES : Michael Vigue, Area Superintendent, Area 4 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.18 Request Approval of the Administrative Appointment of the Principal, Ridgecrest Elementary School Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Tracy C. Gardner to Principal, Ridgecrest Elementary School, effective July 3, 2023. Goals BACKGROUND : The Principal, Ridgecrest Elementary School position is available due to the transfer of Vickie J. Graham, effective July 3, 2023. This position was advertised for one week and eleven applicants applied for the position. Superintendent’s staff interviewed three applicants on April 21, 2023. RATIONALE : Tracy Gardner began her career in Pinellas County Schools in 2021. She currently serves as an Assistant Principal at Sexton Elementary School (2021 to present). Her background also includes serving as an Assistant Principal at Manchester Elementary School (2019-2021) and Linton Springs Elementary School (2014-2019); and a Classroom Teacher at Ebb Valley Elementary School (2010-2014) and at William Winchester Elementary School (2006-2008) in Maryland. Ms. Gardner earned a master’s degree in Curriculum and Instruction from McDaniel College and a bachelor’s degree in Elementary Education from York College. DATA SOURCES : Ann Welsh, Area Superintendent, Area 2 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.19 Request Approval of the Appointment of the Applications Administrator Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule. Recommended Action Approve the appointment of Marc W. Meschke to Applications Administrator, effective April 26, 2023. Goals BACKGROUND : The Applications Administrator position is available due to the retirement of Claudia Claerhout-Saltz, effective June 30, 2023. This position was advertised for one week and five applicants applied for the position. Superintendent’s staff interviewed two applicants on April 10, 2023. RATIONALE : Marc Meschke began his career in Pinellas County Schools in 2017. He currently serves as a Senior Application Specialist in Technology Information Systems (2017 to present). Mr. Meschke earned a post bachelor’s degree in Computer Science Technology from Saint Louis University and a bachelor’s degree in Chemistry from Valparaiso University. DATA SOURCES : Keith Mastorides, Associate Superintendent, Technology Information Systems SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 8. Nonconsent Subject 8.1 Request Approval of Estimated School Opening and Closing Times for the 2023-2024 School Year and Authorize the Superintendent to Make Additional Changes as Required by Statute or Factors Affecting the Length of the Instructional Day Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Recommended Action Approve estimated school opening and closing times for the 2023-2024 School Year and authorize the superintendent to make additional changes as required by statute or factors affecting the length of the instructional day. Goals BACKGROUND : Each year the Transportation department and the division of Teaching and Learning Services partner to establish the school opening and closing times for the upcoming school year. The 2023-2024 estimated opening and closing times are attached to this agenda item. Actual times may float from fifteen (15) minutes before the estimated times for both the opening and closing bell to fifteen (15) minutes after the stated times for both the opening and closing bell for all schools not listed in the first tier. For example, a school listed as starting at 8:45 a.m. could start as early as 8:30 a.m. or as late as 9:00 a.m. along with a subsequent shift in the afternoon or closing bell. All times will be finalized, and actual bell times announced prior to July 1, 2023. The schools listed below have significant time changes: Pinellas High Innovation School, formerly known as Clearwater Intermediate School, is moving from 9:15a.m. – 3:45 p.m. to 7:25 a.m. – 1:55 p.m. Bay Point Middle School is moving from 9:40 a.m. – 4:10 p.m. to 7:15 a.m. – 1:45 p.m. East Lake Middle School is moving from 9:40 a.m. – 4:10 p.m. to 7:25 a.m. – 1:55 p.m. RATIONALE : Approval of the 2023-2024 estimated bell times allows families, staff and the community to prepare for the school year. If these estimated bell times are approved, transportation will begin building individual bus routes and actual bell times. The ability to float bell times +/- 15 minutes from these estimated times will provide for more efficient routing. However, first tier schools will not start earlier than the time listed and third tier schools will start no later than the time listed. In addition, approval to authorize the superintendent to make other changes as required by statute will allow for flexibility should statute require changes to the length of the instructional day in any school. DATA SOURCES : Thomas Mark Hagewood, Director, Transportation SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments School Bell Times Doc 2023-24 04.25.23.pdf (1,051 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of April 25, 2023. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you 1. Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; 2. Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; 3. Will be called in the order you registered with the Superintendent's designee; 4. Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and 5. May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: 1. If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. 2. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. 3. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: 1. Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and 2. Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments 10. Adjournment Subject 10.3 School Board Meeting Evaluation Meeting Apr 25, 2023 - Regular School Board Meeting - 5 p.m. Type Discussion File Attachments