Board of Public Utilities

Council Chamber 100 Santa Rosa AvenueCity of Santa Rosa Board of Public Utilities Regular Meeting Minutes - Final 1:30 PMThursday, February 5, 2026 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:31 p.m. Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Duane De Witt, Board Member J. Matthew Mullan, and Board Member Glen Wright Present 6 - Board Member Robin BartholowAbsent 1 - 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) Board Member Badenfort attended the meeting remotely under GC 54953.8.3, applying the Just Cause Provision due to a contagious illness that prevented her from attending in person. She will participate with both audio and video turned on throughout the meeting and no one over the age of 18 was present with her during the meeting. 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 4. VICE CHAIR ELECTION Janice Karrman asked for there to be clarification over who was nominated for the Vice Chair position. Board Member DeWitt made motion to appoint Board Member Mullan as Vice Chair. The motion failed for lack of second. A motion was made by Board Member Wright, seconded by Board Member Mullan, to appoint Vice Chair Arnone as the Vice Chair. The motion carried by the following vote: Yes: Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member De Witt, Board Member Mullan and Board Member Wright 6 - Absent: Board Member Bartholow1 -

City of Santa Rosa Regular Meeting Minutes Page 2 of 5 February 5, 2026Board of Public Utilities Regular Meeting Minutes - Final 5. STUDY SESSION 5.1 ASSET MANAGEMENT OVERVIEW Santa Rosa Water staff will provide the Board of Public Utilities an overview of asset management principles and how they are applied in developing Santa Rosa Water's capital improvement program. The Board may discuss this item and provide direction to staff. Liz Hanley, Supervising Engineer, presented and answered Board Member questions. Janice Karrman thanked staff for the presentation and gave recognition to the presenter. 6. PRESENTATION 6.1 PRESENTATION - SONOMA WATER TRANSMISSION SYSTEM CAPITAL PROJECTS AND MAINTENANCE UPDATE Kent Gylfe, Director of Engineering with Sonoma Water, and David Royall, Assistant General Manager with Sonoma Water presented and answered Board Member questions. 7. MINUTES APPROVAL 7.1 January 15, 2026 - Regular Meeting Minutes - Draft The January 15, 2026 Regular Meeting Minutes were approved as submitted. 8. STAFF BRIEFINGS None. 9. CONSENT ITEMS A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Wright, to approve Consent Items 9.1 and 9.2. The motion carried by the following vote: Yes: Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member De Witt, Board Member Mullan and Board Member Wright 6 -

City of Santa Rosa Regular Meeting Minutes Page 3 of 5 February 5, 2026Board of Public Utilities Regular Meeting Minutes - Final Absent: Board Member Bartholow1 - 9.1 MOTION - APPROVAL - SIXTH AMENDMENT TO BLANKET PURCHASE ORDER 164874 WITH OLIN CORPORATION dba OLIN CHLOR ALKALI PRODUCTS TO ADD COMPENSATION RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the sixth amendment to Blanket Purchase Order (BPO) 164874 with Olin Corporation dba Olin Chlor Alkali Products (Olin), Tracy, California to add compensation in the amount of $450,000, for a total amount not to exceed $3,045,000. This Consent - Motion was approved. 9.2 MOTION - APPROVE ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF FIVE (5) ELECTRICAL LOAD CENTER SYSTEMS TO REXEL USA INCORPORATED, SANTA CLARA, CA RECOMMENDATION: It is recommended by Santa Rosa Water, Transportation and Public Works, and the Finance Department that the Board of Public Utilities, by Motion, approved issuance of a Purchase Order for the purchase of five (5) electrical load center systems to Rexel USA Incorporated, Santa Clara, CA for the amount of $5,288,853.40, approve a 20% contingency, for a total amount of $6,346,624.08. This Consent - Motion was approved. 10. REPORT ITEMS None. 11. PUBLIC COMMENTS ON NON-AGENDA MATTERS Janice Karrman spoke regarding issues that are not within the subject matter of the jurisdiction of the Board of Public Utilities. 12. REFERRALS None. 13. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None.

City of Santa Rosa Regular Meeting Minutes Page 4 of 5 February 5, 2026Board of Public Utilities Regular Meeting Minutes - Final 14. SUBCOMMITTEE REPORTS None. 15. BOARD MEMBER REPORTS Board Member DeWitt spoke regarding CalPine and our current agreements. 16. DIRECTORS REPORTS Director Burke reported: The Service Truck received a call regarding a water leak at 4803 Montgomery Dr. on Wednesday, January 28, 2026 at 12:54pm. The Service Truck responded and discovered a city side leak on the water service, but there was not a lot of water showing on the street. From experience, we knew there was a gas transmission main at this location so we would need to schedule PG&E personnel to be on site as we excavated. We also knew we needed a traffic plan and to notify the public of potential traffic delays. Everything was set in place to excavate and replace the leaking water service on Monday, February 2, 2026. The existing water service was copper and from experience thought the service would hold for another few days. On Friday, January 30, 2026, at around 7:30pm, Water Standby got a call from same address that they did not have water. They verified that there was no water at address and knew that the service had let go. We set up a bypass to provide water to the customers through the night. The next day, Saturday January 31, 2026, the Weekend Operations set up traffic controls and notified Fire and Police. The water service was replaced and the excavation backfilled the same day. February 3, 2026 marks the amazing accomplishment of one year without one sanitary sewer overflow (SSO). For the calendar year of 2025, the City of Santa Rosa had just one SSO. The industry standard of measuring this metric is # of SSOs per 100 miles of pipe per year. Using that calculation, Santa Rosa had .17, the North Coast Region 1 had 15.01 and the State had 19.47. Although sometimes SSOs are unavoidable, there are many contributing factors that make our success in Local Water and Sewer Operations

City of Santa Rosa Regular Meeting Minutes Page 5 of 5 February 5, 2026Board of Public Utilities Regular Meeting Minutes - Final possible. For example, in 2025, our goal for cleaning sewer pipe for the year was 120 miles. Our staff cleaned 185 miles. Our goal for televising sewer pipe was 85 miles per year. Our staff televised 89.10 miles.Besides staff completing the many reoccurring preventative maintenance work orders, crews performed over 122 work orders repairing or replacing wastewater infrastructure within the collection system. 17. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:48 p.m. The next Board of Public Utilities meeting is scheduled for February 19, 2026 at 1:30 p.m. Approved on: March 19, 2026 /s/ Michelle Montoya, Recording Secretary

City of Santa Rosa Council Chamber 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL FEBRUARY 5, 2026 MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/82448675406, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 824 4867 5406. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 P.M. (VIA IN-PERSON) 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) This time is reserved for any Board Member to announce remote participation under the “Just Cause” provision of Government Code Section 54953.8.

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 2 of 4 FEBRUARY 5, 2026Board of Public Utilities - FINAL 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 4. VICE CHAIR ELECTION 5. STUDY SESSION 5.1 ASSET MANAGEMENT OVERVIEW Santa Rosa Water staff will provide the Board of Public Utilities an overview of asset management principles and how they are applied in developing Santa Rosa Water's capital improvement program. The Board may discuss this item and provide direction to staff. Presentation (Uploaded 02.03.2026)Attachments: 6. PRESENTATION 6.1 PRESENTATION - SONOMA WATER TRANSMISSION SYSTEM CAPITAL PROJECTS AND MAINTENANCE UPDATE Presentation (Uploaded 02.03.2026)Attachments: 7. MINUTES APPROVAL 7.1 January 15, 2026 - Regular Meeting Minutes - Draft January 15, 2026 - Regular Meeting Minutes - DraftAttachments: 8. STAFF BRIEFINGS None. 9. CONSENT ITEMS 9.1 MOTION - APPROVAL - SIXTH AMENDMENT TO BLANKET PURCHASE ORDER 164874 WITH OLIN CORPORATION dba OLIN CHLOR ALKALI PRODUCTS TO ADD COMPENSATION RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, approve the sixth amendment to Blanket Purchase Order (BPO) 164874 with Olin Corporation dba Olin Chlor Alkali Products (Olin), Tracy, California to add compensation in the amount of $450,000, for a total

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 3 of 4 FEBRUARY 5, 2026Board of Public Utilities - FINAL amount not to exceed $3,045,000. Staff ReportAttachments: 9.2 MOTION - APPROVE ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF FIVE (5) ELECTRICAL LOAD CENTER SYSTEMS TO REXEL USA INCORPORATED, SANTA CLARA, CA RECOMMENDATION: It is recommended by Santa Rosa Water, Transportation and Public Works, and the Finance Department that the Board of Public Utilities, by Motion, approved issuance of a Purchase Order for the purchase of five (5) electrical load center systems to Rexel USA Incorporated, Santa Clara, CA for the amount of $5,288,853.40, approve a 20% contingency, for a total amount of $6,346,624.08. Staff Report Attachment 1 - Location Map Attachment 2 - Rexel Complete Final Proposal Attachments: 10. REPORT ITEMS None. 11. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction of the Board of Public Utilities. The public may comment on agenda items when the item is called. Each speaker is allowed up to three minutes. Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 4 of 4 FEBRUARY 5, 2026Board of Public Utilities - FINAL on-line, and be made part of the archive packet. 12. REFERRALS None. 13. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 14. SUBCOMMITTEE REPORTS 15. BOARD MEMBER REPORTS 16. DIRECTORS REPORTS 17. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Recording Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. The e-mail subject line should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information can also be accessed via the internet at http://srcity.org.