Budget Workshop

Agenda (non-virtual)

VILLAGE OF PALMETTO BAY

Mayor Karyn Cunningham

Vice Mayor Leanne Tellam

Council Member Patrick Fiore (Seat 1)

Council Member Steve Cody (Seat 2)

Council Member Marsha Matson (Seat 3)

Village Manager Nick Marano

Village Attorney John C. Dellagloria

Village Clerk Missy Arocha

In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting.

AGENDA

BUDGET WORKSHOP

THURSDAY, JUNE 20, 2024 - 7:00 PM

VILLAGE HALL MUNICIPAL CENTER

9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157

(305) 259-1234

1.

CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, DECORUM STATEMEMT, IN THAT ORDER:

Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting.

2.

REQUESTS, PETITIONS, AND PUBLIC COMMENTS

3.

FISCAL YEAR 2024 BUDGET ESTIMATES AND IMPACTS ON FISCAL YEAR 2025 BUDGET PLANNING AND FORECASTING

A.

VILLAGE MANAGER'S PRESENTATION

4.

DEPARTMENTAL BUDGET BRIEFS

5.

COUNCIL COMMENTS

6.

NEXT BUDGET WORKSHOP AND ADJOURNMENT

WEDNESDAY, JULY 31, 2024, AT 7:00 PM

WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES:

We will respect the right of all citizens in our community to hold different opinions;

We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours;

We will strive to understand differing perspectives;

We will choose our words carefully;

We will speak truthfully without accusation and we will avoid distortion;

We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur.

Mayor Karyn Cunningham Vice Mayor Leanne Tellam Council Member Patrick Fiore (Seat 1) Council Member Steve Cody (Seat 2) Council Member Marsha Matson (Seat 3) Village Manager Nick Marano Village Attorney John C. Dellagloria Village Clerk Missy Arocha 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, DECORUM STATEMEMT, IN THAT ORDER: Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting. 2. REQUESTS, PETITIONS, AND PUBLIC COMMENTS 3. FISCAL YEAR 2024 BUDGET ESTIMATES AND IMPACTS ON FISCAL YEAR 2025 BUDGET PLANNING AND FORECASTING A. VILLAGE MANAGER'S PRESENTATION 4. DEPARTMENTAL BUDGET BRIEFS VILLAGE OF PALMETTO BAY In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting. AGENDA BUDGET WORKSHOP THURSDAY, JUNE 20, 2024 – 7:00 PM VILLAGE HALL MUNICIPAL CENTER 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157 (305) 259-1234 1

5. COUNCIL COMMENTS 6. NEXT BUDGET WORKSHOP AND ADJOURNMENT WEDNESDAY, JULY 31, 2024, AT 7:00 PM WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES: We will respect the right of all citizens in our community to hold different opinions; We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours; We will strive to understand differing perspectives; We will choose our words carefully; We will speak truthfully without accusation and we will avoid distortion; We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur. NOTICE OF APPEAL RIGHTS Pursuant to Florida Statutes 286.0105, the Village hereby advises the public that if a person decides to appeal any decision made by the Council with response to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed. AMERICAN DISABBILITIES ACT OF 1990 This meeting is open to the public. In accordance with the American Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Village Clerk at (305) 259-1234 no later than four (4) days prior to the meeting. Hearing Assistance Devices are available with the Village Clerk. 2

AGENDA ITEM NO. 3.A Item Cover Page DATE: June 20, 2024 SUBMITTED BY: Missy Arocha, Village Manager's Office ITEM TYPE: Presentation AGENDA SECTION: FISCAL YEAR 2024 BUDGET ESTIMATES AND IMPACTS ON FISCAL YEAR 2025 BUDGET PLANNING AND FORECASTING SUBJECT: VILLAGE MANAGER'S PRESENTATION SUGGESTED ACTION: BUDGET WORKSHOP AGENDA ITEM REPORT ATTACHMENTS: Budget Open House June 20 2024 3

Budget Workshop June 20, 2024 7:00pm 1 4

BUDGETARY FUNDS Categories and Uses 2 Total Budget General Fund Revenues (Ex. Property & Utility Taxes, Fees Charged, Interest Income, etc..) General Operating Costs Special Revenue (Ex. Grants, CITT Tax, Local Option & Fuel Taxes, Interest, etc..) Restricted Operating Costs (must be used for a specific purpose) Capital Transfers (transfers for approved capital projects) Capital Projects 5

GENERAL FUND SUMMARY FY 24 BUDGET 3 Ad-Valorem Taxes 45% Utility Taxes 18% Franchise Fees 8% Licenses and Permits 1% Intergovernme ntal Revenue 14% Fines and Forfeitures 0% Charges for Services 5% Other Income 9% REVENUES Village Council 1% Village Manager 2% Village Clerk 2% Village Attorney 2%Finance Department 3% Human Resources 4% Planning & Zoning 3% General Government 6% Facilities Maintenance 3% Police Services 51% Parks & Recreation 18% Debt 4% EXPENDITURES 6

GENERAL FUND SUMMARY FY 24 ESTIMATES 4 Ad-Valorem Taxes 44% Utility Taxes 16% Franchise Fees 10% Licenses and Permits 1% Intergovernmen tal Revenue 19% Fines and Forfeitures 1% Charges for Services 5% Interest Income 2% Other Income 2% REVENUES Village Council 1% Village Manager 2% Village Clerk 2% Village Attorney 3% Finance Department 3% Human Resources 3%CED 3% IT 1% General Government 8% FAC Maint 3% Police Services 49% Parks & Recreation 18% Debt 4% EXPENDITURES 7

FISCAL YEAR 2024 BUDGET TO ESTIMATED ACTUAL 5 ADOPTED ESTIMATED BUDGET ACTUAL Ad-Valorem Taxes 9,316,029 9,424,029 Utility Taxes 3,440,000 3,464,782 Franchise Fees 1,900,000 2,100,000 Licenses and Permits 214,000 319,455 Intergovernmental Revenue3,809,523 4,081,682 Fines and Forfeitures 210,000 338,820 Charges for Services 1,068,894 1,105,931 Interest Income 225,000 368,137 Other Income 305,280 346,033 TOTAL REVENUES 20,488,726 21,548,869 ADOPTED ESTIMATED BUDGET ACTUAL Village Council 220,805 176,311 Village Manager 363,550 337,364 Village Clerk 488,146 417,835 Village Attorney 600,769 586,933 Finance Department 566,555 516,784 Human Resources 811,520 697,678 Community and Econ Dev 844,516 680,525 Information Technology 281,555 232,253 General Government 1,790,000 1,668,526 Facilities Maintenance 732,839 672,949 Police Services 10,254,750 10,153,750 Parks & Recreation 4,085,166 3,821,246 Debt 755,623 761,867 TOTAL EXPENDITURES 21,795,794 20,724,021 8

FUND BALANCE FY 18 – FY 24 6 4,700,000 4,700,000 4,700,000 4,700,000 4,700,000 4,700,000 4,700,000 4,700,000 6,402,454 5,883,006 6,011,059 6,225,662 10,076,368 18,385,644 5,303,832 9,460,493 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 FUND BALANCE Assigned Unassigned 9

FISCAL YEAR 2024 EXPECTATIONS 7 FISCAL YEAR 2025 TAX ROLL ASSESSMENT ESTIMATE $4,560,000,000 APPROXIMATELY $440,000,000 INCREASE FROM PRIOR YEAR ASSESSMENT AT THE CURRENT MILLAGE RATE AD-VALOREM TAXES WOULD BE APPROXIMATELY $10,716,000 OR $1,399,971 MORE THAN PRIOR YEAR 10

FISCAL YEAR 2024 EXPECTATIONS 8 FRANCHISE FEES FORECAST $100,000 ABOVE FY 23 BUDGETED AMOUNTS SALES TAX FORECAST $300,000* ABOVE FY 22 BUDGETED AMOUNTS *This is dependent on economy and Florida tax holidays effects. 11

Presentation Order 1. Communications 2. Community & Economic Development 3. Finance 4. Office of the Clerk 5. Parks & Recreation 6. Police Department 7. Public Works 9 12