City Council

LIVE OAK CALL TO ORDER LIVE OAK CITY COUNCIL MINUTES NOVEMBER 1, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALI FORN IA 95953 LIVE OAK CITY COUNCIL MINUTES- NO VEMBER 1, 2023 MEMBERS0FTHEC0UNOL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR lAKHVIR GHAG, COUNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROS SER, CITY ATTORN EY Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:10 pm. ROLL CALL Present: Councilmembers Hernandez, Santana, Ghag, Vice Mayor Chapdelaine, and Mayor Woten PLEDGE OF ALLEGIANCE AND INVOCATION Councilmember Hernandez led the Pl edge of Allegiance. Councilmember Santana delivered th e invocation. CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY Item A - Sutter County Conservation District Presentation - This item was added to the agenda under Presentations and Recognitions. PRESENTATIONS AND RECOGNITIONS A. Sutter County Conservation District Presentation Rajvir Sahota and Kelli Evan s with Sutter County provided a presentation fo r th e Council. PUBLIC COMMENT The following member of the public addressed th e Council: Sean Reese. The following member of the public submitted a written public comment: Dale Carlson. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. MOTION : APPROVE THE CONSENT AGENDA. (MOTION: GHAGj SECOND: HERNANDEZ) VOTE: MOTION PASSED UNANIMOUSLY Page 1

1. 2. City Council Meeting Minutes Clarissa Menchaca, City Clerk LIVE OAK CITY COUNCIL MINUTES-NOVEMBER 1, 2023 Council action: October 18, 2023, City Council Regular Meeting minutes approved. City Projects Update Ron Walker, Public Works Director Council actio n: Received and filed. 3. California Department of Resources Recycling and Recovery (CalRecycle) a Collaborative Application for the Waste Tire Enforcement Grant. Fiscal Year 2024-25 Yuba County Application on Behalf of the City of Live Oak Aaron Palmer, City Manager Council action: Resolution No. 22-2023 adopted. 4. Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services Aaron Palmer, City Manager Council action: New se rvic es contract with Raney Planning and Management, Inc. for staff project based planning se rvices approved. BUSINESS ITEMS 5. Reappointment of Councilmember Ghag to the Sutter- Yuba Mosquito & Vector Control District Board Aaron Palmer, City Manager Aaron Palmer, City Manager, provided a report for the Council. Public Comment was opened and closed w ithout any speakers. MOTION: VOTE: REAPPOINT COUNCILMEMBER GHAG TO THE SUTTER-YUBA MOSQUITO & VECTOR CONTROL DISTRICT BOARD WITH A TERM ENDING DECEMBER 31, 2027. (MOTION: SANTANA; SECOND: CHAPDELAINE) MOTION PASSED UNANIMOUSLY ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION There were no it ems removed from the Consent Agenda for Council consideration and action. UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER Aaron Palmer, City Manager, highlighted the following upcoming Parks and Recreation activiti es: Turkey Bingo, Santa on a Fire Engine, and th e annual Holiday Stroll. COUNCILMEMBER COMMENTS Councilmember Hernandez touched on some of the facelifts businesses are getting and highlighted the new feed store in Live Oak. Councilmember Santana discussed Tiff s Market wanting to install a diesel pump and touched on her experience at the new feed store. Councilmember Santana requested the meeting be closed in memory of Ron Sullinge r. Page 2

l LIVE OAK CITY COUNCIL MINUTES - NOVEMBER 1, 2023 Lastly, Councilmember Santana addressed her concerns with some of the written public comments related to the Ad Hoc Committee on Sheriffs Contract Discussion item from the October 18, 2023, City Councll Regular Meeting and requested a press release to be included in the Appeal-Democrat regarding what is occurring w i th the Sutter County Sheriffs contract to avoid misinformation. Councilmember Ghag highlighted his attendance at the Race, Equity, and In clusion Sacramento Area Council of Governments meeting. Councilmember Ghag discussed having more events for the youth and the commun it y to participate in such as the Breakfast with Santa event. Lastly, Councilmember Ghag addressed his concerns with some of the written public comments related to the Ad Hoc Committee on Sheriff's Contract Discussion item. Vice Mayor Chapdelaine suggested agendizing a workshop regarding the Sheriffs contract. Vice Mayor Chapdelaine highlighted his attendance at the Pumpkin Paint Night event and the Regional Housing Authority Board of Commissioners meeting. Mayor Woten discussed Superintendent Mathew Gulbrandsen's written public comment as well as the Regional Housing Autho rity. Mayor Woten closed the meeting in honor and in memory of Ron Sullinger and highlighted the inerasable mark he left on the community through his dedication and public service. ADJOURNMENT Mayor Woten adjourned t:e meeting at 7:18 pm in memor~~ 13-0bWoten, Mayor Page 3

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. • Remote Viewing: o Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. o Members of the public can access the Zoom webinar as follows: ▪ Join by Electronic Device: https://us02web.zoom.us/j/86896589629 ▪ Join by Phone: 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 868 9658 9629 • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Public Attendance: Members of the public who attend in person may make comments from the Council Chamber podium. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA NOVEMBER 1, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR LAKHVIR GHAG, COUNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 2 o Live Remote Public Comment: Members of the public can submit a live remote public comment by: ▪ Joining the virtual Council meeting via the link below. When public comment is opened, raise your virtual hand and be called upon to speak for up to 3 minutes. https://us02web.zoom.us/j/86896589629 ▪ Joining the virtual Council meeting by calling the phone number below. When public comment is opened, dial *9 to raise your hand and be called upon to speak for up to 3 minutes. 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 868 9658 9629 o Email Public Comment: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via email to the City Clerk at cmenchaca@liveoakcity.org. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that emailed comments will NOT be read aloud by staff during the meeting. o eComment Feature: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via the eComment feature at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that eComments will NOT be read aloud by staff during the meeting.

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 3 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. City Council Meeting Minutes Recommendation: Approve the October 18, 2023, City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 2. City Projects Update Recommendation: Receive and file. (Ron Walker, Public Works Director) 3. California Department of Resources Recycling and Recovery (CalRecycle) a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2024-25 Yuba County Applicant on Behalf of the City of Live Oak Recommendation: Adopt resolution. (Aaron Palmer, City Manager) 4. Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services Recommendation: Approve a new services contract with Raney Planning and Management, Inc. for staff and project based planning services. (Aaron Palmer, City Manager) BUSINESS ITEMS 5. Reappointment of Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board Recommendation: Reappoint Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board with a term ending December 31, 2027. (Aaron Palmer, City Manager) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 4 COUNCILMEMBER COMMENTS ADJOURNMENT

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. • Remote Viewing: o Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. o Members of the public can access the Zoom webinar as follows: ▪ Join by Electronic Device: https://us02web.zoom.us/j/86896589629 ▪ Join by Phone: 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 868 9658 9629 • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Public Attendance: Members of the public who attend in person may make comments from the Council Chamber podium. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA NOVEMBER 1, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR LAKHVIR GHAG, COUNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY 1

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 2 o Live Remote Public Comment: Members of the public can submit a live remote public comment by: ▪ Joining the virtual Council meeting via the link below. When public comment is opened, raise your virtual hand and be called upon to speak for up to 3 minutes. https://us02web.zoom.us/j/86896589629 ▪ Joining the virtual Council meeting by calling the phone number below. When public comment is opened, dial *9 to raise your hand and be called upon to speak for up to 3 minutes. 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 868 9658 9629 o Email Public Comment: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via email to the City Clerk at cmenchaca@liveoakcity.org. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that emailed comments will NOT be read aloud by staff during the meeting. o eComment Feature: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via the eComment feature at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that eComments will NOT be read aloud by staff during the meeting. 2

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 3 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. City Council Meeting Minutes Recommendation: Approve the October 18, 2023, City Council Regular Meeting minutes. (Clarissa Menchaca, City Clerk) 2. City Projects Update Recommendation: Receive and file. (Ron Walker, Public Works Director) 3. California Department of Resources Recycling and Recovery (CalRecycle) a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2024-25 Yuba County Applicant on Behalf of the City of Live Oak Recommendation: Adopt resolution. (Aaron Palmer, City Manager) 4. Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services Recommendation: Approve a new services contract with Raney Planning and Management, Inc. for staff and project based planning services. (Aaron Palmer, City Manager) BUSINESS ITEMS 5. Reappointment of Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board Recommendation: Reappoint Council Member Ghag to the Sutter-Yuba Mosquito & Vector Control District Board with a term ending December 31, 2027. (Aaron Palmer, City Manager) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER 3

LIVE OAK CITY COUNCIL AGENDA – NOVEMBER 1, 2023 Page 4 COUNCILMEMBER COMMENTS ADJOURNMENT 4

City of Live Oak Report to City Council Meeting Date: November 1, 2023 Title: City Council Meeting Minutes Contact Information: Clarissa Menchaca, City Clerk Recommendation: Approve the October 18, 2023, City Council Regular Meeting minutes. Attachments: Minutes 5

L IVE O AK C ITY C OUNCIL M INUTES – O CTOBER 18, 2023 Page 1 C ALL TO ORDER Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:01 pm. MOTION : APPROVE COUNCILMEMBER HERNANDEZ ’ S REMOTE APPEARANCE. ( MOTION: GHAG ; SECOND : SANTANA) VOTE : MOTION PASSED 4-0-1 AYES: COUNCILMEMBERS SANTANA, GHAG , VICE MAYOR CHAPDELAINE , AND MAYOR WOTEN NOES : NONE NOT VOTING : COUNCILMEMBER HERNANDEZ R OLL C ALL Present: Councilmembers Santana, Ghag, Vice Mayor Chapdelaine, and Mayor Woten Appeared via teleconference: Councilmember Hernandez P LEDGE OF A LLEGIANCE AND I NVOCATION Vice Mayor Chapdelaine led the Pledge of Allegiance. Mayor Woten delivered the invocation. C ORRECTIONS AND/ OR CHANGES TO THE A GENDA BY C ITY MANAGER ONLY Item 3 – Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services – This item was removed from the agenda in its entirety and will return at the November 1, 2023, Council meeting. P RESENTATIONS AND R ECOGNITIONS A. Domestic Violence Awareness Month Proclamation Mayor Woten presented the proclamation, and Mina York with Casa de Esperanza accepted the proclamation. P UBLIC COMMENT The following member of the public addressed the Council: Hitpal Deol. LIVE OAK CITY COUNCIL M INUTES OCTOBER 18, 2023 6:00 PM M EETING L OCATION L IVE O AK C OUNCIL C HAMBERS 9955 L IVE O AK B OULEVARD L IVE O AK , C ALIFORNIA 95953 MEMBERS OF THE COUNCIL B OB WOTEN , M AYOR JERAMY C HAPDELAINE , V ICE M AYOR LAKHVIR G HAG, C OUNCILMEMBER ASHLEY HERNANDEZ , C OUNCILMEMBER N ANCY SANTANA , C OUNCILMEMBER AARON P ALMER , C ITY M ANAGER NICOLE ROSSER , C ITY ATTORNEY 6

L IVE O AK C ITY C OUNCIL M INUTES – O CTOBER 18, 2023 Page 2 C ONSENT I TEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. MOTION : APPROVE THE CONSENT AGENDA, WITH THE EXCEPTION OF ITEM 3 WHICH WAS PULLED IN ITS ENTIRETY. ( MOTION: GHAG; SECOND: CHAPDELAINE) VOTE : MOTION PASSED UNANIMOUSLY 1. City Council Meeting Minutes Clarissa Menchaca, City Clerk Council action: October 4, 2023, City Council Regular Meeting minutes approved. 2. City Projects Update Ron Walker, Public Works Director Council action: Received and filed. 3. Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services Aaron Palmer, City Manager This item was removed from the agenda in its entirety and will return at the November 1, 2023, meeting. D ISCUSSION I TEMS 4. Ad Hoc Committee on Sheriff’s Contract Discussion Aaron Palmer, City Manager Aaron Palmer, City Manager, introduced the item. Councilmember Hernandez provided a report for the Council. Sutter County Undersheriff Scott Smallwood addressed questions from the Council. The following members of the public submitted written public comments: Mathew Gulbrandsen, Rudy Heredia, and Michele Curiel. Council action: Direction provided to staff. 7

L IVE O AK C ITY C OUNCIL M INUTES – O CTOBER 18, 2023 Page 3 5. City Council Consideration to Advertise for Bids for City of Live Oak Pennington Road East Overlay Project Scott Rolls, City Engineer Scott Rolls, City Engineer, provided a report for the Council. Public Comment was opened and closed without any speakers. MOTION : AUTHORIZE THE CITY ENGINEER TO ADVERTISE THE CITY OF LIVE OAK PENNINGTON ROAD EAST OVERLAY PROJECT . ( MOTION : GHAG; SECOND: SANTANA) VOTE : MOTION PASSED UNANIMOUSLY B USINESS I TEMS 6. Approval of Contracts with Eco Green Solutions Luis Cibrian, Parks and Recreation Director Luis Cibrian, Parks and Recreation Director, introduced the item. Anthony Mitchell, Eco Green Solutions, provided a report for the Council. Public Comment was opened and closed without any speakers. MOTION : APPROVE CONTRACTS (3) WITH ECO GREEN SOLUTIONS. ( MOTION : GHAG; SECOND: HERNANDEZ) VOTE : MOTION PASSED UNANIMOUSLY I TEMS REMOVED FROM THE C ONSENT A GENDA FOR C OUNCIL C ONSIDERATION AND A CTION There were no items removed from the Consent Agenda for Council consideration and action. UPDATES AND A NNOUNCEMENTS FROM THE C ITY A TTORNEY AND C ITY MANAGER Aaron Palmer, City Manager, announced Pumpkin Paint Night is scheduled for Wednesday, October 25, 2023, at 6:00 pm. C OUNCILMEMBER C OMMENTS Councilmember Hernandez touched on the business grants and exterior upgrades to some of the businesses located on Broadway outside of the City’s grant funding program. Councilmember Santana asked that the illegal fireworks information be on the digital reader board all year long and briefly discussed the negotiations between the Glenn County Sheriff’s Office and the City of Willows for law enforcement services. Councilmember Ghag addressed the West Nile Virus activity in the area and throughout California. 8

L IVE O AK C ITY C OUNCIL M INUTES – O CTOBER 18, 2023 Page 4 Vice Mayor Chapdelaine touched on the mosquito activity as well and his attendance at the Water, Sewer, and Storm Drain and the Streets, Lights, and Traffic Committee meetings. A DJOURNMENT Mayor Woten adjourned the meeting at 8:19 pm. Bob Woten, Mayor ATTEST: Clarissa Menchaca, City Clerk 9

City of Live Oak Report to City Council Meeting Date: November 1, 2023 Title: City Projects Update Contact Information: Ron Walker, Director of Public Works 10

Background: 1. Pennington Road - West Project: For members of the public that have questions and/or concerns an information line and website have been set up. The information telephone number is (530) 557-2023. City staff has performed a project walk-through with the project management company and the construction company to look for items that have not been completed according to the contract yet. A very small punch list has been developed and discussed with the contractor. Included in the list is a few feet of curb work yet to be completed. 2. Pennington - East Project: The council has authorized staff to advertise for bids. 3. P Street Lift Station Improvement Project: Staff will update as funds become available. 4. Wastewater Treatment Plant Solar Project: A draft proposal for project management services has been rejected by the City Attorney. Staff has contacted the design company for alternatives. 5. Wastewater Treatment Plant Headworks Rehabilitation Project: Staff will update as funds become available. 6. Well 7 and Well 4 Generator Grant Project: Staff will update as funds become available. 7. Customer Complaint Project: City Clerk, Clarissa Menchaca, and Public Works Director, Ron Walker, recently participated in a kick-off meeting with the OneView design and implementation team. We anticipate that this project will be finished within the next 3-6 months. 8. Welcome to Live Oak Signs: City staff has received an updated package from Arrow Sign Co. The city engineering staff will continue working on the project as time allows, but this project is fourth in line behind three other projects. 9. Streets Master Plan: Staff will update as funds become available. 10. Dog Park: The City Parks and Recreation Director, Luis Cibrian, has ordered benches, a doggy drinking fountain, a "Doggy and Me" drinking fountain, and pet waste stations for the project. This decision resulted in a savings of nearly $1,800 compared to the original cost estimates. This project is expected to be completed in April of the upcoming year. Analysis: This report is a City Projects Update. Fiscal Impacts: None. Recommendation: Receive and file. 11

City of Live Oak Report to City Council Meeting Date: November 1, 2023 Title: California Department of Resources Recycling and Recovery (CalRecycle) a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2024-25 Yuba County Applicant on Behalf of the City of Live Oak Contact Information: Aaron Palmer, City Manager Location: City Wide Background: The County of Yuba Environmental Health operates as the Yuba-Sutter LEA (Local Enforcement Agency) to perform waste tire activities on behalf of the City of Live Oak. In order for Yuba County to submit to the California Department of Resources Recycling and Recovery a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2024-25 on behalf of the City of Live Oak, it is necessary for the Council to adopt a resolution authorizing and empowering the County of Yuba to execute all grant-related documents, including, but not limited to applications, payment requests, agreements, and amendments necessary to secure grant funds and implement and carry out the purposes specified in the grant application, and to further authorize the County of Yuba to conduct waste tire enforcement activities within the jurisdictional boundaries of the City of Live Oak during the term of Fiscal Year 2024-25 Local Government Waste Tire Enforcement Grant. The City has been partnering annually with Yuba County since 2011 in this program. Information regarding the program can be found on the Yuba County Environmental Health Website at https://www.yuba.org/departments/community_development/environmental _health/solid_waste_(lea)/waste_tire_management/index.php. Fiscal Impacts: None. Recommendation: Adopt resolution. Attachments: Resolution 12

Resolution No. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVE OAK AUTHORIZING THE COUNTY OF YUBA TO SUBMIT TO THE CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY, A COLLABORATIVE APPLICATION FOR WASTE TIRE ENFORCEMENT GRANT, FISCAL YEAR 2024-25 ON ITS BEHALF WHEREAS, Public Resources Code sections 40000 et seq. authorizes the Department of Resources Recycling and Recovery (CalRecycle), to administer various Grant Programs (Grants) in furtherance of the State of California’s (State) efforts to reduce, recycle and reuse solid waste generated in the State, thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, funds are allocated and available from the CalRecycle for Grants to cities, counties, and cities and counties with regulatory authority within the city and county government to perform enforcement/compliance and surveillance activities of entities and/or individuals involved with the waste tire industry; and WHEREAS, CalRecycle has been delegated the responsibility for the administration of the Program within the State; and WHEREAS, in furtherance of this authority CalRecycle is required to establish necessary procedures governing the application, awarding and management of the Grants; and WHEREAS, procedures established by the State and CalRecycle require each Applicant’s governing body to certify by resolution its approval of the submittal of a Grant Application to CalRecycle; and WHEREAS, the County of Yuba has agreed to perform waste tire activities on behalf of the City of Live Oak. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Live Oak authorizes the County of Yuba to submit to the California Department of Resources Recycling and Recovery a Collaborative Application for the Waste Tire Enforcement Grant, Fiscal Year 2024-25 on its behalf; and BE IT FURTHER RESOLVED that the County of Yuba is hereby authorized and empowered to execute all Grant- related documents, including, but not limited to Applications, Payment Requests, Agreements, and Amendments necessary to secure Grant funds and to implement and carry out the purposes specified in the Grant Application, and that the County of Yuba is hereby authorized to conduct waste tire enforcement activities within the jurisdictional boundaries of the City of Live Oak during the term of Fiscal Year 2024-25 Local Government Waste Tire Enforcement Grant. PASSED AND ADOPTED by the City Council of the City of Live Oak this 1 st day of November, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED: _________________ Bob Woten, Mayor ATTEST: ___________________________ Clarissa Menchaca, City Clerk 13

City of Live Oak Report to City Council Meeting Date: November 1, 2023 Title: Approval of New Contract with Raney Planning and Management, Inc. for Staff and Project Based Planning Services Contact Information: Aaron Palmer, City Manager Location: City Wide Background: Earlier this year, Rainey Planning and Management, Inc. (Rainey Planning) informed the City that they wanted to get back to their core service of providing project planning services. They desired to move away from providing day-to-day staffing services for planning departments. The City hired Rainey Planning in December 2017 to provide day-to-day contract staff planning services. The City included in the Fiscal Year 2023-24 Budget a full-time Senior Planner to take over the day-to-day planning duties. The City is actively recruiting for this position. Rainey Planning will continue to perform the day-to-day planning services until a senior planner has been hired. The City Attorney has reviewed and approved of the contract. Fiscal Impacts: Rainey Planning's hourly charges are provided in their proposal. The average number of staff hours they billed over the last 12 months was 42 hours per month for general planning services. Any special projects are billed to specific project or grant funding. Recommendation: Approve a new services contract with Raney Planning and Management, Inc. for staff and project based planning services. Attachments: Professional Services Agreement Raney Planning 14

Raney Planning & Management, Inc. for on-call planning services Page 1 of 14 AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made and entered into as of November 1, 2023, by and between the City of Live Oak (“City”) and Raney Planning & Management (“Consultant”). RECITALS A. The Consultant is specially trained, experienced and competent to provide the professional services required by this Agreement. B. The Consultant possesses the skill, experience, ability, background, license, certification, as required by law, and knowledge to provide the professional services described in this Agreement in accordance with the terms and conditions described herein. C. City desires to retain Consultant to render the professional services as set forth in this Agreement. AGREEMENT 1. Scope of Services. The Consultant shall furnish the following services in a professional manner: Consultant shall perform the services described in Exhibit “A” which is attached hereto and incorporated herein by reference. Consultant shall provide such professional services at the time, place, and in the manner specified in Exhibit “A,” subject to the direction of the City. 2. Time of Performance. The services shall commence upon execution of this Agreement, and shall continue until for a period not to exceed three years or until terminated as set forth in Section 6 (Termination) of this Agreement. 3. Compensation. Compensation to be paid to Consultant is in accordance with Exhibit “B”, which is attached hereto and incorporated herein by reference. Payment by City under this Agreement shall not be deemed a waiver of defects in Consultant’s services, even if such defects were known to the City at the time of payment. 4. Method of Payment. Consultant shall submit monthly billing to City describing the services provided during the preceding month. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any applicable reimbursable expense. Any reimbursable expense will be agreed to by the City in advance. City shall pay Consultant within a reasonable time upon approval of the monthly invoice by City staff, such approval to not be unreasonably withheld. 15

Raney Planning & Management, Inc. for on-call planning services Page 2 of 14 5. Additional Services. At any time during the term of this Agreement, City may request that Consultant provide Additional Services. As used herein, “Additional Services” means any services which are determined by City to be necessary for the proper completion of Consultant’s services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Additional Services without prior written authorization from City as evidenced by a specific Task Order that specifies the services to be provided, personnel to be used, and the not-to-exceed cost for the additional services. 6. Termination. This Agreement may be terminated by the City at any time. Upon termination, Consultant shall be entitled to compensation for services properly performed up to the effective date of termination. 7. Ownership of Documents. The City acknowledges the Consultant's documents, including electronic files, as the work papers of the Consultant and the Consultant's instruments of professional service. All plans, studies, documents, and other writings prepared by and for Consultant, its officers, employees, and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such services, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall not be held liable for any modification or reuse of the City-owned instruments of service for purposes outside this Agreement. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents, and other writings to City within three (3) days after written request. Nothing herein shall be construed as a limitation on Consultant’s right to re-use component design details, features and concepts on other projects, in other contexts or for other clients. 8. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in documents or works of authorship fixed in any tangible medium of expression including, but not limited to, data magnetically or otherwise recorded on computer diskettes, CDs or other