5:00 PM - Regular Board Meeting

3 Monday, October 9, 2023 5:00 PM - Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD Board Room, 750 Sinclair Street, Chipley, FL 32428 The mission of the Washington County School District is to empower all students to become well-educated, productive citizens by providing appropriate, high-quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information CHANGES/ADDITIONS SINCE POSTED CONSENT ITEMS : ADD - Approval of 2023-2024 School-Based School Security Risk Assessments ADD - Approval of 2023-2024 District Best Practice Assessments ADD - Approval of 2023-2024 District Schools Reunification Plan ADD - Approval of Change Order #4 - VHS Culinary Arts Classroom Renovations ADD - Approval of purchase order to Barnes & Noble College Booksellers, LLC ADD - Approval of out-of-state travel for VHS Culinary students to Metro Diner in Dothan, AL, on October 25, 2023 DELETE - Approval to expand program offerings HUMAN RESOURCES - WAVE : ADD - Approval of extended leave of absence for Javier Mercado, paraprofessional File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS Subject 1. Recognition of Special Olympics Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments Subject 2. Vernon Middle School recognized two students who are published artists Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category D. PRESENTATIONS Type Action (Consent) Nylah Brown, Grade 9, and Kindel Whitaker, Grade 7. File Attachments Subject 3. Chipley High School's National Recognition Awardees Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category D. PRESENTATIONS Type Information Chipley High School - Recognition of College Board National Rural and Small Town Awardees: Asher Holt and Megan Shipes File Attachments Subject 4. Recognition of FSA and FSAA Perfect Score Students Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category D. PRESENTATIONS Type Information Kate Smith Elementary School Finn Horton, Grade 4 FAST ELA Reading Assessment Hayden Kersey, Grade 4 FAST Mathematics Assessment Joshua Martin, Grade 4 FAST Mathematics Assessment Jackson Scurlock, Grade 4 FAST Mathematics Assessment Jaxson Tully, Grade 4 FAST Mathematics Assessment Vernon Elementary School Brooklyn Ector, Grade 4 FAST Mathematics Assessment Ethan Chestnut, Grade 5 FAST Mathematics Assessment Ethan Simmons, FSAA Grade 5 Science Assessment Roulhac Middle School Joshua Castells, Civics EOC Assessment Chailert Egan, Grade 8 FAST Mathematics Assessment William Laursen, Grade 7 FAST ELA Reading Assessment William, Laursen, Grade 8 FAST Mathematics Assessment Grayson Martin, Civics EOC Assessment Grayson Martin, Grade 8 FAST Mathematics Assessment Tatum Register, Civics EOC Assessment Chipley High School Erykah Green, FSAA Biology 1 EOC Assessment Kailee Kersey, Biology 1 EOC Assessment Max Martin, Grade 10 FAST ELA Reading Assessment Vernon High School Emily Tice, FSAA Biology 1 EOC Assessment WAVE Mandolin Brigham, FSAA Grade 5 Science Assessment Israel Sosa, FSAA U.S. History EOC Assessment File Attachments E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question-and-answer period. It is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board, please come to the podium, state your name and address for the record, and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of Financial Report and the Budget Amendment Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Finance Report for Oct Bd Mtg.pdf (756 KB) BA for Oct Bd Mtg.pdf (2,408 KB) Subject 2. Approval of Minutes - Final Budget Hearing, September 11, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Final Budget Hearing, Sept 11, 2023.pdf (92 KB) Subject 3. Approval of Minutes - Regular Meeting, September 11, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Regular Board Meeting, Sept 11, 2023.pdf (165 KB) Subject 4. Approval of Minutes - Executive Session, September 20, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Executive Session, Sept 20, 2023.pdf (53 KB) Subject 5. Approval of substitutes and volunteers Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Substitutes and Volunteers.pdf (414 KB) Subject 6. Approval of disposal of property Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Property disposal_0001.pdf (221 KB) Property Disposal Form 09142023.pdf (116 KB) Subject 7. Approval of out-of-state travel for CHS Culinary to Moultrie, GA to attend Sunbelt Ag Exposion on October 18, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Culinary Out of State Travel Request - Moultri GA.pdf (25 KB) CHS Culinary Out of State Travel Request - Moultrie GA.pdf (29 KB) Subject 8. Approval of out-of-state travel for CHS PLUS Program to Dothan, AL to attend Peanut Festival Special Citizens Day on November 8, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS PLUS Program Out of State Travel Request - Dothan AL.pdf (26 KB) CHS PLUS Program Out of State Travel Request - Dothan AL.pdf (184 KB) Subject 9. Approval of out-of-state travel for CHS Girls Basketball to Headland, AL, on December 21, 22, 23, 2023, to play in tournament Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Girls Basketball Out of State Travel Request - Headland AL.pdf (14 KB) CHS Girls Basketball Out of State Travel Request - Headland AL.pdf (821 KB) Subject 10. Approval to pay 2023-2024 FASA Membership Dues Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments 23-24 FASA Membership dues_0001.pdf (416 KB) Subject 11. Approval of transportation services for the After School Learning Program Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments afterschool routes 2023-2024.pdf (1,281 KB) Subject 12. Approval of School Improvement Plans Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - 2023-2024 School Improvement Plan Summaries.pdf (369 KB) KMS SIP 23_24.pdf (251 KB) VES SIP 23_24.pdf (237 KB) VMS SIP 23_24.pdf (251 KB) VHS SIP 23_24.pdf (237 KB) RMS SIP 23_24 rev 10_9.pdf (247 KB) CHS SIP 23_24 rev 10_9.pdf (249 KB) Subject 13. DELETE - Approval to expand program offerings Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Subject 14. ADD - Approval of 2023-2024 School Based School Security Risk Assessments Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Subject 15. ADD - Approval of 2023-2024 District Best Practice Assessments Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Subject 16. ADD - Approval of 2023-2024 District Schools Reunification Plan Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Subject 17. ADD - Approval of Change Order #4 - VHS Culinary Arts Classroom Renovations Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Change Order #4 Childers VHS Culinary.pdf (1,549 KB) Subject 18. ADD - Approval of purchase order to Barnes & Noble College Booksellers, LLC Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - PO Barnes & Noble College Booksellers, LLC.pdf (369 KB) Requisition - Barnes & Noble College Booksellers, LLC.pdf (41 KB) Subject 19. ADD - Approval of out-of-state travel for VHS Culinary students to Metro Diner in Dothan, AL on October 25, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Culinary Metro Memo10092023080529.pdf (141 KB) Culinary Metro TR10092023083122.pdf (241 KB) G. FACILITIES Subject 1. WVPK Project Update - Childers Construction Co. Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category G. FACILITIES Type Information File Attachments 23-0525 New Chipley Pre-K AUGUST 2023 UPDATES.pdf (168 KB) 23-0525 New Chipley Pre-K JULY 2023 UPDATES.pdf (8,057 KB) 23-0525 New Chipley Pre-K JUNE 2023 UPDATES.pdf (4,721 KB) 23-0525 New Chipley Pre-K OCTOBER 10-3-2023 Signed.pdf (180 KB) H. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Information OUT-OF-STATE TRAVEL Maria Pouncey, Zacatecas, Mexico, October 7-14, 2023, for the 30 th Anniversary BiNational Executive Secretary of Migrant Education in Mexico 2023 PROJECTS/AMENDMENTS American Rescue Plan – Homeless Children and Youth Grant Amendment (budget) BIDS/PROPOSALS Results of RFP #24-01 (Safety and Security Products/Services) Results of RFP #24-03 (Disaster Recovery) CONTRACTS/AGREEMENTS Risk Management Group Health Participation Agreement (Calhoun, Walton, Washington) Precision Sidewalk Safety (Amendment) Contract Extensions (multiple) Aha! Process, Inc. Florida Project Learning Tree Xerox (2) HUMAN RESOURCES/PERSONNEL Recommendation of Retirement File Attachments PAEC agenda.pdf (329 KB) Subject 2. OUT-OF-STATE TRAVEL Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments A.1. Pouncey-Zacatecas, Mexico.pdf (81 KB) Subject 3. PROJECTS/AMENDMENTS Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments B.1. American Rescue Plan Grant Amendment.pdf (302 KB) Subject 4. BIDS/PROPOSALS Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments C.1. RFP #24-01 Safety and Security.pdf (72 KB) C.2. RFP#24-03 Disaster Recovery.pdf (393 KB) Subject 5. CONTRACTS/AGREEMENTS Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments D.1. Group Health (Calhoun,Walton,Washington).pdf (71 KB) D.2. Precision Sidewalk Safety Amendment.pdf (619 KB) D.3. Contract Extensions.pdf (74 KB) D.4. Aha! Process.pdf (85 KB) D.5. FL Project Learning Tree.pdf (125 KB) D.6. Xerox (1).pdf (28 KB) D.6.. Xerox (2).pdf (28 KB) Subject 6. HUMAN RESOURCES/PERSONNEL Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments E.1. Retirement.Cooley.pdf (355 KB) E.1.. Cooley Letter.pdf (97 KB) I. HUMAN RESOURCES - DISTRICT Subject 1. Approval of resignation of Paula Wilson, academic analyst Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Wilson Res Memo.pdf (410 KB) Wilson Res Letter.pdf (15 KB) Subject 2. Approval of retirement of Equilla Brown, food service, effective September 26, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Equilla Browns retirement memo and letter_0001.pdf (532 KB) Subject 3. Approval of teachers to provide after school tutoring at Washington County Christian School (Title I Equitable Services) Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Memo - After School Tutoring at WCCS.pdf (369 KB) J. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Subject 1. Approval of level increase for Jana Shores, data entry, effective October 10, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category J. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Type Action (Consent) File Attachments Memo - Level Increase for Jana Shores.pdf (13 KB) K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval of employment recommendation of Stacy Webb, Grants/Marketing Coordinator, effective October 23, 2023, pending background screening Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action (Consent) File Attachments Memo- Appoval of employment of S. Webb, Grants Marketing Coordinator.pdf (645 KB) Application S. Webb.pdf (1,171 KB) Subject 2. Approval of employment recommendation of Levi Yohn, adjunct instructor, effective October 10, 2023, pending pre-employment screening Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category K. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action (Consent) File Attachments Memo- Appoval of L. Yohn Adjunct Instructor.pdf (649 KB) Application L. Yohn.pdf (1,034 KB) L. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. Approval of employment recommendation of Kiley Music, paraprofessional, effective September 19, 2023, pending pre-employment screenings Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo of recommendation Kiley Music .pdf (422 KB) Kiley Music application.pdf (147 KB) M. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of employment recommendation of Ida Bahillo, teacher, effective retroactive September 25, 2023, pending pre-employment screening Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Bahillo Hire memo and app.pdf (1,029 KB) Subject 2. Approval of resignation of Jeremy Deal, teacher, effective September 15, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Deal Resign memo and letter.pdf (213 KB) Subject 3. Approval of the resignation of Lanie Hambright, teacher, effective September 15, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments L. Hambright Resign memo and letter.pdf (277 KB) Subject 4. Approval of the transfer of Gordon Arick, teacher, from Vernon Elementary School Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Arick Transfer memo and form.pdf (379 KB) N. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of employment recommendation of Christy Taylor, teacher, effective retroactive to September 22, 2023, pending issuance of certificate Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action (Consent) File Attachments C Taylor Recommendation Memo.pdf (407 KB) C Taylor Application.pdf (14 KB) C Taylor Resume.pdf (70 KB) Subject 2. Approval of employment recommendation of Paige Lawson, teacher, effective retroactive to October 1, 2023, pending pre-employment screening Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action (Consent) File Attachments P Lawson Recommendation Memo.pdf (410 KB) P Lawson Application.pdf (13 KB) P Lawson Resume.pdf (118 KB) O. HUMAN RESOURCES - WAVE Subject 1. Approval of employment recommendation of Sarra Hoferman, paraprofessional, effective October 17, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category O. HUMAN RESOURCES - WAVE Type Action (Consent) File Attachments S. Hoferman.pdf (408 KB) S. Hoferman Application.pdf (1,203 KB) S. Hoferman Resume.pdf (410 KB) Subject 2. ADD - Approval of Military leave of absence for Javier Mercado, paraprofessional Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category O. HUMAN RESOURCES - WAVE Type Action (Consent) File Attachments Mercado Memo.pdf (412 KB) P. INFORMATIONAL ITEMS: Subject 1. Student Enrollment Report Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category P. INFORMATIONAL ITEMS: Type Information File Attachments Memo - Student Enrollment.pdf (410 KB) Student Enrollment by Schools.pdf (431 KB) Subject 2. REMINDER: The free online Ethics Training offered by FADSS is now available. The deadline to complete Ethics training is midnight on December 31, 2023 Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category P. INFORMATIONAL ITEMS: Type Information FADSS hosts a free, on-demand ethics training webinar link below: https://fadss.org/content/freeEthicsTraining File Attachments Q. TIME RESERVED/SUPERINTENDENT Subject 1. Schedule a date/time for Re-Organizational Meeting (not an election year) Meeting Oct 9, 2023 - 5:00 PM - Regular Board Meeting Category Q. TIME RESERVED/SUPERINTENDENT Type Information File Attachments R. TIME RESERVED/BOARD MEMBERS S. ADJOURN: