City Commission Workshop

0\1' Y O' c* CITY OF BELLEVIEW AGENDA f -t#M City Commission Workshop CEVV(' City of Belleview Commission Chambers 5343 SE Abshier Blvd. Belleview Fl. 3420 August 6, 2024 6: 00 PM Roll Call Roll Call of Commissioners Other City Business/ Department Updates City Administrator: Opening Comments Finance: 2025 Proposed Budget 2025 Proposed Budget draft. pdf Administrator: 2025 Budget: Personnel 2025 Essential Employees. pdf Personnel 5 Yr Plan. pdf 2025 Compensation Plan. pdf 2025 Holiday Schedules. pdf Finance: 2025 Proposed Budget Operations Backup Documents Millage Options. pdf Debt Review. pdf Capital Assets. pdf Water Sewer Transfer to GF. pdf W/ S Rate Usage Study and Comparisons: Rate Study Analysis and Utility Bill and Rate Comparisons.pdf Commission Updates Adjournment

CITY OF BET, LEVIEW BUDGET WORKSHOP MINUTES Belleview City Hall Mayor CHRISTINE K. DOBKOWSKI Commission Room Seat 1 MICHAEL J. GOLDMAN 5343 SE Abshier Blvd. Seat 2 GARY W. ERNST Belleview, FL Seat 3 RONALD T. LIVSEY August 6th, 2024 Seat 4 ROBERT' BO" SMITH 6: 00 PM The regularly scheduled Budget Workshop meeting was convened at 7: 17 PM. ROLL CALL OF COMMISSIONERS: Present Commissioners: Dwyer, Livsey, Smith, Mayor Dobkowski. Absent: Commissioner Goldman City Administrator. Opening Comments: Administrator McKamey stated that Belleview is in a phase of heavy growth as a result new residential and commercial activity. She stated the challenge comes when the revenues to support the growth that is causing the need for infrastructure and staffing are typically received after the growth happens. As a result, the budget presented is very conservative. There are routine increases in costs for operations, but at this time, no additional personnel have been included. It is recommended a mid- year review to assess staffing needs be scheduled. 2025 Proposed Budget: Finance Director Strausbaugh presented on overview of the FY 2024- 2025 budget year. The proposed budget includes all funds and departments. General Fund: o Budget based upon 5 mills - the same rate since the 2016/ 2017 budget year. o There have been minor increases in operational costs such as insurance and supplies. o The proposed Commercial Property Improvements and Beautification Grants will be included in the budget once the process has been fully developed and approved by the Commission. o The deficit is $ 251, 324 ( Fund Balance) Water and Sewer Fund: o Budget for operations is based on current rates. o The rate study for usage was received with a recommended increase to monthly rates of 5% for water and 7% for sewer. 08/ 06/ 2023 Budget Workshop Page 1 of 2

o The rate study for System Development Charges ( Impact Fees), which can be used for capital improvements and loan repayments for those improvements, is currently in process o Both studies will be presented to the Commission as soon as they are completed. o The water/ sewer fund has a deficit of$ 247, 294 ( Fund Balance pending rate study approval). The Recreational Impact Fund, the Police Impact Fund, and the DBCRA are budgeted or earmarked for specific capital projects. Due to numerous maintenance projects, aging infrastructure, and high repair costs, the auditors had verbally expressed concerns about the Water and Sewer Fund' s financial stability. As a result, rate studies were ordered for both usage/ operations and capital projects/ debt and should be completed within the next six weeks. The last rate increase was implemented in 2020. 2025 Proposed Budget: Personnel Administrator McKamey presented the Essential employee information, the 5- year personnel plan, the 2025 compensation plan, and the 2025 Holiday Schedule. 2025 Essential Employees: o Paused consideration of request for additional employees. o Recommend mid-year review. o Cost of living increase is budgeted at 3% Personnel 5- Year Plan o Assessments based upon new development, annexation, changing requirements and standards, and existing staffing talents and abilities. 2025 Compensation Plan o Additions of new positions are inserted based on the consultant' s recommendation after she completes a review of the job descriptions. o A full review was completed in 2019, with an adjustment to accommodate the minimum wage standards in 2021. o It is common practice to do full reviews every 5 years. Holiday Schedule o Standard holiday schedule - no changes recommended Each Department Head gave a brief review of the budget. Adjournment Meeting adjourned by Mayor Dobkowski at 7: 50 PM. Attest: Mariah Moody City Clerk 08/ 06/ 2023 Budget Workshop Page 2 of 2