REGULAR MEETING

3 Tuesday, February 18, 2020 REGULAR MEETING City of Lake Butler 200 SW 1st Street Lake Butler, FL 32054 6:00 p.m. A. MEETING OPENER Subject 1. Call To Order - Roll Call Meeting Feb 18, 2020 - REGULAR MEETING Category A. MEETING OPENER Type Procedural Commissioners: Sirmones, Cason, Beasley, Redman, Schenck Staff: City Attorney Maines; City Manager Walker File Attachments Subject 2. Opening Prayer Meeting Feb 18, 2020 - REGULAR MEETING Category A. MEETING OPENER Type Procedural File Attachments Subject 3. Pledge of Allegiance Meeting Feb 18, 2020 - REGULAR MEETING Category A. MEETING OPENER Type Procedural File Attachments Subject 4. Approval of The Agenda Format Meeting Feb 18, 2020 - REGULAR MEETING Category A. MEETING OPENER Type Action Recommended Action Motion to approve the agenda format. File Attachments B. CITIZEN INPUT Subject 1. Provision for Citizen Input Meeting Feb 18, 2020 - REGULAR MEETING Category B. CITIZEN INPUT Type Information Upon recognition by the Mayor, any person may address the Commission on any subject not included on the agenda. Speakers are requested to give their name and address to the recording clerk for the record and to come forward to the Commission table when speaking. Please be as brief as possible and limit your remarks to four (4) minutes (additional time may be granted by the Commission if necessary). No official action can be taken but direction may be given to staff. File Attachments C. AGENDA ITEM NUMBER Subject 1. Consent Agenda Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action (Consent) Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion. Regular Commission Meeting of January 21, 2020 Animal Control Report for January 2020 Code Enforcement Report for January 2020 Vehicle Report for January 2020 File Attachments January 2020 Code Enforcement Report.pdf (78,995 KB) January 21, 2020 Regular Commission Meeting.pdf (1,994 KB) Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion Subject 2. January 2020 Financial Reporting Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to accept the financial reporting for the period of October 1, 2019 through January 31, 2020 File Attachments January 2020 Financial Reporting.pdf (24,102 KB) Subject 3. Preliminary WWTP drawings Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Information A conceptual draft of the wastewater treatment plant was drafted by Mittauer & Associates for presentation to Florida Department of Corrections. A discussion took place in Tallahassee between FDC engineers, City staff and Mittauer & Associates to discuss a need for additional land for expansion of the new plant. File Attachments WWTF Conceptual Design.pdf (5,610 KB) Subject 4. Resolution Number 2020-01, Approving the Asset Management and Fiscal Sustainability Plan Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve Resolution Number 2020-01 approving the City of Lake Butler Utility Asset Management and Fiscal Sustainability Plan (AMFS Plan) and authorizing the City Manager to take all actions necessary to effectuate the intent of the AMFS Plan Resolution number 2020-01 approves the Utility Asset Management and Fiscal Sustainability Plan for the City's water and wastewater systems. File Attachments Resolution Number 2020-01.pdf (2,267 KB) Lake Butler DW AMP 1-17-20.pdf (1,146 KB) Lake Butler WW AMP 1-17-20.pdf (1,005 KB) Subject 5. Resolution Number 2020-02, Establishing Reserves in Enterprise Funds Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve Resolution Number 2020-02 restricting percentage amounts in the water and wastewater enterprise fund for renewal and replacement, providing for release by the City Commission, release by the City Manager in an emergency and providing for undesignated fund expenditures File Attachments Resolution Number 2020-02.pdf (6,385 KB) Subject 6. 2020 City Election Qualifying Period Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to set the 2020 City Election qualifying period and appoint an election registration officer of the City of Lake Butler The 2020 City election will take place June 23, 2020. Article IV, Sec. 30 and 31 of the City of Lake Butler Code of Ordinances requires the appointment of the election registration officer for City of Lake Butler and setting and election qualifying period. File Attachments ARTICLE_IV.___ELECTIONS (1).pdf (210 KB) Subject 7. Asset Management Plan - Hydrant and Water Valve Replacement Programs Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Budgeted Yes Budget Source Capital Improvement Budget - General and Enterprise Funds Recommended Action Motion to adopt the Hydrant Replacement Program and Water Valve Replacement Program as recommended by the Asset Management Plan The proposed Hydrant Replacement and Water Valve Replacement Programs are some required benchmarks based on the Asset Management Plan that creates a schedule for replacing critical assets within the City's system. File Attachments Asset Management Plan - Hydrant and Water Valve Replacement Programs.pdf (3,996 KB) Subject 8. Future Drag Boat Racing Events Meeting Feb 18, 2020 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Dollar Amount $5,000.00 Budgeted No Budget Source Sponsorship Recommended Action Motion to enter into proposed agreement between City of Lake Butler and Southern Outlaw Dragboat Association for the amount of $5,000 Southern Outlaw Dragboat Association is interested in returning to Lake Butler in August 2020 for a sanctioned dragboat racing event. The event will cost $5,000 and over half of the cost has already been pledged in sponsorship. File Attachments Future Drag Boat Racing.pdf (5,138 KB) D. REPORT OF CITY ATTORNEY E. REPORT OF CITY MANAGER Subject 1. City Manager's Report Meeting Feb 18, 2020 - REGULAR MEETING Category E. REPORT OF CITY MANAGER Type Information File Attachments City Manager's Report.pdf (5,243 KB) F. COMMENTS OR REMARKS BY COMMISSION G. ADJOURNMENT Subject 1. Adjourn Meeting Feb 18, 2020 - REGULAR MEETING Category G. ADJOURNMENT Type Action Recommended Action Motion to adjourn. File Attachments