Regular School Board Meeting - 10 a.m.

2 Tuesday, December 14, 2021 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. School Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Bob Scott, Peace Memorial Presbyterian Church, 110 S. Fort Harrison, Clearwater, FL 33756 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Meet the Pinellas County Schools Teacher of the Year Finalists Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Clearwater High School Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Recognition of Mr. Thomas B. Dobies for his Generous Donation of a Police Dog to Campus Police Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Recognition Goals BACKGROUND : Thomas B. Dobies was born and raised in Tarpon Springs. He has been serving the community as a funeral director since 1975. He opened his first funeral home in Holiday, FL in 1979, and later expanded his services to four additional locations in Pasco, Hernando and Pinellas counties. Mr. Dobies is very involved in the community and has supported hundreds of local organizations through the years with his time and treasure. Thomas Dobies is also very well known for his generosity and support of local law enforcement. In the past 15 years, he has donated a substantial amount of money towards the purchase of police dogs to support police departments throughout the Tampa Bay area. The cost for purchasing high-quality police dogs is over $10,000 per dog and without Mr. Dobies generosity, police departments would limit their access to this valuable resource. Pinellas County Schools’ Police was one of those local police departments to benefit from Mr. Dobies donation and receive their police dog, Dobies, earlier this year. Officer Barbara Baugher and her dog Dobies are a nationally certified K-9 team and work throughout our school district to protect and serve Pinellas County Schools' students and staff. The district would like to thank Thomas Dobies for his commitment to the safety and well-being of our students and recognize him for his overwhelming generosity. SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 4. Special Order Agenda Subject 4.2 Recognition of a New Partnership With First Home Bank Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Recognition Goals BACKGROUND : First Home Bank is based out of St. Petersburg with a mission to engage and support the community they serve. Their commitment to volunteerism is part of the First Home Bank difference. To expand on this commitment to the community, First Home Bank implemented a Quarterly Community Partnership initiative that started in 2021. This plan was created to help increase volunteerism throughout the First Home Bank family, so their staff could continue to make a difference in their community. First Home Bank has identified four causes that they will be supporting each quarter through donations and volunteering. Each cause was chosen specifically with their strategic focus areas in mind, Community and Human Services, Education and Financial Literacy, Arts and Culture and Animal Services and Programs. First Home Bank selected the Helping Educate All in Transition (HEAT) Program as their final Quarterly Community Partnership for 2021. The HEAT program serves students from birth to twenty-one years of age who are eligible to receive services under the federal McKinney-Vento Act. The HEAT Program will receive a $5,000 donation to support the students experiencing homelessness in Pinellas County. In addition to this generous donation, 23 volunteers from the First Home Bank team spent an entire day at Mount Vernon Elementary School working on a landscaping project to improve the curb appeal at this school. The district recognizes and thanks First Home Bank for their donation of time and treasure. SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider the Amendment to Policy 2410 – Special Services, Policy 1140 – Discipline of Administrators, Policy 3140 – Discipline of Instructional Staff, Policy 4140 – Discipline of Support Staff, Policy 5630.01 – Use of Seclusion and Restraint on Students with Disabilities and Policy 9800 – Charter Schools (This is the second reading and there are no changes from the first reading.) Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the amendments to Policy 2410 – Special Services, Policy 1140 – Discipline of Administrators, Policy 3140 – Discipline of Instructional Staff, Policy 4140 – Discipline of Support Staff, Policy 5630.01 – Use of Seclusion and Restraint on Students with Disabilities and Policy 9800 – Charter Schools. Goals BACKGROUND : Each year, the district reviews policies in alignment with legislative updates as well as district and state practices. The proposed amendments to the policies below align with the legislative updates that were enacted into law on July 1, 2021. Policy 2410 - Special Services Added language to align with HB 590 requiring the Superintendent to annually report to the Department of Education the number of involuntary examinations initiated at schools, on school buses or at school-sponsored activities. Policy 1140 - Discipline of Administrators, Policy 3140 - Discipline of Instructional Staff and Policy 4140 - Discipline of Support Staff Added language to align with HB 131 that requires all reports of alleged misconduct involving the safety of a student to be investigated regardless of whether the employee involved resigned or was terminated prior to the conclusion of the investigation. Policy 5630.01 - Use of Seclusion and Restraint on Students with Disabilities Removed language to align with HB 149 that prohibits the use of seclusion or mechanical restraint on students with disabilities. Policy 9800 – Charter Schools Adjusted language to align with HB 1028 which removes the February 1st deadline to submit a charter school application and allows the charter school to determine the opening date of the school. Additional language was added in alignment with legislation that states if a charter school changes its curriculum focus, the change is automatically assumed accepted if the curriculum aligns with state standards. RATIONALE : The proposed amendments to these policies ensure alignment with legislative updates, as well as state and district procedures. DATA SOURCES : David Koperski, School Board Attorney Laurie Dart, Staff Attorney Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Lori Matway, Associate Superintendent, Student and Community Services Evelyn Mowatt, Executive Director, Exceptional Student Education Donna Sicilian, Executive Director, Student Services Amy Hayes, Director, Charter Schools and Home Education Leanna Ison, Director, Strategic Planning and Policy Julie Robinson, ESE Specialist, ESE Compliance SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 2410 - Special Services.pdf (98 KB) Policy 1140 - Discipline of Administrators.pdf (259 KB) Policy 3140 - Discipline of Instructional Staff.pdf (305 KB) Policy 4140 - Discipline of Support Staff.pdf (320 KB) Policy 5630.01 - Use of Seclusion and Restraint on Students with Disabilities.pdf (194 KB) Policy 9800 - Charter Schools.pdf (104 KB) 6. Unfinished Business Subject 6.2 Public Hearing to Consider the Amendment to Policy 2421 - Vocational/Technical Education Program (This is the second reading and there are no changes from the first reading.) Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve amendment to Policy 2421 - Vocational/Technical Education Program. Goals BACKGROUND : Over the past four years Pinellas Technical College has increased the opportunities for high school students to participate in career dual enrollment programs at the college as well as on their home high school campus. The numbers of students taking advantage of this opportunity to begin their postsecondary education plan has increased from 150 students in 2018-19 to over 600 students in the 2021-22 school year. RATIONALE : Changes to the policy are necessary to update the title of career and technical education and to define methods of grade calculation for career dual enrollment students attending Pinellas Technical College. DATA SOURCES : David Koperski, School Board Attorney Kevin Hendrick, Associate Superintendent, Teaching and Learning Services William Mark Hunt, Executive Director, Career, Technical and Adult Education Rita Vasquez, Ed.D., Executive Director, High School Education Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 2421 - Career-Technical Education Program.pdf (99 KB) 6. Unfinished Business Subject 6.3 Public Hearing to Consider the Amendment to Policy 2460 - Exceptional Student Education (This is the second reading and there are no changes from the first reading.) Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve amendment to Policy 2460 - Exceptional Student Education. Goals BACKGROUND : Florida law requires that district school boards annually submit to the Florida Department of Education (FDOE) proposed procedures for the provision of special instruction and services for exceptional students. This document also serves as the basis for the identification, evaluation, eligibility determination and placement of students in special programs for exceptional students and is a component of the district’s application for supplemental student funds available under the Individuals with Disabilities Education Act (IDEA). Rule 6A-6.03411, Florida Administrative Code, requires the approval of this document by the FDOE as a prerequisite for districts’ use of weighted cost factors under the Florida Education Finance Program. This State Policies and Procedures for Exceptional Student Education (SP&P) is typically written in the fall of the school year it serves and is completely reviewed and revised every three years. In between full revisions, the SP&P is revised as needed based upon changes in case law, federal guidance or state interpretation of IDEA. FDOE typically approves the district’s SP&P in the spring of each year. This year because of legal review, the SP&P for the DOE approval of the 2020-21 school year was not released until July 2021 after the school year was complete. The 2020-21 school year was a triennial complete review/revision year. Following FDOE approval, the new ESE SP&P is brought to the school board for approval prior to signature by the superintendent. The new ESE SP&P will be in effect through the end of the 2020-21 school year. Updates include: Section I A- Restraint and Seclusion Changes were made to how incidents are reported to parents by schools and the monitoring/ training that will be provided by district-level specialists and committees. Changes were made to the reporting and monitoring of restraint and seclusion to a new Restraint and Seclusion Team and the frequency of reporting to district stakeholders. Additional training programs and initiatives were added for school-based teams. Current data was updated to include the 2019-20 school year . Section I- B3-Collaboration of Public Private Partnership We have contractual agreements for other counties to send their students to Pinellas County DJJ. The number of staff changed at some of our EAS sites and the names of the EAS schools changed and are reflected in the updates. Section I C I- Exceptional Student Education Procedural Safeguards Minor changes were made to meet federal guidelines. Section I- G: General Education Intervention Procedures Updates to this section reflect changes to the MTSS Manual for PCS. Section II C- IEP The language for ESY was changed to align general statutes. The section on continuum of services was completely changed to be aligned with current language and practice federally and locally. Section II- B.12: Exceptional Education Eligibility for Students with Specific Learning Disabilities This section has increased detail concerning the process used to determine eligibility that includes multiple reviews of gap analysis, percentage of growth over time via response to intervention. Section II E- Participation in State and District Assessments The data for percentage of students on FSAA by subgroup in the 2019-20 school year were updated. A statement was added explaining the steps the district will take to reduce the percentages in totality and by individual sub-groups. New processes, training and monitoring were added to decrease participation. Section II- D: Discipline Changes were made to this section to include the current training that is occurring in the district on social emotional learning, restorative practices and trauma informed care. Language was added on who serves in various roles in discipline reviews and the steps that need to be taken during alternative placements. Language was added as to where alternative placements may occur. Language about CPI levels and who gets the training was changed as it was in the restraint and seclusion section. Appendix C: District Plan to Increase the Participation of Underrepresented Students in the Program for Students who are Gifted Current data was updated. Appendix D: District Policies Regarding the Allowable Use or Prohibition of Physical Restraint and Seclusion The Board policy on mechanical restraint was removed because we no longer allow the use of mechanical restraint. The Board policy on Seclusion was uploaded. New Appendix- School Closures Due to National or Local Emergency The Florida Department of Education added an appendix that deals with PCS response during times of national or local emergency. PCS was required to provide supporting documentation used to support and educate staff and families. The documents provided are: PCS ESE Instructional Continuity Guide FERPA statement for therapies Parent letter concerning the Digital Learning Plan ESE Staff Roles Description Guidance Document Process for IEP Meetings Guidance Document RATIONALE : The Department of Education has required that school boards adopt the new document with additions specific to Pinellas County Schools through 2019 as evidenced by signature of the superintendent of the school district with the date of the school board approval on the signature page (attached). DATA SOURCES : David Koperski, School Board Attorney Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Evelyn Mowatt, Executive Director, Exceptional Student Education Leanna Ison, Director, Strategic Planning and Policy Julie Robinson, Exceptional Student Education Specialist, Compliance SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 2460 - Exceptional Student Education.pdf (46 KB) GSW _ 2020-2021 SP&P_ Pinellas.pdf (1,018 KB) 6. Unfinished Business Subject 6.4 Public Hearing to Consider the Amendment to Policy 5420.03 – Reporting Student Progress and Class Ranking – High School and Policy 5430 – Class Rank (This is the second reading and there are no changes from the first reading.) Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the amendments to Policy 5420.03 – Reporting Student Progress and Class Ranking – High School and Policy 5430 – Class Rank. Goals BACKGROUND : Each year the district reviews policies in alignment with district practices. The proposed amendments to the policies below relate to the Student Progression Plan. Policy 5420.03 – Reporting Student Progress and Class Ranking The proposed amendment adds clarifying language for parents and students as to the original intended purpose of the early exam process and further outlines acceptable reasons to request an early exam. This includes students who are moving out of the district prior to final exams or for students who are experiencing an unforeseen hardship such as a medical emergency or the death of a family member, etc. Policy 5430 – Class Rank The proposed amendment adds the HOPE course to the list of courses eligible to be deleted from the class ranking computation as it relates to the Valedictorian and Salutatorian designations. The HOPE course is an unweighted course, and in recent years, there are growing numbers of students who complete the HOPE course prior to their 9th grade year. Those students, if they are in contention for the Valedictorian/Salutatorian designations after the second semester of their senior year, have a mathematical grade point advantage over students who take the HOPE course after they enter high school. RATIONALE : The proposed amendments to these policies ensure alignment with district practices. Policy 5420.03 – Reporting Student Progress and Class Ranking Our schools are experiencing a significant uptick in requests for early exams for leisure travel which is not a qualifying reason for an early exam. This recommended change in policy allows for parents and students to better understand the intent of this policy in order to avoid submitting a request that does not meet the original intent of this policy. Policy 5430 – Class Rank Up until now, including the HOPE course has not impacted the computations and selections for Valedictorian/Salutatorian in our high schools, but the upward trend of HOPE completions prior to high school inevitably will cause an issue in the years to come. This recommended change will ensure we continue to have a level playing field for all students, regarding the inclusion of unweighted classes that are required for graduation, when it comes to the computation that identifies the Valedictorian and Salutatorian designations each school year. DATA SOURCES : David Koperski, School Board Attorney Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Rita Vasquez, Ed.D., Executive Director, High School Education Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 5420.03 - Reporting Student Progress and Class Ranking - High School.pdf (1,281 KB) Policy 5430 - Class Rank.pdf (487 KB) 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Meeting of October 26, 2021 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of October 26, 2021. File Attachments DRAFT Minutes Board Meeting 10262021.pdf (172 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the School Board Meeting of November 9, 2021 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of November 9, 2021. File Attachments DRAFT Minutes Board Meeting 110921.pdf (183 KB) 7. Consent Subject 7.4 Request Approval of the Minutes of the School Board Organizational Meeting of November 9, 2021 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board organizational meeting of November 9, 2021. File Attachments DRAFT Minutes Board Organizational Meeting 110921.pdf (53 KB) 7. Consent Subject 7.5 Request Approval of the Minutes of the Pinellas School Board Leasing Corporation Meeting of November 9, 2021 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Pinellas School Board Leasing Corporation meeting of November 9, 2021. File Attachments DRAFT Minutes School Board Leasing Corp 110921.pdf (52 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Administrative, Instructional and Supporting Services Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, Instructional and Supporting Services - December 14, 2021. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative – Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional – Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services – Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments December 14, 2021 FINAL Administrative.pdf (136 KB) December 14, 2021 FINAL Instructional Set A.pdf (362 KB) December 14, 2021 FINAL Support Set B.pdf (286 KB) 7. Consent Subject 7.7 Request Approval of the Administrative Appointment of the Executive Director, Budget and Resource Allocation Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Lou Ann L. Jourdan to Executive Director, Budget and Resource Allocation, effective December 15, 2021. Goals BACKGROUND : The Executive Director, Budget and Resource Allocation position is available due to the change in assignment of Karen L. Coffey effective December 11, 2020. RATIONALE : Lou Ann Jourdan began her career in Pinellas County Schools in 2002. She currently serves as the Manager, Budget, FTE and Cost Reporting (2012 to present). Her background also includes serving as a Financial Reporting Analyst (2011 -2012); and various support positions (2002-2011). Mrs. Jourdan earned a bachelor’s degree in Business Administration from the College of Notre Dame. DATA SOURCE : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of the Principal, Brooker Creek Elementary School Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Joshua Hodges to Principal, Brooker Creek Elementary School, effective December 15, 2021. Goals BACKGROUND : The Principal, Brooker Creek Elementary School position is available due to the change in assignment of Jennifer H. Mekler, effective October 27, 2021. This position was advertised for one week and thirteen applicants applied for the position. Superintendent’s staff interviewed two applicants on December 1, 2021. RATIONALE : Joshua Hodges began his career in Education in 1998. He currently serves as the Principal, Miles Elementary School in Hillsborough County Schools (2019 to present). His background also includes serving as a Principal (2013-2019); an Assistant Principal (2005-2013); and a Classroom Teacher all in Hillsborough County Schools. Mr. Hodges earned a bachelor’s degree in Elementary Education and a master’s degree in Educational Leadership from the University of South Florida. DATA SOURCE : Christen Gonzalez, Ed.D., Area Superintendent, Area 1 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.9 Request Approval of the Administrative Appointment of the Assistant Principal, Clearwater High School Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Eric C. Smith to Assistant Principal, Clearwater High School, effective December 15, 2021. Goals BACKGROUND : The Assistant Principal, Clearwater High School position is available due to the change in assignment of Eric D. Krause, effective July 1, 2021. This position was advertised for one week and fourteen applicants applied for the position. Superintendent’s staff interviewed two applicants on December 7, 2021. RATIONALE : Eric Smith began his career in Education in 2005. He currently serves as an Instructional Staff Developer at Clearwater High School (2021 to present). His background also includes serving as an Instructional Coach in Tennessee (2020-2021); and an Instructional Mentor, District Teacher Evaluator and Classroom Teacher all in Hillsborough County Schools (2005-2019). Mr. Smith earned a bachelor’s degree in Criminology and a master’s degree in Education from the University of South Florida and doctoral degree in Leadership and Education from Barry University. DATA SOURCES : Stephanie Woodford, Area Superintendent, Area 2 Eric Krause, Principal, Clearwater High School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.10 Request Approval of the Administrative Appointment of the Assistant Principal, Tarpon Springs High School Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Martin J. Guevara to Assistant Principal, Tarpon Springs High School, effective December 15, 2021. Goals BACKGROUND : The Assistant Principal, Tarpon Springs High School position is available due to the resignation of Erin R. Zitka, effective November 12, 2021. This position was advertised for one week and eleven applicants applied for the position. Superintendent’s staff interviewed three applicants on December 7, 2021. RATIONALE : Martin Guevara began his career in Education in 2007. He currently serves as a Classroom Teacher at Pinellas Secondary School (2021 to present). His background also includes serving as a Dean and Classroom Teacher at Boca Raton Community High School (2016-2021); and as a Classroom Teacher in Texas and Arizona (2007-2015). Mr. Guevara earned a bachelor’s degree in Management from Rensselaer Polytechnic Institute and a master’s degree in Educational Leadership from Lynn University. DATA SOURCES : Christen Gonzalez, Ed.D., Area Superintendent, Area 1 Leza Fatolitis, Principal, Tarpon Springs High School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.11 Request Renewal of the Cooperative Agreement With the Department of Juvenile Justice(DJJ) Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval will provide for receipt of full-time equivalence (FTE) funding for Department of Juvenile Justice educational programs. Recommended Action Approve the Renewal Agreement with the Department of Juvenile Justice (DJJ). Goals BACKGROUND : Educational Alternative Services (EAS) maintains an agreement with the Department of Juvenile Justice (DJJ) to provide educational services to students in DJJ programs. This agreement outlines: 1) roles and responsibilities of both parties related to the provision of educational services at DJJ sites; 2) processes to ensure appropriate sharing of student information; and 3) processes to ensure the safety of and support for all students. This agreement is essentially the same as the previously signed contract that is valid from 2017-2021 with the addition of clarifying statements and appropriate revisions in titles, dates and legislative changes. This agreement replaces the previous agreement and will be valid for four years from December 14, 2021, through December 13, 2025. The value of the agreement is determined by the services provided by the board and the agency. Title I, Neglected and Delinquent funding is generated for eligible Department of Juvenile Justice programs. The board agrees to provide educational services and oversight through Educational Alternative Services programs (also known as dropout prevention programs) at the Department of Juvenile Justice sites with whom we have partnerships. The board agrees to comply with state statutes for the operation of Department of Juvenile Justice programs and services within the district and to share information with the appropriate 6th Judicial Circuit staff as required by statute. RATIONALE : The state Department of Education Rule 6A-6.05281 and Florida Statute 1003.52 require the board to have working agreements with Department of Juvenile agencies to which the board provides staff for educational services and in support of all students who have been impacted by the Department of Juvenile Justice. DATA SOURCES : David Koperski, School Board Attorney Michelle Topping, Director, Educational Alternative Services Eric McManus, Administrator DJJ, Educational Alternative Services Chawnda Saunders, Administrator DJJ, Educational Alternative Service SUBMITTED BY : Stephanie Woodford, Area Superintendent, Area 2 File Attachments DJJ Agreement 2021-2025.pdf (3,359 KB) 7. Consent Subject 7.12 Request Approval to Apply for the UniSIG Strategic Initiatives Grant, September 1, 2021 - June 30, 2022 - $1,789,400 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental funding in the amount of $1,789,400 for recruitment and retention incentives; standards-based planning, instruction and learning; and promoting or supplementing safety training. Recommended Action Approve to apply for the UniSIG Strategic Initiatives grant, September 1, 2021, through August 30, 2022, requesting funding in the amount of $1,789,400 and authorize district administration to finalize, implement and amend the grant as needed, including processing contracts with vendors listed by name in the budget section of the agenda item. Goals BACKGROUND : The goal of UniSIG Strategic Initiatives is to support Florida's most vulnerable students at the most fragile schools. Title I schools that earned a 2019 school grade of D or F and Title I or non-Title I-graded schools with a 2019-2020 graduation rate of 67% or less are eligible. Charter schools are included in either of these criteria. A school that "opts-in" and receives a 2020-2021 school grade designation of D or F and has a 2018-2019 school grade of C or higher will not be eligible to receive this funding. The Bureau of School Improvement (BSI) is committed to supporting districts and schools in improving student outcomes. BSI serves as a partner in helping improve outcomes for all students through strategic problem-solving, capacity building and the implementation of sustainable systems through three pillars: transformational leadership; standards-based planning, instruction and learning; and positive culture and environment. The UniSIG Strategic Initiatives grant provides evidence-based initiatives that support the three pillars. Seven (7) Pinellas County Schools can receive funds in one or all the three areas of the funding opportunities: Azalea Middle School; and Gulfport, High Point, Kings Highway, Lakewood, Lealman Avenue, and Sandy Lane elementary schools. This grant allows the district to "opt-in" with very specific parameters of how the funding is distributed between pay, positions and materials. BUDGET : Personnel (Salaries, Fringe and Incentives) $1,719,400 Instructional & Transformational Leadership Materials and Student Incentives $ 60,850 Other Purchased Services $ 9,150 Mental Health First Aid US - $ 9,150 TOTAL : $1,789,400 RATIONALE : The UniSIG Strategic Initiatives grant will provide funds for recruitment and retention incentives; standards-based planning, instruction and learning; and positive culture and environment. In addition, the funds will support the district’s schoolwide improvement plan and sustain supplemental services designed to improve the scholars' overall academic and community welfare. Approval of this plan will allow for recruitment and retention incentives for transformational leadership, salaries for early literacy coaches, ELA professional development, supplemental materials, student incentives and supplemental safety training. These initiatives will support seven Transformation Zone schools during the 2021-2022 school year. DATA SOURCES : Kevin Smith, CPA, Associate Superintendent, Finance and Business Services Tracy Webley, Ed.D., Chief Transformation Officer Teresa Price, Director, Federal Programs Khalila Hansen, Senior Grant Coordinator SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.13 Request Approval of the Financial Statements for the Month Ending August 31, 2021 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending August 31, 2021. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement August 2021.pdf (61 KB) 7. Consent Subject 7.14 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and procedures. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen 'Joe' Benjamin, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments AS for Board Docs 12-14-21 Final a.pdf (4,039 KB) 7. Consent Subject 7.15 Request Approval to Accept Donation of a Bicycle Trailer Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no cost to the district Recommended Action Approve to accept a donation of a bicycle trailer and authorize staff to execute any necessary documents. BACKGROUND : Board Policy 7230 requires that any gift to the district conveying title shall be submitted to the board for individual acceptance. We are requesting approval to accept the donation of a trailer, on the attached list, to be used for all elementary schools. RATIONALE : The purpose of the bicycle trailer is to provide education in bicycle and pedestrian safety. The donated trailer and bicycles provide teachers the ability to engage students in active lessons to enhance the content through hands-on instruction. Students will learn about properly wearing a helmet, selecting a correct size of a bicycle and the rules of the road. DATA SOURCES : Albert Bennett, Director, Athletics, PreK-12 PE and Health Education Ashley Grimes, PreK-12 PE and Health Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Consent Vehicle Donation PE-Health Bicycle Trailer.pdf (52 KB) 7. Consent Subject 7.16 Request Approval of the School Affiliation Agreement with the City of Clearwater (Fire Rescue Agency) for Student Internship Opportunities Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the School Affiliation Agreement with the City of Clearwater (Fire Rescue Agency) for Student Internship Opportunities BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. The City of Clearwater (Fire Rescue Agency) has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with the City of Clearwater (Fire Rescue Agency) will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of the City of Clearwater (Fire Rescue Agency) and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments City of Clearwater Fire Rescue Agency 12.14.21.pdf (507 KB) 7. Consent Subject 7.17 Request Approval of the Human Sexuality Curriculum Used in Pinellas County Schools Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Human Sexuality Curriculum used in Pinellas County Schools. Goals BACKGROUND : During the 2021 General Legislative session, House Bill 545 was enacted requiring school boards to annually approve instructional materials relating to reproductive health and disease education in an open, noticed public meeting specifying that reproductive health and disease education instructional materials are to be made available for public review and comment under a specific process. School Board Policy 2417 - Human Sexuality Curriculum states that the elementary and secondary human sexuality curriculum shall be abstinence-based and that parents shall be notified in advance of human sexuality content and shall be given a chance to preview content prior to student instruction. District curriculum is posted in entirety on the district website: https://www.pcsb.org/Page/332 . This curriculum was posted for parent review prior to the creation or passage of House Bill 545. RATIONALE : Provide an overview of current Reproductive Health and Disease Education curriculum in a public forum in compliance with legislation as a result of House Bill 545. DATA SOURCES : Albert Bennett, Director, Athletics, PreK-12 PE and Health Education Ashley Grimes, PreK-12 Physical and Health Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments 7. Consent Subject 7.18 Request Approval of Amendment to Agreement No. 2 With Skanska USA Building, Inc. for Construction Management (CM) Services in Connection With the New Construction and Remodel at Mildred Helms Elementary School in the Amount of $7,831,465.95 Resulting in a Guaranteed Maximum Price (GMP) of $10,309,970, Project No. 9392 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated project cost is $11,176,994.76. The cost of this amendment is $7,831,465.95. The source of this funding is district capital outlay. Recommended Action Approve the Amendment to Agreement with Skanska USA Building, Inc. for Construction Management (CM) Services in connection with the new construction and remodel at Mildred Helms Elementary School in the amount of $7,831,465.95 resulting in a Guaranteed Maximum Price (GMP) of $10,309,970, Project No. 9392. Goals BACKGROUND : This project consists of new construction and remodel of the existing Mildred Helms Elementary School. The project’s goals are to: Create a new cafeteria building Remodel the existing cafeteria building to accommodate three new classrooms Create a new bus circle loop to provide better traffic flow around the facility Create a new P.E. court and play area On March 23, 2021, the board approved an agreement with Skanska USA Building, Inc. This agreement compensated the CM in the amount of $520,731.05 for: Preconstruction services in the amount of $45,518.01; and Construction services including procurement of long-lead material and equipment, as well as subcontractor agreements for work, CM administrative fees, staffing, profit and overhead in the amount of $475,213.04. On September 14, 2021, the board approved Amendment to Agreement No. 1 with Skanska USA Building, Inc. This amendment compensated the CM in the amount of $1,957,773 for: A partial GMP that funded construction activity in the fall of 2021 and procured long-lead items Amendment to Agreement No. 2 is for a Guaranteed Maximum Price (GMP) allocation of $7,831,465.95. This GMP will fund construction activity for the remainder of the project. The superintendent has the authority to execute all necessary documents. A copy of the agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Skanska USA Building, Inc. was selected to provide CM services in connection with the new construction and remodel at Mildred Helms Elementary School. This agreement is the result of these negotiations conducted with the firm. Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction John Cooley, Facilities Estimator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Michael C. Brown, Executive Vice-President/General Manager, Skanska USA Building, Inc. Rick Rowe, Principal, Rowe Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-11-09 #9392 Legal Signed CM Amendment to Agreement 2.pdf (927 KB) 7. Consent Subject 7.19 Request Approval of Amendment to Agreement No. 1 With Creative Contractors, Inc. for Construction Management (CM) Services in Connection With the New Construction and Renovations at the Coachman Service Center in the Amount of $9,502,286.30 Resulting in a Guaranteed Maximum Price (GMP) of $9,853,155, Project No. 9308 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $10,785,524.83. The cost of this amendment is $9,502,286.30. The source of this funding is district capital outlay. Recommended Action Approve the amendment with Creative Contractors, Inc. for Construction Management (CM) services in connection with the new construction and renovations at the Coachman Service Center in the amount of $9,502,286.30 resulting in a Guaranteed Maximum Price (GMP) of $9,853,155, Project No. 9308. Goals BACKGROUND : This project includes the new construction and renovations at Coachman Service Center. The project’s goals are to: Create a five-bay bus garage. Provide flammable storage, tool room, lead mechanic rooms, parts room, restrooms, communications room and vault room. Provide offices for staff. Relocate the propane fuel tank from the Clearwater Bus Compound. Provide kitchen renovations for Pinellas Gulf Coast Academy. Provide auditorium renovations for Pinellas Gulf Coast Academy. Provide site work. On April 13, 2021, the board approved an agreement with Creative Contractors, Inc. This agreement compensated the CM in the amount of $350,868.70 for: Preconstruction services in the amount of $22,141.36; and Construction services including procurement of long-lead material and equipment, as well as subcontractor agreements for work, CM administrative fees, staffing, profit and overhead in the amount of $328,727.34. Amendment to Agreement No. 1 in the amount of $9,502,286.30 results in a Guaranteed Maximum Price (GMP) allocation of $9,853,155. The superintendent has the authority to execute all necessary documents. A copy of the amendment to agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Creative Contractors, Inc. was selected to provide CM services in connection with the new construction and renovations at the Coachman Service Center. Approval of the amendment is necessary to continue with construction at the site. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Jerry Siminski, Chief Construction Officer, Creative Contractors, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-12-14 #9308 Legal Signed CM Amendment to Agreement 1.pdf (932 KB) 7. Consent Subject 7.20 Request Approval of Amendment to Agreement No. 1 With Skanska USA Building, Inc. for Construction Management (CM) Services in Connection With the Major Renovations at Seventy-Fourth St. Elementary School in the Amount of $9,923,862.57 Resulting in a Guaranteed Maximum Price (GMP) of $10,693,502, Project No. 9329 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $11,589,732.64. The cost of this amendment is $11,589,732.64. The source of this funding is district capital outlay. Recommended Action Approve the amendment to agreement with Skanska USA Building, Inc. for Construction Management (CM) services in connection with the major renovations at Seventy-Fourth St. Elementary School in the amount of $9,923,862.57 resulting in a Guaranteed Maximum Price (GMP) of $10,693,502, Project No. 9329. Goals BACKGROUND : This project includes major renovations at the existing Seventy-Fourth St. Elementary School. The goals of this project include: Construct a new parking area on the northwest corner of the property. Complete extensive renovations to the existing facility to include interior finish upgrades, new roofing and building envelope repairs. Create a courtyard to unify the campus and provide a venue for outdoor educational opportunities. On February 9, 2021, the board approved an agreement with Skanska, USA Building, Inc. This agreement compensated the Construction Management (CM) in the amount of $769,639.43 for: Preconstruction services in the amount of $46,667.82 Construction services including procurement of long-lead material and equipment, as well as subcontractor agreements for work, CM administrative fees, staffing, profit, and overhead in the amount of $722,971.60. Amendment to Agreement No. 1 in the amount of $9,923,862.57 results in a Guaranteed Maximum Price (GMP) allocation of $10,693,502. The superintendent has the authority to execute all necessary documents. A copy of the agreement is attached. RATIONALE : Pursuant to Section 287.055 Florida Statutes, Skanska, USA Building, Inc. was selected to provide CM services in connection with the major renovations at Seventy-Fourth St. Elementary School. Approval of the amendment is necessary to continue with construction at the school. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Daniel Abou-Jaoude, Project Executive, Skanska USA Building, Inc. Jason Jensen, President, Wannemacher Jensen Architects SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-12-14 #9329 Signed CM Amendment to Agreement 1.pdf (742 KB) 7. Consent Subject 7.21 Request Approval of Change Order No. 2 With Air Mechanical and Services Corporation for the Chiller Replacement and Electrical Upgrades at Cypress Woods Elementary School. This change order will increase the contract amount by $57,689.90 with a 120-day time extension, Project No. 9376. Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $715,849.42. The cost of this change order is $57,689.90. The source of this funding is district capital outlay. Recommended Action Approve Change Order No. 2 with Air Mechanical and Services Corporation for the chiller replacement and electrical upgrades at Cypress Woods Elementary School. This change order will increase the contract amount by $57,689.90 with a 120-day time extension, Project No. 9376. Goals BACKGROUND : On April 13, 2021, the board approved the bid recommendation with Air Mechanical and Services Corporation for the chiller replacement and electrical upgrades at Cypress Woods Elementary School in the amount of $343,620. Change Order No. 1 increased the contract amount of $23,573 adding temporary connections to tie the new chillers into the existing electrical switchgear. This change order was required because the owner-furnished switchgear was not available in time to coordinate with the summer schedule and the new gear will be installed by the end Winter Break. Change Order No. 2 increases the contract amount by $57,689.90 with a 120-day time extension due to the cost increase of both the electrical wire and conduit needed to complete this project. This increase stems from the change in the cost from the time the project was bid until it was time to order the material. A copy of the change order is attached. RATIONALE : It is necessary to increase the contract due to the cost increase for the electrical wire and conduit that is needed to complete the chiller replacement and electrical upgrades. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Doug Schoel , Mechanical Engineer Joseph Maceda, Financial Reporting Analyst, Facilities and Operations George Stefanovici, President, Carastro & Associates, Inc. Gus Garza, Area Manager, Air Mechanical and Services Corporation SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2021-12-14 #9376 Change Order 2.pdf (4,810 KB) 7. Consent Subject 7.22 Request Approval of Substantial Completion for Building 6 Interior Renovations and Building 9 Renovations Which are Portions of the Project at Lakewood High School, Project No. 9362 Meeting Dec 14, 2021 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the substantial completion for Building 6 interior renovations and Building 9 renovations which are portions of the project at Lakewood High School, Project No. 9362. Goals BACKGROUND : The project architect has certified this project is substantially complete: Building 6 interior renovations as of August 10, 2021 and Building 9 renovations as of October 28, 2021. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning,