Hideaway Beach Tax District Board

Thursday, October 17, 2024 1:30 PM City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Community Meeting Room Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Linda Ryan Vice-Chair: Dick Delawder Board Members: John Barto, Paul Fernstrum, Steve Zinkan Hideaway Beach Tax District Board Attorney: David Tolces City Staff: Justin Martin, Public Works Director; Tara Kosieracki, Administrative/Project Coordinator Meeting Minutes - Final

October 17, 2024Hideaway Beach Tax District Board Meeting Minutes - Final (1) CALL TO ORDER Chair Ryan called the Meeting to order at 1:30 P.M. (2) ROLL CALL Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan Present: 5 - (Note: Member Zinkan participated via telephone.) Also Present Mohamed Dabees, Vice President & Senior Coastal Modeler, Humiston & Moore Engineers Michael Poff, Coastal Engineering Consultants, Inc. Marielle Nageon de Lestang of Turrell Hall & Associates David Tolces, Attorney, Weiss, Serta, Helfman, Cole & Bierman, P.L. (participated via Zoom) City Staff: Justin Martin, P.E., Director of Public Works (participated via Zoom) Zurima Luff, MS, PMP, Stormwater Engineer (participated via Zoom) Tara Kosieracki, Administrative/Project Coordinator Martin Luna, Audio Visual Technician (3) PLEDGE OF ALLEGIANCE Led by Chair Ryan SPECIAL MOTION MOTION by Vice-Chair Delawder, seconded by Member Fernstrum, that Member Zinkan actively participate and vote on matters coming before the Board this day, October 17, 2024. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum and Chair Ryan 4 - (4) APPROVAL OF THE AGENDA MOTION by Member Barto, seconded by Vice-Chair Delawder, that the Agenda be Approved as presented. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - (5) APPROVAL OF THE MINUTES ID 24-3827 Approval of the Minutes of May 16, 2024 MOTION by Vice-Chair delawder, seconded by Member Fernstrum, that the Hideaway Beach Tax District Board Meeting Minutes of May 16, 2024 be Approved as presented. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - Page 1City of Marco Island Florida

October 17, 2024Hideaway Beach Tax District Board Meeting Minutes - Final Summary Update Provided by Chair Ryan Chair Ryan recapped events since the last meeting on May 16, 2024. She, Michael Poff, Mohamed Dabees, and Tom Ryon toured Hideaway Beach. Michael Poff will present survey results completed before recent storms (Tropical Storm Debby, Hurricanes Helene and Milton) and assess beach conditions. Mohamed Dabees, who took aerial photos pre- and post-Hurricane Helene, will suggest repairs for Hideaway Beach and provide updates on Hurricane Milton. Last spring, the Board approved $291,000 for Earth Tech's bi-annual maintenance on Sand Dollar Island. County Commissioners allotted $350,000 from tourist development taxes to cover these costs. Mohamed Dabees will seek approval for reimbursable professional services. If maintained, the project can apply for emergency state and federal funding. Chair Ryan emphasized assessing long-term storm impacts and additional protective actions. (6) OLD BUSINESS A. ID 24-3873 2024 Annual Monitoring Update (M. Poff) Michael Poff of Coastal Engineering Consultants presented the Hideaway Beach Annual Monitoring Report. He commented that the Annual Monitoring Report Survey was completed per permit requirements. He discussed beach fill segments, total volumetric changes, shoreline recession, and t-groin areas. Michael Poff noted they are monitoring two hotspot areas and recommended action on safety issues and filling sand when equipment is available. Chair Ryan pointed out concerns on the path from the golf cart path to the beach at south point. Chair Ryan mentioned the association can fill part of the path, but the District must repair the beach section of the path. Sand will be hauled in when it is most cost-effective. B. ID 24-3874 2024 Tropical Season Impacts from Humiston & Moore Engineers (M. Dabees) Mohamed Dabees of Humiston and Moore shared aerial photos of Tigertail Lagoon and Sand Dollar Island, discussing impacts from Tropical Storm Debby and Hurricanes Helene and Milton. He highlighted that the first breach, caused by Tropical Storm Debby, was expanded by Hurricane Helene, with Hurricane Milton creating another breach. Mohamed Dabees emphasized the importance of maintaining the berm as protection. Member Barto and Mohamed Dabees discussed breaches, with Justin Martin, Director of Public Works, explaining the need for restoration. Mohamed Dabees noted that erosion is a natural process, and the defense system needs upkeep; structures are justified only with evident vulnerability. If land erodes, it becomes state property. C. ID 24-3883 Fourth Quarter 2024 Scheduled Maintenance and Storm Related Maintenance Plans (M. Dabees) Mohamed Dabees summarzied the cost management plan with Collier County, securing $350,000 from tourist development taxes for operational maintenance and professional services. With permits in place, sand will be moved to the berm, funded biennially at $350,000. Storm response will be managed by Hideaway Beach Tax District Board, with potential state or federal funding. Mohamed Dabees reviewed two quotes reimbursable by the County: 1. $295,365 from Earth Tech, which was previously approved. 2. $49,888 from Humiston & Moore for environmental professional services. MOTION by Member Barto, seconded by Vice-Chair Delawder to authorize and issue a Purchase Order to Humiston & Moore Engineers for the fourth quarter Tigertail Lagoon/Sand Dollar Island Ecosystem Restoration Project Construction Phase Services for the 2024 Maintenance project at Tigertail Lagoon and Sand Dollar Island and professional services associated in the amount of $49,888, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Page 2City of Marco Island Florida

October 17, 2024Hideaway Beach Tax District Board Meeting Minutes - Final Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - Mohamed Dabees recommended reviewing and approving Earth Tech's quote for emergency storm impacts. The initial quote of $134,000 after Tropical Storm Debby is expected to increase due to Hurricanes Helene and Milton. Mohamed Dabees suggests approving up to $250,000 for storm-related maintenance based on unit prices and additional quantities. He emphasized that this work should be done concurrently with County-reimbursed efforts. MOTION by Vice-Chair Delawder, seconded by Member Fernstrum authorizing an amount not to exceed $250,000 to Earth Tech Enterprises for the Tigertail Lagoon/Sand Dollar Island storm-related maintenance based upon unit prices with the additional quantities, resulting from the additional storms that impacted the area, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - Mohamed Dabees estimated that additional funds are necessary for storm-related maintenance on Hideaway Beach, especially at south point. This maintenance will include supplemental sand, grading, and tilling. MOTION by Member Zinkan, seconded by Member Fernstrum authorizing up to $30,000 to Earth Tech Enterprises to repair Hideaway Beach, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - D. ID 24-3884 Permit Compliance Monitoring Through 12/31/24 (M. Dabees) Mohamed Dabees of Humiston & Moore Engineering proposed environmental professional services for ongoing permit compliance monitoring and maintenance in Q4 2024 for the Tigertail Lagoon/Sand Dollar Island Ecosystem Restoration Project. MOTION by Member Barto, seconded by Member Fernstrum to authorize and issue a Purchase Order to Humiston & Moore Engineers for the fourth quarter of 2024 for Environmental Professional Services for permit compliance monitoring and maintenance for the Tigertail Lagoon/Sand Dollar Island Ecosystem Restoration Project in the amount of $49,796.21, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - E. ID 24-3885 2024-2025 Supplemental Survey (M. Poff) Michael Poff from Coastal Engineering presented a proposal for three one-day supplemental surveys as needed. He summarized the scope of work and asked for the board's approval. Chair Ryan noted that two of the surveys are required for pre and post construction for the maintenance work with an optional third survey to address any future concerns. MOTION by Vice-Chair Delawder, seconded by Member Zinkan that the 2024-2025 Supplemental Survey scope of work presented from Coastal Engineering Consultants, Inc. (M. Poff) to assist the City of Marco Island and the Hideaway Beach Tax District Board in the amount of $22,000, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Page 3City of Marco Island Florida

October 17, 2024Hideaway Beach Tax District Board Meeting Minutes - Final Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - F. ID 24-3828 Bathroom Repair (J. Barto) Member Barto shared two pictures of the bathroom, noting it was secured and presenting a proposal from Tom Ryon, given before the hurricanes. The Board discussed the bathroom and its structure, with Chair Ryan noting the surrounding area is roped off. Michael Poff suggested Earth Tech for bathroom removal. Chair Ryan discussed future bathroom options, and David Tolces will review County and Hideaway agreements for future discussion. MOTION by Vice-Chair Delawder, seconded by Member Zinkan authorizing an amount not to exceed $5,000 to remove or secure the bathroom structure on Hideaway Beach, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - G. ID 24-3886 Financial Report as of September 30, 2024 (P. Fernstrum) Member Fernstrum presented a Financial Report Summary, highlighting year-end expenditures, income, rent, budget, purchase order, statement of cash flow, and year-to-date cash flow. Member Fernstrum and the Board discussed the 2025 budget, professional services, and reserve amount. MOTION by Vice-Chair Delawder, seconded by Chair Ryan, that the Hideaway Beach Tax District Board Financial Report as of September 30, 2024 be Approved as presented. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - (7) NEW BUSINESS ID 24-3887 Hideaway Beach Erosion Control Project Permit Renewal (2027) (M. Poff) Michael Poff of Coastal Engineering Consultants discussed the Hideaway Beach erosion control project permit renewal with the Board. He noted that their permits expire in December 2027, and they plan to submit proposals in early 2025 to ensure the permit is available by January 2028. Michael Poff also commented on the Collier Creek management plan and sand access. MOTION by Vice-Chair Delawder, seconded by member Zinkan that suggestions provided by Michael Poff of Coastal Engineering Consultants Inc, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: Board Member Barto, Vice-Chair Delawder, Board Member Fernstrum, Board Member Zinkan and Chair Ryan 5 - (8) STAFF COMMUNICATIONS ID 24-3888 Status update on Lagoon Waterway Markers Justin Martin, Director of Public Works, updated the Board on Lagoon waterway markers. He noted coordinated efforts with Coastal Engineering Consultants Inc. and FWC confirmed three previously permitted signs. A quote of $20,000 from DSI was received, and a purchase order was issued. Work is expected to start within sixty days. Page 4City of Marco Island Florida

October 17, 2024Hideaway Beach Tax District Board Meeting Minutes - Final ID 24-3889 Purchase Orders Director Martin commented that at the end of each fiscal year, all operating purchase orders are closed. All the purchase orders with balances need to be opened in the new fiscal year. Director Martin reviewed the closed purchase orders. Mohammed Dabees and Director Martin discussed the procedures for a purchase order. (9) CITY COUNCIL COMMUNICATION None. (10) PUBLIC COMMENT Bruce Donaldson discussed with the Board a potential route of the Clam Bay canal into the Gulf. Chair Ryan suggested he talk with Mohamed Dabees. (11) NEXT MEETING: CONFIRMATION & ATTENDANCE - 11/21/24 @ 1:30 P.M. The Board reached consensus on Thursday, November 14th at 1:30 P.M. for its next Meeting. (12) PROPOSED AGENDA TOPICS FOR NEXT MEETING The following topic was raised for the next Meeting: Bathroom Repair (J. Barto) (13) OTHER COMMITTEE COMMUNICATIONS ID 24-3829 In Memoriam of Richard (Dick) Freeman Chair Ryan and the Board conveyed their sympathy for the passing of Dick Freeman, along with their gratitude and appreciation for his dedicated service as Chair and long time member of the Hideaway Beach Tax District board. (14) ADJOURNMENT There being no further business before the Board, Chair Ryan adjourned the Meeting at 3:29 P.M. ____________________________________________ Tara Kosieracki, Administrative/Project Coordinator NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT Page 5City of Marco Island Florida