Regular School Board Meeting - 5 p.m.

2 Tuesday, April 26, 2022 Regular School Board Meeting - 5 p.m. Pinellas County Schools 5 p.m. Palm Harbor University High School 1900 Omaha Street Palm Harbor, FL 34683 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Keith Harcombe, Palm Harbor United Methodist Church, 1551 Belcher Road, Palm Harbor, FL 34683 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Palm Harbor University High School students host TEDx Youth Talks Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Palm Harbor University High School Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of Proclamation Recognizing School Lunch Hero Day, May 6, 2022 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Recommended Action Approve the proclamation recognizing School Lunch Hero Day, May 6, 2022. Goals BACKGROUND : School Lunch Hero Week is an opportunity to promote school lunch, recognize and thank the many dedicated and talented members of the Food and Nutrition team and acknowledge the contribution of a nutritious lunch in the physical and academic development of children and teens. For many children, school meals are the only meals they receive each day. School Lunch Heroes encourage the importance of a healthy school lunch and the development of life-long healthy eating habits. Parents can also learn about school lunch and be confident that we are serving healthy meals to their children. The Food and Nutrition department is proud to participate in and recognize the accomplishments of our School Lunch Heroes. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Proclamation School Lunch Hero Day 4.26.22.pdf (266 KB) 4. Special Order Agenda Subject 4.2 Presentation of Proclamation Acknowledging the Contribution of Our Teachers During Teacher Appreciation Week, May 2-6, 2022 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Recommended Action Approve the proclamation acknowledging the contributions of our teachers during Teacher Appreciation Week, May 2-6, 2022. Goals BACKGROUND : Teaching is one of the oldest professions and since 1984, the National PTA has designated one week in May as a special time to honor the men and women who lend their passion and skills to educating our children. This year, May 2-6, 2022, is designated as “Teacher Appreciation Week” with “Teacher Appreciation Day” celebrated May 3, 2022. Brad Henry stated, “A good teacher can inspire hope; ignite the imagination and instill a love of learning.” This is especially true of our teachers in Pinellas County Schools, who go above and beyond each and every day, from the minute their students enter the campus until they return safely at home each night. This year has been a challenging year, but once again our teachers continue to inspire their students to never lose sight of their individual goals. They encourage their students to imagine the endless possibilities available to them, while instilling a never-ending love of learning. Our students are excelling because of our teachers' dedication to not only their students, but to our families and community. We request the School Board of Pinellas County adopt the attached proclamation designating the week of May 2-6, 2022, as "Pinellas County Schools Teacher Appreciation Week" and May 3, 2022, as “Pinellas County Schools Teacher Appreciation Day.” The School Board of Pinellas County recognizes and thanks all our dedicated teachers for their commitment to the highest academic standards, safe schools and preparing students for life. SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Teacher Appreciation Week Proclamation 2022.pdf (136 KB) 4. Special Order Agenda Subject 4.3 Recognition of the 2022 Family and Community Engagement Award Winners Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Recognition Goals BACKGROUND : As the district continues its efforts to promote 100% student success, we wholeheartedly embrace our core value that we are committed to children, families and the community. We recognize that families and community members bring a depth and breadth of learning to our students, staff and schools. Continued efforts to build trusting relationships with families, by providing opportunities to conference with teachers and participate in trainings to support students at home, is the overarching goal of family engagement. Two district schools have been chosen to receive the 2021-2022 Pinellas County Schools Family and Community Involvement Award. This award promotes and recognizes schools that have implemented innovative school programs to increase family and community involvement in the following categories: Elementary School (PreK thru 5) and Middle/High School (6 -12). The award winner in the Elementary School category is Starkey Elementary School. The Starkey Bears Family Engagement Night project is designed to streamline the school's engagement efforts to be resulted-oriented so that parents are provided with the necessary tools to support their child’s learning at home by building stronger relationships between school staff, students and families; increasing student academic performance; building a positive school culture; and cultivating partnerships with community businesses and organizations. The night included three areas of focus: Literacy, Student Data Chats and Parent-Teacher Collaboration. The Bears Family Engagement Night reiterated the importance of reading and how reading impacts all core courses. Students, parents and families learned reading strategies to work on at home as well as received books. The data chats were designed to help parents understand their child’s data and understand strategies for academic support. The award winner in the Secondary School Category is Pinellas Gulf Coast Academy (PGCA). PGCA is a credit recovery school for students in grades 9-12. It has historically been a challenge to engage families. In the 2021-2022 school year, the principal and English Speakers of Other Languages (ESOL) teacher contacted the district Hispanic outreach coordinator for assistance in planning the PGCA Family Engagement event. This event assisted in connecting families to community organizations that could support them in a myriad of ways - healthcare, social services, college and career opportunities, and other related areas. This event allowed families to get some of their everyday needs taken care of which gave them an opportunity to focus on what their student needed to ensure academic success. Multiple families attended, dinner was provided, and parents had opportunities to win prizes. Moreover, they were connected to resources. Each school is to be commended for their efforts in providing innovative programs which bring families and communities together that support the success of Pinellas County students. SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Meeting of April 12, 2022 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Meeting of April 12, 2022. File Attachments DRAFT Minutes Board Meeting 04122022.pdf (247 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations - Administrative, Instructional and Supporting Services Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative, Instructional and Supporting Services - April 26, 2022. Goals BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative - Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all person recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments April 26 2022 FINAL Administrative.pdf (89 KB) April 26 2022 FINAL Instructional Set A.pdf (155 KB) 4.26.22 Support Personnel.pdf (131 KB) 7. Consent Subject 7.4 Request Approval to Create/Revise Job Descriptions Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the changes in job descriptions fall within the operating budget. Recommended Action Approve the creation/revision of job descriptions. BACKGROUND : Human Resources Services continuously engages in reviewing current employee job descriptions and, as appropriate, proposes new/revised job descriptions, being mindful of best practices to accomplish the district’s mission and goals. These new/revised job descriptions accurately reflect the minimum qualifications and/or better aligns the essential responsibilities with the major function of the positions. This results in a more comprehensively trained staff. The following new/revised job descriptions supports a more effective or efficient operation within various departments: Executive Director, Human Resources Services Director, Purchasing Director, Strategic Communications Director, Payroll Director, Strategic Partnerships Manager, Purchasing Coordinator, ESE Compliance Purchasing Analyst Buyer II Purchasing Technician Buyer I Pool Technician Technical Buyer OBS Senior Document Systems Operator OBS RATIONALE : The Compensation team in the Human Resources Services division reviews, updates and revises all job classifications. This assures that Pinellas County School Board job descriptions reflect updated titles, major functions, essential responsibilities, qualifications, pay grades, and reporting structures in order to eliminate the duplication of efforts, and define and delineate position roles and responsibilities. DATA SOURCES : William Corbett, Ed.D., Deputy Superintendent Jennifer Dull, Chief Strategy and Impact Officer Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Clinton Herbic, Associate Superintendent, Operational Services Lori Matway, Associate Superintendent, Student and Community Services Kevin Smith, CPA, Associate Superintendent, Finance and Business Services Stephen ‘Joe’ Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments job descriptions 4.26.22.pdf (584 KB) 7. Consent Subject 7.5 Request Approval of the Professional Services Contract with Fearless Solutions, LLC for Student Data Modernization Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding for this project is available through the budget for the American Rescue Plan. Recommended Action Approve the professional services contract with Fearless Solutions, LLC for student data modernization. Goals BACKGROUND : Fearless Solutions, LLC (Fearless) is a Federal 8(a)-certified non-traditional digital services firm with over thirteen (13) years of experience leveraging agile development processes to implement digital transformation. Fearless specializes in design, engineering and delivery with experts in design research, user experience (UX) design, product design and management, development, security, testing, data science, DevOps and agile management. Fearless has a proven history of working with a variety of government agencies across the nation including with the federal Small Business Administration, the United States Air Force, the United States Digital Service, the General Services Administration, the Centers for Medicare and Medicaid Services, government agencies in the state of New Jersey and many others. PCS entered a discovery professional services contract with Fearless in July 2021 to examine the Student Data Systems (SDM) across the district as existing technologies within the district are not optimized to provide valuable insights and analysis of student progress across the PCS enterprise. Currently, PCS has 44 different applications/platforms which collect or report student data. These platforms are not currently aligned or integrated to provide an efficient, accessible or optimized ecosystem for actionable on-demand data. PCS needs the capability and capacity to connect systems to integrate data such as demographic, grades, attendance, extracurricular activities, assessments, enrichment, interventions, etc. Building on the findings of the SDM discovery phase with Fearless, which were shared during the School Board Workshop on March 8, 2022, the district intends to begin an iterative process to transform our data systems. This professional services contract will allow PCS to move forward in modernizing and integrating our data through a multi-faceted approach to design and development in the following areas: Development and implementation of systemic data governance strategy for data storage, use and reporting; and Strategy for migration to cloud-based services for data storage, governance, reporting and automation. As outlined in the scope of work, these services will be delivered through ongoing development utilizing a ‘proof of concept’ design process. Throughout the scope of this professional services contract, Fearless will serve in partnership and an advisory role focused on supporting PCS to build systemic capacity for modern approaches for data collection, storage and reporting through agile coaching, paired/mob programming and DataOps processes. This modernization will engage staff at the district- and school-levels throughout the development and implementation process to ensure that the data needs of all stakeholders are known and met. RATIONALE : Student data modernization is an approved project within the state-approved district plan for American Rescue Plan (ARP) funding. Within the PCS ARP budget, $8.1 million has been allocated for this initiative. This annual professional services contract for $2,678,447, with options to renew, will support ensuring the district completes the modernization process prior to the sunsetting of APR funds in September 2024. Costs are expected to go down in years two and three as the district builds expertise to develop and maintain the modernized systems. The total project cost is expected to come in under the total budgeted amount. An intent to sole source this professional services contract project was posted for seven (7) business days in the manner prescribed by the State Board of Education SBR 6A-1.012 (12) (d). No additional proposals were received by the district buyer. DATA SOURCES : David Koperski, School Board Attorney William P. Corbett, Ed.D., Deputy Superintendent Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Keith Mastorides, Associate Superintendent, Technology Information Systems Stephen 'Joe' Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing Teresa Price, Director, Federal Programs SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Fearless Solutions Student Data Modernization Agreement 042622.pdf (4,443 KB) 7. Consent Subject 7.6 Request Approval of the Bureau of School Improvement (BSI) Turnaround Leadership Pipeline Support Grant - $183,007 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental federal funding of $183,007 to support the development of the leadership pipeline in turnaround schools. Recommended Action Approve to apply for the BSI Turnaround Leadership Pipeline Support grant from the approval date through July 31, 2022, requesting funding in the amount of $183,007 and authorize district administration to finalize, implement and amend the grant as needed. Goals BACKGROUND : The mission of the Bureau of School Improvement (BSI) is to support our most vulnerable students at our most fragile schools through the implementation of sustainable systems in the areas of: 1) transformational leadership; 2) standards-based planning, instruction, and learning; and 3) positive culture and environment. This allocation will provide funding to build and expand the district’s Turnaround Leader Pipeline. The Turnaround Leader Pipeline grant supports projects to develop and implement or enhance and implement a leadership pipeline that selects, prepares, places, supports and retains school leaders. Seven Pinellas County Schools are eligible to receive funding: Azalea Middle School and Gulfport, High Point, Kings Highway, Lakewood, Lealman Avenue and Sandy Lane elementary schools. The BSI released the application and RFA on March 22, 2022, with a due date of March 15, 2022. However, during the BSI District Convening, the BSI representative shared that the application is due as soon as the districts can complete it since the RFA and application were released late. BUDGET : Materials and Supplies $ 9,419 Professional Development Turnaround Leaders $ 169,928 Indirect Costs $ 3,660 TOTAL : $ 183,007 RATIONALE : The Turnaround Leadership Pipeline grant will provide funding to build and expand the district’s Turnaround Leader Pipeline. The Turnaround Leader Pipeline grant supports projects to develop, implement and enhance a leadership pipeline that selects, prepares, places, supports and retains school leaders. DATA SOURCES : William Corbett, Ed.D., Deputy Superintendent Tracy Webley, Ed.D., Chief Transformation Officer Teresa Price, Director, Federal Programs Khalila Hansen, Senior Coordinator, Special Projects SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.7 Request Approval of the School Affiliation Agreement with Adventura by the Bay, LLC for Student Internship Opportunities Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the School Affiliation Agreement with Adventura by the Bay, LLC for student internship opportunities. Goals BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Adventura by the Bay, LLC has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with Adventura by the Bay, LLC will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Adventura by the Bay, LLC and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Suzanne West, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Adventura by the Bay, LLC 4-26-22.pdf (2,643 KB) 7. Consent Subject 7.8 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve Purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PURCHASING AGENDA SUMMARY 4-26-22.pdf (698 KB) 7. Consent Subject 7.9 Request Approval of the Substantial Completion for the Track Surface and Marking as of March 7, 2022, at Clearwater High School, Project No. 9251 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the track surface and marking as of March 7, 2022, at Clearwater High School, Project No. 9251. Goals BACKGROUND : The project architect has certified this project is substantially complete as of March 7, 2022. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Michael Parkinson, Senior Construction Coordinator Peter Hepner, A.I.A, Hepner Architects, Inc Eric Delisle, Project Manager, JE Dunn Construction SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-04-26 #9251 Substantial Completion.pdf (1,888 KB) 7. Consent Subject 7.10 Request Approval of Substantial Completion for Building 13 as of November 8, 2021, at Lakewood High School, Project No. 9362 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for building 13 as of November 8, 2021, at Lakewood High School, Project No. 9362. Goals BACKGROUND : The project architect has certified this project is substantially complete as of November 8, 2021. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Jason Jensen, President, Hoffman Architects, P.A. William P. Byrne, President, Ajax Building Company, LLC SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-04-26 #9362 Bldg. 13 Substantial Completion.pdf (142 KB) 7. Consent Subject 7.11 Request Approval of the Substantial Completion for the Exterior of Building 1 and Sitework Including Civil and Landscaping as of February 2, 2022, at Orange Grove Elementary School, Project No. 9149 Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the exterior of Building 1 and sitework including civil and landscaping as of February 2, 2022 at Orange Grove Elementary School, Project No. 9149. Goals BACKGROUND : The project architect has certified this project is substantially complete as of February 2, 2022. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Harmon Haley, A.I.A, Renker Eich Parks Architects Randall Fitkin, Vice-President Regional Manager, Charles Perry Partners, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-03-23 #9149 Substantial Completion.pdf (679 KB) 7. Consent Subject 7.12 Request Approval of School Opening and Closing Times for 2022-2023 and Authorize the Superintendent to Make Additional Changes as Required by Statute or Factors Affecting the Length of the Instructional Day Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Recommended Action Approve school opening and closing times for 2022-2023 and authorize the superintendent to make additional changes as required by statute or factors affecting the length of the instructional day. Goals BACKGROUND : Each year the Transportation department and the division of Teaching and Learning Services partner to establish the school opening and closing times for the upcoming school year. The length of the instructional day, as required by state statute, contributes to the establishment of opening and closing times. The transportation department has purchased new routing software and has worked with an outside consultant in an effort to maximize the efficiency of each bus route. Those efficiencies are reflected below in the proposed changes to the opening and closing times for the 2022-2023 school year. There are no proposed changes to the opening and closing times of schools not listed. Elementary Schools moving from 8:15 a.m. - 3:15 p.m. to 8:30 a.m. - 3:15 p.m. Campbell Park Fairmount Park Gulfport Montessori Lakewood Maximo Melrose Sandy Lane Elementary Schools moving from 7:35 a.m. - 1:45 p.m. to 8:45 a.m. - 2:55 p.m. Azalea Sawgrass Lake James B. Sanderlin K-8 moving from 8:55 a.m. - 3:05 p.m. to 9:25 a.m. - 3:35 p.m. Perkins Elementary moving from 8:45 a.m. - 2:55 p.m. to 9:15 a.m. - 3:25 p.m. Clearwater Intermediate moving from 9:40 a.m. - 4:10 p.m. to 9:15 a.m. - 3:45 p.m. RATIONALE : Approval of the 2022-2023 bell times is essential in order to allow families, staff, and the district to prepare for the school year. In addition, approval to authorize the superintendent to make other changes as required by statute will allow for flexibility should statute require changes to the length of the instructional day in any school. DATA SOURCES : Thomas Mark Hagewood, Director, Transportation SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Bell-Schedule-2022-2023-final (4.26.22).pdf (53 KB) 7. Consent Subject 7.13 Request Approval of the Easement Agreement With Duke Energy Florida, LLC (Duke Energy) at Coachman Service Center Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district Recommended Action Approve the easement agreement with Duke Energy at Coachman Service Center. Goals BACKGROUND : This easement will allow Duke Energy to install a transformer and underground cable for electric energy sufficient for the current construction project and future operations at the Coachman Service Center location. RATIONALE : This easement is necessary for Duke Energy to install and maintain their equipment which will provide electric energy to the Coachman Service Center facility. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Jonathan Kasper, Duke Energy Florida, LLC SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments easement coachman center 4.26.22.pdf (1,463 KB) 7. Consent Subject 7.14 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Selling of the district's surplus equipment by Public Surplus.com Internet Auction Site or Royal Auction Group generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by Public Surplus. com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Lynnanne Geist, Director, Food and Nutrition Lou Ann Jourdan, Executive Manager, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 4-26-22 Board List Sell Items.pdf (75 KB) 7. Consent Subject 7.15 Request Approval to Recycle, Cannibalize or Scrap District Surplus and Obsolete Fixed Assets Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize or scrap district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Lynnanne Geist, Director, Food and Nutrition Lou Ann Jourdan, Executive Manager, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 4-26-22 List Scrap-Cann Items.pdf (79 KB) 4-26-22 Board List Recycled Items.pdf (144 KB) 8. Nonconsent Subject 8.1 Request Approval of the Memorandum of Understanding With Innovation Foundation Corporation Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Approve the Memorandum of Understanding with Innovation Foundation Corporation. Goals BACKGROUND : Through this partnership, Pinellas County Schools and the Innovation Foundation (IF) will launch an innovative middle school science curriculum that centers around emerging technologies. As discussed during the April 19, 2022, School Board Workshop, this partnership will begin as a sixth-grade pilot in seven (7) middle schools geographically across the district (Bay Point, Carwise, Lealman Innovation Academy, Palm Harbor, Pinellas Park, Sanderlin and Seminole middle schools). The embedded curriculum will center around scientific problem-solving, authentic assessment and content experiences that bring the state science standards to life in the most engaging ways. Examples of the pilot modules include using drones to understand storms, building longer-lasting batteries and do-it-yourself water purification. The development and implementation of this initiative will be done alongside classroom science teachers, district staff and education staff from the Innovation Foundation. The planning for this initiative includes targeted feedback and development sessions with science teachers and school leaders. Through this partnership funded by IF, teachers will be provided a stipend and be compensated at the PCS hourly training rate for all professional development activities. In addition, opportunities for parent and family experiences aligned with the emerging technologies curriculum will occur. As outlined in the scope of work within the Memorandum of Understanding (MOU), programmatic evaluation of this initiative is a priority for both the district and IF in order to build upon this partnership to scale to all middle schools in the future. RATIONALE : Approval of the MOU ensures this initiative to enhance middle school science curriculum can successfully launch in the 2022-23 school year. There is no cost to the district as IF commits to cover all costs associated with staff training, curriculum resources and family experiences aligned to the emerging technologies modules. DATA SOURCES : David Koperski, School Board Attorney Jennifer Dull, Chief Strategy and Impact Officer Linda Burris, Executive Director, Middle School Education Leanna Ison, Director, Strategic Planning and Policy Thomas Doughty, 6-8 Middle School Science Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments IF_PCS_MOU_04.26.22.pdf (1,182 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.5 School Board Meeting Evaluation Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of April 26, 2022. Michael A. Grego, Ed.D., Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Apr 26, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments