Library Board of Trustees - Special Meeting

December 4, 2025 Library Board of Trustees Minutes Page 1 LIBRARY BOARD OF TRUSTEES MINUTES DECEMBER 4, 2025 SPECIAL MEETING 1. CALL TO ORDER - The meeting of the Library Board of Trustees was called to order by Chair Lainie Pascall at 7:02 p.m., held in person at 1188 S. Livermore Avenue. ROLL CALL - Present: Chair Lainie Pascall, Board Member Deborah Halford, and Board Member Richard Hunt. Absent: Vice Chair Nancy Olavarrieta Board Member Jason Hibono STAFF PRESENT – Library Director Anwan Baker, Supervising Librarian Emily Lowell, Supervising Librarian Yeng Xiong, Management Analyst I Leng Kutil, Management Analyst II Allen McFarland, and Librarian I Nidia Melgoza. 2. OPEN FORUM Chair Pascall opened public comment. There were no speakers, and the public comment period was closed. 3. CONSENT CALENDAR 3.1 Approval of Draft Minutes – September 25, 2025, Library Board of Trustees Regular Meeting Recommendation: Staff recommended the Library Board of Trustees approve the draft minutes. ON THE MOTION OF CHAIR PASCALL, SECONDED BY BOARD MEMBER HUNT, AND CARRIED ON A 2-0 VOTE (WITH BOARD MEMBER HALFORD BEING INELIGIBLE TO VOTE DUE TO ABSENCE AT THE SEPTEMBER MEETING, AND VICE CHAIR OLAVARRIETA AND BOARD MEMBER HIBONO BOTH ABSENT FOR THE CURRENT MEETING), THE LIBRARY BOARD OF TRUSTEES APPROVED THE MINUTES.

December 4, 2025 Library Board of Trustees Minutes Page 2 3.2 Approval of the 2026 Library Board of Trustees Meeting Calendar Recommendation: Staff recommended the Library Board of Trustees approve the 2026 meeting calendar. ON THE MOTION OF BOARD MEMBER HUNT, SECONDED BY BOARD MEMBER HALFORD, AND CARRIED ON A 3-0 VOTE (WITH VICE CHAIR OLAVARRIETA AND BOARD MEMBER HIBONO BOTH ABSENT), THE LIBRARY BOARD OF TRUSTEES APPROVED THE 2026 LIBRARY BOARD OF TRUSTEES MEETING CALENDAR. 4. MATTERS FOR CONSIDERATION 4.1 Presentation of the 2025 Latinx/Hispanic Heritage Program Series Recommendation: Staff recommended the Library Board of Trustees receive the report. Librarian I Melgoza gave the report. Chair Pascall opened the public comment. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.2 Recommendation that the City Council approve the Draft Library Board of Trustees Rules of Procedure Recommendation: Staff recommended the Library Board of Trustees review the Draft Rules of Procedure and recommend adoption by City Council. Management Analyst II McFarland gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. ON THE MOTION OF BOARD MEMBER HALFORD, SECONDED BY CHAIR PASCALL AND CARRIED ON A 3-0 VOTE (WITH VICE CHAIR OLAVARRIETA AND BOARD MEMBER HIBONO BOTH ABSENT), THE LIBRARY BOARD OF TRUSTEES APPROVED RECOMMENDING ADOPTION OF THE DRAFT BOARD OF TRUSTEES RULES OF PROCEDURES BY CITY COUNCIL. 4.3 Presentation on the Spirit of Diwali Celebration at Civic Center Library Recommendation: Staff recommended the Library Board of Trustees receive the report.

December 4, 2025 Library Board of Trustees Minutes Page 3 Supervising Librarian Xiong gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.4 Presentation on the results of the 2025 Library Card Signup Month Recommendation: Staff recommended the Library Board of Trustees receive the report. Supervising Librarian Lowell gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.5 Review of the Draft Library Board of Trustees Annual Work Plan Recommendation: Staff recommended the Library Board of Trustees review, discuss, and provide feedback on the draft work plan. Management Analyst II McFarland gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT AND PROVIDED FEEDBACK. 4.6 Discussion and feedback related to the 2026 Library Board of Trustees annual update to the City Council. Recommendation: Staff recommended that the Library Board of Trustees determine what information they would like to present to the City Council for the Board’s Annual Update on January 26, 2026. Management Analyst II McFarland gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD PROVIDED FEEDBACK ON THE ANNUAL UPDATE.

December 4, 2025 Library Board of Trustees Minutes Page 4 4.7 Report related to ongoing Library statistics for the months of September and October 2025 Recommendation: Staff recommended that the Library Board of Trustees receive the report and provide necessary feedback. Library Director Baker gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.8 Report related to ongoing Library activities for the months of September and October 2025 Recommendation: Staff recommended the Library Board of Trustees receive the report and provide any necessary feedback. Library Director Baker gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 5. BOARD MEMBER REPORTS AND MATTERS INITIATED BY LIBRARY DIRECTOR AND BOARD MEMBERS Board Member Hunt attended the talk on the Manhattan Project and Dia de los Muertos event and enjoyed both. Board Member Halford attended the History Book Club and introduced herself to attendees. She noted that some attendees were surprised that there was a Library advisory board. Chair Pascall attended the Quiet Reading event and found it valuable despite the limited attendance. 6. ADJOURNMENT - at 8:45 p.m. to a Library Board of Trustees regular meeting on Thursday, January 22, 2026, at 7:00 p.m., William M. Mendenhall Community Room, Civic Center Meeting Hall, 1016 S. Livermore Avenue.

LIBRARY BOARD OF TRUSTEES AGENDA THURSDAY, DECEMBER 4, 2025 LIBRARY BOARD OF TRUSTEES SPECIAL MEETING – 7:00 PM MEETING PARTICIPATION INFORMATION CAN BE FOUND AT THE END OF THE AGENDA CIVIC CENTER LIBRARY COMMUNITY ROOMS A & B 1188 S. LIVERMORE AVENUE NOTICE IS HEREBY GIVEN that the Library Board of Trustees of the City of Livermore will convene a special meeting on December 4, 2025, beginning at 7:00 pm, Civic Center Library, Community Rooms A & B, 1188 S. Livermore Avenue. This special meeting is being called by Chairperson Lainie Pascall. /s/ Lainie Pascall Lainie Pascall, Chair Nancy Olavarrieta, Vice Chair Deborah L Halford, Board Member Jason G Hibono, Board Member Richard K Hunt, Board Member Livermore Library Board of Trustees Agenda December 4, 2025

1. CALL TO ORDER 2. OPEN FORUM In conformance with the Brown Act, no action can occur on items presented during Open Forum. To provide public comment, please submit a speaker card. When your name is called, walk to the lectern to address the Library Board of Trustees. Comments are limited to a maximum of 3 minutes per person, per item. The Chair may reduce the amount of time based on the number of persons wishing to speak. Open Forum will conclude after 30 minutes; however, if there are additional speakers, Open Forum will reconvene after Matters for Consideration. 3. CONSENT CALENDAR Consent Calendar items are considered routine and are acted upon by the Library Board of Trustees with a single action. Members of the audience wishing to provide public input must submit a speaker card. 3.1 Approval of Draft Minutes - September 25, 2025, Library Board of Trustees Regular Meeting Recommendation: Staff recommends the Library Board of Trustees approve the draft minutes. Attachments: 1. Draft Library Board of Trustees Regular Meeting Minutes - September 25, 2025 3.2 Approval of the 2026 Library Board of Trustees Meeting Calendar Recommendation: Staff recommends the Library Board of Trustees approve the 2026 meeting calendar. Staff Report Attachments: 1. 2026 Library Board of Trustees Meeting Calendar - Proposed 4. MATTERS FOR CONSIDERATION 4.1 Presentation on the 2025 Latinx/Hispanic Heritage Program Series Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Latinx Heritage Month 2025 Presentation ROLL CALL Deborah Halford, Board Member Jason Hibono, Board Member Richard Hunt, Board Member Nancy Olavarrieta, Vice Chair Lainie Pascall, Chair Livermore Library Board of Trustees Agenda December 4, 2025

4.2 Recommendation that the City Council approve the Draft Library Board of Trustees Rules of Procedure Recommendation: Staff recommends the Library Board of Trustees review the Draft Rules of Procedure and recommend adoption by City Council. Staff Report Attachments: 1. Draft Library Board of Trustees Rules of Procedure Update 4.3 Presentation on the Spirit of Diwali Celebration at Civic Center Library Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Spirit of Diwali 2025 Presentation 4.4 Presentation on the results of the 2025 Library Card Signup Month Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Library Card Sign-up Month Presentation 4.5 Review of the Draft Library Board of Trustees Annual Work Plan Recommendation: Staff recommends the Library Board of Trustees review, discuss, and provide feedback on the draft work plan. Staff Report Attachments: 1. Draft Library Board of Trustees Work Plan 4.6 Discussion and feedback related to the 2026 Library Board of Trustees annual update to the City Council. Recommendation: Staff recommends that the Library Board of Trustees determine what information they would like to present to the City Council for the Board’s Annual Update on January 26, 2026. Staff Report 4.7 Report related to ongoing Library statistics for the months of September and October 2025 Recommendation: Staff recommends the Library Board of Trustees receive the report and provide any necessary feedback. Staff Report Livermore Library Board of Trustees Agenda December 4, 2025

Attachments: 1. September 2025 Statistics 2. Highlighted Statistics - September - 5 - Year Comparison 3. October 2025 Statistics 4. Highlighted Statistics - October - 5 - Year Comparison 4.8 Report related to ongoing Library activities for the months of September and October 2025 Recommendation: Staff recommends the Library Board of Trustees receive the report and provide any necessary feedback. Staff Report Attachments: 1. September 2025 Programs 2. October 2025 Programs 5. BOARD MEMBER REPORTS AND MATTERS INITIATED BY LIBRARY DIRECTOR AND BOARD MEMBERS 6. ADJOURNMENT To a regular meeting of the Library Board of Trustees scheduled for Thursday, January 22, 2026, at 7:00 p.m., Civic Center Meeting Hall, William M. Mendenhall Community Room, 1016 S. Livermore Avenue. 7. HOW TO PARTICIPATE IN THE COMMISSION MEETING You can participate in the meeting in a number of ways: Special Meeting, Workshops, The public will have the opportunity to address the Library Board of Trustees regarding the item that is the subject of the special meeting or workshop. Public comments are limited to a maximum of 3 minutes per person. Submission of Comments Prior to the Meeting: Email Comments may be submitted by the public to the Board Liaison (libboardpubcomments@livermoreca.gov). Items received no later than 12:00 pm on the day of the meeting will be provided to the Library Board of Trustees and available on the City website prior to the meeting. These items will NOT be read into the record. eComments may be submitted by the public using the eComment link here. Comments may be up to 1000 characters in length and will be accepted up until 3:30 pm the day of the meeting. These items will NOT be read into the record and are viewable by the the Library Board of Trustees and the public upon submittal. Submission of Comments During the Meeting: Speakers are limited to a maximum of 3 minutes per person. To submit a comment, you must complete a speaker card for each item. Speaker cards are available in the Civic Center Meeting Hall lobby. Indicate on the card the item number you wish to comment on and submit Livermore Library Board of Trustees Agenda December 4, 2025

the card directly to the liaison prior to the start of the item. You should be aware that the Library Board of Trustees is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the Library Board of Trustees may place it on a future agenda or direct staff to work with you and/or report to the Library Board of Trustees on the issue. If you would like to deliver written materials to the Library Board of Trustees as part of your public comments, please provide 8 copies to the liaison with your speaker card. The Library Board of Trustees Agenda and Agenda Reports are prepared by City staff and are available for public review 72 hours, prior to the Library Board of Trustees meeting at 1016 South Livermore Avenue, Livermore. The Agenda is also available on the City’s website, http://livermoreca.gov/agenda. Under Government Code §54957.5, any supplemental material distributed to the members of the Library Board of Trustees after the posting of this agenda will be available for public review at City Hall, 1052 South Livermore Avenue, Livermore, and included in the agenda packet available on the City’s web site at http://livermoreca.gov/agenda. PURSUANT TO TITLE II OF THE AMERICANS WITH DISABILITIES ACT (CODIFIED AT 42 UNITED STATES CODE SECTION 12101 AND 28 CODE OF FEDERAL REGULATIONS PART 35), AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF LIVERMORE DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, ANCESTRY, SEX, DISABILITY, AGE OR SEXUAL ORIENTATION IN THE PROVISION OF ANY SERVICES, PROGRAMS, OR ACTIVITIES. TO ARRANGE AN ACCOMMODATION IN ORDER TO PARTICIPATEIN THIS PUBLIC MEETING, PLEASE CONTACT THE ADA COORDINATOR AT ADACOORDINATOR@LIVERMORECA.GOV OR CALL (925) 960-4170 (VOICE) OR (925) 960-4104 (TDD) AT LEAST THREE (3) BUSINESS DAYS IN ADVANCE OF THE MEETING Livermore Library Board of Trustees Agenda December 4, 2025

LIBRARY BOARD OF TRUSTEES AGENDA THURSDAY, DECEMBER 4, 2025 LIBRARY BOARD OF TRUSTEES SPECIAL MEETING – 7:00 PM MEETING PARTICIPATION INFORMATION CAN BE FOUND AT THE END OF THE AGENDA CIVIC CENTER LIBRARY COMMUNITY ROOMS A & B 1188 S. LIVERMORE AVENUE NOTICE IS HEREBY GIVEN that the Library Board of Trustees of the City of Livermore will convene a special meeting on December 4, 2025, beginning at 7:00 pm, Civic Center Library, Community Rooms A & B, 1188 S. Livermore Avenue. This special meeting is being called by Chairperson Lainie Pascall. /s/ Lainie Pascall Lainie Pascall, Chair Nancy Olavarrieta, Vice Chair Deborah L Halford, Board Member Jason G Hibono, Board Member Richard K Hunt, Board Member Livermore Library Board of Trustees Agenda December 4, 2025 1

1. CALL TO ORDER 2. OPEN FORUM In conformance with the Brown Act, no action can occur on items presented during Open Forum. To provide public comment, please submit a speaker card. When your name is called, walk to the lectern to address the Library Board of Trustees. Comments are limited to a maximum of 3 minutes per person, per item. The Chair may reduce the amount of time based on the number of persons wishing to speak. Open Forum will conclude after 30 minutes; however, if there are additional speakers, Open Forum will reconvene after Matters for Consideration. 3. CONSENT CALENDAR Consent Calendar items are considered routine and are acted upon by the Library Board of Trustees with a single action. Members of the audience wishing to provide public input must submit a speaker card. 3.1 Approval of Draft Minutes - September 25, 2025, Library Board of Trustees Regular Meeting Recommendation: Staff recommends the Library Board of Trustees approve the draft minutes. Attachments: 1. Draft Library Board of Trustees Regular Meeting Minutes - September 25, 2025 3.2 Approval of the 2026 Library Board of Trustees Meeting Calendar Recommendation: Staff recommends the Library Board of Trustees approve the 2026 meeting calendar. Staff Report Attachments: 1. 2026 Library Board of Trustees Meeting Calendar - Proposed 4. MATTERS FOR CONSIDERATION 4.1 Presentation on the 2025 Latinx/Hispanic Heritage Program Series Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Latinx Heritage Month 2025 Presentation ROLL CALL Deborah Halford, Board Member Jason Hibono, Board Member Richard Hunt, Board Member Nancy Olavarrieta, Vice Chair Lainie Pascall, Chair Livermore Library Board of Trustees Agenda December 4, 2025 2

4.2 Recommendation that the City Council approve the Draft Library Board of Trustees Rules of Procedure Recommendation: Staff recommends the Library Board of Trustees review the Draft Rules of Procedure and recommend adoption by City Council. Staff Report Attachments: 1. Draft Library Board of Trustees Rules of Procedure Update 4.3 Presentation on the Spirit of Diwali Celebration at Civic Center Library Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Spirit of Diwali 2025 Presentation 4.4 Presentation on the results of the 2025 Library Card Signup Month Recommendation: Staff recommends the Library Board of Trustees receive the report. Staff Report Attachments: 1. Library Card Sign-up Month Presentation 4.5 Review of the Draft Library Board of Trustees Annual Work Plan Recommendation: Staff recommends the Library Board of Trustees review, discuss, and provide feedback on the draft work plan. Staff Report Attachments: 1. Draft Library Board of Trustees Work Plan 4.6 Discussion and feedback related to the 2026 Library Board of Trustees annual update to the City Council. Recommendation: Staff recommends that the Library Board of Trustees determine what information they would like to present to the City Council for the Board’s Annual Update on January 26, 2026. Staff Report 4.7 Report related to ongoing Library statistics for the months of September and October 2025 Recommendation: Staff recommends the Library Board of Trustees receive the report and provide any necessary feedback. Staff Report Livermore Library Board of Trustees Agenda December 4, 2025 3

Attachments: 1. September 2025 Statistics 2. Highlighted Statistics - September - 5 - Year Comparison 3. October 2025 Statistics 4. Highlighted Statistics - October - 5 - Year Comparison 4.8 Report related to ongoing Library activities for the months of September and October 2025 Recommendation: Staff recommends the Library Board of Trustees receive the report and provide any necessary feedback. Staff Report Attachments: 1. September 2025 Programs 2. October 2025 Programs 5. BOARD MEMBER REPORTS AND MATTERS INITIATED BY LIBRARY DIRECTOR AND BOARD MEMBERS 6. ADJOURNMENT To a regular meeting of the Library Board of Trustees scheduled for Thursday, January 22, 2026, at 7:00 p.m., Civic Center Meeting Hall, William M. Mendenhall Community Room, 1016 S. Livermore Avenue. 7. HOW TO PARTICIPATE IN THE COMMISSION MEETING You can participate in the meeting in a number of ways: Special Meeting, Workshops, The public will have the opportunity to address the Library Board of Trustees regarding the item that is the subject of the special meeting or workshop. Public comments are limited to a maximum of 3 minutes per person. Submission of Comments Prior to the Meeting: Email Comments may be submitted by the public to the Board Liaison (libboardpubcomments@livermoreca.gov). Items received no later than 12:00 pm on the day of the meeting will be provided to the Library Board of Trustees and available on the City website prior to the meeting. These items will NOT be read into the record. eComments may be submitted by the public using the eComment link here. Comments may be up to 1000 characters in length and will be accepted up until 3:30 pm the day of the meeting. These items will NOT be read into the record and are viewable by the the Library Board of Trustees and the public upon submittal. Submission of Comments During the Meeting: Speakers are limited to a maximum of 3 minutes per person. To submit a comment, you must complete a speaker card for each item. Speaker cards are available in the Civic Center Meeting Hall lobby. Indicate on the card the item number you wish to comment on and submit Livermore Library Board of Trustees Agenda December 4, 2025 4

the card directly to the liaison prior to the start of the item. You should be aware that the Library Board of Trustees is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the Library Board of Trustees may place it on a future agenda or direct staff to work with you and/or report to the Library Board of Trustees on the issue. If you would like to deliver written materials to the Library Board of Trustees as part of your public comments, please provide 8 copies to the liaison with your speaker card. The Library Board of Trustees Agenda and Agenda Reports are prepared by City staff and are available for public review 72 hours, prior to the Library Board of Trustees meeting at 1016 South Livermore Avenue, Livermore. The Agenda is also available on the City’s website, http://livermoreca.gov/agenda. Under Government Code §54957.5, any supplemental material distributed to the members of the Library Board of Trustees after the posting of this agenda will be available for public review at City Hall, 1052 South Livermore Avenue, Livermore, and included in the agenda packet available on the City’s web site at http://livermoreca.gov/agenda. PURSUANT TO TITLE II OF THE AMERICANS WITH DISABILITIES ACT (CODIFIED AT 42 UNITED STATES CODE SECTION 12101 AND 28 CODE OF FEDERAL REGULATIONS PART 35), AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF LIVERMORE DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, ANCESTRY, SEX, DISABILITY, AGE OR SEXUAL ORIENTATION IN THE PROVISION OF ANY SERVICES, PROGRAMS, OR ACTIVITIES. TO ARRANGE AN ACCOMMODATION IN ORDER TO PARTICIPATEIN THIS PUBLIC MEETING, PLEASE CONTACT THE ADA COORDINATOR AT ADACOORDINATOR@LIVERMORECA.GOV OR CALL (925) 960-4170 (VOICE) OR (925) 960-4104 (TDD) AT LEAST THREE (3) BUSINESS DAYS IN ADVANCE OF THE MEETING Livermore Library Board of Trustees Agenda December 4, 2025 5

September 25, 2025 Library Board of Trustees Minutes Page 1 LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 25, 2025 REGULAR MEETING 1. CALL TO ORDER - The meeting of the Library Board of Trustees was called to order by Chair Lainie Pascall at 7:01 p.m., held in person at 1016 S. Livermore Avenue. ROLL CALL - Present: Chair Lainie Pascall, Vice Chair Nancy Olavarrieta, Board Member Jason Hibono, and Board Member Richard Hunt. Board Member Deborah Halford was absent. STAFF PRESENT – Library Director Anwan Baker, Assistant Library Director Nathan Brumley, Supervising Librarian Steven Moody, Supervising Librarian Yeng Xiong, Management Analyst I Leng Kutil, and Management Analyst II Allen McFarland. 2. OPEN FORUM Chair Pascall opened public comment. There were no speakers, and the public comment period was closed. 3. CONSENT CALENDAR 3.1 Approval of Draft Minutes – August 28, 2025, Library Board of Trustees Regular Meeting Recommendation: Staff recommended the Library Board of Trustees approve the draft minutes. ON THE MOTION OF BOARD MEMBER HUNT, SECONDED BY CHAIR PASCALL, AND CARRIED ON A 3-0 VOTE (WITH BOARD MEMBER HIBONO INELIGIBLE TO VOTE DUE TO ABSENCE, AND BOARD MEMBER HALFORD BEING ABSENT), THE LIBRARY BOARD OF TRUSTEES APPROVED THE MINUTES. 4. MATTERS FOR CONSIDERATIONATTACHMENT 1 6

September 25, 2025 Library Board of Trustees Minutes Page 2 4.1 Report on the 2025 Summer Learning Program Recommendation: Staff recommended the Library Board of Trustees receive the report. Supervising Librarian Xiong gave the report. Chair Pascall opened the public comment. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.2 Review of “Five Ways Public Libraries Go Far Beyond Books” article by Abby Carlson, Research and Program Consultant, Urban Libraries Council Recommendation: Staff recommended the Library Board of Trustees review and discuss the article. Library Director Baker gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD REVIEWED THE ARTICLE AND DISCUSSED IT. 4.3 Budgeting 2.0 for Teens Program Report Recommendation: Staff recommended the Library Board of Trustees receive the report. Supervising Librarian Xiong gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.4 Report related to ongoing Library statistics for the month of August 2025 Recommendation: Staff recommended the Library Board of Trustees receive the report and provide any necessary feedback. Library Director Baker gave the report.ATTACHMENT 1 7

September 25, 2025 Library Board of Trustees Minutes Page 3 Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 4.5 Report related to ongoing Library activities for the month August 2025 Recommendation: Staff recommended the Library Board of Trustees receive the report and provide any necessary feedback. Library Director Baker gave the report. Chair Pascall opened the public comment period. There were no speakers, and the public comment period was closed. THE BOARD RECEIVED THE REPORT. 5. BOARD MEMBER REPORTS AND MATTERS INITIATED BY LIBRARY DIRECTOR AND BOARD MEMBERS Management Analyst II McFarland confirmed that board members received the update email from the City Clerk on video recording of the board meetings and to specifically note that the video feed will be live. Chair Pascall mentioned that she was glad that there are future plans to offer budgeting workshops on the weekend. 6. ADJOURNMENT - at 7:59 p.m. to a Library Board of Trustees regular meeting on Thursday, October 23, 2025, at 7:00 p.m., William M. Mendenhall Community Room, Civic Center Meeting Hall, 1016 S. Livermore Avenue.ATTACHMENT 1 8

LIBRARY BOARD OF TRUSTEES STAFF REPORT ITEM NO. 3.2 DATE: December 4, 2025 TO: Chairperson and Members of the Library Board of Trustees FROM: Anwan Baker, Library Director SUBJECT: Approval of the 2026 Library Board of Trustees Meeting Calendar RECOMMENDED ACTION Staff recommends the Library Board of Trustees approve the 2026 meeting calendar. DECISION TYPE Administrative SUMMARY Regular Library Board of Trustees meetings are scheduled for the fourth Thursday of each month, with the exception of the proposed special meeting in December. Approval of this calendar will establish the meeting dates for 2026. DISCUSSION The proposed 2026 Library Board of Trustees Meeting Calendar is attached. Meetings may be canceled, as needed, due to lack of items for consideration, as long as proper Brown Act noticing protocols are followed. All meetings are currently scheduled to be held in the William M. Mendenhall Community Room located at 1016 S. Livermore Avenue. Agendas will be published not less than 72 hours prior to regular meetings and 24 hours prior to special meetings. Agendas will be available on the agenda portal of the City's website (https://www.livermoreca.gov/departments/city-clerk/city-council-meeting-calendar- agendas) and posted at 1188 S. Livermore Avenue. All meetings will begin at 7:00 p.m. ATTACHMENTS 1. 2026 Library Board of Trustees Meeting Calendar - Proposed Prepared by: Leng Kutil Management Analyst I 9

ATTACHMENT 1 LIVERMORE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING CALENDAR - PROPOSED 2026 MEETING DATE TYPE OF MEETING LOCATION January 22 Regular Meeting Civic Center Meeting Hall February 26 Regular Meeting Civic Center Meeting Hall March 26 Regular Meeting Civic Center Meeting Hall April 23 Regular Meeting Civic Center Meeting Hall May 28 Regular Meeting Civic Center Meeting Hall June 25 Regular Meeting Civic Center Meeting Hall July 23 Regular Meeting Civic Center Meeting Hall August 27 Regular Meeting Civic Center Meeting Hall September 24 Regular Meeting Civic Center Meeting Hall October 22 Regular Meeting Civic Center Meeting Hall November 26 No Meeting due to the Thanksgiving holiday N/A December 3** Special Meeting Civic Center Meeting Hall December 24 No Meeting due to the Christmas Eve holiday N/A *All meetings to be held inside William M. Mendenhall Community Room unless stated otherwise on the official agenda. All meetings begin at 7:00 p.m. 10

LIBRARY BOARD OF TRUSTEES STAFF REPORT ITEM NO. 4.1 DATE: December 4, 2025 TO: Chairperson and Members of the Library Board of Trustees FROM: Anwan Baker, Library Director SUBJECT: Presentation on the 2025 Latinx/Hispanic Heritage Program Series RECOMMENDED ACTION Staff recommends the Library Board of Trustees receive the report. DECISION TYPE Not Applicable SUMMARY Latinx Heritage Month (LHM), also known as Hispanic Heritage Month, began as a weeklong celebration in 1968 before expanding to a month in 1988. Observed from Sept. 15 – Oct. 15, the beginning coincides with many independence days in Latin America. The time is set aside to celebrate the integral part the Latinx community has played in the shaping of the United States, and give space to their voice and experiences (National Museum of the American Latino, 2025). DISCUSSION LHM programming and performers at the Livermore Public Library included the following: Reyna Grande Author Visit Caro de Robertis Author Visit La Raiz Poetry and Art Fest Concha Magnet and Pan Dulce Tasting Spanish Bilingual Storytime Tacos y Libros Casa de Chocolates – Rincon Los Panaderos Cunamacue – Rincon Loteria Andean Weaving Take and Make Book lists and displays were also part of the month-long acknowledgement. Library staff welcome Library 11

Board of Trustees' questions and feedback. ATTACHMENTS 1. Latinx Heritage Month 2025 Presentation Prepared by: Nathan Brumley Assistant Library Services Director 12

Latinx History Month at the Library December 4, 2025 Nidia Melgoza, Librarian IATTACHMENT 1 13

Origins of Latinx Heritage Month (LHM) Also known as Hispanic Heritage Month • Began as a week long celebration in 1968 before expanding to a month in 1988. • Observed from Sept. 15 – Oct. 15, the beginning coincides with many independence days in Latin America. • Celebrates the integral part the Latinx community has played in the shaping of the United States, and give space to their voice and experiences. - National Museum of the American LatinoATTACHMENT 1 14

Heritage Months are Inclusion OpportunitiesATTACHMENT 1 15

LHM – Programs • Reyna Grande Author Visit • 35 Attendees • Caro de Robertis Author Visit • 8 attendees • La Raiz Poetry and Art Fest • 18 attendeesATTACHMENT 1 16

LHM – Programs • Concha Magnet and Pan Dulce Tasting • Civic Center: 32 attendees – as part of Maker Madness • Rincon: 43 attendees • Springtown: 13 attendees • Spanish Bilingual Storytime • 35 attendeesATTACHMENT 1 17

LHM – Programs • Tacos y Libros • 8 attendees • Casa de Chocolates – Rincon • 24 attendeesATTACHMENT 1 18

LHM – Programs • Los Panaderos • 56 attendees • Cunamacue – Rincon • 43 AttendeesATTACHMENT 1 19

LHM – Programs • Loteria • Rincon: 53 attendees • Springtown: 24 attendees • Andean Weaving Take and Make • 525 kits given out across all branchesATTACHMENT 1 20

LHM – BooklistsATTACHMENT 1 21

Thank youATTACHMENT 1 22

LIBRARY BOARD OF TRUSTEES STAFF REPORT ITEM NO. 4.2 DATE: December 4, 2025 TO: Chairperson and Members of the Library Board of Trustees FROM: Anwan Baker, Library Director SUBJECT: Recommendation that the City Council approve the Draft Library Board of Trustees Rules of Procedure RECOMMENDED ACTION Staff recommends the Library Board of Trustees review the Draft Rules of Procedure and recommend adoption by City Council. DECISION TYPE Administrative SUMMARY The Library Board of Trustees is being asked to review the updates to their Rules of Procedure and provide feedback. Upon completion of the review, the feedback will be provided to the City Clerk's Office, who will then take the update to the City Council for final approval. DISCUSSION The Library Board of Trustees is responsible for significant duties for the City - setting goals and objectives for the broad variety of services and programs the Library provides and recommending policy modifications to City Council. To carry out this duty, it is important that the Board be aware of the Rules of Procedure. The attached draft Library Board of Trustees Rules of Procedure provide the information that is needed to conduct Board business effectively, efficiently, and within the guidelines. Some examples of the proposed changes include: Typographical changes Updating gender-specific pronouns to gender-neutral pronouns Clarification on the approval of minutes Clarification on when public comment is allowed Clarification of staff roles and responsibilities Clarification of what is needed to bring an initiated matter forward to a future meeting 23

ATTACHMENTS 1. Draft Library Board of Trustees Rules of Procedure Update Prepared by: Allen McFarland Management Analyst II 24

CITY OF LIVERMORE LIBRARY BOARD OF TRUSTEES RULES OF PROCEDURE Prepared by the City Clerk’s Office April 2022 December 2023 DRAFT October 2025 DRAFTATTACHMENT 1 25

LIBRARY BOARD OF TRUSTEES APRIL 2022 1 LIBRARY BOARD OF TRUSTEES RULES OF PROCEDURE 1. Duties and Responsibilities – The Library Board of Trustees shall have the following duties and responsibilities: a. Carry out all duties, including preparation of an annual report update and report, as required by section 18927 of the California Education Code. b. Serve as advocates for the library, within the local community and the state. c. Know the programs and needs of the library in relation to the community and keep abreast of standards and library trends, and assist the Library librarian in planning the library programs through review, discussion, and feedback on items on the meeting agenda. and support the librarian and staff in carrying out said programs. d. Assist in establishing financial support for library programs. e. Assist in the preparation of the annual budget. f. e. Know local and state laws and actively support library legislation in the state and nation. g. f. Assist in establishing library policies. dealing with the library collection. h. g. Support the goals and priorities 5-Year Strategic Plan adopted by the City Council. i. h. The Commission will create an annual workplan at the first meeting in January. 2. Members – The Library Board of Trustees shall consist of five members, all of whom shall be residents of the City of Livermore. 3. Term limits – Library Board of Trustees members shall serve no more than three consecutive three-year terms or a total of nine years unless the member was selected to complete an unexpired term or unless otherwise noted.ATTACHMENT 1 26

LIBRARY BOARD OF TRUSTEES APRIL 2022 2 Time served in an unexpired term shall not count against the nine-year maximum limit. Board members who have already completed nine years of service or other specified maximum terms are not eligible for appointment to an unexpired term. However, members may be appointed back to the Library Board of Trustees after a break in service of two years. 4. Attendance Policy – Library Board of Trustees members may miss three meetings per calendar year. A member who misses more than three meetings per year may be subject to removal from the Board. The staff liaison will document all absences and report to the City Clerk when a member of the Board has exceeded the allowed number of absences. The City Clerk will notify the City Council with a memo explaining the circumstances of the absences and the City Council will determine if an agenda item is needed to consider whether removal from the Board is appropriate. The member will have the opportunity to speak at a City Council meeting when removal is under consideration. The final decision to remove a member from the Board rests solely with the City Council. 5. Elections and Officers – The Library Board of Trustees shall elect a chairperson and a vice chairperson at the first meeting held after January 1st of each year. Election of the officers shall be by majority vote of the Board. The role of the officers shall be as follows: a. Chairperson – The Chairperson shall preside at all regular meetings and may call special meetings. The Chairperson shall decide upon all points of order and procedure during the meeting. b. Vice Chairperson - The Vice Chairperson shall assume all duties of the Chairperson in the absence or disability of the Chairperson. c. Presiding Officer – In the absence of the Chairperson or Vice Chairperson, the members present shall select a Presiding Officer. 6. Meetings – The Library Board of Trustees shall meet on the fourth Thursday of each month at 7:00 p.m. in the William H M. Mendenhall Community Room, 1016 S. Livermore Avenue, Livermore, CA. The body shall adopt an annual meeting calendar listing all regular meetings for the calendar year. The calendar shall be published on the City's website. Meetings shall begin promptly as noticed to this provision. All meetings shall be open to the public. The Board may not meet in closed session. Board members may not participate in a meeting remotely, via teleconference or videoconference. 7. Agenda Preparation and Posting – The staff liaison shall post the notices and agendas for each Library Board of Trustees meeting in the kiosk in front of the Civic Center Meeting Hall, the Civic Center Library and on the City’s website. a. Regular MeetingsATTACHMENT 1 27

LIBRARY BOARD OF TRUSTEES APRIL 2022 3 Agendas shall be prepared in accordance with the requirements of the Brown Act and shall be posted in a location that is freel