Amended Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AMENDED AGENDA REGULAR COUNCIL MEETING WEDNESDAY, SEPTEMBER 4, 2024 AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Evelyn G. Zneimer ROLL CALL ROLL CALL: Mayor Evelyn G. Zneimer Mayor Pro Tem Jack Donovan Councilmember Jon Primuth Councilmember Michael A. Cacciotti Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Evelyn G. Zneimer 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. STAFF INTRODUCTIONS Police Javier Hernandez, Police Officer David Maldonado, Police Officer Francisco Torres, Police Officer Fire Greg Lloyd, Fire Chief 4. A PRESENTATION FROM LAC+ USC MEDICAL CENTER FOUNDATION PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

5. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA 6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $79,628.75; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,035,581.00; TRANSFERS IN THE AMOUNT OF $3,645,000.00; PAYROLL IN THE AMOUNT OF $877,497.53 7. CONSIDERATION OF APPROVAL OF THE ADJOURNED REGULAR CITY COUNCIL MEETING MINUTES FOR JULY 26, 2024, SPECIAL CITY COUNCIL MEETING MINUTES FOR JULY 31, 2024 AND THE REGULAR CITY COUNCIL MEETING MINUTES FOR AUGUST 21, 2024 8. ACCEPT PROJECT COMPLETION, AUTHORIZE FILING OF THE NOTICE OF COMPLETION FOR THE STREET IMPROVEMENTS PROJECT NO. 2019-05 (001905), AND AUTHORIZE RELEASE OF THE RETENTION PAYMENT TO HARDY & HARPER, INC. IN THE AMOUNT OF $61,272.80 9. CONSIDERATION OF APPOINTMENT OF LARRY ABELSON TO THE MOBILITY, TRANSPORTATION, AND INFRASTRUCTURE COMMISSION CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council consider the approval of the minutes for the Adjourned Regular City Council Meeting for July 26, 2024, Special City Council Meeting for July 31, 2024, and the Regular City Council Meeting for August 21, 2024. Recommendation It is recommended that the City Council consider: 1. Accepting the Street Improvements Project No. 2019-05 (001905) (Project) as complete; and 2. Authorizing the recordation of the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder County Clerk; and 3. Authorizing release of retention payment to Hardy & Harper, Inc. (Contractor) in the amount of $61,272.80. Recommendation It is recommended by Mayor Zneimer that the City Council appoint Larry Abelson to the 3

10. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA APPROVING A SIDE LETTER OF AGREEMENT AMENDING SECTION 14(E) OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SOUTH PASADENA AND THE SOUTH PASADENA POLICE OFFICERS' ASSOCIATION 11. CONSIDERATION OF APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM MAYOR ZNEIMER IN THE AMOUNT OF $2,000, MAYOR PRO TEM DONOVAN IN THE AMOUNT OF $1,000, COUNCILMEMBER CACCIOTTI IN THE AMOUNT OF $1,000, AND COUNCILMEMBER PRIMUTH IN THE AMOUNT OF $2,000 FOR THE MULTICULTURAL EVENT AND MAKING THE FINDINGS FOR SUCH EXPENDITURES 12. CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE II AND ARTICLE III OF CHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE RELATED TO THE OFFICE OF THE CITY CLERK AND AUTHORIZING THE CITY MANAGER TO APPOINT THE CITY CLERK 13. CONSIDERATION OF APPROVAL OF A TASK ORDER WITH KABBARA ENGINEERING FOR DESIGN OF MERIDIAN AVENUE AMERICAN DISABILITIES ACT (ADA) COMPLIANT CURB RAMPS Mobility, Transportation, and Infrastructure Commission to a partial term ending December 31, 2024. Recommendation It is recommended that the Council consider: 1. Adopting the Resolution approving the side Letter of Agreement (LOA) between the City of South Pasadena and the South Pasadena Police Officers' Association and; 2. Authorizing the City Manager or designee to execute the Letter of Agreement. Recommendation It is recommended that the City Council: (1) find that the requested allocation of discretionary funds to support the Multicultural Event serves a public purpose benefitting the City; the expenditure is free from any conflict of interest that arise from the use of the funds; and that the expenditure is not a gift to any individual, corporation or municipality and is only used to benefit the general public of the City; and (2) based on such findings approves the requested expenditure of discretionary funds as follows: $2,000 (Mayor Zneimer), $1,000 (Mayor Pro Tem Donovan); $1,000 (Councilmember Cacciotti and $2,000 (Councilmember Primuth) to support the Multicultural Event. Recommendation Staff recommends that the City Council adopt the Ordinance Amending the Municipal Code Related to the Office of the City Clerk and Authorizing the City Manager to Appoint the City Clerk. Recommendation It is recommended that the City Council approve the Task Order under an existing Master On-Call Professional Services Agreement with Kabbara Engineering to provide design 4

14. CONSIDERATION OF A MAINTENANCE SERVICES AGREEMENT WITH YUNEX, LLC IN THE AMOUNT OF $195,000 PER FISCAL YEAR, TO PROVIDE TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE SERVICES FOR FISCAL YEAR 2024- 25 THROUGH 2026-27 AS WELL AS APPROVAL OF AN AMENDMENT TO THE YUNEX FISCAL YEAR 2023-2024 AGREEMENT TO FACILITATE PAYMENTS FOR SERVICES RECENTLY PERFORMED 15. CONSIDER THE APPROPRIATION AND TRANSFER OF FUNDS IN THE AMOUNT OF $562,964.72 FOR THE SOLE SOURCE PURCHASE OF MOTOROLA APX 8000, APX 6000 AND PX 8500 ALL BAND MOBILE RADIOS FROM MOTOROLA SOLUTIONS INC. 16. CONSIDERATION OF THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $3,000 RECEIVED THROUGH SPONSORSHIPS FOR THE CITY MULTICULTURAL EVENT OF SEPTEMBER 28, 2024 and construction document services related to City ADA curb ramps along Meridian Avenue in the amount of $41,844, inclusive of a $38,040 fee and a 10% contingency of $3,804. Recommendation It is recommended that the City Council: 1. Consider entering into and approving a Maintenance Agreement with Yunex, LLC to provide traffic signal and streetlight maintenance services for Fiscal Year 2024-25 through 2026-27 for a not-to-exceed amount of $195,000 per Fiscal Year in the final form approved by the City Attorney; and 2. Approve the first amendment to the Fiscal Year 2023-24 agreement with Yunex, LLC to facilitate payments of $77,893.45 for traffic signal and streetlight maintenance services recently conducted that exceeded the Fiscal Year 2023-2024 contract value. ACTION/DISCUSSION Recommendation It is recommended that the City Council: 1. Appropriate $562,964.72 from Grant Revenue Account 272-0000-0000-5005-000 (Police Department’s State Grant – COPS AB3229) for the sole source purchase with Motorola Solutions Inc. for Motorola APX 8000, APX 6000, and PX 8500 all band mobile radios. 2. Transfer $562,964.72 from Grant Revenue Account 272-0000-0000-5005-000 (Police Department’s State Grant – COPS AB3229) to Expense Account 272-4010- 4018-8520-000 (Equipment – AB 3229) for the sole source purchase with Motorola Solutions Inc. for Motorola APX 8000, APX 6000 and PX 8500 all band mobile radio. Recommendation It is recommended that the City Council appropriate funds in the amount of $3,000 in the City Council Special Department Expense Account and allocate funds in the Miscellaneous Revenue Account for the City Multicultural Event on September 28, 2024. 5

17. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 18. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 19. CITY MANAGER COMMUNICATIONS PUBLIC COMMENT - CONTINUED COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS September 18, 2024 Regular City Council Meeting 7:00 P.M. October 2, 2024 Regular City Council Meeting 7:00 P.M. October 16, 2024 Regular City Council Meeting 7:00 P.M. December 6, 2024 Regular City Council Meeting 7:00 P.M. PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). 6

CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 4, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 09/3/2024 /S/ Date Mark Perez, Deputy City Clerk 7