City Council

Saratoga City Council Minutes ~ August 21, 2024 ~ Page 1 of 5 MINUTES WEDNESDAY, AUGUST 21, 2024 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department in the Linda Callon Conference Room. Mayor Zhao invited public comment. The following individuals spoke at this time: Glen Hendriks, Bernie Mills Mayor Zhao called the Regular Session to order at 7:00 p.m. Prior to Roll Call, the City Clerk stated Vice Mayor Aftab is attending the meeting from New Mexico, as indicated on the agenda, pursuant to Government Code 54953(b). Vice Mayor Aftab confirmed for the record he has met the applicable notice requirements and confirmed the public is able to participate from his location. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: Matt Morley, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on August 15, 2024. REPORT FROM JOINT SESSION Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department. Captain Neil Valenzuela provided a summary of the activities of the Santa Clara County Sheriff’s Office and Fire Chief Suwanna Kerdkaew provided a summary of the activities of the Santa Clara County Fire Department. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES No one requested to speak. ANNOUNCEMENTS Mayor Zhao shared information about Let’s Hike Saratoga, Public Safety Fair and Mayor’s Office Hours at the Farmer’s Market.

Saratoga City Council Minutes ~ August 21, 2024 ~ Page 2 of 5 1. CONSENT CALENDAR Mayor Zhao invited public comment. No one requested to speak. Council Member Page requested Item 1.3 be pulled for separate discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the July 3, 2024, City Council Regular Meeting. WALIA/PAGE MOVED TO APPROVE THE MINUTES FOR THE JULY 3, 2024, CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, and 08/08/2024 accounts payable vendor payment check registers. WALIA/PAGE MOVED TO REVIEW AND ACCEPT THE 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, AND 08/08/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Resolution Supporting Universal Childcare Recommended Action: Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the State of California. RESOLUTION 24-048 AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION SUPPORTING EFFORTS TO PROVIDE UNIVERSAL CHILDCARE TO ALL CHILDREN IN THE STATE OF CALIFORNIA. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: FITZSIMMONS, PAGE. RECUSED: NONE. ABSENT: NONE. 1.4. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the amount of $37,500 Recommended Action: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic Information System (GIS) Consultant services in the amount of $37,500.00 for FY 2024-25.

Saratoga City Council Minutes ~ August 21, 2024 ~ Page 3 of 5 WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH LYNX TECHNOLOGIES, INC. FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) CONSULTANT SERVICES IN THE AMOUNT OF $37,500.00 FOR FY 2024-25. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. Budget Resolution to increase Capital Improvement Program budget in the amount of $102,300 for El Quito Park Pickleball Courts for improved security and sound mitigation. Recommended Action: Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget. RESOLUTION 24-XXX WALIA/PAGE MOVED TO ADOPT THE RESOLUTION APPROPRIATING $102,300 FROM THE UNALLOCATED PARK DEVELOPMENT FUND BALANCE INTO THE EL QUITO PARK PICKLEBALL COURTS CIP FISCAL YEAR 2024/2025 BUDGET. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.6. Contract for tree planting with Our City Forest Recommended Action: Authorize the City Manager to execute a two-year contract agreement with Our City Forest for residential tree planting. WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A TWO-YEAR CONTRACT AGREEMENT WITH OUR CITY FOREST FOR RESIDENTIAL TREE PLANTING. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. GENERAL BUSINESS Council Member Fitzsimmons stated she will be recusing herself from this item due to the possibility the discussion could pertain to property she owns. 2.1. Economic Vitality Ad Hoc Committee Report Recommended Action: Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee. Bryan Swanson, Community Development Director, and Vice Mayor Aftab and Council Member Page presented the staff report. Mayor Zhao invited public comment. The following individuals spoke at this time: Ajnavi Kumar, Bryony Worthington, Nick Miller, Bob Shepherd, Jim Cargill, Rafik Bawa, Kelly

Saratoga City Council Minutes ~ August 21, 2024 ~ Page 4 of 5 PAGE/AFTAB MOVED TO DEVELOP THE STRUCTURE OF A PILOT PROGRAM FOR THE COUNCIL TO REVIEW, EXPLORE INTEREST OF OTHER BUSINESSES TO PARTICIPATE IN THE PILOT PROGRAM WITH THE ACKNOWLEDGEMENT THE BUSINESSES WILL FUND SIDEWALK EXPANSIONS, ETC., DISCUSS A DESIGN CONCEPT WITH PILOT PARTICIPANTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: FITZSIMMONS. ABSENT: NONE. 2.2. Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council Recommended Action: 1. Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or 2. Take no action to appoint nominees and proceed with the November 5, 2024 General Municipal Election for the election of two City Council Members. Britt Avrit, City Clerk, presented the staff report. Mayor Zhao invited public comment. The following individuals spoke at this time: Stan Bogosian, Jim Cargill, Mona Kaur, Bernie Mills, Jon Kwong PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION CANCELLING THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND APPOINTING KOOKIE FITZSIMMONS AND TINA WALIA TO THE SARATOGA CITY COUNCIL. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: PAGE, AFTAB, ZHAO. NOES: NONE. ABSTAIN: FITZSIMMONS, WALIA. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to report Council Member Tina Walia KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors - stated the KSAR website has been updated and launched. Cities Association of Santa Clara County Legislative Action Committee – stated the Committee took action to support two climate related Bills and, the Committee sent position letters for several other Bills. Cities Association of Santa Clara County Board of Directors – stated the Board discussed the Model Water Efficient New Development Ordinance, Regional Early Action Planning Grant 2024, and the Bay Area Finance Authority Bond. Silicon Valley Clean Energy Authority Board of Directors – stated the Board held a study session on affordability related to electricity rate increases, approved various contracts, and received an update on SVCE’s participation in the CPUC timely energization proceeding.

Saratoga City Council Minutes ~ August 21, 2024 ~ Page 5 of 5 Council Member Chuck Page Saratoga Chamber of Commerce Board – stated the Board discussed the Economic Vitality Ad Hoc Committee. Santa Clara Valley Water Commission – stated the Commission discussed planned rate increases and potential water shortages related to future proposed housing. Vice Mayor Belal Aftab Saratoga Historical Foundation Board of Directors – stated he attended the meeting with nothing to report. Valley Transportation Authority Policy Advisory Committee – stated he attended the meeting with nothing to report. Mayor Yan Zhao West Valley Sanitation District Board of Directors – stated she attended the meeting with nothing to report and she attended a tour of the facilities. West Valley Mayors and City Managers Association – stated the Association received information regarding the Bay Area Finance Authority Bond. Hakone Foundation Board Executive Board – stated the Board received a report on bookings for the facility, discussed projects to update the fiberoptics and the electrical panel at the facility, and held a Closed Session with no reportable action. CITY COUNCIL ITEMS Page/Walia requested a future agenda item regarding protecting the identity of complainants. COUNCIL COMMUNICATIONS None CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES No one requested to speak. ADJOURNMENT Mayor Zhao adjourned the meeting at 9:50 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda August 21, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING AUGUST 21, 2024 AMENDED AGENDA • 08/19/2024 ITEM 2.2 SUPPLEMENTAL MEMO ADDED • 08/21/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 08/21/2024 ITEM 1.5 WRITTEN COMMUNICATIONS ADDED • 08/21/2024 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 08/21/2024 ITEM 2.1 PRESENTATION SLIDES ADDED • 08/21/2024 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED • 08/22/2024 ITEM 1.3 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 342 Co Rd 155, Abiquiu, NM 87510; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR • 342 Co Rd 155, Abiquiu, NM 87510; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.

Saratoga City Council Agenda August 21, 2024 – Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070; 342 Co Rd 155, Abiquiu, NM 87510 Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department Recommended Action: Receive updates from Santa Clara County Sheriff’s Office and Santa Clara County Fire Department Presentation Slides (added 08-21-2024) Presentation Slides (added 08-21-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070; 342 Co Rd 155, Abiquiu, NM 87510 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 15, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS

Saratoga City Council Agenda August 21, 2024 – Page 3 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the July 3, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the July 3, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 06/27/2024, 07/03/2024, 07/11/2024, 07/18/2024, 07/26/2024, 07/31/2024, and 08/08/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 06-27-2024 Attachment B - Check Register 07-03-2024 Period 13 Attachment C - Check Register 07-03-2024 Period 1 Attachment D - Check Register 07-11-2024 Period 13 Attachment E - Check Register 07-11-2024 Period 1 Attachment F - Check Register 07-18-2024 Period 13 Attachment G - Check Register 07-18-2024 Period 13 Attachment H - Check Register 07-18-2024 Period 1 Attachment I - Check Register 07-26-2024 Period 13 Attachment J - Check Register 07-26-2024 Period 1 Attachment K - Check Register 07-31-2024 Period 13 Attachment L - Check Register 07-31-2024 Period 1 Attachment M - Check Register 08-08-2024 Period 13 Attachment N - Check Register 08-08-2024 Period 2 1.3. Resolution Supporting Universal Childcare Recommended Action: Adopt the Resolution supporting efforts to provide Universal Childcare to all children in the State of California. Staff Report Attachment A - Resolution Supplemental Memo - Written Communications (added 08-22-2024) 1.4. Lynx Technologies, Inc. Geographic Information System Consultant Contract in the amount of $37,500 Recommended Action: Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic Information System (GIS) Consultant services in the amount of $37,500.00 for FY 2024-25. Staff Report Attachment A – Proposed Contract

Saratoga City Council Agenda August 21, 2024 – Page 4 of 5 1.5. Budget Resolution to increase Capital Improvement Program budget in the amount of $102,300 for El Quito Park Pickleball Courts for improved security and sound mitigation. Recommended Action: Adopt the Resolution appropriating $102,300 from the unallocated Park Development Fund balance into the El Quito Park Pickleball Courts CIP Fiscal Year 2024/2025 budget. Staff Report Attachment A - Budget Resolution Supplemental Memo - Written Communications (added 08-21-2024) 1.6. Contract for tree planting with Our City Forest Recommended Action: Authorize the City Manager to execute a two-year contract agreement with Our City Forest for residential tree planting. Staff Report Attachment A – Our City Forest Contract Agreement 2. GENERAL BUSINESS 2.1. Economic Vitality Ad Hoc Committee Report Recommended Action: Receive report and discuss next steps for the Economic Vitality Ad Hoc Committee. Staff Report Attachment A - Written Comments to Ad Hoc Committee Presentation Slides (added 08-21-2024) Supplemental Memo - Written Communications (added 08-21-2024) 2.2. Resolution Appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council Recommended Action: 1. Adopt the Resolution cancelling the November 5, 2024 General Municipal Election and appointing Kookie Fitzsimmons and Tina Walia to the Saratoga City Council; or 2. Take no action to appoint nominees and proceed with the November 5, 2024 General Municipal Election for the election of two City Council Members. Staff Report Attachment A - City Council Resolution Cancelling Election Attachment B - Notice-Certification of Candidates Supplemental Memo - Item 2.2 Supplemental Material Supplemental Memo - Written Communications (added 08-21-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS

Saratoga City Council Agenda August 21, 2024 – Page 5 of 5 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 15, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of August 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]