Special School Board Meeting

2 Friday, September 8, 2023 Special School Board Meeting An Equal Opportunity School District MEETING TIME AND LOCATION: 5:01 P.M. - 1614 E Fort King Street, Ocala, Florida 34471 ADA ASSISTANCE: Anyone needing special assistance at the meeting of the Marion County School Board due to a disability should contact Mrs. Elena Martinez-Lopez, Administrative Assistant 352-671-7707, at least 72 hours prior to the meeting. Student and public speakers do not reflect the endorsement, sponsorship, position, or expression of the Marion County School District. 1. Call to Order Subject 1.1 Call to Order - Regular Meeting Meeting Sep 8, 2023 - Special School Board Meeting Type Procedural Rationale and Methodology: Record of attendance. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Verbal attendance is taken by Recording Secretary. Effect of Action/Results: Determines if quorum is present in order to proceed with the meeting and provides a record of who is present for discussion and voting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0162 Section 1001.372, Fla. Stats. (2023) File Attachments 2. Inspiration and Pledge Subject 2.1 Inspiration and Pledge Meeting Sep 8, 2023 - Special School Board Meeting Type Procedural Rationale and Methodology: Inspiration and leading the Pledge Prior Board Action Date (s): N/A Financial History and Term/Time Frame: Individuals desiring to provide the inspiration and lead the Pledge of Allegiance to arrange to do so through the appropriate administrators and Recording Secretary at least two (2) weeks in advance of the Board meeting. Effect of Action/Results: Commencement of the meeting through an inspiration and Pledge of Allegiance is provided by a variety of departments and showcases positive actions occurring within Marion County Public Schools. Board Policy, Florida Statutes, Admin. Code: Board Policies 2105 and 8810 File Attachments 3. Approval of Agenda Subject 3.1 Meeting Agenda Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the agenda for this School Board Meeting with the materials in the Board packet, those materials distributed to Board Members at the meeting, and the audio recording included as part of the official record of the meeting. Rationale and Methodology: Superintendent presents an itemized agenda for approval by School Board members. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Superintendent recommends approval of the agenda as submitted in the Board packet or with exceptions stated, i.e., withdrawal of an item from the agenda. Movement of an item to/from consent/discussion portion of the agenda is addressed during the motion for approval of the consent agenda. Effect of Action/Results: The agenda provides an orderly review of all items for consideration at the Board meeting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0165.1 Section 1001.372, Fla. Stats. (2023) File Attachments Motion & Voting Approve the agenda for this School Board Meeting with the materials in the Board packet, those materials distributed to Board Members at the meeting, and the audio recording included as part of the official record of the meeting. Motion by Eric Cummings, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 4. Proof of Publication Subject 4.1 Proof of Publication Meeting Sep 8, 2023 - Special School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments Proof of Publication 230908.pdf (454 KB) 5. Persons Requesting to Address the Board (Televised) Subject 5.1 Request to Address the School Board Meeting Sep 8, 2023 - Special School Board Meeting Type Address the Board Rationale and Methodology: Provide a public opportunity to address the Board regarding items appearing on the Board Agenda or matters on which the Board customarily takes action in regard to the operation of Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Individuals must fully complete the appropriate request form, and presentations are limited to a total of five (5) minutes. Procedures for public appearance are itemized on a separate sheet for review prior to speaking . The request forms and procedures are available on the District's website at http://www.marionschools.net/domain/ 129 . Effect of Action/Results: Opportunity for the public to voice opinions and/or concerns during Board meetings held regularly throughout the year. Board Policy, Florida Statutes, Admin. Code: Board Policy 0169.1 Section 1001.372, Fla. Stats. (2023) File Attachments Address the Board Steve Herring.pdf (425 KB) Address the Board Mirjana Simundra.pdf (440 KB) 6. Final Budget Resolution - Business Services, Budgeting (Boston-Ellis) Subject 6.1 Budget Resolution Number 10 - June 2023 Budget Amendments Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Approve Budget Resolution Number 10 - June Budget Amendments Rationale and Methodology: Board approved Budget Resolution Number 10, June Budget Amendments General Fund (Combined) - Revenues increased $7,703,968. Appropriations increased $4,243,065. Debt Service Fund - Revenues increased $1,218. Appropriations increased $254. Capital Service Fund - Revenues increased $93,305. Appropriations decreased $76,162. Special Revenue Fund, Food Service - Revenues increased $1,655,480. Special Revenue Fund, Other - Revenue increased $1,037,868. Appropriations increased $688,057. Internal Service Fund - Revenue increased $6,386,722. Appropriations increased $1,171,582. Budget amendments for the month ending June 2023 will increase fund balance for the General Fund (Combined) $3,460,903. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The Budget Department monitors the school district to verify that adequate resources are available to cover expenditures. Effect of Action/Results: Budget amendments are required to accurately reflect revenues and appropriations. Students and Marion County Public School staff will be affected by this action. Board Policy, Florida Statutes, Admin. Code: Board Policy 6233 File Attachments June Budget Amendment.pdf (857 KB) Signed C6.1 Budget Amendments.pdf (279 KB) Motion & Voting Approve Budget Resolution Number 10 - June Budget Amendments Motion by Eric Cummings, second by Nancy Thrower. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 7. Final Monthly Financial Report - (Boston-Ellis) Subject 7.1 Financial Report - June 2023 Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Recommend the Board approve the Monthly Financial Report for the month ending June 2023 Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: Recommend the Board approve the Monthly Financial Report for the month ending June 2023 in order to comply with existing policies, procedures and State Board of Education Rules. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: July 2022 - June 2023 (Cumulative) Total Revenue - All Funds: $679,108,144.72 Total Expenditures - All Funds: $645,243,387.04 Effect of Action/Results: To comply with existing policies, procedures, and State Board of Education Rules. Monthly Financial Reports are provided to demonstrate transparency of public funds that have been received and expended to meet the educational needs of our students. The Business Services and Finance Department staff will be affected by this action. Board Policy, Florida Statutes, Admin. Code: Board Policy 6100 Fla. Admin. Code R. 6A-1.008 (2023) Section 1010.01, Fla. Stats. (2023) File Attachments 12-June 22-23 Monthly Final Report.pdf (101 KB) Motion & Voting Recommend the Board approve the Monthly Financial Report for the month ending June 2023 Motion by Nancy Thrower, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 8. Public Hearing - Business Services (Boston-Ellis) Subject 8.1 Public Hearing - Rolled Back Rate Computation and Tentative Budget Amended to Conform to the Final Budget for FY 2023-2024 Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Amend the adoptive tentative budget to conform to the proposed final budget for FY 2023-2024. Rationale and Methodology: The total millage rate to be levied is greater than the rolled-back rate by 11.74%. The Required Local Effort millage rate is greater than the rolled-back rate by 10.60%. The recommended action is for the Board to amend the adopted tentative budget to conform to the proposed final budget for FY 2023-2024. [Hard copy to be provided under a separate cover....electronic version attached 9/8/23] Prior Board Action Date(s): July 24, 2023 - Tentative Budget August 1, 2023 - Public Hearing - Tentative Budget August 3, 2023 - Work Session - Tentative Budget August 9, 2023 - Work Session - Tentative Budget Financial History and Term/Time Frame: Upon Board adoption, Finance will transmit date to the Department of Education and Department of Revenue as required. Effect of Action/Results: All school district employees, students, and county citizens will be affected by this action and have been given the opportunity for input through a public hearing. Board Policy, Florida Statutes, Admin. Code: Board Policy 1025 Fla. Admin. Code R 6A-1.004 2022 Section 1010.01, Fla. Stats. 2023 File Attachments Certification and Compliance FY 23-24.pdf (10 KB) Certification of Public Hearings FY 23-24.pdf (9 KB) Budget 2023-2024.pdf (31,923 KB) Memo Changes from TENATIVE TO ADOPTED FY 2023-2024.pdf (314 KB) Signed C8.1 Certification and Compliance.pdf (215 KB) Signed C8.1 Public Hearings Certifications.pdf (163 KB) Motion & Voting Amend the adoptive tentative budget to conform to the proposed final budget for FY 2023-2024. Motion by Nancy Thrower, second by Eric Cummings. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 8. Public Hearing - Business Services (Boston-Ellis) Subject 8.2 Resolution Determining Revenues and Millages Levied for FY 2023-2024, Resolution 23-04 Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Adopt Resolution 23-04 determining revenues and millages to be levied for FY 2023-2024. Rationale and Methodology: Board adopt the Resolution Determining Revenues and Millages Levied for FY 2023-2024, Resolution Number 23-04. Prior Board Action Date(s): July 24, 2023 - Tentative Budget August 1, 2023- Public Hearing August 3, 2023 - Work Session August 9, 2023 - Work Session Financial History and Term/Time Frame: The total millage rate to be levied is 6.439. The amount is greater than the rolled-back rate of 5.7626 mills by 11.74%. Upon adoption, Finance will submit the resolution to the Florida Department of Education Department of Revenue, as required. Effect of Action/Results: All school district employees, students, and county citizens will be affected by this action and have been given the opportunity for input through public hearing. Board Policy, Florida Statutes, Admin. Code: Board Policy 0125 Fla. Admin. Code R. 6A-1.004 2022 Section 1010.01, Fla.Stats. 2023 File Attachments Florida Dept of Education Resolution Determining Revenues and Millages Levied.pdf (137 KB) Signed 8.2 Resolution 23-04.pdf (514 KB) Motion & Voting Adopt Resolution 23-04 determining revenues and millages to be levied for FY 2023-2024. Motion by Allison Campbell, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 8. Public Hearing - Business Services (Boston-Ellis) Subject 8.3 Final Budget, Resolution Number 23-05 Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budget Source All Funds Recommended Action Adopt Resolution 23-05 affirming the final budget for FY 2023-2024 in the amount of $ 959,016,935 Rationale and Methodology: Board adopts the Final Budget for FY 2023-2024 as per the attached Resolution Number 23-05. Prior Board Action Date(s): July 24, 2023 - Tentative Budget August 1, 2023 - Public Hearing August 3, 2023 - Public Hearing August 9, 2023 - Public Hearing Financial History and Term/Time Frame: Upon adoption, the final budget resolution will be submitted to the Department of Revenue, as required by law, within 30 days. Effect of Action/Results: Finance Department staff will be affected by this action and are aware of the reporting requirements. Board Policy, Florida Statutes, Admin. Code: Board Policy 0125 Fla. Admin. Code R. 6A-1.004 2022 Section 1010.01, Fla. Stats. 2023 File Attachments Res Adopting Final Budget 23-05.pdf (80 KB) Signed 8.3 Resolution 23-05.pdf (258 KB) Motion & Voting Adopt Resolution 23-05 affirming the final budget for FY 2023-2024 in the amount of $ 959,016,935 Motion by Eric Cummings, second by Nancy Thrower. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 9. Discussion (Regular Agenda Items) Subject 9.1 Annual Financial Report for Fiscal Year Ending June 30, 2023 Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Board receives and approves the Superintendent's Annual Financial Report for fiscal year ending June 30, 2023. Action, Rationale, and Results: Board receives and approves the Superintendent's Annual Financial Report for the fiscal year ending June 30, 2023. [hard copy to be provided under separate cover] Prior Board Review/Action: N/A Methodology and Time Frame/Financial History: The Superintendent's Annual Financial Report is due to the Department of Education on or before September 11, 2023. Upon Board approval, Finance will transmit data to the Department of Education as required by State Board of Education Rules. Effect of Action: Finance Staff will be affected and have been involved in the reporting process. Policy or Statute: Fla. Admin. Code R 6A-1.0071 File Attachments Index Page for ESE348 (1) with correct page numbers.pdf (81 KB) Index Page for ESE145 with correct numbers.pdf (185 KB) Supt Annual Financial Report 2023.pdf (12,437 KB) Signed C9.1 ESE 145 Form.pdf (969 KB) Signed C9.1 ESE 348 Form.pdf (671 KB) Motion & Voting Board receives and approves the Superintendent's Annual Financial Report for fiscal year ending June 30, 2023. Motion by Sarah James, second by Nancy Thrower. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James 10. Board Comments, Reports and Concerns Subject 10.1 Board and Superintendent Comments Meeting Sep 8, 2023 - Special School Board Meeting Type Discussion Rationale and Methodology: Board members and Superintendent share information regarding recent activities or events in which they have participated, provide updates on committees or share data on programs, as well as express concerns. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: An audio recording of information and concerns are made a part of the supplemental minutes, and a summary of the information is made a part of the written minutes of the meeting. Effect of Action/Results: Public awareness is provided, and/or Superintendent is afforded an opportunity to address requests or concerns of the Board in a timely manner. Board Policy, Florida Statutes, Admin. Code: Board Policy 0169.1 File Attachments 11. Adjournment of Meeting Subject 11.1 Closure of Meeting Meeting Sep 8, 2023 - Special School Board Meeting Type Action Fiscal Impact No Budgeted No Recommended Action Adjourn the meeting. Rationale and Methodology: Formal closure of the meeting through a motion, second, and vote by Board members. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The chair requests a motion for adjournment. Effect of Action/Results: Obtain approval for adjournment of the meeting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0165.5 Section 1001.372, Fla. Stats. (2023) File Attachments Motion & Voting Adjourn the meeting. Motion by Eric Cummings, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Nancy Thrower, Sarah James