Lake County Schools - Regular School Board Meeting-Revised-4

1 Monday, April 24, 2023 Lake County Schools - Regular School Board Meeting-Revised-4 6:00 P.M. Commission Chambers Lake County Admin. Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Marc Dodd, Chairman) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the School Board Workshop, April 3, 2023, Executive Session for School Safety, April 3, 2023 and Executive Session for Collective Bargaining, April 3, 2023 (Diane Kornegay, Superintendent) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action File Attachments MINwkshp.2023.04.03.pdf (138 KB) MINExecSessSchoolSaf2023.04.03.pdf (77 KB) ExecSessCB2023.04.03.pdf (102 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 4. REPRESENTATION Subject 4.01 Recognition of Moriah Langford, Senior East Ridge High School (Dave Cohen, Flight Instructor, Eustis High School and Mark Day, Flight Instructor, East Ridge High School Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type File Attachments 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person, by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the start of the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Superintendent's Student Advisory Committee (Jacob Quinones, Chair) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type File Attachments 6. REPORTS Subject 6.02 Attorney Report (James Myers, School Board Attorney) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Repair, Resurfacing, and Restriping of Tennis Courts, Basketball Courts, Volleyball and Badminton Courts at East Ridge High School (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $71,083.00, from Local Capital Improvement Fund Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: The outside tennis courts, basketball courts, volleyball, and badminton courts at East Ridge High School are in need of repair, resurfacing and restriping due to age and heavy use. This work was approved in the Five Year Capital Plan FY 23-27 for High School Athletic Projects, at the September 12, 2022, Regular School Board Meeting. The work will be done by Nidy Sports Construction who is one of the district's contracted vendors. ALTERNATIVES: 1. Approve the repairs to the outside athletic courts at East Ridge High School. 2. Do not approve the repairs to the outside athletic courts at East Ridge High School. RECOMMENDATION: I recommend approval of the repairs to the outside athletic courts at East Ridge High School by Nidy Sports Construction. FISCAL IMPACT: The fiscal impact is $71, 083.00 from Local Capital Improvement Fund. DATA SOURCE: This agenda item was prepared by John Carr, Assistant Superintendent, Operations-Facilities. Additional information may be obtained by calling 352-253-6514. File Attachments Nidy Sports-East Ridge HS Tennis Court.pdf (198 KB) CAPITAL PLAN_DRAFT 22-27.pdf (1,591 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Renewal of FileBound from Upland Software (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $67,771.85 from General Fund IT Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools has utilized Optiview, from Upland Software, for over ten years. Last year the program was converted and the product name was changed to Filebound. We now use the Enterprise Version of this program. The renewal and maintenance for FileBound will be extended through July 31, 2024. The renewal of Filebound directly supports Strategic Plan Goal 3A-Fiscal Responsibility to improve the district's financial position and Goal 4A-Community Engagement & Governance by promoting positive and proactive communication of information to all stakeholders as presented by the Superintendent. This renewal has been reviewed by legal counsel. ALTERNATIVES: 1. Approve the annual renewal of FileBound from Upland Software in the amount of $67,771.85. 2. Not approve at this time. RECOMMENDATION: The recommendation is to approve the annual renewal of FileBound from Upland Software in the amount of $67,771.85.. FISCAL IMPACT: The fiscal impact is $67,771.85 from the general fund operating budget of Information and Instructional Technology Services. DATA SOURCE: The agenda item was prepared by Duane Weeks, Chief of Technology & Data Systems. Additional information can be obtained by calling him at (352) 253-6710. File Attachments FileBound renewal quote_2023 3-7-23.pdf (41 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Agreement # 22-0814-PB-BB Utilization per Orange County Public Schools ITB #2007239 HVAC Filter & Installation Services (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $300,000.00 from General Fund-Maintenance Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE : Lake County Schools Procurement Department requests the Board to approve agreement 22-0814-PB-BB, a piggyback utilization of Orange County Public Schools ITB #2007239 HVAC Filter & Installation Services with the following vendors: Bonded Filter Co, LLC dba BFC Solutions Tampa, Florida Valor Enterprise of Florida, LLC Ocoee, Florida On February 10, 2021, Orange County Public Schools awarded ITB #2007239 HVAC Filter & Installation Services. The intent of this bid is to establish firm pricing to purchase air filter and installation services for the District. Utilizing this agreement would allow the School Board to take advantage of the competitive pricing established within this agreement. Currently the District utilizes several Maintenance staff members to maintain HVAC filters throughout the District. This includes office staff, warehouse staff and maintenance staff. The piggyback agreement will allow these staff members to be utilized for higher priority maintenance projects and it will also release much needed space for inventory in the Maintenance Warehouse. The agreement includes the option to renew for two (2) additional 12 month terms if mutually agreed to in writing. If approved, this agreement will be effective April 25, 2023 and will provide firm prices through February 9, 2024. The Board’s Attorney has reviewed this agreement. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment ALTERNATIVES: Approve the utilization of Orange County Public Schools ITB #2007239 HVAC Filter & Installation Services to the below list of vendors: Bonded Filter Co, LLC dba BFC Solutions Tampa, Florida Valor Enterprise of Florida, LLC Ocoee, Florida Do not approve at this time. Bonded Filter Co, LLC dba BFC Solutions Tampa, Florida Valor Enterprise of Florida, LLC Ocoee, Florida RECOMMENDATION: I recommend the Board approve the utilization Orange County Public Schools ITB #2007239 HVAC Filter & Installation Services to the below list of vendors: FISCAL IMPACT: The estimated financial impact will be $ $300,000.00 from the General Funds-Maintenance Budget. DATA SOURCE : This agenda item was prepared by Purchasing Manager on behalf of Maintenance in accordance with School Board Policy 6320 The funding source for this contract was submitted by Maintenance. Questions may be directed to Purchasing at 352-253-6762 or Maintenance at 352-253-6521. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida File Attachments 22-0814-PB-BB Agreement for Piggyback Services with Bonded Filter.pdf (221 KB) 22-0814-PB-BB Agreement for Piggyback Services - Valor Enterprises of Florida LLC.pdf (431 KB) O ITB2007239 HVAC Filter & Installation Services NOA-signed.pdf (277 KB) Piggyback Utilization Letter - Valor Enterprises - HVAC Filter & Install Svcs.pdf (306 KB) PiggyBack Utilization Letter Bonded Filter Co.pdf (342 KB) P ITB2007239 HVAC Filter & Installation Services Board Docs 2-9-21.pdf (394 KB) ITB2007239 HVAC Filter & Installation Services.pdf (627 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Pulled for No Action - Agreement #22-0916-PB-BB Utilization per Hillsborough County Public Schools ITN #18021-ST-IV Disaster Remediation Services (John Carr, Assistant Superintendent Operation & Facilities) Fiscal Impact: $500,000.00 from General Fund-Maintenance Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action BACKGROUND and RATIONALE : Lake County Schools (LCS) Procurement Services Department requests the Board to approve agreement #22-0916-PB-BB Utilization per Hillsborough County Public Schools ITN #18021-ST-IV Disaster Remediation Services with Advanced Drying Systems. Inc., Cross Environmental Services and Simpson Environment Services. On September 11, 2018, Hillsborough County Public Schools awarded ITN #18021-ST-IV Disaster Remediation Services to multiple vendors with a one (1) year contract beginning October 1, 2018 through September 30, 2019 with four (4) additional one (1) year renewal periods. Hillsborough County Public Schools then renewed this contract for one (1) year beginning October 1, 2022 through September 30, 2023.The intent of this bid is to establish firm pricing for disaster remediation services including fire restoration, floor/water damage and drying services, storm and debris removal and vandalism throughout the District. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established within this agreement. If approved, this agreement will become effective April 25, 2023 and will provide firm prices through September 30, 2023.The Board Attorney has reviewed the attached agreements. This Item Supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of Hillsborough County Public Schools ITN #18021-ST-IV Disaster Remediation Services with the below listed vendors: Advanced Drying Systems, Inc……………………...Located in Tampa, FL. Cross Environmental Services………………………Located in Zephyrhills, FL Simpson Environment Services……………………..Located in Trilby, FL Do not approve at this time. RECOMMENDATION: I recommend the Board approve the utilization of Hillsborough County Public Schools ITN #18021-ST-IV Disaster Remediation Services with the below listed vendors: Advanced Drying Systems, Inc……………………...Located in Tampa, FL. Cross Environmental Services………………………Located in Zephyrhills, FL Simpson Environment Services……………………..Located in Trilby, FL FISCAL IMPACT: The estimated financial impact will be $50,000.00 funded through the General Fund – Maintenance Budget. DATA SOURCE : This agenda item was prepared by Supervisor of Procurement on behalf of Maintenance in accordance with School Board Policy 6320 The funding source for this contract was submitted by Maintenance. Questions may be directed to Purchasing at 352-253-6762 or Maintenance at 352-253-6840. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 22-0916-PB-BB Agreement with Advanced Drying Systems LLC.pdf (5,223 KB) 22-0916-PB-BB Agreement with Cross Environmental Services, Inc..pdf (663 KB) 22-0916-PB-BB Agreement with Simpson Environmental Services LLC.pdf (632 KB) 18021-ITN Disaster Remediation Svc - Advanced Drying Systems Inc Final renewal 22.23 - Signed.pdf (102 KB) 18021-ITN Disaster Remediation Svc - Simpson Environmental Services Final renewal 22.23 Signed.pdf (299 KB) 18021-ITN Disaster Remediation Svc -Cross Environmental Final renewal 22.23 - Signed.pdf (98 KB) 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 Renewal (1of 2) ITB #20-0202-B-YR Occupational Therapy and Physical Therapy Services (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $150,000.00 from General Fund –ESE Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve the renewal agreement ITB #20-0202-B-YR for Occupational Therapy and Physical Therapy Services. On June 14, 2021 the Board approved Occupational Therapy and Physical Therapy Services for four (4) years. The District continues to face challenges attempting to fill occupational and physical therapy positions. If approved, these agreements will provide service for a twelve month term. Included in the terms and conditions of this agreement is the option to renew for two (2) additional 12-month terms, if mutually agreed to in writing. Procurement Services and Board’s Attorney have reviewed the contracts. The vendors below have indicated their desire to renew their agreement, for the first renewal term. If the Board approves renewal, the expiration of the agreement would be June 13, 2024. All other terms and conditions of the original agreements will remain the same. This item supports Strategic Plan Area #1 C-Student Success, by increasing the number of students meeting grade level promotion requirements annually.. ALTERNATIVES: 1. Approve the recommendation to renew the agreements for ITB #20-0202-B-YR Occupational Therapy and Physical Therapy to the vendors as shown below. Community Rehab Associates Inc, located in St. Petersburg, Florida……………………………………..Primary Vendor Princeton Staffing Solutions/Innovative Employee Solutions, located in Boca Raton, Florida……...….Alternate Vendor 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the renewal of ITB #20-0202-B-YR Occupational Therapy and Physical Therapy with the vendors as shown below. Community Rehab Associates Inc located in St. Petersburg, Florida……………………………………..Primary Vendor Princeton Staffing Solutions/Innovative Employee Solutions, located in Boca Raton, Florida……...….Alternate Vendor FISCAL IMPACT: The estimated impact to our district will be $150,000.00. The funding source will be from General Funds – ESE Budget. DATA SOURCE : This agenda item was prepared by Procurement Services and Exceptional Student Education department in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or ESE at 352-383-0253. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments CRA Signed Renewal Agreement.pdf (96 KB) 20-0202-B-YR Complete Contract with Community Rehab Associates Inc.pdf (14,614 KB) Princeton Signed Renewal Agreement.pdf (241 KB) 20-0202-B-YR Complete Contract with Princeton Staffing.pdf (8,522 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Renewal (2of 2) RFP #4815RP Equitable Services for Title 1 Private Schools (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $1,075,000.00 from Other Federal Project Fund -Title 1 Grant Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve the final renewal agreement RFP #4815R for Equitable Services for Title 1 Private Schools. On May of 2019 the Board approved Equitable Services for Title 1 Private Schools with One On One Learning for five (5) years. The Third Party contractor has provided all state/ federal monitoring documentation, program evaluation evidence and provided equitable services to participating Title I Private Schools in the form of: student services, tutoring, mentoring, and counseling, family engagement activities, and professional development to Title I eligible students and their families/teachers/ administrators. Included in the terms and conditions of this agreement is the option to renew for two (2) additional 12-month terms, if mutually agreed to in writing. Procurement Services, Federal Programs and Board Attorney have reviewed the contract. The participating Title I Private Schools are as follows: Astatula Christian; Chosen Generation; Citrus Heights Academy; Dreamplex Therapeutic School; Faith Lutheran School; Family Christian Center; First Academy Leesburg; Gateway Christian School; Hampden Dubose Academy; Holy Trinity Episcopal School; HOPE Preparatory Academy; Lake Preparatory School; Liberty Christian Preparatory School; Mt Dora Christian Academy; New Hope Christian Academy; St. Paul's Catholic School; The Excellence Academy; The Key to Learning; The Learning Curve Academy; Wesley Christian Academy; and any other private schools which choose to participate in the 2023-2024 school year. The vendor below has indicated their desire to renew their agreement, for the second and final renewal term. If the Board approves renewal, the expiration of the agreement would be May 12, 2024. All other terms and conditions of the original agreements will remain the same. This item supports Focus Areas: 1-Student Achievement: 2-Investment in People, 4-Culture, Climate and Community. ALTERNATIVES: 1. Approve the recommendation to renew the agreement for RFP #4815RP Equitable Services for Title 1 Private Schools to the vendor as shown below. One On One Learning, Corp………………………………………………………..Located in Miami, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the renewal of RFP #4815RP Equitable Services for Title 1 Private Schools with the vendor as shown below. One On One Learning, Corp………………………………………………………..Located in Miami, FL FISCAL IMPACT: The estimated impact to our district will be $1,075,000.00 which includes funds for 1% family engagement activities. The funding source will be from Other Federal Project Fund -Title 1 Grant. DATA SOURCE : This agenda item was prepared by Procurement Services and Federal Programs in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Federal Programs at 352-383-0253. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments One On One Signed Renewal Agreement.pdf (1,185 KB) 4815RP Complete Contract One on One Learning Corp 4.4.2022.pdf (78,377 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 RFP#22-0810-P-YR Disaster Remediation (Scott Ward, Chief Financial Officer) Fiscal Impact: $300,000 from General Fund-Risk Management Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE : Lake County Schools (LCS) Procurement Services Department requests the Board to approve the selection of (add the vendor names here) for Disaster Remediation services for the District. On (enter date), Procurement Services in coordination with the District’s Risk Management Department issued RFP # 22-0810-P-YR to establish Disaster Remediation Services for varies schools throughout Lake County School District. VendorLink, the Districts’ electronic notification system, notified 37 prospective bidders with four (4) vendors submitting their proposal for consideration. The Evaluation Committee met on February 28, 2023 to review and rate the submittals for the purpose of ranking the firms. Procurement and Risk Management Department is recommending award to the four (4) responsive vendors, thereby creating a pool to expediently fill the needs for Disaster Remediation Services. If approved, these agreements will become effective April 24, 2023 and will provide firm prices for three (3) year term, expiring on April 23, 2026. The agreements may be renewed for two (2) additional twelve-month period if mutually agreed to in writing. The agreements have been reviewed by the Board attorney. This item supports Goal #1 – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a safe, healthy and inviting learning environment. Attached is a chart showing the final ranking scores given to each vendor. . ALTERNATIVES: 1. Approve the award of RFP #22-0810-P-YR Disaster Remediation as recommended to the 5 responsive vendors as shown below and on the attached tabulation/ranking sheet and to approve the execution of the attached agreements. Simpson Environmental Services, LLC, Located in Trilby, FL Brennan Services Inc., Located in Mt Dora, FL Hydradry Inc., Apopka, FL BluSky Restoration Contractors LLC, Orlando, FL 2. Do not award RFP #22-0810-P-YR Disaster Remediation at this time. RECOMMENDATION: I recommend the Board approve the award of RFP #22-0810-P-YR Disaster Remediation as recommended to the 5 responsive vendors as shown below and on the attached tabulation/ranking sheet and to approve the execution of the attached agreements. Simpson Environmental Services, LLC, Located in Trilby, FL Brennan Services Inc., Located in Mt Dora, FL Hydradry Inc., Apopka, FL BluSky Restoration Contractors LLC, Orlando, FL FISCAL IMPACT: The estimated financial impact to our district will be $300,000 from General Fund-Risk Management Budget. DATA SOURCE: The agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Agreement for Services- BluSky Restoration Contractors LLC.pdf (310 KB) Agreement for Services -Simpson Environmental Services, LLC.pdf (307 KB) Agreement for Services - Brennan Services Inc..pdf (259 KB) Agreement for Services - Hydradry Inc..pdf (278 KB) Final Scoring for Shortlist.pdf (279 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 Healthcare Plan - Third Party Administrator and Plan Design Option (Scott Ward, Chief Financial Officer) Fiscal Impact: $54,790,666 from General Fund Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action BACKGROUND and RATIONALE : With the increased cost of healthcare, the required 60 day fund balance is being depleted. If no changes are made, contributions will need to be increased by 24% to remain solvent. In order to avoid this situation, a third party claims administrator was selected for recommendation by the Insurance Committee through the RFP process. Health Plans Inc. would act as the TPA for a narrow network. This option has the potential for substantial claims cost avoidance. In addition, plan changes were discussed with the committee. The option proposed would involve removal of one Florida Blue plan along with other plan design changes. The goal is to create a sustainable model that offers high quality care to all members. ALTERNATIVES : Approve the addition of Health Plans Inc to administer an optional network and and approve the recommended Florida Blue plan design changes. Do approve the addition of Health Plans Inc to administer an optional network and recommended Florida Blue plan design changes RECOMMENDATION : I recommend the Board approve the addition of Health Plans Inc to administer an optional network and approve the recommended Florida Blue plan design changes. FISCAL IMPACT : $54,790,666 from General Fund DATA SOURCE : This agenda item was prepared by Robert Oyer on behalf of Scott Ward, Assistant Superintendent Business Services. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments Lake Schools 4.17.23 Board Workshop. Medical Plan Meeting (002)1.pdf (535 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 Insurance Broker for Property - Contract approval for Alliant Insurance, Inc. (Scott Ward, Chief Financial Officer) Fiscal Impact: $225,000 from General Fund Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE : The School Board appointed Alliant Insurance, Inc. as the Broker of Record for property insurance on 2-27-2023. This agreement codifies the terms of the relationship. This contract is for an initial 3-year term, with 2 optional renewals. This item supports Focus Area #3, Excellence in Business and Innovation. ALTERNATIVES : Approve the Agreement for Services with Alliant Insurance, Inc. Do not approve the Agreement for Services with Alliant Insurance, Inc. RECOMMENDATION : I recommend the Board approve the Agreement for Services with Alliant Insurance, Inc. FISCAL IMPACT : The fiscal impact is $225,000 and funded from General Fund. DATA SOURCE : This agenda item was prepared by Robert Oyer on behalf of Scott Ward, Assistant Superintendent Business Services. Additional information may be obtained by calling Robert at 352-253-6663. File Attachments Agreement for Services - Alliant Insurance Services 04.19.23 rev.pdf (339 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 Data Sharing Agreement (Duane Weeks, Chief Technology Officer for Information & Instructional Technology) Fiscal Impact: None Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: On September the 26th, the Florida Board of Education passed a rule change that was designed to increase transparency and accountability around student data. A component of rule 6A-1.0955 was to have districts update data sharing requirements to conform with the new rule which includes how data is handled, shared, and disposed. Over the past few months, the Florida Privacy Alliance prepared a common data sharing agreement that will be used by potentially 30+ districts in the state of Florida. The agreement was released on April the 7th. The agreement has been reviewed by the board attorney and is being submitted for approval by the Lake County School Board. This data sharing agreement will be sent to all applications that contain student data (free or paid applications), and the local agreement will be sent to all other applications. Both of these agreements are part of a plan to provide increased data safeguards and transparency to parents. This plan was discussed at a board workshop on February the 13th. This supports the district strategic plan for Community Engagement and Governance 4A. Promote positive and proactive communication of information to all stakeholders. ALTERNATIVES: 1. Approve the attached data sharing agreement template. 2. Not approve the attached data sharing agreement template. RECOMMENDATION: It is recommended the Board approve the attached data sharing agreement template. FISCAL IMPACT: There is zero fiscal impact to the data sharing agreement template DATA SOURCE: The agenda item was prepared by Duane Weeks, Chief Technology Officer for Information and Instructional Technology. Information can be obtained by calling him at (352) 253-6710. File Attachments Agreement for Online Educational Services (LCSB rev. 04.21.23).pdf (513 KB) Rule 6A-1.0955 Amendment (LCSB rev. 04.21.23).pdf (382 KB) 23.01.19 FINAL DRAFT - TECHNOLOGY MASTER AGREEMENT - COMPILED W DPA AND EX H.pdf (687 KB) 23.01.13 FINAL DRAFT - STUDENT DATA AGREEMENT RIDER - COMPILED.pdf (382 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting. (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 04.24.2023rev.pdf (101 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting. (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 04.24.2023.pdf (72 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.03 2023-2024 Additional Staffing Allocation for Beverly Shores Elementary, Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary, Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership), Fiscal Impact: $837,902 from Supplemental Academic Instruction Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: Each of these schools have unique needs that support the continuation of additional allocations. The principals have requested that the additional positions be allocated for the 2023-2024 school year to continue the work that is underway at their schools. They clearly noted that the additional support is providing their schools with the needed capacity to accelerate student achievement and maximize their time in class rooms to better support teachers and instruction. Below shows the board approved positions for the 22-23 school year as well as the additional positions requested for the 23-24 school year. 22-23 Approved Additional Allocations 23-24 Requested Additional Allocations Eleven Assistant Principals Ten Assistant Principals Beverly Shores Elementary (2) Beverly Shores Elementary (2) Eustis Heights Elementary (2) Eustis Heights Elementary Fruitland Park Elementary Fruitland Park Elementary Groveland Elementary Groveland Elementary Leesburg Elementary (2) Leesburg Elementary (2) Sorrento Elementary Sorrento Elementary Triangle Elementary Triangle Elementary Oak Park Middle Oak Park Middle This item supports Goal 1, Student Success, of the School Board’s Strategic Plan and is beneficial to students because it provides additional support to increase student achievement. ALTERNATIVES: Approve the request for additional staffing allocations of Assistant Principals for Beverly Shores Elementary (2), Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary (2), Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. Not approve the request for additional staffing allocations of Assistant Principals Beverly Shores Elementary (2), Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary (2), Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. RECOMMENDATION: I recommend approval of additional staffing allocations of Assistant Principals for Beverly Shores Elementary (2), Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary (2), Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. FISCAL IMPACT: The salaries including benefits for ten additional assistant principals is $837,902, funded by the Supplemental Academic Instruction budget. DATA SOURCE: This agenda item was prepared by Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership. Additional information may be obtained by calling her at 352-253-6520. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 2023-2025 Clinical Affiliation Renewal Agreement between The School Board of Lake County, Florida and Orlando Health, Inc. (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROU N D and RATIONALE: Orlando Health, Inc . has agreed to provide a facility for Health Occupations students and faculty for Lake County School students by allowing access to its location, equipment and clinical services for a planned learning experience as outlined in the program curriculum . These agreements will allow students in the Health Occupations Programs at East Ridge High School, Lake Minneola High School and South Lake High School to have valuable hands-on experiences in patient care and will facilitate their training This item supports Goal # 1 of the School Board's Strategic Plan and is beneficial to the students because it will provide supervised learning experiences for students, thus fulfilling the clinical requirements in the Health Occupations Programs. ALTERNATIVES: 1. Approve the 2023-2025 Clinical Affiliation Renewal Agreement between The School Board of Lake County and Orlando Health, Inc . 2. Do not approve the 2023-2025 Clinical Affiliation Renewal Agreement between The School Board of Lake County and Orlando Health, Inc. RECOMMENDATION : I recommend approval of the 2023-2025 Clinical Affiliation Renewal Agreement between The School Board of Lake County and Orlando Health, Inc . FISCAL IMPACT: There is no fiscal impact . DATA SOURCE: This agenda item was prepared by Frances Celis, Executive Director of Student Support Services . Additional information may be obtained by calling her at 352-253-6770 or emailing her at celisf@lake.k12.fl.us . The Clinical Affiliation Agreement was reviewed by Elizabeth Turner, Esquire, from Johnson Turner Law prior to the 4/26/2021 board meeting . There are no changes to initial agreement; fully executed agreement from previous year has been attached. File Attachments 2023-2025 Renewal Agreement with Orlando Health, Inc. Clinical Affiliation.pdf (98 KB) 4.5.23 OrlandoHealth-AffiliationAgreementLakeCountySchoolBoard42021FullyExecuted.pdf (770 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Memorandum of Understanding (MOU) between The School Board of Lake County, Florida and the YMCA of Central Florida (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership), Fiscal Impact: None Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND AND RATIONALE: Lake County Schools is dedicated to providing afterschool services for students that will increase student achievement as a support to the school day program at four Lake County m i ddle schools. The afterschool program will focus on economically disadvantaged students with low grades and poor attendance who will benefit from these services. The afterschool program will be coordinated with the school day learning activities and be delivered by the YMCA staff. The YMCA desires to help students grow into responsible, productive adults by offering extended learning opportunities including before and/or after school and summer learning programs that provide healthy snacks, academic tutoring; project-based learning, a focus on character, values and encouragement to graduate high school and pursue satisfying careers. The purpose of the Memo of Understanding (MOU) is to establish the parties' intent to collaborate for the purpose of increasing the academic achievement of students in an extended learning program in four Lake County middle schools including : Umatilla; Cecil E. Gray; Mt Dora and Tavares. This agenda item supports Goal 1 - Student Success, Goal 4 - Community Engagement & Governance, and Goal 5 - School Safety, Security & Student Support of the School Board's Strategic Plan. ALTERNATIVES: 1. Approve the MOU between The School Board of Lake County, Florida and the YMCA of Central Florida. 2. Not Approve the MOU between The School Board of Lake County, Florida and the YMCA of Central Florida. RECOMMENDATION : I recommend approval of the MOU between The School Board of Lake County, Florida and the YMCA of Central Florida. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership. Any questions or concerns should be directed to Ms. Cockcroft at (352) 253-6520. The MOU was reviewed by James Myers, Esquire, of Bowen/Schroth. File Attachments 4-24-23 MOU with YMCA of Central FL.pdf (157 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 Extension of Grade 3 iReady Reading Alternate Assessment Window for Students who Score Level 1 on the Grade 3 FAST Reading Test (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: In accordance with Florida Statute 1008.22, each school district shall establish schedules for the administration of any statewide, standardized assessments and approve the schedules as an agenda i tem at a district school board meeting. The current uniform calendar was approved at the Regular School Board meeting on September 26, 2022. Extending the window of the Grade 3 iReady Reading administration, which will be used as an alternate test for promotion purposes for Grade 3 students who score a level one on the state FAST Reading exam, would allow schools greater flexibility as well as additional instruction and remediation prior to students take the exam. The approved dates were May 4, 5 and 8. The requested extension would be May 4 to May 17. T his item supports Goal # 1, Student Success, and ensures the district is in accordance with state statutes. ALTERNATIVES: 1. Approve the extension of the Grade 3 iReady Reading alternate assessment window in the 2022 - 2023 Uniform Statewide Assessment Calendar for Lake County Schools. 2. Not approv e the extension of the Grade 3 iReady Reading alternate assessment window in the 2022 - 2023 Uniform Statewide Assessment Calendar for Lake County Schools. ​​​​​​​ RECOMMENDATION : I recommend approval of Grade 3 iReady test window extension from May 4, 5 and 8 to May 4-17. FISCAL IMPACT: The assessment calendar has no financial impact on the district. DATA SOURCE: This agenda item was prepared by Dr . Melissa DeJarlais, Director, Accountability & Assessment. Additional information can be obtained by calling Paula Wicker, Manager of Testing at 352-483-9200. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Out-of-State Temporary Duty Leave for John Thunberg and Alexander Meneses, to attend the 2023 American Culinary Federation National Convention in New Orleans, Louisiana, July 16-19, 2023 (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership), Fiscal Impact: $2,750.68 from General Fund CTE Department-Culinary CAPE Budget Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE : South Lake High School is requesting approval for the culinary teachers, John Thunberg and Alexander Meneses, to attend the 2023 American Culinary Federation National Convention in New Orleans, Louisiana, July 16-19, 2023. Within the approximately multiple professional development sessions offered at the convention, many sessions are targeted to improve the delivery of culinary education to our students. Teachers will learn new cooking techniques and trends so that students can be at an advantage when entering the industry. This item supports Goal 1, Student Success, of the district’s Strategic Plan and is beneficial to students because the workshops and training available will help build instructional strategies and activities, which will target the expectations of high-quality culinary programs and provide students with problem-solving abilities and leadership skills. ALTERNATIVES: Approve the out-of-state travel temporary duty leave for John Thunberg and Alexander Meneses, to attend the 2023 American Culinary Federation National Convention in New Orleans, Louisiana, July 16-19, 2023. Not approve the out-of-state travel temporary duty leave for John Thunberg and Alexander Meneses, to attend the 2023 American Culinary Federation National Convention in New Orleans, Louisiana, July 16-19, 2023. RECOMMENDATION: I recommend approval of the out-of-state travel temporary duty leave for John Thunberg and Alexander Meneses, to attend the 2023 American Culinary Federation National Convention in New Orleans, Louisiana, July 16-19, 2023. FISCAL IMPACT: Registration & travel costs of $2,750.68, from General Fund, CTE Department-Culinary CAPE Budget. DATA SOURCE: This agenda item was prepared by Steven Benson, Principal of South Lake High School. Additional informational may be obtained by calling 352-394-2100. File Attachments 4-24-23 SLHS Out-of-State Temporary Duty Leave (Meneses & Thunberg), New Orleans, LA.pdf (610 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.05 Out-of-State Travel for Constance Tierce and Christopher McGuire to attend the SAT Suite of Assessments Large District Users Group Conference May 16 - May 18, 2023 in Chicago, IL (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $788 from General Fund & AP Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) BACKGROUND and RATIONALE: The Accountability & Assessment department requests approval for Constance Tierce, Testing Manager, to attend the second part of The College Board SAT Suite of Assessments Large District Users Group Conference in Chicago, Ill, May 16-17, 2023. College Board established a Digital SAT Suite of Assessments Large District Users Group Conference to ensure district partners have the information and resources they need to support digital testing and to get feedback and guidance as they continue to develop the digital SAT Suite systems, reports, and resources. The College Board will host the Digital SAT Suite of Assessments meeting from May 16, 2023, to May 17, 2023. Sessions include test program demonstrations, digital administration planning and policies, digital readiness requirements, and progress monitoring tools. The College Board Digital SAT Suite of Assessments Large District User Group Conference addresses and supports Goal 1B: Provide all students acceleration opportunities that will lead to college, career, and life readiness. The training will help support the administration of The College Board’s new digital suite of assessments that will be implemented during the 2023-2024 school year starting with the Fall 2023 PSAT. Scores from the PSAT assessment are used to identify students for programs such as AP that they would likely be successful in and provide concordant scores that can be used towards high school graduation. The Spring 2024 SAT School Day will also move to digital format and this assessment allows students to participate in a reportable SAT at no cost so that they can attempt to meet Bright Futures eligibility as well as other scholarship and university requirements. ALTERNATIVES: Approve the out-of-state temporary duty leave for Constance Tierce, Testing Manager, and Christopher McGuire, Program Specialist, to attend The College Board SAT Suite of Assessments Large District Users Group Conference in Chicago, Ill on May 16-May 18, 2023. Not approve the out-of-state temporary duty leave for Constance Tierce, Testing Manager, and Christopher McGuire, to attend The College Board SAT Suite of Assessments Large District Users Group Conference in Chicago, Ill on May 16-May 18, 2023. RECOMMENDATION: I recommend the School Board approve the out-of-state temporary duty leave for Constance Tierce, Testing Manager, and Christopher McGuire, Program Specialist, to attend The College Board SAT Suite of Assessments Large District Users Group Conference in Chicago, Ill on May 16-May 18, 2023. FISCAL IMPACT: Partial expenses will be paid for by The College Board. The remainder of the travel expenses is approximately $788 which half will come from General Fund, Account & Assessment Department Budget and the other will come from AP funds from College and Career. DATA SOURCE: This agenda item was prepared by Dr. Melissa DeJarlais, Director of Accountability & Assessment. Additional information can be obtained by calling her at 352-483-9200 & on behalf of College and Career, by Frances Celis, Executive Director for Student Support Services. For more information please contact her at 352-253-6503. File Attachments SAT travel-McGuire 5-17-23-5-18-23.pdf (2,774 KB) Tierce - SAT travel - 5-17-23-5-18-23.pdf (4,690 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.06 Registration and Travel Costs for Instructional Staff and Administrators from 16 Schools and 1 District Dept. to attend Solution Tree Professional Development in Tampa, May 3-4, 2023 and Orlando, July 17-19, 2023 (Chad Farnsworth, Assistant Superintendent Human Resources), Fiscal Impact: The total estimated cost is $179,377.49, with $7,478.20 from General Fund – Advanced Placement Budget, $2,016.00 from General Fund – Curriculum, Instruction & Assessment Dept. Budget, $2,619.24 from General Fund – School Advisory Council Budget, $7,490.00 from General Fund – Supplemental Academic Instruction Budget, $30,732.61 from General Fund – School Operating Budget, $25,096.39 from ELC Fund – Extended Learning Center Budget, $101,755.05 from Other Federal Projects Fund – Title I Budget, and $2,190.00 from Internal Accounts Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) Background and Rationale : Instructional Staff and administrators from 16 schools and 1 district department request to attend the Solution Tree’s High Impact TEAMS in a Professional Learning Communities (PLC) at Work Institute in Orlando, Florida, July 17-19, 2023. One school is requesting to attend Solution Tree’s Yes We Can! An Unprecedented Opportunity to Improve Special Education Outcomes Workshop in Tampa, Florida, May 3-4, 2023. The Superintendent has approved the temporary duty, registration, and travel costs for staff and administrators from 4 schools and 3 District departments that totaled less than $50,000. The additional attendees bring this amount over the threshold of $50,000, which requires Board approval. See attachment for individual school costs. Professional Learning Communities are schools that empower educators to work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. The Yes We Can! An Unprecedented Opportunity to Improve Special Education Outcomes Workshop is a hands-on training for educators to discover how to utilize PLC Best practices to develop collaborative partnerships and identify high-leverage structures and strategies that will level the playing field, accelerate learning, and support success for all students. The High Impact TEAMS in a PLC at Work Institute, school and district teams will discover practical steps needed to harness collective power and make strong collaborate practices a priority across schools and the district. This item supports Goal 1, Student Success, of the School Board’s Strategic Plan and is beneficial to students because the professional development creates a high performing team of staff and administrators that will ultimately strengthen the academic foundations for all students. A lternatives : Approve the registration and travel costs for instructional staff and administrators from 16 schools and 1 district dept. to attend Solution Tree Professional Development in Tampa, May 3-4, 2023 and Orlando, July 17-19, 2023. Not approve the registration and travel costs for instructional staff and administrators from 16 schools and 1 district dept. to attend Solution Tree Professional Development in Tampa, May 3-4, 2023 and Orlando, July 17-19, 2023. R ecommendation : I recommend approval of the registration and travel costs for instructional staff and administrators from 16 Schools and 1 district dept. to attend Solution Tree Professional Development in Tampa, May 3-4, 2023 and Orlando, July 17-19, 2023. Fiscal Impact : The total estimated cost is $179,377.49, with $7,478.20 from General Fund – Advanced Placement Budget, $2,016.00 from General Fund – Curriculum, Instruction & Assessment Dept. Budget, $2,619.24 from General Fund – School Advisory Council Budget, $7,490.00 from General Fund – Supplemental Academic Instruction Budget, $30,732.61 from General Fund – School Operating Budget, $25,096.39 from ELC Fund – Extended Learning Center Budget, $101,755.05 from Other Federal Projects Fund – Title I Budget, and $2,190.00 from Internal Accounts Data Source : This agenda item was prepared Chad Farnsworth, Assistant Superintendent Human Resources. Additional information may be obtained by calling him at 352-253-6511. File Attachments Solution Tree Summary.pdf (128 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.07 Request for Modification of Hearing Officer's Recommendation (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Apr 24, 2023 - Lake County Schools - Regular School Board Meeting-Revised-4 Type Action (Consent) File Attachments Student #4804134177 Modification of Hearing Officer's Recomm.pdf (255 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. F