Event Planning - 09 Dec 2025

Event Planning - 09 Dec 2025. Location: Mascotte Civic Center. Time: 06:30 PM. Document: Event Planning - 09 Dec 2025 - Agenda - Html AGENDA Event Planning Meeting Tuesday, December 9, 2025 @ 6:30 PM MASCOTTE CIVIC CENTER 121 N. SUNSET AVE, MASCOTTE, FLORIDA CALL TO ORDER Roll Call / Greetings and Hellos OLD BUSINESS 1. Recap of Hometown Holiday Event The Hometown holiday event went well, approximately 300 plus people attended the event. The Vendors were happy and will return next year - We had 5 food trucks and 23 nonfood vendors. This event is a great event for the community, and we need to keep building on this foundation to make this a big annual event. Any feedback from those who attended... 2. Recap of Donuts with Santa Great event, approximately 250 adults and kids showed up to see Santa and have a donut. Donut King donated 15 dozen donuts, and we got 50 donuts from the Rainbow Restaurant, we had fruit, juice, milk, and coffee. Coffee was donated by Spill the Beans coffee. The train for the kids was a hit and combining the event with the police department toy giveaway worked well. 3. Recap of Light up Parade The Light up parade was a success and has room to grow. We had almost 50 vehicles in the parade and we made the route the same as last year but changed the end of the parade to the Civic Center. All the drivers I spoke to, stated they are willing to come back next year and bring a friend. The one question I heard at the end was can we make the route longer because people would like to add more of their vehicles with lights? What feedback have you heard about Parade? NEW BUSINESS 1. Back into the Swing of Things Golf Event Looking to have a 3 Club Scramble golf event on January 17th @ 12pm at Green Valley Golf Course Can we think of a cause to raise money for in the month of January? Should we make it a fun recreational event or a fundraiser? 2. Black History Month Event Black History event at the Sports Complex on 2/21/26 T hinking about speakers doing presentations, speeches, dancing and speaking performances. Do we want vendors? Food or non-food? Musical performances? Special guest or Entertainment? 3. CPR /First Aid Class Next class is scheduled for 2/7/26 @ 10AM FUTURE BUSINESS 1. Background Checks... Starting discussions about looking into doing background checks for volunteers that become event or group leads or are involved in events with minors, for the city. Any concerns or objections? 2. Founder's Day Event Do we want to have a Founders Day event during the 1st or 2nd week of November? ADJOURNMENT OF MEETING Thank You for coming...Happy Holidays to you and your families!!