City Council Study Session

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 1 of 6 MINUTES WEDNESDAY, FEBRUARY 4, 2026 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Study Session in the Linda Callon Conference Room to preview the FY 2026-27 Capital Improvement Program (CIP). Mayor Page invited public comment. The following individuals spoke at this time: Glenn Hendricks, Darryl Miller, Bill Dalton Mayor Page called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Chuck Page, Vice Mayor Tina Walia, Council Members Belal Aftab, Kookie Fitzsimmons, Yan Zhao ABSENT: None ALSO PRESENT: Leslie Arroyo, Acting City Manager Richard Taylor, City Attorney Ryan Hinchman, Administrative Services Director John Cherbone, Public Works Director Bryan Swanson, Community Development Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on January 29, 2026. REPORT FROM STUDY SESSION Mayor Page stated the City Council held a Study Session at 6pm to discuss the 2026-27 Capital Improvement Program. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES Anthony Luo discussed Flock cameras. Sudhanva Belur discussed the Muwekma Ohlone Tribe. Parker Huynh discussed the Muwekma Ohlone Tribe. Sanath Krishna discussed the Muwekma Ohlone Tribe. Aarav Iyer discussed the Muwekma Ohlone Tribe. Bernie Mills discussed Flock cameras. Bill Dalton discussed Flock cameras.

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 2 of 6 John B. Henley Jr. thanked the Council for paving Fruitvale Avenue. ANNOUNCEMENTS Mayor Page shared information about the Mayor’s Office Hours at the Farmers’ Market, Love Notes in the Saratoga Village, National Youth Heart Screen Day Event, and Silicon Valley Youth Climate Action 2026 Summer Youth Leadership Academy. CEREMONIAL ITEM Proclamation Declaring February 2026 as American Heart Month Recommended Action: Proclaim February 2026 as American Heart Month. The City Council proclaimed February 2026 American Heart Month. 1. CONSENT CALENDAR Council Member Aftab requested Item 1.6 be removed for a separate vote. Mayor Page invited public comment. No one requested to speak. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the January 21, 2026, City Council Meeting. ZHAO/FITZSIMMONS MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE JANUARY 21, 2026, CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 01/14/2026, 01/15/2026, and 01/22/2026 accounts payable vendor payment check registers. ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 01/14/2026, 01/15/2026, AND 01/22/2026 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3 Treasurer’s Report for the Month Ended November 30, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2025.

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 3 of 6 ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED NOVEMBER 30, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4 Treasurer’s Report for the Month Ended December 31, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2025. ZHAO/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5 Congress Springs Park (CSP) Backstop Replacement Recommended Actions: 1. Approve a new FY2025-26 CIP Project for Congress Springs Park (CSP) Backstop Replacement 2. Adopt the Resolution amending the FY2025/26 budget to appropriate funding in the amount of $67,000 for the new CSP Backstop Replacement CIP project. RESOLUTION 26-004 ZHAO/FITZSIMMONS MOVED TO APPROVE A NEW FY2025-26 CIP PROJECT FOR CONGRESS SPRINGS PARK (CSP) BACKSTOP REPLACEMENT, AND ADOPT THE RESOLUTION AMENDING THE FY2025/26 BUDGET TO APPROPRIATE FUNDING IN THE AMOUNT OF $67,000 FOR THE NEW CSP BACKSTOP REPLACEMENT CIP PROJECT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.6 Ordinance Prohibiting Short-Term Rentals Recommended Action: Waive reading and adopt the ordinance prohibiting short-term rentals and implement the Short-Term Rental Facilitator Act of 2025. ORDINANCE 416 FITZSIMMONS/ZHAO MOVED TO WAIVE READING AND ADOPT THE ORDINANCE PROHIBITING SHORT-TERM RENTALS AND IMPLEMENT THE SHORT-TERM RENTAL FACILITATOR ACT OF 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, ZHAO, WALIA. NOES: AFTAB, PAGE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.7 FY 2025-26 Grant Agreement and CIP Budget Adjustment Recommended Actions: 1. Authorize the City Manager to sign the Silicon Valley Clean Energy (SVCE) Noncompetitive Member Agency Grant Agreement in the amount of $184,537 for FY 2025- 2026 for the Corporation Yard Electrification Capital Improvement Project.

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 4 of 6 2. Adopt the Resolution to accept funding in the amount of $184,537 from the Silicon Valley Clean Energy (SVCE) Non-Competitive Grant for the City of Saratoga’s Corporation Yard Electrification Project and adjust the FY 2025-2026 budget. RESOLUTION 26-005 ZHAO/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE SILICON VALLEY CLEAN ENERGY (SVCE) NONCOMPETITIVE MEMBER AGENCY GRANT AGREEMENT IN THE AMOUNT OF $184,537 FOR FY 2025-2026 FOR THE CORPORATION YARD ELECTRIFICATION CAPITAL IMPROVEMENT PROJECT, AND ADOPT THE RESOLUTION TO ACCEPT FUNDING IN THE AMOUNT OF $184,537 FROM THE SILICON VALLEY CLEAN ENERGY (SVCE) NON-COMPETITIVE GRANT FOR THE CITY OF SARATOGA’S CORPORATION YARD ELECTRIFICATION PROJECT AND ADJUST THE FY 2025-2026 BUDGET. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.8 Proposed Ordinance Amending Article 15-50 (Tree Regulations) Recommended Action: Waive reading and adopt the ordinance amending Article 15-50, Tree Regulations of the Saratoga City Code, to strengthen fire protection measures throughout the City of Saratoga. ORDINANCE 417 ZHAO/FITZSIMMONS MOVED TO WAIVE READING AND ADOPT THE ORDINANCE AMENDING ARTICLE 15-50, TREE REGULATIONS OF THE SARATOGA CITY CODE, TO STRENGTHEN FIRE PROTECTION MEASURES THROUGHOUT THE CITY OF SARATOGA. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. GENERAL BUSINESS 2.1 Authorization to Issue a Request for Proposals (RFP) for Consultant Services for City Manager Recruitment Recommended Action: Authorize the Human Resources Manager to initiate a Request for Proposals (RFP) process to allow the Council to select and retain an executive recruitment firm to coordinate the City Manager recruitment and selection process. Monica LaBossierre, Human Resources Manager, presented the Staff Report. Mayor Page invited public comment. The following individuals spoke at this time: Bernie Mills, Glenn Hendricks, Bill Dalton

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 5 of 6 ZHAO/AFTAB MOVED TO AUTHORIZE THE HUMAN RESOURCES MANAGER TO INITIATE A REQUEST FOR PROPOSALS (RFP) PROCESS TO ALLOW THE COUNCIL TO SELECT AND RETAIN AN EXECUTIVE RECRUITMENT FIRM TO COORDINATE THE CITY MANAGER RECRUITMENT AND SELECTION PROCESS AND NOMINATE MAYOR PAGE AND VICE MAYOR WALIA TO REVIEW THE PROPOSALS TO SELECT THE FINALIST FIRMS FOR AN INVITATION TO INTERVIEW ON FEBRUARY 24TH. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2 Discussion Regarding Violation Correction Time Periods Recommended Action: Review and discuss the time periods allowed for correcting Municipal Code violations. Aaron Yuma, Building Official, and Nathan Nagastume, Code Compliance Officer, presented the Staff Report. Mayor Page invited public comment. No one requested to speak. Receive report; no vote needed. COUNCIL ASSIGNMENTS Council Member Belal Aftab Nothing to report. Council Member Yan Zhao Nothing to report. Council Member Kookie Fitzsimmons Cities Association of Santa Clara County City Selection Committee – stated the Chair is Sunnyvale Mayor Larry Klein and Vice Chair is Santa Clara Council Member Vicki Veenker; Council Member Fitzsimmons provided the appointees for various Committees. Vice Mayor Tina Walia Cities Association of Santa Clara County Legislative Action Committee – stated she attended the meeting with nothing to report. Cities Association of Santa Clara County Board of Directors – stated the Board discussed priority areas. Mayor Chuck Page Sheriff's Contract Ad-Hoc Committee – stated the Committee met with nothing to report. CITY COUNCIL ITEMS Aftab/Zhao requested that information regarding Saratoga Flock camera data usage be provided in the weekly newsletter.

Saratoga City Council Minutes ~ February 4, 2026 ~ Page 6 of 6 COUNCIL COMMUNICATIONS Mayor Page requested that Council Members be aware of the process for asking questions and providing comments for Staff Reports. CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES None. ADJOURNMENT Mayor Page adjourned the meeting at 8:13 p.m. Minutes respectfully submitted: Britt Avrit, MMC, City Clerk City of Saratoga

Saratoga City Council Meeting Agenda – February 4, 2026 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 4, 2026 AMENDED AGENDA • 02-04-2026 ITEM 1.6 DESK ITEM ADDED • 02-04-2026 ITEM 2.2 PRESENTATION SLIDES ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Study Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/86846057855 • Webinar ID 868 4605 7855 OR • Calling 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.

Saratoga City Council Meeting Agenda – February 4, 2026 - Page 2 of 5 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM STUDY SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 FY2026-27 Capital Improvement Program Project Prioritization Study Session Recommended Action: Receive a preview of the FY 2026-27 Capital Improvement Program (CIP). Staff Report Attachment A - CIP Review Package Attachment B - CIP Presentation 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 29, 2026. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring February 2026 as American Heart Month Recommended Action: Proclaim February 2026 as American Heart Month. February 2026 American Heart Month 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the January 21, 2026, City Council Meeting. Staff Report Attachment A - Minutes for the January 21, 2026 City Council Meeting

Saratoga City Council Meeting Agenda – February 4, 2026 - Page 3 of 5 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 01/14/2026, 01/15/2026, and 01/22/2026 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 01-14-2026 Attachment B - Check Register Reports Dated 01-14-2026 Attachment C - Check Register Reports Dated 01-15-2025 Attachment D - Check Register Reports Dated 01-22-2026 1.3 Treasurer’s Report for the Month Ended November 30, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2025. Staff Report 1.4 Treasurer’s Report for the Month Ended December 31, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2025. Staff Report 1.5 Congress Springs Park (CSP) Backstop Replacement Recommended Actions: 1. Approve a new FY2025-26 CIP Project for Congress Springs Park (CSP) Backstop Replacement 2. Adopt the Resolution amending the FY2025/26 budget to appropriate funding in the amount of $67,000 for the new CSP Backstop Replacement CIP project. Staff Report Attachment A - Budget Resolution 1.6 Ordinance Prohibiting Short-Term Rentals Recommended Action: Waive reading and adopt the ordinance prohibiting short-term rentals and implement the Short-Term Rental Facilitator Act of 2025. Staff Report Attachment A - Ordinance Prohibiting Short-Term Rentals Attachment B - Public Comments Desk Item (added 02-04-2026) 1.7 FY 2025-26 Grant Agreement and CIP Budget Adjustment Recommended Actions: 1. Authorize the City Manager to sign the Silicon Valley Clean Energy (SVCE) Noncompetitive Member Agency Grant Agreement in the amount of $184,537 for FY 2025-2026 for the Corporation Yard Electrification Capital Improvement Project. 2. Adopt the Resolution to accept funding in the amount of $184,537 from the Silicon Valley Clean Energy (SVCE) Non-Competitive Grant for the City of Saratoga’s Corporation Yard Electrification Project and adjust the FY 2025-2026 budget. Staff Report Attachment A- Budget Resolution -SCVE Non-Competitive Grant FY 25-26 Attachment B - Member Agency Grant Agreement, Saratoga 2025 and Grant Form

Saratoga City Council Meeting Agenda – February 4, 2026 - Page 4 of 5 1.8 Proposed Ordinance Amending Article 15-50 (Tree Regulations) Recommended Action: Waive reading and adopt the ordinance amending Article 15-50, Tree Regulations of the Saratoga City Code, to strengthen fire protection measures throughout the City of Saratoga. Staff Report Attachment A - Ordinance 2. GENERAL BUSINESS 2.1 Authorization to Issue a Request for Proposals (RFP) for Consultant Services for City Manager Recruitment Recommended Action: Authorize the Human Resources Manager to initiate a Request for Proposals (RFP) process to allow the Council to select and retain an executive recruitment firm to coordinate the City Manager recruitment and selection process. Staff Report Attachment A - Request for Proposal 2.2 Discussion Regarding Violation Correction Time Periods Recommended Action: Review and discuss the time periods allowed for correcting Municipal Code violations. Staff Report Attachment A - City Council Policy CCP-006, Code Compliance Policy Presentation Slides (added 02-04-2026) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 29, 2026 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 29th day of January 2026 at Saratoga, California. Britt Avrit, City Clerk

Saratoga City Council Meeting Agenda – February 4, 2026 - Page 5 of 5 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]