City Commission Meeting (2024-05-23)

1 ROBERTA M. CORREA MAYOR - COMMISSIONER TAMMIE McCASKILL COMMISSIONER JUSTIN R. CAMPBELL COMMISSIONER WILL JONES COMMISSIONER RUFUS J. BOROM COMMISSIONER TROY BELL CITY MANAGER JANE WEST, ESQ. CITY ATTORNEY SUNNI L. KRANTZ, CMC CITY CLERK MARCIA G. CARTY, CPA FINANCE DIRECTOR JASON L. SHAW, SR CHIEF, POLICE DEPT. CHRIS TAYLOR CHIEF, FIRE DEPT AGENDA CITY COMMISSION MEETING May 23, 2024 at 6:00 PM 1. CALL TO ORDER a. Invocation b. Pledge of Allegiance led by Commissioner Borom c. Roll Call 2. APPROVAL OF MINUTES a. May 9, 2024 3. PUBLIC RECOGNITION/PRESENTATIONS a. PROCLAMATION - Hurricane Preparedness Month - May 2024 - Putnam County Emergency Management b. PRESENTATION - Northeast Florida League of Cities Donation to Putnam County School District for Project Praise c. IN THE SPOTLIGHT - Employee of the Month 4. CITY MANAGER AND ADMINISTRATIVE REPORTS a. UPDATE - Hank Bryan Park b. UPDATE - St Johns Avenue Road Resurfacing 5. PUBLIC COMMENTS a. General Public Comments - (Speakers limited to three minutes - no action taken on items) b. Commission and Staff Response 6. CONSENT AGENDA a. ADOPT RESOLUTION 2024-R-120 authorizing execution of a new antenna and equipment space lease agreement with the Federal Aviation Administration for a length of twenty (20) years. b. ADOPT RESOLUTION 2024-R-119 authorizing execution of a consulting services agreement extension with Passero Associates, LLC., for a period not to exceed one year, expiring 5/31/2025 (base contract for 5 year term). c. ADOPT RESOLUTION 2024-R-115 authorizing execution of the Hanson Proposal Madison Street -

2 5th to 11th Streets in the amount of $115,772.80 for Design, Bid Administration and Construction Administration services. d. ADOPT RESOLUTION 2024-R-118 granting a special event permit to the CMBC Family Life Center for Juneteenth Community Event on June 15, 2024 e. ADOPT RESOLUTION 2024-R-112 granting a special event permit to the Putnam County African American Cultural Arts Council for the Inaugural Jubilee on St. Johns River on June 19, 2024 f. ADOPT RESOLUTION 2024-R-115 authorizing the Palatka Police Department to apply for the 2024 COPS grant to obtain four (4) law enforcement positions and equipment for 3 years, plus 12 months (75% grant 25% match). g. ADOPT RESOLUTION 2024-R-116 authorizing the Palatka Police Department to utilize the law enforcement trust fund in the budgeted amount not to exceed $10,000 to purchase safety equipment, training equipment and community service supplies. h. ADOPT RESOLUTION 2024-R-117 authorizing the acceptance of $12,000 for the Florida Department of Law Enforcement SAFE grant funding for the eradication of fentanyl drugs (100% reimbursement grant) i. ADOPT RESOLUTION 2024-R-113 authorizing a FY 2023-2024 budget transfer in the amount of $32,346.16 for the purchase of Palo Alto firewalls for the city , expanding Criminal Justice Information System (CJIS) requirements, and next generation security capabilities for remote access and multi-factor authentication and in the amount of $8,049.84 for capital outlay. j. ADOPT RESOLUTION 2024-R-121 authorizing the use of City Commissioner's Special Event funds for Family, Friendly, Funday 7. REGULAR BUSINESS a. ADOPT RESOLUTION 2024-R-114 authorizing the naming of facilities at Booker Park 1) Booker Park (existing name - to remain) 2) John Henry “Pop” Lloyd Sports Complex at Booker Park (proposed name) 3) John L. Williams Softball Field (proposed name) 4) Johnson Session, Sr. Softball Field (proposed name), and 5) Jarvis Eric Williams, Sr. Basketball Courts (proposed name) 6) Lefty Turner Field (existing name - to remain) b. PROPOSED PLAN AND DIRECTION Re: Jenkins Community Center (Community Affairs Department) c. ADOPT RESOLUTION 2024-R-122 authorizing execution of an agreement with Underground Refuse Systems, Inc. for use of space at the existing Public Works facility d. ADOPT RESOLUTION 2024-R-95 authorizing a FY 2023-2024 budget amendment to allocate $64,772.54 in additional funds towards the reconstruction of St. Johns Avenue from 19th Street to the CSX Rail Corridor 8. PUBLIC HEARINGS a. ORDINANCE 2024-05 creating a 4% one-time cost of living adjustment for all members of the General Employees Pension Plan effective October 1, 2024 (first reading) b. ADOPT ORDINANCE 2024-04 Modifying Section 70 as it pertains to docking facilities and Appendix A (second reading) 9. COMMISSIONER COMMENTS 10. ADJOURN

3 Upcoming Events May 23 – Student of the Month 5:30 PM May 23 – City Commission Meeting 6:00 PM May 27 - City offices closed in observance of Memorial Day June 7 - Community Redevelopment Agency Budget Workshop 2:30 PM June 7 – City Commission Budget Workshop 4:00 PM June 10 – Community Redevelopment Agency Meeting 5:00 PM June 13 – City Commission Meeting 6:00 PM June 19 – City offices closed in observance of Juneteenth June 20 - Community Redevelopment Agency Budget Workshop 2:30 PM June 20 – City Commission Budget Workshop 4:00 PM June 27 – City Commission Meeting 6:00 PM Canceled - Summer Schedule July 4 - City offices closed in observance of Independence Day July 11 – City Commission Meeting 6:00 PM Set Tentative Board Vacancies Zoning Board of Appeals - 3 vacancies Police Officers' Pension Board - 1 vacancy Putnam County Library Board - 1 City appointment vacancy Putnam County Better Place Plan Oversight Committee - 1 City appointment vacancy Zoning Board of Appeals - 3 vacancies

4 Millage July 12 – City Commission Budget Workshop 3:30 PM July 25 – City Commission Meeting 6:00 PM Canceled - Summer Schedule August 8 – City Commission Meeting 6:00 PM August 9 - City Commission Budget Workshop 3:30 PM August 12 – Community Redevelopment Agency Meeting 5:00 PM August 15 – 17 Florida League of Cities Annual Conference – Hollywood, Florida August 22 – City Commission Meeting 6:00 PM Canceled - Summer Schedule August 29 - City Commission Budget Workshop 3:30 PM