School Board Meeting

1 Tuesday, June 27, 2023 School Board Meeting Orange County Public Schools Ronald Blocker Educational Leadership Center 445 West Amelia Street Orlando, FL 32801 1. Meeting Notes * Subject 1.01 Changes to the Board Book Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 1. Meeting Notes * Subject 1.02 School Board Meeting General Information Meeting Jun 27, 2023 - School Board Meeting Type Information The School Board of Orange County welcomes and encourages input from the community. Please refer to the Meetings, Agendas & Minutes page for the methods by which the public is provided the opportunity to participate. Below are some guidelines that the School Board has implemented. Public comment on matters subject to any quasi-judicial process or any pending litigation should not be presented to the Board. This includes any issues related to pending investigations or employee or student discipline matters. Any public comments on the collective bargaining process or other workplace labor concerns are not permitted. There is a collective bargaining process and system in which bargained issues and labor complaints may be brought to the table between the parties. If you seek to comment on matters which are on the school board meeting agenda you will be required to wait until that agenda item is before the board (items 3-15 and/or item 17). Prospective or current vendors are not permitted to comment during the bidding black-out period. If you need any assistance or adaptive devices to ensure your participation, contact the following: If you are hearing impaired, call 407-317-3409. For spoken language translation services, call 407-317-3410. For the visually impaired, call 407-317-3437. Please make your request three (3) days in advance of the school board meeting to allow for scheduling. * §286.0114, Florida Statutes, provides that "[m]embers of the public shall be given a reasonable opportunity to be heard on a proposition before a board or commission." §286.0114(3), Florida Statutes, provides that the public's "opportunity to be heard" does NOT apply to "[a]n official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations." Accordingly, members of the public who wish to speak to an action agenda item may speak on items 3-15 and/or item 17; the remainder of the agenda items are either ministerial or are not a “proposition” before the School Board. OCPS EEO Non-Discrimination Statement The School Board of Orange County, Florida, does not discriminate in admission or access to, or treatment or employment in its programs and activities, on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information, sexual orientation, gender identity or expression, or any other reason prohibited by law. The following individuals at the Ronald Blocker Educational Leadership Center, 445 West Amelia Street, Orlando, Florida 32801, attend to compliance matters: Equal Employment Opportunity (EEO) Officer & Title IX Coordinator: Keshara Cowans; ADA Coordinator: Jay Cardinali; Section 504 Coordinator: Tajuana Lee-Wenze. (407.317.3200) File Attachments 1. Meeting Notes * Subject 1.03 Chair's Agenda Meeting Jun 27, 2023 - School Board Meeting Type Information File Attachments 1. Meeting Notes * Subject 1.04 Introduction Information Meeting Jun 27, 2023 - School Board Meeting Type Information File Attachments 2. Opening * Subject 2.01 Call to Order Meeting Jun 27, 2023 - School Board Meeting Type Information File Attachments 2. Opening * Subject 2.02 Recognitions Meeting Jun 27, 2023 - School Board Meeting Type Information File Attachments 3. Public Hearings Subject 3.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 4. Consent - Communications & Governmental Relations Subject 4.01 Approval of the 2023-24 Board of Directors for the Foundation for Orange County Public Schools Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Request approval of the 2023-24 Board of Directors for the Foundation for Orange County Public Schools Goals 6. Engaged and Invested Community BACKGROUND: Florida Statute 1001.453 establishes a District school board direct-support organization. The Statute also requires that the board of directors of this organization be approved by the School Board. Orange County Public Schools established its Foundation in 1987. At its meeting on June 1, 2023, the Foundation Board of Directors approved their slate of members and leadership for 2023-24. The approved Board of Directors and leadership document is attached. Please note: the Foundation designates board seats for key partners, including Duke Energy. As of June 15, 2023, Duke Energy was still in the process of selecting their representative for 2023-24. When a representative is chosen, the Foundation will bring an updated slate of membership forward to the School Board for review and approval. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the 2023-24 Board of Directors for the Foundation for Orange County Public Schools SUBMITTED AND PREPARED BY: Scott D. Howat, Chief Communications Officer and President, District Foundation Deborah L. Pedraza, Executive Director, District Foundation File Attachments 2023-24 Foundation for OCPS Board Slate (06-27-23 bd mtg).pdf (204 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 5. Consent - Approve Human Resources Issues Subject 5.01 Approve the Addendum to the MOU with the Foundation for Orange County Public Schools Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Request to Approve the Addendum to the MOU with the Foundation for Orange County Public Schools Goals 6. Engaged and Invested Community BACKGROUND : The Foundation for Orange County Public Schools (FOCPS) is the sole designated direct-support organization (DSO) of the School Board of Orange County (SBOC) with the following priorities: (1) ensure reading readiness; (2) invest in teachers and staff; (3) accelerate student success; (4) promote success after OCPS; and (5) drive community collaborations. The original memorandum of understanding (MOU) between the SBOC and FOCPS was entered into on June 14, 2016. An updated MOU was entered into on November 15, 2022, which reflected changes to staffing and funding as a result of the growth and impact of Foundation. The attached Addendum records and accomplishes the following: (1) all private, charitable contributions not funded by taxpayer dollars and not otherwise directed by donor intent will be routed to FOCPS in accordance with its role as DSO; (2) aligns language in the MOU to the current FOCPS strategic plan; and (3) updates titles of staff members working within FOCPS. FISCAL IMPACT STATEMENT : Attaching the Addendum to the current MOU between the SBOC and FOCPS has no additional fiscal impact. RECOMMENDED RESOLUTION : Approve the Addendum to the MOU with the Foundation for Orange County Public Schools. SUBMITTED AND PREPARED BY : Bridget Williams, Chief of Staff James Preusser, Senior Executive Director, Human Resources File Attachments Amendment 1 Foundation for OCPS Agreement (OCPS Legal 6-20-23) - FINAL.pdf (1,250 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 5. Consent - Approve Human Resources Issues Subject 5.02 Request Approval of the Personnel Agenda Dated June 27, 2023, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Personnel Agenda Dated June 27, 2023, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Goals BACKGROUND : Chapter 1012.22 of the Florida Statutes authorizes the School Board to act on personnel actions. These June 27, 2023, personnel actions are requested in order to maintain continuity and enhance educational services delivered to students. These actions will become effective on the specified dates. Attached hereto and incorporated herein is the personnel agenda with the applicable data contained therein. The Employment Services Department has conducted, and the persons recommended for appointment by the Superintendent have passed, the background screenings as required by s. 1012.32, s. 1012.465 and s. 1012.56, Fl. Stat. as appropriate. The Employment Services Department also has determined that all persons recommended for appointment by the Superintendent are at least minimally qualified to perform the job pursuant to the job description for the position to which the employee has been nominated. The hiring of all individuals would comply with applicable state and federal equal employment opportunity laws, including veteran preference and anti-discrimination laws. FISCAL IMPACT STATEMENT : Cost of the personnel actions fall within the approved 2022-2023 and 2023-2024 budget. RECOMMENDED RESOLUTION : Approval of the Personnel Agenda Dated June 27, 2023, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) SUBMITTED AND PREPARED BY: James Preusser, Senior Executive Director, Human Resources Division File Attachments Admin Addendum Final 6-27-23.pdf (198 KB) Instruc Class Agenda final.pdf (216 KB) In Memoriam.pdf (44 KB) Memo - Department Name Change - Division of Strategy.pdf (97 KB) Instructional Reappointment 2023-24.pdf (530 KB) Revised PS Personnel Actions.pdf (46 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.01 INFORMATION - Code of Student Conduct Meeting Jun 27, 2023 - School Board Meeting Type Information File Attachments 6. Consent - Approve Student Expulsions Subject 6.02 Request Approval of the Expulsion of Students in Conjunction With the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approve the Expulsion of Students in Conjunction With the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Goals 4. Positive Climate and Safe Environment BACKGROUND: The principals have requested expulsion of students in accordance with School Board policy defining the Waivers of Out-of-School Student Expulsion and District Behavior Contracts. These requests have been investigated, and we join with the principals in recommending the expulsions as provided by Florida Statute 1006.09. These students have committed Level 4 offenses of the Code of Student Conduct and the students and their parent(s)/guardian(s) were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approve the Expulsion of Students in Conjunction With the Waivers of Out-of-School Student Expulsion and District Behavior Contracts SUBMITTED AND PREPARED BY: Jose Martinez, Chief of High Schools Rolando Bailey, Area Superintendent, Southeast Learning Community William Bohn, Associate Superintendent, School Transformation Office Rahim Jones, Area Superintendent, West Learning Community Meredith Leftakis, Area Superintendent, North Learning Community Tashanda Brown-Cannon, Area Superintendent, Southwest Learning Community Patti Fritzler , Area Superintendent, East Learning Community Gregory Moody, Associate Superintendent, School Choice Services Jenny Gibson, Acting Associate Superintendent, Innovation Schools File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.03 Request Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year DJ/Positive Pathways Transition Center Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and her parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, Associate Superintendent DJ/Positive Pathways Transition Center File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.04 Request Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year DP/Positive Pathways Transition Center Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and her guardian were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, Associate Superintendent DP/Positive Pathways Transition Center File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.05 Request Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year RH/Positive Pathways Transition Center Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and her parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, Associate Superintendent RH/Positive Pathways Transition Center File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.06 Request Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year JG/Positive Pathways Transition Center Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and her parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through May 16, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, Associate Superintendent JG/Positive Pathways Transition Center File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.07 Request Approval of the Expulsion of a Student with Continuing Education Services per the Individual with Disabilities Education Act (IDEA) at Positive Pathways Transition Center for the Remainder of the 2022-2023 School Year, Including Summer School, and through April 30, 2024 of the 2023-2024 School Year DR/UCP Charter School Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student with Continuing Education Services per the Individual with Disabilities Education Act (IDEA) at Positive Pathways Transition Center for the Remainder of the 2022-2023 School Year, Including Summer School, and through April 30, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student with Continuing Education Services per the Individual with Disabilities Education Act (IDEA) at Positive Pathways Transition Center for the Remainder of the 2022-2023 School Year, Including Summer School, and through April 30, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and his parents were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student with Continuing Education Services per the Individual with Disabilities Education Act (IDEA) at Positive Pathways Transition Center for the Remainder of the 2022-2023 School Year, Including Summer School, and through April 30, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, Associate Superintendent DR/UCP Charter School File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 6. Consent - Approve Student Expulsions Subject 6.08 Request Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through April1, 2024 of the 2023-2024 School Year YR/Lake Nona High School Meeting Jun 27, 2023 - School Board Meeting Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through April1, 2024 of the 2023-2024 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through April 1, 2024 of the 2023-2024 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and his parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2022-2023 School Year, Including Summer School, and through April1, 2024 of the 2023-2024 School Year. SUBMITTED AND PREPARED BY: Jose Martinez, Chief of High Schools YR/Lake Nona High School File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 7. Consent - Approve Grant Applications Subject 7.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 8. Consent - Approve Education Services Related Items Subject 8.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 9. Consent - Approve Career and Technical Education Issues Subject 9.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 10. Consent - Approve ESE and Multilingual Services Issues Subject 10.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 11. Consent - Approve Operations Issues Subject 11.01 Request Approval of Procurement Recommendations to be Awarded – June 27, 2023 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approval of Procurement Recommendations to be Awarded – June 27, 2023 Goals 5. Efficient Operations BACKGROUND : The bid documents and proposals on the following pages have been processed in compliance with the applicable purchasing policies of Orange County Public Schools. Each contract award is to the lowest responsive and responsible bidder meeting specifications and each solicitation is to be awarded to the recommended suppliers as provided on the attached pages for the items and amounts as specified. The purchases are necessary to provide a quality education for all students. FISCAL IMPACT STATEMENT : Procurement Recommendations are for various departments, expending funds as approved in the annual budget. RECOMMENDED RESOLUTION : Approval of Procurement Recommendations to be Awarded SUBMITTED AND PREPARED BY : Roberto Pacheco, Chief Operations Officer David Wheeler, Sr. Director, Procurement Services File Attachments Procurement Recommendations 062723rev1.pdf (101 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 12. Consent - Approve Business and Finance Issues Subject 12.01 Request Approval of the Fixed Asset Deletion and Restoration Report Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Fixed Asset Deletion and Restoration Report Goals 5. Efficient Operations BACKGROUND: In accordance with Chapter 274.02, Florida Statutes, each governmental unit is required to maintain an adequate record of its fixtures and other TPP (tangible personal property) of a non-consumable nature, the value of which is $1,000 or more and the normal expected life of which is one year or more. The statutes also require a complete physical inventory annually, a comparison of the results of the physical inventory to the perpetual property records, and follow-up action in tracing and reconciling discrepancies. To further strengthen the importance of maintaining property inventories, the Board adopted the Superintendent Document DID which states: loss, damage, theft, or undue depreciation of Board equipment and property will be investigated based on procedures established by a committee comprised of representatives of the Property Accounting, Risk Management, and Legal Services Departments, which will include how to evaluate whether the cause was based on employee, student, or other party’s negligence. If negligence is determined, the employee, student, or other party will be responsible for the expense to the Board for the replacement or repair of the equipment and property. Decisions of this committee are final. For FY23, the district has a total of 280 TPP inventory accounts. District property auditors will conduct the annual physical inventory for changes in property custodians and reviews of inventory records and procedures, including (complete or a random sample) physical inventory of property at selected work locations. Work locations not audited by the district property auditors will conduct a site-based inventory. The Fixed Assets Deletion and Restoration report is submitted to the Board monthly. This report reflects a listing of property transactions reported by various work locations including surplus inventory. These items will need to be deleted from or restored to inventory. A copy of the complete report is available in the office of Property Accounting. FISCAL IMPACT STATEMENT: School Board Policy DID requires that the Superintendent or her designee ensure corporate assets are not unprotected, inadequately maintained, inappropriately used or unnecessarily risked. Accordingly, the Superintendent or her designee shall not fail to establish and maintain adequate procedures for acquisition and disposal of tangible personal property such that controllable loss at any location does not exceed 1%. Unlocated Items recommended for deletion April 25, 2023 – June 9, 2023, with $114.26 remaining book value. The item(s) could not be found during the annual physical inventory and the responsible property custodian reviewed the items and every attempt was made to locate them. The FY23 YTD net book value of unlocated items total is $2,444.12. Surplus Items recommended for deletion April 25, 2023 – June 9, 2023, total a net book value of $9,453.34. These items will be sold, transferred, or otherwise properly disposed of through the surplus warehouse. The FY23 YTD net book value of surplus items total is $1,188,097.41. Junked or Scrap Items recommended for deletion April 25, 2023 – June 9, 2023, total a net book value of $569.42. These items were disposed of at the work location due to age and condition. The FY23 YTD net book value of junked or scrap items total is $5,826.09. Stolen Items recommended for deletion April 25, 2023 – June 9, 2023, total a net book value of $1,438.56. The items were reported to the appropriate law enforcement agency. The FY23 YTD net book value of the stolen items total is $1,438.56. RECOMMENDED RESOLUTION: Approval of the Fixed Asset Deletion and Restoration Report SUBMITTED AND PREPARED BY: Doreen Concolino, Chief Financial Officer Catherine Nguyen Schuessler, Senior Director, Finance File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 13. Consent - Approve Construction Related Issues Subject 13.01 Request Approval of the Phase III Construction Documents for the Site 47-E-W-4 (Horizon West Area) Relief Project and the Delegation of Authority to the Superintendent or Chief Facilities Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Phase III Construction Documents for the Site 47-E-W-4 (Horizon West Area) Relief Project and the Delegation of Authority to the Superintendent or Chief Facilities Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: Section 1013.37 Florida Statutes provides that the Board may elect to review construction documents using their own professional staff or may contract for plan review services directly with registered engineers and architects. Section 1013.37 Florida Statutes further requires that the School Board or its authorized review agent approve the Phase III Construction Documents prior to commencement of construction. Acceptance of Phase Ill Construction Documents by the Board for the construction of new school facilities or the comprehensive renovation of existing school facilities is based on the written representations by the duly authorized agent or agents of the Board, pursuant to Section 1013.38 Florida Statutes, that the documents are in compliance with the Florida Building Code and the Florida Fire Prevention Code and any laws relating to fire safety, health and sanitation, casualty safety, and requirements for the physically handicapped. While Florida Statutes permit the School Board to delegate this approval authority to an authorized review agent, Section V of School Board Policy FEA requires the School Board approve acceptance of all Phase III Construction Documents prior to entering into agreements for the next relevant phase of construction of new school facilities or comprehensive renovation of existing school facilities. On February 22, 2022, Schenkel & Shultz, Inc. was awarded a design professional services contract for the Site 47-E-W-4 (Horizon West Area) Relief Project. Since then, Schenkel & Shultz, Inc. has completed the Phase III Construction Documents for the project. The Phase III Construction Documents are currently under review by the School Board’s Building Code Compliance Office (BCCO) and Office of the Fire Marshal (OFM) to determine compliance with all the relevant code requirements. Due to time constraints imposed by the timeline for construction of the Project, in the event that the School Board’s BCCO and OFM approval is not granted prior to the June 27, 2023 School Board meeting, staff is requesting a waiver from the requirements of Section V of School Board Policy FEA to delegate approval of the Phase III Construction Documents for the Project to the Superintendent or Chief Facilities Officer, which authority shall be contingent upon approval by BCCO and OFM who are authorized review agents in accordance with Sections 1013.37 and 1013.38, Florida Statutes. Following approval by the Superintendent or Chief Facilities Officer, the Phase III Construction Documents will appear on the agenda at a subsequent School Board meeting as an informational item. In the event approval is granted prior to the June 27, 2023 School Board meeting, this approval shall be of the Phase III Construction Documents. The total project budget for the Site 47-E-W-4 (Horizon West Area) Relief Project is $38,695,000 (in accordance with the FY 2023 Budget) and the estimated construction start date is July 28, 2023. FISCAL IMPACT STATEMENT: Acceptance of the Phase III Construction Documents will have no fiscal impact. RECOMMENDED RESOLUTION: Approval of the Phase III Construction Documents for the Site 47-E-W-4 (Horizon West Area) Relief Project and the Delegation of Authority to the Superintendent or Chief Facilities Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval SUBMITTED AND PREPARED BY: Rory A. Salimbene, Acting Chief Facilities Officer File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 14. Consent - Approve Changes, Amendments and Addendums Subject 14.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 15. Consent - Approve Legal/Audit Issues Subject 15.01 Request Approval of the Annual Audit Plan for 2023-2024 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approve the Annual Audit Plan for 2023-2024 BACKGROUND: Each year the Internal Audit Department prepares an Audit Plan that outlines, based on its audit risk assessment, the areas to be reviewed over the coming fiscal year. Implementation of the plan may be affected by changing or emerging issues or unanticipated requests for audit services as well as by resource availability. The district’s Audit Advisory Committee reviewed and approved the Proposed Audit Plan for 2023-2024 and recommends its approval by the School Board. FISCAL IMPACT STATEMENT: There is no fiscal impact to the district from approving the Audit Plan. Recurring work that is outsourced has already been budgeted. Funding for new initiatives and non-recurring work will be sought should those types of projects be required. RECOMMENDED RESOLUTION: Approve the Annual Audit Plan for 2023-2024 SUBMITTED AND PREPARED BY: Linda J. Lindsey, CPA, CGAP, School Board Internal Auditor File Attachments 2023-2024 Proposed Audit Plan.pdf (626 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 15. Consent - Approve Legal/Audit Issues Subject 15.02 Request Approval of Write-off of Uncollectible Invoices for Facility Rentals at Orange County Public School Facilities prior to July 1, 2019, in the amount of $544,588.71 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approval of Write-off of Uncollectible Invoices for Facility Rentals at Orange County Public School Facilities prior to July 1, 2019, in the amount of $544,588.71 Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: Pursuant to Policy KF, The School Board of Orange County, Florida (“School Board”), authorized the use and rentals of School Board facilities. From January 1, 2005, through June 30, 2019, past due invoices totaling $544,588.71 have accumulated. Collection of the sums due on these invoices has been hampered by the inefficient facility use software that was used by the district prior to February 2020 and changes in district and school staffing. Prior to February 2020, the district used software called Dude Solutions. The Dude Solutions facility scheduling program required department staff to draft use agreements, create invoices, and to act as collection agents. Upon termination of the contract with Dude Solutions, the district lost access to this software and thus staff could no longer research the accuracy of the invoiced charges or payment records. Further hindering collection has been changes in school and district staffing over the years because there is no longer staff at the facility used that can confirm that the rental occurred as scheduled. In February 2020, in an effort to increase efficiencies in the management of facility rentals, the district began utilizing the Facilitron platform. The Facilitron software creates consistency in rental invoicing, automatically emails payment reminders to renters, and informs renters and school staff when rentals are canceled due to lack of prepayment. Facilitron migrated Dude Solutions invoices for rentals which occurred after July 1, 2019, to the Facilitron platform. Facilitron will continue efforts to collect these unpaid invoices on behalf of the district. Approval of the School Board is required to write-off these uncollectible invoices. This request complies with School Board policy DIB. FISCAL IMPACT STATEMENT: The fiscal impact of this write-off is the loss of $544,588.71 in facility use revenue. RECOMMENDED RESOLUTION: Approval of Write-off of Uncollectible Invoices for Facility Rentals at Orange County Public School Facilities prior to July 1, 2019, in the amount of $544,588.71 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Acting Chief Facilities Officer Jad M. Brewer, Staff Attorney III, Planning and Real Estate Harold E. Jenkins, Facilities Director, Real Estate Management File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 16. Consent - Approve Minutes - School Board Meetings * Subject 16.01 Request Approval of Minutes - Work Session - June 13, 2023 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approve minutes for the June 13, 2023 Work Session Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 6.13.23.pdf Work Session Minutes.pdf (175 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 16. Consent - Approve Minutes - School Board Meetings * Subject 16.02 Request Approval of Minutes - Public Input Period & Pre-Agenda Meeting - June 13, 2023 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent) Recommended Action Approve minutes for the June 13, 2023 Public Input Period & Pre-Agenda Meeting Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 06-13-23 Public Input Period and Pre-Agenda Meeting.pdf (85 KB) Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 16. Consent - Approve Minutes - School Board Meetings * Subject 16.03 Request Approval of Minutes - School Board Meeting - June 13, 2023 Meeting Jun 27, 2023 - School Board Meeting Type Action (Consent), Minutes Recommended Action Approve minutes for the June 13, 2023 School Board Meeting Minutes View Minutes for Jun 13, 2023 - School Board Meeting, 4:45 p.m. File Attachments Motion & Voting Approval of Consent Agenda. Motion by Maria Salamanca, second by Vicki-Elaine Felder. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 17. Non Consent/Non Consent Emergency Items Subject 17.01 Request Approval to Nominate and Appoint the Florida School Boards Association (FSBA) Advocacy Representative and Alternate Meeting Jun 27, 2023 - School Board Meeting Type Action Recommended Action Approval to Nominate and Appoint the Florida School Boards Association (FSBA) Advocacy Representative and Alternate Goals 6. Engaged and Invested Community 5. Efficient Operations BACKGROUND: The Orange County School Board must appoint a Florida School Boards Association (FSBA) Advocacy Representative and Alternate for the 2023-2024 term. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval to Appoint the Florida School Boards Association (FSBA) Advocacy Representative and Alternate for the 2023-2024 Term SUBMITTED AND PREPARED BY: Bridget Williams, Chief of Staff File Attachments 18. Information - Superintendent * Subject 18.01 NONE Meeting Jun 27, 2023 - School Board Meeting Type File Attachments 19. Report by School District General Counsel * Subject 19.01 Report by School District General Counsel Meeting Jun 27, 2023 - School Board Meeting Type Report File Attachments 20. Reports (Non Actions Items) by School Board and/or Superintendent * Subject 20.01 Reports Meeting Jun 27, 2023 - School Board Meeting Type Report File Attachments 21. Statement of Policy Level Issues the Board Would Like to Agenda for Subsequent Meetings or Work Sessions * Subject 21.01 Discussion by School Board Members Meeting Jun 27, 2023 - School Board Meeting Type Discussion File Attachments 22. Adjournment * Subject 22.01 Meeting Adjourned Meeting Jun 27, 2023 - School Board Meeting Type File Attachments