REGULAR SCHOOL BOARD MEETING

3 Tuesday, December 10, 2024 REGULAR SCHOOL BOARD MEETING SCHOOL BOARD AUDITORIUM 40 ORANGE STREET - AND via WEBEX ST. AUGUSTINE, FLORIDA 32084 4 p.m. A. Meeting Opening Subject 1. Call to Order by School Board Chair Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category A. Meeting Opening Type Procedural File Attachments Subject 2. Roll Call by Superintendent Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category A. Meeting Opening Type Procedural File Attachments Subject 3. Pledge of Allegiance by Bev Slough Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category A. Meeting Opening Type Background Information: Educational Impact: Strategic Plan Impact: Fiscal Impact: Recommendation: Action Required: Drafted, reviewed and submitted by: Sincerely, Tim Forson Superintendent of Schools File Attachments Subject 4. CHARACTER COUNTS! Presenter, Carolyn Milian, Media Specialist at Allen D. Nease High School Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category A. Meeting Opening Type Background Information: Educational Impact: Strategic Plan Impact: Fiscal Impact: Recommendation: Action Required: Drafted, reviewed and submitted by: Sincerely, Tim Forson Superintendent of Schools File Attachments B. Agenda Additions/Corrections Subject 1. Additions / Corrections to the Agenda Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category B. Agenda Additions/Corrections Type Information File Attachments C. Approval of Regular Agenda as Stated Subject 1. Approval of Regular Agenda as Stated Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category C. Approval of Regular Agenda as Stated Type Action Recommended Action Approval of Regular Agenda as Restated File Attachments Motion & Voting Approval of Regular Agenda as Restated Motion by Bev Slough, second by Jennifer Collins. Final Resolution: Motion Carries Yea: Kelly Barrera, Bev Slough, Anthony Coleman, Jennifer Collins, Linda Thomson D. Awards, Recognitions, Resolutions, Proclamations and Presentations Subject 1. Request for the Adoption of the Proclamation to Observe January 2025 as Mentoring Month and January 7, 2025, as “I Am a Mentor Day.” Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category D. Awards, Recognitions, Resolutions, Proclamations and Presentations Type Action, Proclamation Recommended Action Adoption of the Proclamation to Observe January 2025 as Mentoring Month and January 7, 2025, as “I Am a Mentor Day.” Goals GM-1 Mission Statement January is National Mentoring Month and January 7 is “I Am a Mentor Day." When young people have the support they need to make the most of themselves, they can achieve their dreams and strengthen our schools, communities and country. Every day, mentors play a vital role in this mission by helping to broaden the horizons of our youth. This month, we celebrate those individuals who make it their cause to bring out the best in our young people, and we welcome their spirit of service. As such, I would like to request that the Board adopt the following proclamation. Educational Impact: Research confirms that quality mentoring relationships have powerful positive effects on young people in a variety of personal, academic, and professional situations. Ultimately, mentoring connects a young person to personal growth and development, and social and economic opportunity. Strategic Plan Impact: Supports the district's Core Values that in order to grow and thrive, individuals need caring relationships and a nurturing environment. Fiscal Impact: There is no fiscal impact for this proclamation. Recommendation: Request for the Adoption of the Proclamation to Observe January 2025 as Mentoring Month and January 7, 2025, as “I Am a Mentor Day.” Action Required: Adoption of the proclamation to observe January 2025 as Mentoring Month and January 7, 2025, as “I Am a Mentor Day.” Drafted, reviewed and submitted by: Christina H. Upchurch, Chief of Community Relations Sincerely, Tim Forson Superintendent of Schools File Attachments National Mentoring Month_December 2024.pdf (106 KB) Motion & Voting Adoption of the Proclamation to Observe January 2025 as Mentoring Month and January 7, 2025, as “I Am a Mentor Day.” Motion by Kelly Barrera, second by Linda Thomson. Final Resolution: Motion Carries Yea: Kelly Barrera, Bev Slough, Anthony Coleman, Jennifer Collins, Linda Thomson Subject 2. Recognition of Allen D. Nease High School as a 2024 Florida Power-Library School Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category D. Awards, Recognitions, Resolutions, Proclamations and Presentations Type Recognition Goals GM-1 Mission Statement Background Information: In 2008, the Florida Department of Education and the Florida Association of Supervisors of Media, in collaboration with the Florida Association for Media in Education, instituted the Florida Power-Library Schools (FPLS) award to recognize high performing school library media programs. This year, Allen D. Nease High School has earned this prestigious award. Recipients of the FPLS award are selected through a competitive application process. Statewide recognition is awarded to schools that nurture focused, systemic change through involvement of the entire school staff in developing and implementing a plan that integrates the library media program with teacher collaboration and student achievement. Educational Impact: Schools that maintain quality library programs foster a love of reading and provide instruction to advance competence which is collaboratively planned with teachers so that the concepts and skills taught in the classroom are reinforced, enriching the learning experience. Strategic Plan Impact: School library media programs provide intellectual and physical access to a broad range of literature and informational reading materials for curriculum support to inspire good character and a passion for lifelong learning in all students, creating educated and caring contributors to the world. Fiscal Impact: There is no fiscal impact for the recognition. Recommendation: Acceptance of the Recognition of Allen D. Nease High School as a 2024 Florida Power-Library School. Action Required: There is no action required for this recognition. Drafted, reviewed and submitted by: Christina H. Upchurch, Chief of Community Relations Sincerely, Tim Forson Superintendent of Schools File Attachments Subject 3. Recognition of 2024-2025 District School-Related Employee of the Year Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category D. Awards, Recognitions, Resolutions, Proclamations and Presentations Type Recognition Goals GM-1 Mission Statement Background Information: Anthony Major, job coach with the Life Work Program, is the 2024-2025 St. Johns County School District School-Related Employee of the Year (SREY). His selection was announced at last month’s SREY reception at Beachside High School. Anthony was selected from among 50 nominees for his exemplary job performance, dedication, interpersonal skills, leadership ability, training and contributions to the school district and the community. Anthony is a devoted public servant who has dedicated 25 years of service to our district. He is a product of St. Johns County Schools and tirelessly gives back to the community in various roles. Inevitably, Anthony is recognized almost everywhere as “Coach.” He takes pride in providing life-changing opportunities to young adults with diverse exceptionalities by fostering interdependence, meaningful employment and inclusion. Anthony is a driving force in reducing stigma, promoting personal growth and helping our students become confident. Anthony's name and information packet has been forwarded to the Florida Department of Education as the school district’s representative and for consideration as the SREY representative at the state level. Congratulations, Coach Major! Educational Impact: School-related employees provide invaluable services that enable students to learn in positive, safe environments and are equal and essential partners in the education process. Strategic Plan Impact: Supports the district's Core Values that in order to grow and thrive, individuals need caring relationships and a nurturing environment. Fiscal Impact: There is no fiscal impact for this recognition. Recommendation: Acceptance of the recognition of the 2024-2025 District School-Related Employee of the Year. Action Required: There is no action required for this recognition. Drafted, reviewed and submitted by: Christina H. Upchurch, Chief of Community Relations Sincerely, Tim Forson Superintendent of Schools File Attachments E. Opening Comments - Board and Superintendent Subject 1. Invocation by Bev Slough Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category E. Opening Comments - Board and Superintendent Type Background Information: Educational Impact: Strategic Plan Impact: Fiscal Impact: Recommendation: Action Required: Drafted, reviewed and submitted by: Sincerely, Tim Forson Superintendent of Schools File Attachments Subject 2. Opening Comments by Board and Superintendent Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category E. Opening Comments - Board and Superintendent Type File Attachments Subject 3. Public Comment Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category E. Opening Comments - Board and Superintendent Type File Attachments F. Public Comment G. Approval of Consent Agenda H. Approval of School Board Meeting Minutes and School Board Travel Subject 1. Approval of the Minutes for the November 12, 2024 Expulsion Hearing, November 12, 2024 School Board Meeting, November 19, 2024 Reorganization Meeting, November 19, 2024 Leasing Corp. Meeting and November 19, 2024 School Board Workshop. Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category H. Approval of School Board Meeting Minutes and School Board Travel Type Action Recommended Action Approval of the Minutes for the November 12, 2024 Expulsion Hearing, November 12, 2024 School Board Meeting, November 19, 2024 Reorganization Meeting, November 19, 2024 Leasing Corp. Meeting and November 19, 2024 School Board Workshop. File Attachments November 12, 2024 Expulsion Hearing.pdf (35 KB) November 12, 2024 - School Board Meeting.pdf (209 KB) November 19, 2024 Reorganization Meeting.pdf (90 KB) November 19, 2024 - Leasing Corp. Meeting.pdf (44 KB) November 19, 2024 School Board Workshop.pdf (45 KB) Motion & Voting Approval of the Minutes for the November 12, 2024 Expulsion Hearing, November 12, 2024 School Board Meeting, November 19, 2024 Reorganization Meeting, November 19, 2024 Leasing Corp. Meeting and November 19, 2024 School Board Workshop. Motion by Bev Slough, second by Linda Thomson. Final Resolution: Motion Carries Yea: Kelly Barrera, Bev Slough, Anthony Coleman, Jennifer Collins, Linda Thomson I. Superintendent - Consent J. Superintendent - Action K. School Board Attorney - Consent L. School Board Attorney - Action M. Personnel/Human Resources - Consent Subject 1. Request for Approval of Appointments Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals GM-1 Mission Statement Background Information: In compliance with Florida Statue 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the Board of Education. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of Appointments employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Appointments December 2024.pdf (340 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Request Approval of Guest Teachers Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals STRATEGY 1: (Goals A, C and D) 2018-2019 HR - Using a comprehensive recruitment approach, HR will recruit qualified personnel in all employee groups (Administrative, Teachers and Non-Instructional) Background Information: St. Johns County School District Guest Teachers must hold an education degree. New Guest Teachers are required to attend a one (1) day Guest Teacher Training class and complete a shadowing program with a current substitute who has been approved for this program by the Human Resources Department. The following Guest Teacher applicants have completed the two step training and required fingerprinting clearance. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors in the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of Guest Teachers employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Guest Teachers December 2024.pdf (311 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 3. Request for Approval of Resignations, Retirements, and Terminations Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Background Information: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the Board of Education . Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of Resignations Retirements and Terminations employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non- Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Resignations Retirements Terminations December 2024.pdf (290 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Request for Approval of Transfers Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals GM-1 Mission Statement Background Information: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the Board of Education. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of Transfers employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non- Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Transfers December 2024 .pdf (306 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 5. Request for Approval of Leaves Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals GM-1 Mission Statement Background Information: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the Board of Education. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of Leaves employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Leaves December 2024.pdf (333 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 6. Request for Approval of Deferred Retirement Option Program (DROP) Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals GM-1 Mission Statement Background Information: In compliance with Florida Statute 1012.22, employment action shall be recommended by the Superintendent and submitted for approval by the Board of Education. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors in the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of the Deferred Retirement Option Program (DROP) employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Deferred Retirement Option Program (DROP) December 2024.pdf (246 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7. Request for Approval of Out-Of-Field Teachers Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals HR-6 Out of Field Teachers Background Information: Professional employees who are teaching a subject that is not currently on their State of Florida Teacher certificate are considered Out-Of-Field. They are required to sign an agreement to complete the State guidelines to become certified within the field they are teaching. Parents are notified of the Out-Of-Field placement by each school, and the recommendation of this placement must be approved by the Board. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District when the regular classroom teacher is not available and a substitute must be used. Strategic Plan Impact: Supports the District's Mission Statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: This recommendation is within the budget parameters established by the St. Johns County School Board. Recommendation: Approval of the Out-Of-Field employment action as exhibited. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments OOF DECEMBER 2024.pdf (241 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 8. Request for Approval of Affiliation Agreement St. Johns County School District and University of North Florida Psychology Department Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals STRATEGY 1: (Goals A, C and D) 2018-2019 HR - Using a comprehensive recruitment approach, HR will recruit qualified personnel in all employee groups (Administrative, Teachers and Non-Instructional) Background Information: An important part of the education and training for the future teacher is the completion of an intern program. The St. Johns County School District supports the intern programs of colleges through placement of interns within the District classrooms. The District and University of North Florida Psychology Department, providing the interns, set forth guidelines for supervising teachers and interns through the following agreement. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's mission statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: There is no fiscal impact to the District. Recommendation: Approval of agreement with University of North Florida Psychology Department . Action Required: Approval of Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Affiliation Agreement SJCSD and UNF Psychology.pdf (682 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9. Request for Approval of Affiliation Agreement St. Johns County School District and University of Northern Iowa Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals STRATEGY 1: (Goals A, C and D) 2018-2019 HR - Using a comprehensive recruitment approach, HR will recruit qualified personnel in all employee groups (Administrative, Teachers and Non-Instructional) Background Information: An important part of the education and training for the future teacher is the completion of an intern program. The St. Johns County School District supports the intern programs of colleges through placement of interns within the District classrooms. The District and University of Northern Iowa, providing the interns, set forth guidelines for supervising teachers and interns through the following agreement. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's mission statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: There is no fiscal impact to the District. Recommendation: Approval of agreement with University of Northern Iowa. Action Required: Approval of Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Affiliation Agreement SJCSD and University Northern Iowa.pdf (633 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 10. Request for Approval of Affiliation Agreement St. Johns County School District and University of Tennessee Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action (Consent) Goals STRATEGY 1: (Goals A, C and D) 2018-2019 HR - Using a comprehensive recruitment approach, HR will recruit qualified personnel in all employee groups (Administrative, Teachers and Non-Instructional) Background Information: An important part of the education and training for the future teacher is the completion of an intern program. The St. Johns County School District supports the intern programs of colleges through placement of interns within the district classrooms. The district and the University of Tennessee, providing the interns, set forth guidelines for supervising teachers and interns through the following agreement. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's mission statement in providing highly qualified staff to help inspire in all students good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: There is no fiscal impact to the District. Recommendation: Approval of agreement with the University of Tennessee. Action Required: Approval of Superintendent's recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Ryan Player, Director, Non-Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Affiliation Agreement SJCSD and University Tennessee December 2024.pdf (784 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11. Request for Approval of Affiliation Agreement St. Johns County School District and Grand Canyon University Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category M. Personnel/Human Resources - Consent Type Action Goals STRATEGY 2: (Goals A, B and C) 2018-2019 HR - Align all professional development opportuinities so all employees can grow professionally while performing at their highest potential Background Information: This agreement allows the district/school students and educators to be eligible for the scholarships, awards and discounts outlined in the agreement with Grand Canyon University. Educational Impact: Approval of this recommendation will provide for the continued delivery of services to students, staff and community of the St. Johns County School District. Strategic Plan Impact: Supports the District's Mission in providing highly qualified staff to help inspire in all students' good character and a passion for lifelong learning, creating educated and caring contributors to the world. Fiscal Impact: There is no fiscal impact to the district. Recommendation: Approval of agreement with Grand Canyon University. Action Required: Approval of the Superintendent’s recommendation. Drafted, reviewed and submitted by: Parker Raimann, Director, Instructional Personnel Wayne King, Associate Superintendent of Human Resources & Federal Programs Sincerely, Tim Forson Superintendent of Schools File Attachments Affiliation Agreement SJCSD and Grand Canyon University.pdf (592 KB) N. Personnel/Human Resources - Action O. Academic Services - Consent Subject 1. Request for Approval of Field Studies Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category O. Academic Services - Consent Type Action (Consent) Background Information: Field studies are planned to be an extension of the grade level curriculum outside the regular classroom and/or to support the athletic programs offered at the participation schools. Before being presented to the Board, each field study is reviewed for appropriate curriculum validity and safety issues. Field studies list provided under separate cover. Educational Impact: Approval of the field studies as presented will provide for the continued delivery of services to students through the extension of their curriculum outside the regular classroom. Strategic Plan Impact: Supports the District's Mission Statement to inspire good character and a passion for lifelong learning in all students, creating educated and caring contributors to the world, through the extension of their classroom curriculum. Fiscal Impact: No fiscal impact on the district level budget. Funds are paid through internal accounts at the school level. Recommendation: Approval of field studies. Action Required: Approval of field studies. Drafted, reviewed and submitted by: Dawn Sapp, Associate Superintendent for Curriculum and Instruction Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Request for Approval of the 2025-2026 Early College Program Contract between St. Johns County School District and St. Johns River State College Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category O. Academic Services - Consent Type Action (Consent) Background Information: This request is for the approval of the 2025-2026 Early College contract between the St. Johns County School District and St. Johns River State College, formerly know as Collegiate High School. Section 1007.273, Florida Statutes, specifies the development of a contract between the state college presidents and the superintendents of schools within their respective state college districts for the purpose of establishing an Early College Program (formerly collegiate high school program) which began in the 2015-2016 school year. Educational Impact: The Early College Program contract will enable St. Johns County School District students to participate in a specified dual enrollment program mapping out the path to an Associate of Arts degree simultaneous with high school graduation. Strategic Plan Impact: The Early College Program contract with St. Johns River State College provides an opportunity for student choice in the path towards college or career. Fiscal Impact: The costs of the Early Collegiate Program dual enrollment option will be governed by the appropriate fiscal clauses in the standard dual enrollment contract between the St. Johns County School District and St. Johns River State College. Recommendation: Approval of the 2025-2026 Early College Program contract between St. Johns County School District and St. Johns River State College. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Sapp, Associate Superintendent for Curriculum and Instruction Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments 2025-2026 SJR State SJCSD Early College Program.pdf (622 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 3. Request for Approval of School Camp Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category O. Academic Services - Consent Type Action (Consent) Goals GM-1 Mission Statement Background Information: Camps are planned to be an extension of the grade level curriculum outside of the regular classroom and/or to support the programs offered at the participating schools. Before being presented to the Board, each camp is reviewed for appropriate budget validity. Support documents are attached for each camp presented. Educational Impact: Approval of the camp as presented will provide for the continued delivery of services to students through the extension of their curriculum outside the regular classroom. Strategic Plan Impact: Supports the St. Johns County School District Mission Statement to inspire good character and a passion for lifelong learning in all students, creating educated caring contributors to the world. Fiscal Impact: No fiscal impact on the District level budget. Funds are paid through Internal Accounts at the school level. Recommendation: Approval of School Camp. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Paul Abbatinozzi, Associate Superintendent for Student Support Services Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments School Camp December 2024.pdf (1,483 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Request for Approval of the St. Johns County School District Head Start Financial Reports for October 2024 Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category O. Academic Services - Consent Type Action (Consent) Background Information: The Office of Head Start requires the St. Johns County School Board receive regular Head Start Program and Financial Reports. Educational Impact: To give young children and their families school readiness skills, comprehensive health screenings and services that will better prepare them for kindergarten and beyond. Strategic Plan Impact: The Head Start Program will support our students' ability to achieve higher academic success while creating a lifelong passion for learning. Fiscal Impact: There is no financial impact to the district. Recommendation: Approval of the St. Johns County School District Head Start Financial and Program Report(s) being presented to the board Action Required: Approval of the Superintendent's recommendation Drafted, reviewed and submitted by: Brian McElhone, Director for Early Childhood Education Jessica Richardson, Senior Director for ESE Sincerely, Tim Forson Superintendent of Schools File Attachments Head Start Financial Report December 2024.pdf (171 KB) Head Start Program Report December 2024.pdf (157 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. P. Academic Services - Action Q. Finance - Consent Subject 1. Request for Approval of Monthly Accounts Payable and Payroll Expenditures as Presented Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: The District's monthly accounts payable (AP) & payroll (PY) expenditures report for the time period covering October 2024, has been reviewed and is routine in nature. The total number of payments in October was 1094 for a total amoun t of $17,607,515.27 . In a ddition, total payroll for the month of October was $38,368,876.62 ; this inclu de s $37,968,741.41 in salary/hourly combined payroll and $400,135.21 in substitute payroll. Educational Impact: Timely payment of obligations will provide needed educational and operational goods and services. Strategic Plan Impact: The acquisition of and timely payment for goods and services will provide and enhance an educational environment where students can master all academic standards. Fiscal Impact: These expenditures are paid from within budgeted funds. Recommendation: Approval of monthly accounts payable and payroll expenditures as presented. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments AP and PY Expenditures December 2024.pdf (1,480 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Request for Approval of the Cash Flow Analysis Report Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: The Cash Flow Analysis Report is an estimation of cash assets based on historical data for the month of October 2024. Educational Impact: A solid financial base is an asset to the district; a weak base will be a distraction to instruction. Strategic Plan Impact: The Cash Flow Analysis Report tracks the availability of our financial resources. This allows the District to monitor the availability of resources, which are critical to student success. Fiscal Impact: This cash statement will allow district personnel to monitor the District's cash position in order to meet financial commitments. Recommendation: Approval of the Cash Flow Analysis Report. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments Cash Flow Analysis December 2024.pdf (221 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 3. Request for Acceptance of the Therapeutic Learning Center and St. Johns Community Campus Financial Statements Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information Attached are the financial statements for the period ending October 31, 2024 for Therapeutic Learning Center (TLC) and St. Johns Community Campus (SJCC) with a brief summary of their financial conditions as of that date. Educational Impact: Accurate financial reporting will allow school resources to be focused on student learning. Strategic Plan Impact: The TLC and SJCC Financial Statements track the allocation and use of their financial resources. This helps resources to be focused on the mastery of academic standards. Fiscal Impact: These statements will allow the District to monitor the financial position of the TLC and SJCC. Recommendation: Acceptance of the TLC and SJCC Financial Statements. Action Required: Acceptance of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments TLC and SJCC Financial Statement December 2024.pdf (934 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Request for Acceptance of St. Augustine Public Montessori School, Inc.'s Financial Statement Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: Attached is the financial statement for the period ending October 31, 2024 for St. Augustine Public Montessori School, Inc. (Montessori) and a brief summary of their financial condition as of that date. Educational Impact: Accurate financial reporting will allow school resources to be focused on student learning. Strategic Plan Impact: Montessori School's financial statement tracks the allocation and use of their financial resources. This helps resources to be focused on the mastery of academic standards. Fiscal Impact: This statement will allow the District to monitor the financial position of the Montessori School. Recommendation: Acceptance of St. Augustine Public Montessori School, Inc.'s Financial Statement. Action Required: Acceptance of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments St. Augustine Public Montessori Financial Statement December 2024.pdf (1,766 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 5. Request for Acceptance of the District's Financial Statement Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: The District's Financial Statement is routine in nature and represents financial transactions of the District through October 2024. Educational Impact: Accurate financial reporting will allow school resources to be focused on student learning. Strategic Plan Impact: The District's Financial Statement tracks the allocation and use of our financial resources. This helps ensure that resources are focused on the mastery of academic standards. Fiscal Impact: This will allow the District to monitor the financial position of its accounts. Recommendation: Acceptance of the District's Financial Statement. Action Required: Acceptance of the Superintendent's recommendation . Drafted, reviewed and submitted for approval by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments SJCSD Financial Report December 2024.pdf (651 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 6. Request for Approval of the Annual Comprehensive Financial Report and Related Independent Auditor Reports for the Fiscal Year Ended June 30, 2024 Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: Florida Statutes require all school districts be audited on an annual basis and the resultant audit reports are required to be approved by the local school board and submitted to The State of Florida Auditor General's office as well as other cognizant agencies. For the fiscal year ended June 30, 2024, the audit was performed by the Auditor General of the State of Florida and their applicable reports are included in the St. Johns County School District’s Annual Comprehensive Financial Report (ACFR). The ACFR is a comprehensive collection of financial statements and related information, including financial trends, revenue capacity, debt capacity and demographic and economic information for the most recent ten- year period. It also includes various other reports as required by the auditor to be reported upon. Those reports include, but are not limited to, the independent auditor’s unmodified report that the District’s financial statements and results of operations are fairly presented in conformity with accounting principles generally accepted in the U.S., the auditor’s various reports on internal control over financial reporting and compliance with Federal program requirements and related internal controls, the auditor’s management letter and their report on the District’s compliance with local governmental investment policies. This ACFR will be submitted to both the Government Finance Officers Association (GFOA) and the Association of School Business Officials, International (ASBO), for acceptance into their respective financial reporting excellence recognition programs. The St. Johns County School District received both GFOA's Certificate of Achievement for Excellence in Financial Reporting and ASBO's Certificate of Excellence in Financial Reporting for the last 7 years. In addition, the District's Annual Comprehensive Financial Report for the fiscal year ended June 30, 2023, was selected by ASBO as a "model" annual comprehensive financial report and is currently posted on ASBO's website as a reference for others seeking excellence in financial reporting. Educational Impact: A Financial, Operational and Federal Audit will ensure that funds are being used to pursue both board and state educational goals. Strategic Plan Impact: The annual audit monitors the District's internal controls over financial operations and compliance with state laws and federal regulations to ensure that district resources are focused on educational standards. Fiscal Impact: A financial, operational and federal audit will ensure that funds are being used to pursue both board and state educational goals. Recommendation: Approval of the Annual Comprehensive Financial Report and related Independent Auditor Reports for the fiscal year ended June 30, 2024. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn Posey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments SJCSD ACFR for FY ended June 30, 2024 December 2024.pdf (37,559 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7. Request for Acceptance of the FY 2023-2024 School Internal Accounts Audit Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Background Information: School Board policy requires that an annual audit of the school internal accounts be performed. The internal accounts audit for the fiscal year ended June 30, 2024 has been completed. Educational Impact: Audits of school internal accounts will ensure that internal funds are focused on student needs. Strategic Plan Impact: The Strategic Plan calls for the District to focus its resources on educational issues. This audit helps achieve this focus. Fiscal Impact: The cost of this audit is $63,925 and is paid for by the District. Recommendation: Acceptance of the FY 2023-2024 School Internal Accounts Audit. Action Required: Acceptance of the Superintendent's recommendation. Drafted, reviewed and submitted by: Dawn P osey, CPA, Director of Accounting Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments SJCSD FY 2023-2024 School Internal Accounts Audit December 2024.pdf (764 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 8. Request for Approval of the Purchasing Activity Summary Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Goals GF-4 Maximize Resources Background Information: The Purchasing department provides support to the District in many ways. On the attached pages are monthly summaries of support activities. Educational Impact: The processing and recording of financial information in a timely and accurate manner will provide sound information for making financial decisions. Strategic Plan Impact: The Purchasing Activity Summary updates the Board on the activity of the Purchasing staff. This ensures the Purchasing staff activities are focused on providing services to the schools and departments, so school personnel can focus on the mastery of academic standards. Fiscal Impact: These summary reports have no direct fiscal impact and are a partial reflection of our fiscal activity. Recommendation: Approval of the Purchasing Activity Summary. Action Required: Approval of the Superintendent's recommendation. Drafted, reviewed and submitted by: Patrick Snodgrass, CPSM, Director of Purchasing Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments Purchasing Activity Summary December 2024.pdf (690 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9. Request for Approval of Resolution Regarding Surplus Property Meeting Dec 10, 2024 - REGULAR SCHOOL BOARD MEETING Category Q. Finance - Consent Type Action (Consent) Goals GF-4 Maximize Resources Background Information: The equipment contained in the attached list was submitted for discard by school or department property custodians based on the item's condition such as obsolete, poor, beyond economical repair, missing/stolen, cannibalized, or of no further use in the school/department area. For any missing/stolen equipment a report is filed with the appropriate law enforcement agency. As a matter of information, items that may have some value or use are not sold or traded in on other needed equipment until information is furnished to the schools and departments as to the availability of such items for inspection or transfer. It should be noted that our property control procedures allow for the reactivation of a property number if, in fact, it had been approved for discard and later is determined to be of use in another area. Educational Impact: Provides a process by which schools and departments can discard accumulated property items that have become broken, missing/stolen, inoperable, and unusable. Strategic Plan Impact: Supports the District's Mission Statement by providing dollars, equipment, and space that can be focused on the mastery of all academic standards. Fiscal Impact: The property records will reflect the actual assets. Recommendation: Approval of the resolution regarding surplus property. Action Required: Approval of Superintendent's recommendation. Drafted, reviewed and submitted by: Patrick Snodgrass, CPSM, Director of Purchasing Cathy Weber, Chief Financial Officer Michael Degutis, Chief of Staff Sincerely, Tim Forson Superintendent of Schools File Attachments Resolution Regarding Surplus Property December 2024.pdf (348 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent a