Regular Board Meeting

3 Monday, January 13, 2020 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD 750 Sinclair Street Chipley, FL 32428 The New District Board Room (formerly the Kate M. Smith Elementary School Cafetorium) The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Jan 13, 2020 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Jan 13, 2020 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information *ADDITIONS/CHANGES SINCE POSTED CONSENT ITEMS ADD - Approval of increase for practical nursing/adjunct instructor rate of pay HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL ADD - Approval of resignation of Ashlyn Jeffries, paraprofessional, effective January 13, 2020 ADD - Approval of employment recommendation of Ashlyn Jeffries, teacher, effective January 14, 2020 DELETE - PAEC - HUMAN RESOURCES/PERSONNEL File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS Subject 1. FSA Perfect Scores Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information CHS - Ardrey Holley - 9ELA Carlie Lewis Ranewu FSAA Biology 1EOC KMS - FSA Grade 3 Math Grayson Martin FSA Grade 4 Math Kiara McClain FSA Grade 5 Math Zane Faircloth FSA Grade 5 Math Brantley Kirkland RMS Civic EOC - Owen Page VES Grade 4 Math Wesley Stevenson FSA Grade 5 Math Jess Renfroe Grade 5 Science Jess Renfroe File Attachments Subject 2. Vernon Middle School & Roulhac Middle School Jr. BETA Club Award \Winners Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments Subject 3. JROTC Raider Team Recognition Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information Vernon- Taylor Wilhite Brian Willis Caitlyn Allen Darrien Leonburger Chipley- Hannah Newcomb Diamond Hamilton Those were actually JLAB quiz bowl members not Raider team. File Attachments Subject 4. Madilynne Webb Scholarship University of West Florida Argo Softball Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments Subject 5. VFW Teacher of Year Award - Ms. Tami Parish Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information To be recognized by Sgt. Isaac Williams from VFW Post 12046 for winning an award through their post as last year's TOY File Attachments Subject 6. District Bookkeepers Recognition Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information Cheryl Brock - WISE Melissa Stewart - WAVE Kathi Smith and Ernie Zorn - FPTC Rana Oliver - KMS Karyn Miles - RMS Monica Roberts - CHS Tracie Herbert and Shannon Wilson - VMS and VHS Brandi Jackson - VES File Attachments Subject 7. District Employees of the Year Recognition Meeting Jan 13, 2020 - Regular Board Meeting Category D. PRESENTATIONS Type Information 2020 District/Data Center School-Related Employee of the Year Pam Corbin 2020 Vernon Bus Garage School-Related Employee of the Year Michael Eugene Israel II 2020 Chipley Bus Garage School-Related Employee of the Year Mark Batson Kate M. Smith Elementary School 2021 Teacher of the Year Stephanie S. Walters 2020 Rookie Teacher of the Year Katie King 2020 School-Related Employee of the Year Suzanne K. Sims Roulhac Middle School 2021 Teacher of the Year Taura Brock 2020 Rookie Teacher of the Year Shamiya Ware 2020 School-Related Employee of the Year Ashley Nicole Rudd Chipley High School 2021 Teacher of the Year Carol Schimpf 2020 Rookie Teacher of the Year Jessica Carter 2020 School-Related Employee of the Year Jana Shores Vernon Elementary School 2021 Teacher of the Year Gail Best 2020 Rookie Teacher of the Year Robbie Glawson 2020 School-Related Employee of the Year Sandra M. Brown Vernon Middle School 2021 Teacher of the Year Sharon K. Roberts 2020 Rookie Teacher of the Year Carol Ann Boswell 2020 School-Related Employee of the Year Shannon Wilson Vernon High School 2021 Teacher of the Year John Harcus 2020 Rookie Teacher of the Year Timothy Pickens 2020 School-Related Employee of the Year Tracie Herbert Florida Panhandle Technical College 2021 Teacher of the Year Joli Hartzog 2020 Rookie Teacher of the Year Scott A. Marsceill 2020 School-Related Employee of the Year Stacy L. Webb Washington Academy for Varying Exceptionalities 2021 Teacher of the Year Connie Crutchfield 2020 Rookie Teacher of the Year Cynthia Jackson Wynn 2020 School-Related Employee of the Year Senteria Steele File Attachments E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board please come to the podium, speak into the microphone, state your name and address for the record and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Jan 13, 2020 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of the Financial Report and Budget Amendments Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Finance Report 12020.pdf (1,453 KB) Budget Amendments Jan Bd Mtg.pdf (544 KB) Subject 2. Approval of Minutes December 9, Regular Board Meeting Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Dec 9, 2019 Reg Mtg..pdf (48 KB) Subject 3. Approval of Substitutes/Volunteers Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Substitutes-Volunteers.pdf (232 KB) Subject 4. Approval of out-of-state travel for Vernon Middle School ELA teacher, Erica Johnson, to attend the Ron Clark Academy in Atlanta, GA on January 12-13, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Johnson Out of State.pdf (88 KB) Out_of_State_Travel_Johnson (1).pdf (813 KB) Subject 5. Approval of change order for C & C Construction Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments C & C Construction Board Request.pdf (185 KB) C & C Construction Change Order.pdf (206 KB) Subject 6. Approval of Facility Five-Year Work Plan Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Five-Year Facility Work Plan Memo.pdf (281 KB) Work Plan District Report. (3).pdf (168 KB) Subject 7. Approval of contract with Lance Bush as Head Baseball Coach, effective January 20, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for Supplement Contract - Lance Bush.pdf (232 KB) RMS Contract for Services Athletic Coaching Bush baseball.pdf (415 KB) Subject 8. Approval of contract with Will Brininger as Assistant Baseball Coach, effective January 20, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for Supplement Contract - Will Brinninger.pdf (232 KB) RMS Contract for Services Athletic Coaching Brininger baseball.pdf (415 KB) Subject 9. Approval to raise substitute bus drivers rate of pay Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action File Attachments sub pay raise.pdf (228 KB) Subject 10. Approval of Glaze Communication purchase order Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Glaze Communications Services Memo.pdf (183 KB) Subject 11. ADD - Approval of increase for practical nursing/adjunct instructor rate of pay Meeting Jan 13, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - PN Adjunct Rate.pdf (20 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information OUT-OF-STATE TRAVEL Dr. Maria Pouncey – School Climate Transformation Director’s Meeting in Washington, DC; January 26-29, 2020 Dr. Maria Pouncey – National ESEA Conference in Atlanta, GA; February 3-8, 2020 BIDS/PROPOSALS Bids AEPA Bid #020 (Florida Buy Bid #20-01) PAEC Bid Extension AEPA/PAEC Florida Buy IFB #017, IFB #018, IFB #18.5, IFB #019, IFB #019.5 CONTRACTS/AGREEMENTS University of South Florida Memorandum of Understanding: PAEC/NEFEC/HEC Pedro A. Noguera, Ltd. Jennifer Adams (2) Shandra Payne Rusty Holmes HUMAN RESOURCES/PERSONNEL Recommendation for Resource Specialist II PURCHASE ORDERS Piedra Data Services, LLC File Attachments PAEC Agenda 01.13.20.pdf (88 KB) Subject 2. OUT-OF-STATE TRAVEL Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) OUT-OF-STATE TRAVEL Dr. Maria Pouncey – School Climate Transformation Director’s Meeting in Washington, DC; January 26-29, 2020 Dr. Maria Pouncey – National ESEA Conference in Atlanta, GA; February 3-8, 2020 File Attachments OutOfState.Pouncey1.pdf (78 KB) OutOfState.Pouncey2.pdf (83 KB) Subject 3. BIDS/PROPOSALS Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) BIDS/PROPOSALS Bids AEPA Bid #020 (Florida Buy Bid #20-01) PAEC Bid Extension AEPA/PAEC Florida Buy IFB #017, IFB #018, IFB #18.5, IFB #019, IFB #019.5 File Attachments Bids.#20-01.pdf (328 KB) Bids.Bid Extensions#017#018#18.5#019#019.5.pdf (307 KB) Subject 4. CONTRACTS/AGREEMENTS Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) CONTRACTS/AGREEMENTS University of South Florida Memorandum of Understanding: PAEC/NEFEC/HEC Pedro A. Noguera, Ltd. Jennifer Adams (2) Shandra Payne Rusty Holmes File Attachments Contracts.UnivSouthFlorida.pdf (65 KB) Contracts.MOU.NEFEC.HEC.pdf (112 KB) Contracts.PNogueraLtd..pdf (123 KB) Contracts.JAdams1.pdf (112 KB) Contracts.JAdams2.pdf (107 KB) Contracts.SPayne.pdf (92 KB) Contracts.RHolmes.pdf (113 KB) Subject 5. DELETE - HUMAN RESOURCES/PERSONNEL Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action HUMAN RESOURCES/PERSONNEL Recommendation for Resource Specialist II File Attachments Will recommend Resource Spec II.pdf (108 KB) Subject 6. PURCHASE ORDERS Meeting Jan 13, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) PURCHASE ORDERS Piedra Data Services, LLC File Attachments P.O.PiedraDataServices.pdf (147 KB) H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval of employment recommendation of Melissa Medley, practical nursing instructor, effective retroactive January 3, 2020 pending background screening Meeting Jan 13, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Melissa Medley - Application.pdf (286 KB) Melissa Medley Employment recommendaiton-Nursing Instructor.pdf (299 KB) Subject 2. DELETE - Approval of employment recommendation of TBA, culinary arts instructor, effective January 14, 2020, pending background screening Meeting Jan 13, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Subject 3. Approval of addition to FPTC Adjunct Facility 2020, effective January 14, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Memo - Approval of Adjunct Faculty - A Brock.pdf (370 KB) I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of leave of absence for Ashley Miller, paraprofessional, tentative March, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Leave of absence request for A Miller.pdf (298 KB) Subject 2. Approval of employment recommendation of Jenna Singletary, teacher, effective January 3, 2020 pending pre-employment screenings Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Jan 13 Instructional cover and app for J Singletary.pdf (815 KB) Jan 13 Instructional Grid scanned.pdf (211 KB) Subject 3. ADD - Approval of resignation of Ashlyn Jeffries, paraprofessional, effective January 13, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Jan 13 Noninstructional Cover and resign letter for A Jeffries.pdf (183 KB) Subject 4. ADD - Approval of employment recommendation of Ashlyn Jeffries, teacher, effective January 14, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Jan 13 Instructional Cover and App for A Jeffries.pdf (338 KB) Subject 5. Approval of personnel recommendation for the after school program Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Jan 13 Instructional Cover for after school program.pdf (209 KB) Subject 6. ADD - Approval of Ashlyn Jeffries to teach out of field Meeting Jan 13, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Jan 13 Instructional cover for out of field teacher.pdf (167 KB) J. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Subject 1. Approval of employment recommendation of Julianne Beasley, teacher, effective retroactive January 3, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category J. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action File Attachments Memo for Beasley employment (1).pdf (232 KB) Julianne Beasley Teacher Certificate (1).pdf (1,196 KB) Personnel-Recommendation- Instructional form for January (1).pdf (207 KB) Julianne Beasley application.pdf (53 KB) Subject 2. Approval of personnel recommendation for after school tutorial program Meeting Jan 13, 2020 - Regular Board Meeting Category J. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action File Attachments After school tutorial personnel.pdf (234 KB) K. HUMAN RESOURCES - TRANSPORTATION Subject 1. Approval of employment recommendation of Lane Driscoll, bus driver, effective retroactive January 6, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category K. HUMAN RESOURCES - TRANSPORTATION Type Action File Attachments Grid - Non-Insructional personnel.pdf (206 KB) Employment recommendation of L. Driscoll.pdf (210 KB) L. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. Approval of employment recommendation of Sara Coe, teacher, effective retroactive January 3, 2020, pending pre-employment screening Meeting Jan 13, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments 1-13-20 Inst. grid sheet.pdf (210 KB) Letter of recommendation Sara Coe.pdf (186 KB) Application for Sara Coe.pdf (198 KB) Subject 2. Approval of personnel recommendation for after school tutorial program Meeting Jan 13, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments VES After school tutoring proposal.pdf (185 KB) VES After school tutoring proposal.pdf (59 KB) M. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of employment recommendation of Kenley Byrd, teacher, effective retroactive January 3, 2020 Meeting Jan 13, 2020 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Byrd Recommendation (1).pdf (88 KB) KB application.pdf (16 KB) N. INFORMATIONAL ITEMS Subject 1. Student Enrollment Meeting Jan 13, 2020 - Regular Board Meeting Category N. INFORMATIONAL ITEMS Type Information File Attachments Student Enrollment.pdf (248 KB) Student Enrollment by Schools.pdf (192 KB) O. TIME RESERVED/SUPERINTENDENT P. TIME RESERVED/BOARD MEMBERS Q. ADJOURN