Susanville City Council

106 SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, FEBRUARY 21, 2024 – 5:00 PM Meeting was called to order by Mayor McCourt at 5:00 p.m. Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown 1. APPROVAL OF AGENDA: Moved by Herrera; seconded by Schuster to approve the agenda with the following change: move item 12C to be heard prior to 9A. Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No closed session. 3. CLOSED SESSION: No business. 4. RETURN TO OPEN SESSION: The Pledge of Allegiance and Invocation were provided. Recognition and pinning ceremony for the newly hired Public Safety Chief, Michael Bollinger, occurred. 5. BUSINESS FROM THE FLOOR: Sheriff McGarva introduced himself to the council as the newly appointed Sheriff/Coroner No less than twelve members of the public expressed their support in using ARPA funds for the purchasing of the Sierra Theatre for a performing arts center. Kelly Grossen, requested ARPA funding usage to be used for the south end of Lassen County Larry Rogers, Susanville Elks Lodge, spoke in support of ARPA funding to be used to uphold maintenance needs for the Elks Lodge building. Kelly Ackley, Executive Director Lassen County Chamber of Commerce requested use of ARPA funding for consideration for purchasing a new Christmas Tree for uptown Susanville. Don Liple spoke on behalf of ARPA fund utilization for puncture vine "goat head" elimination program and referenced potential costs and presented plan on awareness effort. Jacquie Henry spoke on exercising checks and balances in government and provided information on medical marijuana drug usage and marijuana industry. 6. CONSENT CALENDAR: Moved by Brown; seconded by Stafford to approve. Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 6.A Minutes of the City Council's February 7, 2024 regular meeting

107 Motion to waive the reading of and approval to receive and file the City Council's February 7, 2024 regular meeting. 240207.cc.min.draft.pdf 6.B Vendor and payroll warrants Motion to receive and file. 01-18-24.pdf 01-25-24.pdf 01-31-24.pdf 02-01-24.pdf 02-08-24.pdf 6.C Consider Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport. Motion to approve Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport. Cobra Annual Certification.pdf Huey Annual Certification.pdf 24-6274.pdf 6.D Consider Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park Motion to approve Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park GPF m1917_18 Series Gun.pdf 24-6275.pdf 6.E Consider Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport Motion to approve Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport Phantom Jet 2024_2029 agreement.pdf 24-6276.pdf 6.F Consider Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS)

108 Motion to approve Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS) Second Land Lease Amendment _122024.doc 24-6277.doc 24-6277.pdf 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The City’s Mission Statement and Land Acknowledgement Statement were provided. 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers, and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC. Motion to approve Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers, and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC. Hangar 29 Bill of Sale.pdf 24-6278.pdf Ground Lease #29_Aerialfire Support LLC.pdf Moved by Schuster; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager Waive second reading and adopt Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager 24-1042.pdf Moved by McCourt; seconded by Herrera to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 12.B City Project Priorities 2400221_City_Priorities_List.pdf 12.C Continue discussion on ARPA funding.

109 Continue discussion regarding utilization of ARPA funds. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports Information only. 14. FUTURE COUNCIL ITEMS: No items added. 15. ADJOURNMENT: Moved by McCourt; seconded by Schuster to adjourn at 8:07p.m. Motion Carried: 5 – 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None _____________________________ _______________________________ Heidi Whitlock, City Clerk Quincy McCourt, Mayor Approved on: March 6, 2024

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: No business. 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's February 7, 2024 regular meeting 6.B Vendor and payroll warrants 6.C Consider Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport. 6.D Consider Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Kevin Stafford • Mendy Schuster • Russ Brown Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, February 21, 2024 – 5:00 PM NO CLOSED SESSION. OPEN SESSION TO START AT 5:00 P.M.

6.E Consider Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport 6.F Consider Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS) 7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager 12.B City Project Priorities 12.C Continue discussion on ARPA funding. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on March 6, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forFebruary 21, 2024 in the areas designated on February 16, 2024 .

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: No business. 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's February 7, 2024 regular meeting 6.B Vendor and payroll warrants 6.C Consider Resolution No. 24-6274, authorizing the Mayor to execute the Annual Certificate of Army Material Status for the UH-1 Huey Helicopter, Serial Number 66-16374 and the AH-1 Cobra Helicopter, Serial Number 67-15684 located at the Susanville Municipal Airport. 6.D Consider Resolution No. 24-6275, authorizing the Mayor to execute annual certification of Army Material Status for the GPF M1917/18 Series Gun, Serial Number 884 for static display located at the Susanville Memorial Park CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Russ Brown • Mendy Schuster • Kevin Stafford Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, February 21, 2024 – 5:00 PM NO CLOSED SESSION. OPEN SESSION TO START AT 5:00 P.M. 1

6.E Consider Resolution No. 24-6276, authorizing the Mayor to execute the 2024 Loan Agreement between the National Museum of the United States Air Force and the City of Susanville for the Phantom Jet F-4C (RF) on loan for static display at the Susanville Municipal Airport 6.F Consider Resolution No. 24-6277, approving second amendment to the Land Lease Agreement between the city of Susanville and United Parcel Service, Inc. (UPS) 7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6278, terminating Airport Hangar Land Lease Agreement, Hangar #29 with Bill Meyers and authorizing Mayor to execute an Airport Ground Lease Agreement for Hangar #29 with Aerialfire Support LLC. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager 12.B City Project Priorities 12.C Continue discussion on ARPA funding. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on March 6, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled forFebruary 21, 2024 in the areas designated on February 16, 2024 . 2

AGENDA ITEM NO. 6.A Action Item Submitted By: Heidi Whitlock, Administrative Services Action Date: February 21, 2024 SUBJECT: Minutes of the City Council's February 7, 2024 regular meeting PRESENTED BY: Heidi Whitlock, City Clerk SUMMARY: Attached for the Council’s review are the minutes of the City Council’s February 7, 2024 regular meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's February 7, 2024 regular meeting. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 240207.cc.min.draft.pdf 3

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, FEBRUARY 7, 2024 – 4:30 PM Mayor McCourt called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown 1. APPROVAL OF AGENDA: A request was made to move item 12A to be heard prior to item 9A. Moved by Brown; seconded by Schuster to approve. Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comment. 3. CLOSED SESSION: The City Council convened in closed session at 4:32pm to discuss the following item: A. PUBLIC EMPLOYEE - pursuant to Government Code Section §54957 1. Public Safety Chief 4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were provided. Heidi Whitlock, City Clerk, stated that the Council met in open session at 4:30pm and approved the agenda with the proposed change of moving item 12A before item 9A. She added the the council then met in closed session at 4:32pm to discuss the Public Safety Officer position. No reportable action was taken and direction was provided to staff. 5. BUSINESS FROM THE FLOOR: Various community members provided input on how ARPA funds should be spent including the following: The purchase of property for Crossroads to assist the homeless population. No less than six community members requested a Performing Arts Center The creation of a plan to eliminate puncture vines in the area. Restoration of the Elks Lodge Composting Complex Donation of funds to Hopewheels 6. CONSENT CALENDAR: 6.A Minutes of the City Council's January 17, 2024 regular meeting 240117cc.min.draft.pdf Motion to waive the reading of and approval to receive and file the City Council's January 17, 2024 regular meeting. Moved by Schuster; seconded by Herrera to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 7. PUBLIC HEARINGS: No business. 4

8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The City's Mission Statement and the Land Acknowledgement Statement were provided. Item 9A will be heard immediately following Item 12A. 12. CONTINUING BUSINESS: 12.A Consider proposed ARPA fund expenditures. Dan Newton, City Administrator, provided an explanation of the item and requested direction be provided to staff. Bob Godman, Public Works Director, requested that funding for an updated AWOS system at the airport be considered. The Council entertained all idea presented and requested that staff bring back an updated rubric with the additional items included. Mayor pro tem Herrera stared his thoughts on spreading the money out over multiple requested items including a performing arts center, the Elks Lodge, the skate park project, pickleball, Hopewheels, the code enforcement program, and the addition of purchasing a sealer to fix cracks in city roads and a sewer study.. However, his plan would not address the city debt. Mayor McCourt agreed with Mayor pro tem Herrera with one exception, consider debt payments, but not the code enforcement portion as savings after paying current debts off could free up monies to put towards code enforcement. 9. NEW BUSINESS: 9.A Consider purchase of Hangar #29 at the Susanville Municipal Airport Mr. Godman provided an explanation of the item and requested Council direction. It was the consensus of the Council to not purchase the hangar. Hangar Map.pdf ROI_HANGAR 29.pdf Intent to Sell-Hanger 29.pdf 9.B Consider Resolution No. 24-6273, authorizing the Public Works Director to execute a contract with Digital Dreams Come True Inc. for security access and cameras at the Public Works office and equipment yard at 720 South Street and authorizing the Finance Director to adjust the budget as necessary. Mr. Godman provided an explanation of the item and requested approval of Resolution No. 24-6273. Verkada Estimate QU-5338.pdf 24-6273.pdf Motion to approve Resolution No. 24-6273, authorizing the Public Works Director to execute a contract with Digital Dreams Come True Inc. for security access and cameras at the Public Works office and equipment yard at 720 South Street and authorizing the Finance Director to adjust the budget as necessary. Moved by Schuster; seconded by Herrera to approve. 5

Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 9.C Consider Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager Margaret Long, City Attorney, provided an explanation of the item and requested the council waive the first reading and introduce Ordinance No. 24-1042. 24-1042.pdf Waive first reading and introduce Ordinance No. 23-1042, Amending Section 2.08 to change the title of the City Administrator to City Manager and to update the entire city code to change all references to the City Administrator to the City Manager Moved by Herrera; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: Item 12A heard prior to Item 9A. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports Mayor McCourt opened this item and requested department heads and key staff to provide an update on what is currently going on within their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items No comments or future items added. 240207 Future Items List.pdf 15. ADJOURNMENT: Councilmember Schuster requested the meeting be adjourned at 7:06pm. __________________________ Quincy McCourt, Mayor ______________________________ Heidi Whitlock, City Clerk 6

AGENDA ITEM NO. 6.B Action Item Submitted By: Alicia Cordova, Finance Action Date: February 21, 2024 SUBJECT: Vendor and payroll warrants PRESENTED BY: Chandra Jabbs, Finance Manager SUMMARY: Warrants dated January13, 2024 through February 9, 2024 numbered 220097-220101, 220160-220317. FISCAL IMPACT: Accounts Payable vendor warrants totaling $787,881.15, plus $853,574.02 in payroll warrants, for a total of $1,641,455.17. ACTION REQUESTED: Motion to receive and file SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 01-18-24.pdf 01-25-24.pdf 01-31-24.pdf 02-01-24.pdf 7

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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 1/31/2024 - 1/31/2024 Jan 31, 2024 11:51AM Report Criteria: Report type: GL detail Check.Voided = False GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 01/24 01/31/2024 220246 728 U.S. POSTMASTER UB BILLING GAS 01312024 1 7401-430-62-46 POSTAGE 275.35 275.35 01/24 01/31/2024 220246 728 U.S. POSTMASTER UB BILLING WATER 01312024 2 7110-430-42-46 POSTAGE 534.52 534.52 Total 01312024: 809.87 809.87 Grand Totals: 809.87 809.87 M = Manual Check, V = Void Check 27

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