Board of Education Regular Meeting

2272 D 10/13/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes September 22, 2020 Regular Meeting Board of Education 6:30 p.m. Call to Order/Open Session/Pledge of Allegiance (A) The September 22 regular meeting was called to order by the president, Paula Villescaz. In the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non- essential gatherings of any number and all applicable provisions of federal and state law, the September 22 regular meeting was conducted telephonically via the Zoom video conferencing platform and also streamed to YouTube. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (electronically or on Zoom) available to submit public comments for tonight’s meeting. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Minutes Approved (B) It was moved by Mr. Hernandez, seconded by Ms. Creason, that the minutes of the September 8 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. High School Student Council Reports (C-1) High School Student Council representatives Valery Toledo-Galan from San Juan High School and Tessa Loofbourrow from Rio Americano High School updated the board on the goals, activities and achievements at their respective schools. Staff Reports (C-2) Assistant Superintendent of Schools and Labor Relations Jim Shoemake shared several positive experiences related to the work of CSEA and Teamsters staff during distance learning. Superintendent Kern thanked both CSEA and Teamsters staff for their work during distance learning. Board-appointed/District Committees (C-3) Jennifer Morgan, chair of the Curriculum, Standards, Instructional and Student Services Committee (C&S), provided an update on the recent work of the committee. Heather Gonzalez, vice chair of the Local Control and Accountability Plan Parent Advisory Committee (LCAP PAC), updated the board on the recent efforts of the committee.

2273 Visitor Comments (D) [via Zoom]: Tom Nelson spoke about recent actions related to the LCAP PAC. Scott Rafferty made comments related to the California Voting Rights Act (CVRA). Zachary Yonker expressed support for applying for the elementary waiver. Serena Henman raised concerns about information posted on the San Juan Instagram page. Juan Yniguez made comments regarding the LCAP PAC chair. Marina Gabel shared information regarding her son’s experiences at Twin Lakes Elementary. Niki Martasian expressed support for continuing with distance learning. Joy Wake requested the reinstatement of the LCAP PAC chair. [via electronic comment form]: Amy Kassouni shared her thoughts regarding the LCAP PAC. Carol York expressed thanks for putting children first. Consent Calendar Approved (E-1/E-9) It was moved by Dr. McKibbin, seconded by Ms. Costa, that the consent calendar items E-1 through E-9 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (E-1) Appointments, leaves of absence and separations — approved as submitted. Purchasing Report (E-2) Purchase orders and service agreements and change orders — approved as submitted. Business/Financial Report (E-3) Notices of completion, warrants and payroll and budget revisions — approved as submitted. Gifts (E-4) Acceptance of gifts to Family and Community Engagement, Greer Elementary School and Rio Americano High School. Disposal of Surplus Property (E-5) Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. Board Policy 2300 Conflict of Interest Code (E-6) Approval of Board Policy 2300 Conflict of Interest Code (Discussed: 09/08/2020). Board Bylaw 9270 Conflict of Interest (E-7) Approval of revisions to Board Bylaw 9270 (Discussed: 09/08/2020). Grant: Special Needs School Transportation Camera Program Grant (E-8) Approval to implement, if funded, the following grant: Special Needs School Transportation Camera Program Grant, 2021- 2022. Grant: Agricultural Career Technical Education Incentive Grant (E-9) Approval to implement, if funded, the following grant: Agricultural Career Technical Education Incentive Grant, 2020, 2021. Summary of Professional Learning Opportunities (G-1) Senior Director of Professional Learning and Innovation Kristan Schnepp, Instructional Technology Program Specialist Nicole Naditz and SJTA President Bill Simmons provided an overview of the learning opportunities and the lesson bank design process that took place during the summer of 2020. Will Rogers Teacher Amy Day shared her experiences as a

2274 lesson designer. Carmichael Elementary School Teacher Cheryl Russo provided a practitioner perspective by sharing her experiences about implementing the fifth-grade science and history lesson plans from the lesson bank. Public Comment [via Zoom]: D Fitzs inquired about the cost of the summer training and if the lesson bank has resources for high school teachers. Mr. Hernandez said that teachers have told him that the lesson bank is a valuable resource. Ms. Costa shared that she was impressed with the diversity of the summer offerings and with the work of the practitioners who developed the lesson bank. Ms. Costa inquired about usage statistics and feedback related to the lesson bank, which Ms. Schnepp addressed. Ms. Creason thanked staff for the extent of the book study selections that were offered and for the work it took to create the lesson bank in such a short period of time. Ms. Creason stated she would be interested in hearing student feedback about the lessons and the different teaching methods that are taking place with distance learning. Dr. McKibbin and Ms. Villescaz asked several clarifying questions about the lesson bank, which staff, Mr. Simmons, Ms. Day and Ms. Russo answered. Superintendent Kern noted that the lesson bank concept offers many positive aspects that could be used in the future even after distance learning ends. Instructional Materials Adoption (G-2) Ms. Schnepp presented the topic, explaining that supplemental science materials are necessary for grades K-5 during distance learning in order to meet the requirements of the Williams Act. Board members made comments and posed questions. It was moved by Ms. Costa, seconded by Ms. Creason, to approve the use of supplemental science resources Mystery Science for use during distance learning. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Public Hearing: Sufficiency of Textbooks and Instructional Materials (G-3) Senior Director of Professional Learning and Innovation Kristan Schnepp presented the topic. Ms. Villescaz declared the topic of sufficiency of textbooks and instructional materials a public hearing and invited the public to speak. Public Comment: [via Zoom] D Fitzs stated that she does not agree that students have sufficient materials. There being no further questions or comments from the public, Ms. Villescaz declared the public hearing closed. It was moved by Dr. McKibbin, seconded by Ms. Costa, to adopt Resolution No. 3009 stating that each pupil in each school in the district has sufficient textbooks and instructional materials in each subject that are consistent with the content and cycles of the curriculum framework adopted by the state board. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Learning Continuity and Attendance Plan (G-4) Senior Director of Professional Learning and Innovation Kristan Schnepp presented the Learning Continuity and Attendance Plan for adoption. Public Comments [via Zoom]: D Fitzs expressed support for the reopening of schools. Marina Gabel made comments related to distance learning and the elementary waiver. Melissa Watts expressed support for in-person learning. Ms. Creason referenced the communication that was sent to families last week, noting that distance learning is challenging and that she is also personally impacted by it. Dr. McKibbin thanked the LCAP PAC and other committees for reviewing the plan and providing input. It was moved by Ms. Creason, seconded by Dr. McKibbin, to adopt the Learning Continuity and Attendance Plan for 2020- 2021. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Choices Charter School Learning Continuity and Attendance Plan (G-5) Director of Admissions and Family Services Michele Flagler presented the Choices Charter School Learning Continuity and Attendance Plan for adoption. It was moved by Mr. Hernandez, seconded by Ms. Costa, to adopt the Choices Charter School Learning Continuity and Attendance Plan for 2020-2021. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez].

2275 CSBA Directors-at-Large Nominations (G-6) After hearing no recommendations, Ms. Villescaz stated that no action would be taken regarding the nomination of candidates to fill the director-at-large seats for Asian/Pacific Islander and Hispanic on the Board of Directors of the California School Boards Association (CSBA). Board Reports (H) Mr. Hernandez reported that proposed changes to the Facilities Handbook will be presented at a future board meeting. Ms. Costa shared that the recent C&S meeting was very positive, noting that committee members expressed appreciation for the amount of support being provided by school site staff and the committee suggested that the Learning Continuity and Attendance Plan be added to a prominent place on the district website for everyone to read. Dr. McKibbin stated that he and Ms. Villescaz recently signed papers related to the bond sale. Ms. Villescaz shared information about the County of Sacramento’s Re-Envision West Arden Arcade project. Future Agenda (I) Ms. Villescaz requested that an update on the continuum of learning plan be added to the future agenda. Visitor Comments (J) Visitor Comments: [via Zoom] D Fitzs expressed support for ending distance learning and having in-person board meetings. Tom Nelson shared information regarding the County of Sacramento’s Re-Envision West Arden Arcade project. Marina Gabel shared additional information regarding her son’s experiences at Twin Lakes Elementary. Adjournment (K) At 8:48 p.m., there being no further business, the regular meeting was adjourned. ______________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc 10/13/2020

- [Trent] President Villescaz, we are recording and the floor is yours. - Fantastic, thank you, Mr. Allen I call the meeting of the San Juan Unified School District Board of Education to order. Due to the executive orders issued by Governor Newsom due to the COVID-19 outbreak, tonight's meeting is being conducted via the Zoom platform and is also being streamed to YouTube. The meeting is being audio and video recorded, and the recording may capture sounds and images of those attending this meeting. The recording will be posted on the district website. We thank you for joining us and for your patience as we use this format in an effort to maximize access and participation during this time of physical distancing and other restrictions. Please stand and join me in the Pledge of Allegiance. I pledge allegiance to the Flag- - [Michael And Paula] of the United States of America. - And to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Good evening and welcome. My name is Paula Villescaz and I am the Board President. Joining me tonight is Dr. Michael McKibbin, Board Vice President, Ms. Zima Creason, Board Clerk, and Ms. Pam Costa, and Mr. Saul Hernandez, board members. Superintendent Kern and other staff members are also in attendance. Before we begin, I'd like to review the two methods that are available to submit public comments for tonight's meeting. The first option is to submit a comment online using the comment form located on the district website at www.sanjuan.edu/boardmeeting. Again, that's www.sanjuan.edu/boardmeeting. If you wish to submit a public comment on more than one agenda item, please submit a separate form for each item on which you are commenting. Comments received by 6:00 p.m. today have already been shared with all board members. Comments received after 6:00 p.m. tonight, including those submitted during the meeting, may be read during the meeting, depending on time restriction. Comments may only be submitted on an agenda item up until the time the agenda item has been discussed. The second option is on the Zoom platform, or you may use the raise your hand function. When you are calling on, when you are called on, you may share a comment via audio during the meeting. Please note that all public comments are subject to a two-minute limit or approximately 1500 characters. With that, we are at item B, approval of the minutes. Are there any corrections to the minutes at this time? Seeing none, is there a motion to approve the minutes for September 8th? - So moved. - Second. - It's been moved by Mr. Hernandez and seconded by Ms. Creason. All those in favor, please indicate by saying aye. - [Board] Aye. - That was unanimous. We are now at- - Okay. - Still unanimous, thank you, Mr. Hernandez. (chuckles) We are on item C one, high school student council reports. Tonight, we will hear from student representatives from San Juan High School and Rio Americano High School. To begin, I would like to welcome Valery Toledo-Galan from San Juan. Valery, please begin when you are ready. - [Valery] Thank you. President Villescaz, members of the board, Superintendent Kern, and Ms. Cunningham. I am Valery Toledo-Galan from San Juan High School. Here at San Juan, we try to make the best out of situations like this. Long distance learning is a new and difficult experience our students are trying to adapt to. I have had conversations with my fellow peers and teachers about their experiences and feelings about our new way of learning. Not only is it problematic for students, but also for teachers. It wasn't easy for our school community to settle down, but we have a well-organized system in each one of our classes in order to ensure social distancing is fit. Personally, as a senior, this event honestly has a been really let down for my last year of high school. I frowned upon the events and activities I will not be experiencing this year. Although I will say that our students are really looking forward to having sports this year, which is a conversation that is still in the air due to social distancing. I am a big part of sports program due to almost playing every sport, which makes me extremely excited for all those fun senior nights. And even though we are not physically at our school, our student government class has been planning activities for us to still be able to participate and be part of our school community. For example, last week, they planned a spirit week. This event was very fun for our students. We got to dress up as superheroes one day and dress as if we were going to a beach on another. It was an amazing way to bring some school spirit to our new year together. This Wednesday, our ASB has planned an ice cream drive-in from 11:30 to 1:30 p.m. and all the students are welcome. Overall, I am very proud to say our school admin has done everything in his power in order to maintain our school community running smoothly through these difficult times. Thank you so much for your time. - Thank you very much, Valery, for your report. We're excited to have you. I'm gonna turn it over to my colleagues for any questions. We'll begin with Mr. Hernandez. - No questions, thank you for the report. - Ms. Costa. - I would also like to thank you for the report. I have no questions. - Ms. Creason. - Just want to, and thank you for the report and acknowledge, I hear your pain. You know, I heard you and I'm really sorry. This isn't the year that you deserve, none of the kids deserve and especially in your senior year. I know how painful that must be. So I just want to acknowledge and say I'm really sorry. It isn't what you deserve. - Dr. McKibbin. - Valery, I had two things. The ice cream drive-thru, will you say what the times for that were again, please? - [Valery] Yes, I will. - You're on mute, Valery. - [Valery] Oh, I'm so sorry. Let me just double check the times are correct. - We can also have it sent over in a separate communication. We can try and track that down if you don't have it on hand. - Okay. - But also happy- - Oh, got it. - To take a pause if you do. - [Valery] Yeah, okay, it's at 11:30 to 1:30 p.m. - On which day? - Tomorrow. - Tomorrow, okay. - Yes. - And Valery, you said you participate in several sports. What sports are those? - [Valery] So I do volleyball, track, basketball, softball, and this year cheer. - Wow, okay, thank you. Which is your favorite? - [Valery] I'll go with volleyball. I've been playing it since I'm in seventh grade. - Okay, very good. - Very good, and thank you Valery very much for the report, and also just for your very direct sentiment. I mean, a large part of why we have these student reports is really we want to hear directly from you. And I also just want to say, you know, we definitely feel how, (sighs) have of an idea of how hard this must be as a senior class. Hoping, you know, everything remains kind of up in the air, conditions continue to change. But sending a lot of empathy to the class of 2021, and hopefully we can get a little bit creative in the spring with either some ideas and some other options. So thank you very much for joining us. It was really great to have you. Next up, we will hear from Tessa Loofbourow from Rio Americano. Tessa, please begin when you're ready. - [Tessa] Hi, I'm Tessa Loofbourow and I'm the ASB Treasurer at Rio Americano High School. Thank you for inviting me to speak with you. Today, I'll be expressing some of the positive experiences that my fellow students and I have had, as well as some of the challenges we've been facing through distance learning. First off, I'd like to say that the schedule that we've set up now feels significantly more organized than when we first went to online learning in the spring. Also the longer class time at an hour and a half allows for students to work on homework within the scheduled school day, which I know a lot of students appreciate. Also the nine o'clock start time allows for more productive workday, as we have more sleep, so we're more motivated to keep working. Some challenges that we're facing is that many students feel their time is not respected as they feel as though they're working from the time they wake up to the time they go to sleep. Which isn't very different from what we were doing before, but I think the lack of transition from one place where you're learning, like school, back to home does create a long workday for us, and without that break it is difficult. Also some students feel as though their Zooms were pointless, as teachers are just reviewing old assignments or filling up time with conversation. And we prefer if teachers were more intentional with their time and only post Zooms for actual teaching or instruction. So giving them the ability to either send out an email for the day, just reviewing, or something through Google Classroom. Also students had issues with Wednesdays and the way that that is scheduled. They feel that it's extremely rushed and not necessary. Some suggestions that students had was doing something similar to when you have an open sixth period. You're able to just answer a question on Google Classroom to show that you were there, and that might be better instead of Zooms. And in place of the Wednesday classes, we could have open office hours for optional instruction. And that way students will get that one-on-one instruction that we're missing right now. On a more positive note, we've been trying to create events so students feel connected to the school. One of these is Club Rush that we just started this week. We created a website so students can see all the clubs and sign up through that. We also had monthly speakers. We had Kevin Bracy, a motivational speaker, come, and we've been thinking about opening those Zooms up to other schools throughout the district. We also have a virtual bulletin and rallies. Our social commissioners make weekly updates about the school and other things that are happening, including other events. And the rallies are really fun to watch as well, just little videos in the gym. We also had the student and teacher recognition. So students are able to nominate their classmates and other teachers, and then student gov chooses three students and two teachers to recognize each month. And that is all, thank you so much for your time. - Thank you very much, Tessa, for your report. At this time, I'm gonna turn it over to my for any questions. We will begin with Mr. Hernandez. - No questions again, but thank you very much for your report. - [Paula] Ms. Costa? - Tessa, with the student and staff recognition, what types of things are people being nominated for? - [Tessa] We've nominated students for like, some kids were helping out the teachers with like learning how to work Zoom and things like that. So they were taking time out of their day to help them with that. And then also with teachers, a lot of teachers have been taking time out of their day to work one-on-one with students, check in on their mental health, and just making them feel really comfortable doing online learning. So that's kind of the things that we're looking for, just students that are maybe doing things in the community as well with like all the protests and things like that, just helping out the community. - That's really encouraging, thank you so much. - Ms. Creason. - Thanks for the report, and just want to thank you for sharing the positives and the challenges. It really is incredibly helpful. And I just wanted to ask a little bit more about the, you know, the day being so long. I experience that too, but I want to make sure that I'm understanding correctly your experience. I work from home and it, you know, because I don't leave an office, it just feels like I keep working, 'cause I choose to. So I'm wondering, is that it, or is the workload greater in this moment? - [Tessa] Yeah, so I think the first thing you said where we're just continuously working is probably it. But the students that I talked to in our student gov group, they went back and forth talking about whether it was more homework or less homework. So I think that's per class pretty much, but I do feel like it does, you just continue working the whole day like you were saying, so, yeah. - Yep, I know that feeling and it's definitely challenging. And just wanted to also say I'm loving the last week or two weeks ago, another school said that they were continuing with Club Rush. So I'm really excited to hear that you all are doing that 'cause that's a great way to, you know, we started saying social distancing. It's not social distancing, it's physical distancing, and that's a way to, you know, keep the socialization going. So I'm really excited to hear that. And I think that that's a great idea and very kind of you to consider opening up your Zooms, your, I forgot what they are. I lost my note, but you were gonna, you're doing something cool. You're gonna open it up to other schools and I think that's very kind, so thank you for that thought. - Dr. McKibbin. - Yeah, Tessa, I wanted to pick up on what Ms. Creason was talking about in terms of the, you mentioned Kevin Bracy and others. When did that happen, was it a regular time each week? Or which days did you do that sort of thing, and what were some of the other people that have agreed to do that kind of activity? - [Tessa] We have only had one, so it was only Kevin Bracy so far. But we're planning on doing it monthly. I believe we had one September 11th, I think was the date that we had that and we typically have it during lunch. But yeah. - During lunch, okay. - [Tessa] Yeah, we had a big turnout, so we had other schools contacting us to open it up. So we thought that that would be a good idea to do. - Sounds like a great idea, so, thanks. - Thank you, Tessa for your report and want to also just concur. We do appreciate hearing both from what's going right and room for improvement for sure. And this continues to still be, you know, a setting we're all getting used to, still working to get used to, but it could still certainly be challenging. And also just want to appreciate, want to express my appreciation rather for kind of adding to the discussion on this Wednesday schedule. We've been hearing a lot about that and it continues to be a piece that, you know, we have staff looking into and other items. But pretty consistent with some items that we heard two weeks ago as well. So appreciate you adding your voice to that conversation. It's very valuable input and thank you very much for your time, we really appreciate it. Thank you both for being here. You are certainly welcome to stay for the remainder of the meeting, but know that you probably have a lot of school work and other items to get to. So feel free to stick around or depart at this time, but thank you both very much for your time. And with that, we are now at item C two, staff reports. We have a report from Mr. Jim Shoemake, Assistant Superintendent of Schools and Labor Relations. - Yes, good evening, President Villescaz, members of the board, Superintendent Kern, and Ms. Cunningham. We've had several opportunities to share our distance learning work that our site leaders and teaching staff have engaged in recently. Tonight, I wanted to share some examples of the work our CSEA and Teamsters staff have been involved in the past five weeks. I literally could share dozens and dozens of stories, but wanted to highlight four specific emails that are reflective of the amazing work being provided to our sites and to our students by our Teamsters and our classified staff. From one site they reported, "Teamsters employee John is a rockstar. "He sits at the front office desk, answers the phone, "and serves as the first point of contact "for visiting families. "He shatters the stereotype of the rough, rough Teamsters. "He's friendly, he's kind, and he goes to all lengths "to problem solve for our families and students. "Huge value added, thank you." From another site reports, "Many of our CSEA members "are volunteering to do homework help Zooms for our kids. "They're holding these every day from three to 4:00 p.m. "What a wonderful resource for our students." Yet another site reports that, "Our two Teamsters members "that are assigned to our site are a big help. "Last week, they spent the entire day cleaning out "our overgrown student garden. "The area is usually maintained by our gardening club, "but of course, without students for the last six months, "it was in dire need of help. "Our two guys work all day in the heat, cleaning weeds, "turning over soil, fixing irrigation, "and hauling away waste. "Our normal custodial crew wouldn't usually be able "to spend time on this area of the campus, "but now it's ready and waiting for the next group "of students from our gardening club." And then lastly, "Our campus monitor and front office staff "have gone above and beyond "supporting our site and students. "They call families daily to check in, "ask how the site can help, and to connect kids "who are resisting engaging in distance learning. "When kids miss a class, they call to check in on them. "They have even volunteered to deliver Chromebooks to homes "and assist with technology issues. "They have been total team players." Again, I could cite many many more examples of how our classified and Teamsters staff have met this pandemic and distance learning head on and with grace and with enthusiasm. Want to thank you tonight for letting me share at least a few of the notes that I've received. - President Villescaz, if I can kind of build off of what Jim said as well. You know, when I've gone out to sites, you know, and just had conversations with staff, classified staff in the offices or throughout the campus, I've been so impressed with the work they're doing really to support what's going on at the schools for our students and our community. And they really have reinforced as well kind of this partnership that has been formed between Teamsters and CSEA and the other bargaining groups on our campuses, which is really unique during this time. And so again, I want to say thanks as well to both of those bargaining groups. That doesn't happen everywhere all the time, and it really shows that group rising to this unique challenge and occasion that we're faced with. - Thank you both. Are there any questions from my colleagues at this time? Okay, seeing none, thank you very much, Mr. Shoemake. We are now at item C three, board appointed district committees. We have two reports this evening. We will begin with Jennifer Morgan, Chair of the Curriculum and Standards Committee. Ms. Morgan, please begin when you're ready. - Thank you, Ms. Villescaz. Good evening, President Villescaz, members of the board, Superintendent Kern, Ms. Cunningham. The Curriculums and Standards Committee met virtually last week to hold our first meeting of the season. And we were thrilled to have a full group of board appointees and 100% participation this past Wednesday. Given the emergency hold on the strategic plan and the traditional LCAP, we heard the presentation on the revised slash emergency slash temporary LCAP for the '20-'21 season from Lisa Borrego and Kristan Schnepp. I believe you guys enjoyed the same presentation in a past board meeting recently. Our committee found the information in Lisa's presentation to be encouraging, and we look forward to continuing to learn about progress as we trudge ahead into the unknown. With the majority of our committee consisting of parents of students in various grades in schools, the members shared their feedback on the presentation being in line with their personal experiences with their own school sites. Mr. Kern and Jim had just kind of spoken to this as well. We all acknowledge that the situation is not perfect, but have been impressed by the hard work and dedication from each school, from the repurposing of classified staff, to the extra efforts from site administration to spend more of their time reaching out in support of families and less of their time enforcing discipline. Our committee members were very hopeful that these new practices might find permanent places in our long-term solutions. So of particular note, we found the volume of Chromebooks distributed last spring, and then also then this fall to be illuminating. When we discuss as a group whether or not curriculum and content is truly accessible, the digital divide has always been a bit of a question mark. So learning then that we distributed over 20,000 Chromebooks and then hearing again that we've, this year's count is over 26,000. This is valuable information to consider for the future. So perhaps supplying a laptop to every student might be a practice that we just consider as a regular thing moving ahead, regardless if there's an emergency or another apocalypse. On another technology note, it was good to hear that we have touchscreen tablets on order for the littles. However, committee members did stress the value of making sure that as we hand these technology tools over to these families that we're also educating perhaps these younger parents or newer families on the importance of limiting screen time at these crucial developmental stages, especially for TK and K. Guiding families to understand that these tablets should be used as a tool and not as a crutch will be imperative. Hooray for the digital citizenship that the district's already been working on, so that's kind of great that we already have a headstart on that. The district's partnership with Care Solace to provide mental health and social emotional support for staff, students, and families at no cost was applauded by our committee members. We're all eager for this resource to be shared with all of the families as soon as possible and just rolling that out. We think that that's great that that help is available. And then lastly, what stood out with us was how frequently Ms. Borrego referenced asking the community for feedback, receiving it, and then amending practices pretty much in real time in an effort to improve the distance learning experience for as many humans in our community as possible. We made a point to thank Lisa on how responsive the FACE team's work has been. And we genuinely appreciate how community feedback is integral in the continual improvement in planning with this, how quickly the district has been able to identify solutions, again, based on the feedback and then implement changes and reforms, you know, while stumbling as we go. It's still been remarkable that the stuff's happening quickly in response to the feedback that's being received. So that in itself from just being a person in the community was much appreciated. And then also just because we had Lisa Borrego's ear, we had asked out of curiosity with the parent workshops that the FACE department is holding, if in these times with the virtual Zoom meetings, if they're finding an increase in participation, and that was something that Lisa was able to confirm that even in fact that night they had a strictly Spanish-speaking parent workshop, and I think they had over like 45 people were already signed up and ready to be in that evening's meeting. So again, this whole entire situation is not ideal and it's not perfect. However, in looking ahead in depth, much farther down the road and in the bigger picture, we're hoping that some of these good things that are coming out are little gems that we can keep in the long-term, even when we do resume in-person again. It's a little silver lining in this chaos. Aside from that, I think a lot of the sentiments were echoed. You know, everything's not perfect, but for the most part, we're seeing some positives as we move forward, thanks! - Thank you very much for your report, Ms. Morgan. Next you will hear from Heather Gonzalez, Vice Chair of the LCAP PAC. Ms. Gonzalez, please begin when you are ready. - Hey, everyone. Good e

1 San Juan Unified School District Regular Meeting of the Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Paula Villescaz, President Michael McKibbin, Ed.D., Vice President Zima Creason, Clerk Pam Costa, Member Saul Hernandez, Member COVID-19 PUBLIC PARTICIPATION GUIDELINES Please be advised the Board of Education meeting will be conducted telephonically only. NOTICE is hereby given that a telephonic meeting of the Board of Education of the San Juan Unified School District is hereby called by the board president, and will be held at 6:30 p.m., on Tuesday, September 22, 2020. The district is taking all necessary steps to prevent and mitigate the effects of COVID-19 on our community. Therefore, in the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s Order that included social-distancing guidelines and avoiding group gatherings, the Order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number, and all applicable provisions of federal and state law, this Board of Education meeting will be held telephonically. All board members, staff and others presenting at the meeting will be calling in via the Zoom video conferencing platform from separate locations. Given the above-identified orders and the need to ensure the health and safety of the staff and the public as a whole, physical attendance by the public cannot be accommodated; however, the district is making significant efforts to ensure public participation during this Board of Education meeting, and has taken the following steps to assist the public in accessing the meeting: 1. Online Submission of Public Comment. Public comments may be submitted using the comment form located on the district website at http://www.sanjuan.edu/boardmeeting. If you wish to submit a public comment on more than one agenda item, please submit a separate form for each item on which you are commenting. Comments received by 6:00 p.m., on September 22, 2020, will be provided to the members of the board in writing prior to the meeting. Comments received after 6:00 p.m., on September 22, 2020, may be read on the record during this meeting. All public comments will be limited to two (2) minutes or approximately 1,500 characters. Any portion of a comment extending past two (2) minutes or the approximate 1,500-character limit may not be read aloud due to time restrictions. All written comments that are not read into the record will be provided to the board members for review, provided that such comments are received prior to the end of the meeting. Please be aware that written public comments, including your name, may become public information. Under the Ralph M. Brown Act, the board is unable to respond to any individual comments or questions regarding items not on the agenda; however, the board listens carefully to all public comments and appreciates community input and participation. 2. Zoom Video Conferencing. Members of the public can make public comments via the Zoom conferencing platform. Members of the public can access Zoom from a computer, mobile device or tablet at http://www.sanjuan.edu/boardmeeting. All public comments will be limited to two (2) minutes. 3. Translation/Interpretation. Translation and interpretation services will be made available upon request with advance notice. If you wish to utilize these services, please notify the district at (916) 971-7111, or stephanie.cunningham@sanjuan.edu by noon on September 21, 2020. This allows for the scheduling of appropriate translation staff and other resources. 4. Disability Accommodations. A person with a disability may contact the Board of Education office at (916) 971-7111, or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. Thank you in advance for your cooperation. Our community’s health and safety is our highest priority. The business to be considered at this board meeting is on the following agenda:

2 Board of Education Agenda September 22, 2020 A. OPEN SESSION/CALL TO ORDER/PLEDGE OF ALLEGIANCE B. APPROVAL OF THE MINUTES – September 8, 2020, regular meeting, pages 2268-2271. C. ORGANIZATIONS/ANNOUNCEMENTS – 6:35 p.m. 1. High School Student Council Reports 2. Staff Reports 3. Board-appointed/District Committees 4. Employee Organizations 5. Other District Organizations D. VISITOR COMMENTS – 6:45 p.m. Board Bylaw 9323 limits visitor comments to two (2) minutes per speaker, with no more than 30 minutes per single topic. Time will be extended for any speaker who uses an interpreter. E. CONSENT CALENDAR – E-1/E-9 – 7:15 p.m. Action: The administration recommends that the consent calendar, E-1 through E-9, regarding regular business items, be approved. Any item may be removed for further discussion and separate action following consideration of remaining agenda items. 1. *Personnel – appointments, leaves of absence and separations. 2. *Purchasing Report – purchase orders and service agreements and change orders. 3. *Business/Financial Report – notices of completion, warrants and payroll and budget revisions. 4. Acceptance of the following gifts: Family and Community Engagement: from About Kidz-First Day – for 12 backpacks and school supplies: $900; from SchoolsFirst Federal Credit Union – for staff development incentives: $2,400; from Lutheran Church of the Ascension and Christ the King Lutheran Church – for bilingual, diverse and social-emotional books for library and classrooms at Trajan Elementary School: $1,197.56. Greer Elementary School: from Sierra Arden United Church – for supplies to support distance learning: $500. Rio Americano High School: from Rio Americano Boosters – for 2020 Winter/Spring sports stipends: $29,592.83. 5. *Approval to dispose of surplus property pursuant to Board Policy 3270 and Education Code sections 17545 and 17546. 6. *Approval of Board Policy 2300 Conflict of Interest Code. (Discussed: 09/08/2020) 7. *Approval of revisions to Board Bylaw 9270 Conflict of Interest. (Discussed: 09/08/2020) 8. *Approval to implement, if funded, the following grant: Special Needs School Transportation Camera Program Grant, 2021-2022. 9. *Approval to implement, if funded, the following grant: Agricultural Career Technical Education Incentive Grant, 2020-2021. *Material provided. F. CONSENT CALENDAR (continued, if necessary) Discussion and action on the items removed from the consent calendar. G. BUSINESS ITEMS 1. Summary of Professional Learning Opportunities – 7:20 p.m. (Schnepp) Material provided. Report: regarding the professional learning opportunities provided during the summer of 2020.

3 2. Instructional Materials Adoption – 8:00 p.m. (Schnepp) Material provided. Discussion/Action: The superintendent is recommending that the board approve the use of supplemental science resources in order to meet the requirements of the Williams Act during distance learning. 3. Public Hearing: Sufficiency of Textbooks and Instructional Materials – 8:05 p.m. (Schnepp) Material provided. Public Hearing/Action: The superintendent is recommending that the board hold a public hearing and adopt Resolution No. 3009 stating that each pupil in each school in the district has sufficient textbooks and instructional materials in each subject that are consistent with the content and cycles of the curriculum framework adopted by the state board. 4. Learning Continuity and Attendance Plan – 8:10 p.m. (Schnepp) Material provided. (Public Hearing/Discussed: 09/08/2020) Action: The superintendent is recommending that the board adopt the district’s Learning Continuity and Attendance Plan. 5. Choices Charter School Learning Continuity and Attendance Plan – 8:15 p.m. (Flagler) Material provided. (Public Hearing/Discussed: 09/08/2020) Action: The superintendent is recommending that the board adopt the Choices Charter School Learning Continuity and Attendance Plan. 6. California School Boards Association (CSBA) Directors-at-Large Nominations – 8:20 p.m. (Villescaz) Material provided. Discussion/Action: The board may wish to discuss and recommend the nomination of candidates to fill director-at-large seats for Asian/Pacific Islander and Hispanic on the CSBA Board of Directors. H. BOARD REPORTS – 8:25 p.m. I. FUTURE AGENDA – 8:35 p.m. The board may wish to identify items to be discussed at future meetings and the reasons therefore. J. VISITOR COMMENTS – 8:40 p.m. K. ADJOURNMENT – 8:45 p.m. The Board of Education welcomes and encourages the public’s participation at the board meetings and has devoted time throughout the meeting for that purpose. You may comment on items included on this agenda; however, we ask that you limit your comments to two (2) minutes, so that as many people as possible may be heard (Education Code section 35145.5, Government Code section 54954.3). When an item indicates “material provided,” the additional information is available prior to the meeting in the Information and Communication Office, 3738 Walnut Avenue, Carmichael, (916) 979-8281, or on the district website at www.sanjuan.edu. A person with a disability may contact the Board of Education office at (916) 971-7111, or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format, or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. NOTE: The times indicated are approximate. Mission Statement Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire each student to succeed and responsibly contribute to a radically evolving world by providing innovative, rigorous, student-focused instruction and programs in a safe, caring and collaborative learning community.

2268 B 09/22/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes September 8, 2020 Regular Meeting Board of Education 6:30 p.m. Call to Order/Open Session/Pledge of Allegiance (A) The September 8 regular meeting was called to order by the president, Paula Villescaz. In the interest of public health, in compliance with California Governor Gavin Newsom’s Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non- essential gatherings of any number and all applicable provisions of federal and state law, the September 8 regular meeting was conducted telephonically via the Zoom video conferencing platform and also streamed to YouTube. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (electronically or on Zoom) available to submit public comments for tonight’s meeting. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Minutes Approved (B) It was moved by Ms. Costa, seconded by Ms. Creason, that the minutes of the August 25 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Recognition: 2021 Teachers of the Year (C-1) Assistant Superintendent of Human Resources Paul Oropallo introduced Monica Burlando and Vicky Warren as the 2021 Teachers of the Year. San Juan Teachers Association President Bill Simmons also offered congratulatory remarks. High School Student Council Reports (C-2) High School Student Council representatives Sophia Butler from Bella Vista High School and Dina Al Jibori from Mira Loma High School updated the board on the goals, activities and achievements at their respective schools. Staff Reports (C-3) Superintendent Kern clarified that as long as Sacramento County remains in the widespread (purple) tier category that schools are not permitted to reopen for in-person instruction. Assistant Superintendent of Educational Services Debra Calvin, Ed.D., spoke about the plans to offer in-person initial and triennial assessments for special education and initial assessments for English language learners. Visitor Comments (D) There were no general visitor comments.

2269 Consent Calendar Approved (E-1/E-8) It was moved by Dr. McKibbin, seconded by Mr. Hernandez, that the consent calendar items E-1 through E-8 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (E-1) Appointments, leaves of absence, separations, errata and charter school personnel actions — approved as submitted. Purchasing Report (E-2) Purchase orders and service agreements and change orders — approved as submitted. Business/Financial Report (E-3) Notices of completion and warrants and payroll — approved as submitted. Gifts (E-4) Acceptance of gifts to Encina Preparatory High School, Family and Community Engagement and Mesa Verde High School. Disposal of Surplus Property (E-5) Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. Resolution No. 3008: Gann Appropriation Limits (E-6) Adoption of Resolution No. 3008 approving the Gann Appropriation Limits for 2019-2020- and 2020-2021. Community Advisory Committee (CAC) for Special Education Membership (E-7) Approval of one member to the CAC for Special Education. Local Control and Accountability Plan Parent Advisory Committee (LCAP PAC) Membership (E-8) Approval of one member to the LCAP PAC. Issuance of Measure N and Measure P General Obligation Bonds (G-1) Superintendent Kern introduced Jason List, principal from Isom Advisors, who presented information regarding the proposed issuance and sale of Measure N and Measure P general obligation bonds to fund capital projects previously authorized by voters. Mr. List explained that bond interest rates are at all-time lows and the short-term financing philosophy adopted by the district helps save taxpayer dollars. Board members made comments and asked questions, which Mr. List and Deputy Superintendent Kent Stephens answered. It was moved by Ms. Costa, seconded by Mr. Hernandez, to adopt Resolution No. 3003 authorizing the issuance of up to $30,000,000 Measure N (2012) and $150,000,000 Measure P (2016) general obligation bonds. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Advance Refunding of General Obligation Bonds (G-2) Mr. List presented information regarding the advance refunding of general obligation bonds, which is a process that will ultimately result in savings to district taxpayers. It was moved by Ms. Creason, seconded by Dr. McKibbin, to adopt Resolution No. 3004 authorizing the taxable advance refunding of various outstanding bonds in an aggregate principal amount not to exceed $130,000,000. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. 2019-2020 Unaudited Actuals and 2020-2021 Revised Budget (G-3) Fiscal Services Manager Barbara Gross presented the 2019-2020 unaudited actuals and 2020-2021 revised budget. Ms. Gross reviewed the significant changes to the 2020-2021 budget since it was adopted last June, explaining that the Cost of Living Adjustment (COLA) was revised to $0, the deferral of state apportionment payments was approved by the California legislature and one-time federal stimulus funds were appropriated. Ms. Gross explained next steps which includes continuing to monitor and revise budgets and proactively planning for deficits by cautiously committing resources to goals and identifying cost-saving measures. Ms. Costa inquired if the district still has CARES funds that need to be allocated. Ms. Gross stated most of the monies are allocated and Superintendent Kern said other needs may be identified after the state provides more clarity on allowable expenses. Ms. Creason acknowledged that even though the district is currently financially stable that future years will be financially difficult once one-time funds are exhausted. Superintendent Kern explained that the district is trying to make sound decisions now so the impact is less difficult in the future. Dr. McKibbin inquired about one-time funds, which Ms. Gross said needs to be spent by December 2020. Superintendent Kern shared that the district is hopeful that there will be an extension to the spending deadline, which would allow more time for thoughtful decisions. Ms. Villescaz inquired about the challenges of spending such a significant amount of one-time funds in a short period of time. Ms. Gross and

2270 Superintendent Kern explained there may be unknown expenditures going forward and more time would allow for flexibility and added layers of support as the district moves back to in-person learning. Ms. Villescaz hopes that school sites are given the opportunity to voice their needs. It was moved by Ms. Costa, seconded by Mr. Hernandez, to accept the unaudited actuals for 2019-2020 and approve the revisions to the 2020-2021 budget. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Public Hearing: Learning Continuity and Attendance Plan (G-4) Senior Director of Professional Learning and Innovation Kristan Schnepp and Director of Family Engagement and Partnership Development Lisa Borrego provided detailed information about the Learning Continuity and Attendance Plan which, due to the COVID-19 pandemic, replaces the LCAP report for the 2020-2021 school year. Ms. Borrego discussed the process and timeline related to the recent stakeholder engagement efforts used to gather meaningful and authentic feedback which helped inform the development of the plan. Ms. Schnepp shared information related to the additional key areas of focus of the plan including in-person instructional offerings, distance learning, mental health and social-emotional well-being, pupil and family engagement and outreach, increased or improved services for foster youth, English learners and low-income students, pupil learning loss and nutrition. Greer Elementary School Principal Amy Rovai-Gregory, Sylvan Middle School Vice Principal Katie Knifton and Mesa Verde High School Principal Colin Bross shared examples of the innovative and creative ways that schools are engaging with their students and families. Ms. Villescaz declared the topic of the Learning Continuity and Attendance Plan a public hearing and invited the public to speak. Public Comments: [via Zoom] April Green made comments regarding small group cohorts for English language learners and special education students, teachers canceling classes due to low attendance or illness, and the current Wednesday schedule. Adam Allas supports the reopening of schools for in-person learning. Paula Johnson inquired about the best way to get information about future reopening plans and what learning might look like when Sacramento County moves into the next tier. There being no further questions or comments from the public, Ms. Villescaz declared the public hearing closed. Mr. Hernandez stated that he appreciates that meals are available at so many school sites. Ms. Costa recognized that synchronous learning has been more robust this fall compared to the spring, acknowledged the intense workload of site staff and thanked them for going above and beyond, and noted that departments continue to work to resolve issues related to special education and connectivity problems. Ms. Costa also asked questions related to classified staff working with special education students having to use their own technology, elementary specialist lessons (art, music, physical education), and tutoring. Ms. Creason posed questions related to special education cohorts, the learning model continuum and allowing parent choice, utilization data for Care Solace and other mental health supports, reimbursement of meals, meal distribution schedules, availability of free tutoring and distribution of hygiene kits, which Superintendent Kern and staff answered. Ms. Creason also noted that board members and staff are available to stakeholders via email. Dr. McKibbin asked clarifying questions about the availability of meal service, attendance tracking, and textbooks, and he stated he appreciates the efforts of the teachers during this challenging time. Ms. Villescaz asked the three participating school administrators to share their ideas about how to better help families with distance learning, and she inquired about the status of guest teachers and communication to families. Action was scheduled for September 22. Public Hearing: Choices Charter School Learning Continuity and Attendance Plan (G-5) Director of Admissions and Family Services Michele Flagler introduced Director of San Juan Choices Charter School Tony Oddo who presented the Learning Continuity and Attendance Plan for Choices Charter School, which included detailed information about the key focus areas. Ms. Villescaz declared the topic of the Choices Charter School Learning Continuity and Attendance Plan a public hearing and invited the public to speak. There being no questions or comments from the public, Ms. Villescaz declared the public hearing closed. Action was scheduled for September 22. Public Hearing: Conveyance of Easement at San Juan High School (G-6) Assistant Superintendent of Operations, Facilities and Transportation Frank Camarda presented the topic. Ms. Villescaz declared the topic of conveying a permanent easement at San Juan High School to the Citrus Heights Water District a public hearing and invited the public to speak. There being no questions or comments from the public, Ms. Villescaz declared the public hearing closed. It was moved by Dr. McKibbin, seconded by Ms. Creason to adopt Resolution No. 3007 conveying a permanent easement at San Juan High School to the Citrus Heights Water District. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez].

2271 Board Policy 2300 Conflict of Interest Code (G-7) General Counsel Linda Simlick presented Board Policy 2300 Conflict of Interest Code for periodic review by the board. Ms. Simlick stated there were no substantive revisions recommended at this time, and that once the board takes action, the board policy will be forwarded to the County of Sacramento for review and approval by the Sacramento County Board of Supervisors. Action was scheduled for September 22. Board Bylaw 9270 Conflict of Interest (G-8) Ms. Simlick presented the revisions to Board Bylaw 9270 Conflict of Interest for discussion. Ms. Simlick explained that several revisions are recommended to update Board Bylaw 9270, and that once the board takes action, the revised board bylaw will be forwarded to the County of Sacramento for review and approval by the Sacramento County Board of Supervisors. Action was scheduled for September 22. District’s Proposal With California School Employees Association for Successor Contract 2020-2021 (G-9) Assistant Superintendent of Schools and Labor Relations Jim Shoemake presented the topic. Ms. Villescaz stated there were no requests for public comment. It was moved by Ms. Costa, seconded by Ms. Creason to adopt, pursuant to Government Code section 3540 et seq. and district Board Policy 4243.1, the bargaining interests with the California School Employees Association, Chapter 127, for 2020-2021. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, C