Joint Session - SASCC and the Montalvo Arts Center

Saratoga City Council Minutes ~ February 7, 2024 ~ Page 1 of 5 MINUTES WEDNESDAY, FEBRUARY 7, 2024 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with SASCC and the Montalvo Arts Center in the Linda Callon Conference Room. Mayor Zhao invited public comment. Chuck Page (as a member of the public) thanked SASCC and the Montalvo Arts Center for the great work they do. Mayor Zhao called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Tina Walia ABSENT: Council Member Chuck Page ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 1, 2024. REPORT FROM JOINT SESSION Mayor Zhao stated the City Council held a Joint Session with Saratoga Area Senior Coordinating Council (SASCC) and the Montalvo Arts Center; Tylor Taylor, SASCC CEO provided a report of the City Council Joint Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES No one requested to speak. ANNOUNCEMENTS Mayor Zhao shared information about Volunteer’s for 5K Color Dash, Commission Recruitments, and Earthquake Brace and Bolt.

Saratoga City Council Minutes ~ February 7, 2024 ~ Page 2 of 5 CEREMONIAL ITEM Appointment of Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Mitra Pedersen to the Parks and Recreation Commission and direct the City Clerk to administer the Oath of Office. Mayor Zhao invited public comment. No one requested to speak. RESOLUTION 24-004 WALIA/AFTAB MOVED TO ADOPT THE RESOLUTION APPOINTING MITRA PEDERSEN TO THE PARKS AND RECREATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. The City Clerk administered the Oath of Office at this time. 1. CONSENT CALENDAR Mayor Zhao invited public comment. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the January 17, 2024, City Council Regular Meeting. WALIA/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE JANUARY 17, 2024, CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 01/11/2024, 01/18/2024, and 01/26/2024 accounts payable vendor payment check registers. WALIA/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 01/11/2024, 01/18/2024, AND 01/26/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 1.3. Treasurer’s Report for the Month Ended December 31, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2023.

Saratoga City Council Minutes ~ February 7, 2024 ~ Page 3 of 5 WALIA/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER 31, 2023. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 1.4. Final Map Approval for Two Lots Located at 13370 Pierce Road. Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23- 0003 for two lots located at 13370 Pierce Road (APN: 503 51 014). RESOLUTION 24-005 WALIA/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS23-0003 FOR TWO LOTS LOCATED AT 13370 PIERCE ROAD (APN: 503 51 014). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 1.5. Final Map Approval for Two Lots Located at 22461 Mt. Eden Road Recommended Action: Continue consideration of a Resolution granting final map approval of parcel map application No. ULS22-0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80 001) to February 21, 2024. WALIA/FITZSIMMONS MOVED TO CONTINUE CONSIDERATION OF A RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22-0015 FOR TWO LOTS LOCATED AT 22461 MT. EDEN ROAD (APN: 503 80 001) TO FEBRUARY 21, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 1.6. City Manager Recruitment Recommended Action: Approve the content of the brochure for recruitment for the City Manager position. WALIA/FITZSIMMONS MOVED TO APPROVE THE CONTENT OF THE BROCHURE FOR RECRUITMENT FOR THE CITY MANAGER POSITION. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 2. GENERAL BUSINESS 2.1. Comment Letter on the Draft Environmental Impact Report for the Westgate West Costco Project Recommended Action: Authorize submittal of a letter to the City of San Jose commenting on the Draft Environmental Impact Report (DEIR) for the Westgate West Costco Project at 5287 Prospect Road. Bryan Swanson, Community Development Director, presented the staff report.

Saratoga City Council Minutes ~ February 7, 2024 ~ Page 4 of 5 Mayor Zhao invited public comment. The following individual spoke: Chuck Page (as a member of the public) WALIA/FITZSIMMONS MOVED TO AUTHORIZE SUBMITTAL OF A LETTER TO THE CITY OF SAN JOSE COMMENTING ON THE DRAFT ENVIRONMENTAL IMPACT REPORT (DEIR) FOR THE WESTGATE WEST COSTCO PROJECT AT 5287 PROSPECT ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. 2.2. Contract amendment with Fehr and Peers Transportation Consultants for the Annual Roadway Safety and Traffic Calming Capital Improvement Project (CIP) not to exceed $170,000. Recommended Action: Approve an amendment to the contract with Fehr and Peers Transportation Consultants for a one-time increase in the payment terms of $50,000 in FY 2023/24 for consultant services related to the Annual Roadway Safety and Traffic Calming Capital Improvement Project (Traffic Safety CIP) for a new, not-to-exceed contract amount of $170,000 in FY 2023/24. John Cherbone, Public Works Director, presented the staff report. Mayor Zhao invited public comment. The following individual spoke: Bill Dalton AFTAB/FITZSIMMONS MOVED TO APPROVE AN AMENDMENT TO THE CONTRACT WITH FEHR AND PEERS TRANSPORTATION CONSULTANTS FOR A ONE-TIME INCREASE IN THE PAYMENT TERMS OF $50,000 IN FY 2023/24 FOR CONSULTANT SERVICES RELATED TO THE ANNUAL ROADWAY SAFETY AND TRAFFIC CALMING CAPITAL IMPROVEMENT PROJECT (TRAFFIC SAFETY CIP) FOR A NEW, NOT-TO-EXCEED CONTRACT AMOUNT OF $170,000 IN FY 2023/24. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE. COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to Report Council Member Tina Walia Cities Association of Santa Clara County Legislative Action Committee - stated the Committee reviewed the process for discussion of upcoming legislative bills. Cities Association of Santa Clara County Board of Directors – stated the Board discussed priority areas for 2024, received an update on the formation of the Joint Powers Authority, and received an update from Santa Clara County Sheriff Bob Jonsen. KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors – stated the Board met with nothing to report.

Saratoga City Council Minutes ~ February 7, 2024 ~ Page 5 of 5 Cal Cities Conference – stated the Conference was very useful and, as an experienced Council Member, she found the information provided beneficial. Vice Mayor Belal Aftab Santa Clara County Library District Board of Directors – stated the Board of Supervisors’ top priority is to get back ERAF funds; the Library Board approved the 5-year forecast and 10-year capital maintenance program. Saratoga Historical Foundation Board of Directors – stated the Blossom Festival will be held April 13, 2024. West Valley Clean Water Program Authority Board of Directors – stated Monte Sereno Council Member Brian Mekechuk was selected as Chair and Campbell City Council Member Dan Furtado was selected as Vice Chair. West Valley Solid Waste Management Authority Board of Directors – stated Brian Skylar is the new District Manager for our region and the Board held a workshop on the budget and rates. Mayor Yan Zhao Council Finance Committee – stated the Committee reviewed and approved the 2024 meeting schedule, the Council Retreat topics, and drafted the budget calendar. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES A Saratoga resident discussed the Israeli-Hamas conflict. ADJOURNMENT Mayor Zhao adjourned the meeting at 7:46 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda February 7, 2024 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 7, 2024 AMENDED AGENDA • 02/02/2024 ITEM 1.6 SUPPLEMENTAL MATERIAL ADDED • 02/07/2024 JOINT SESSION PRESENTATION ADDED • 02/07/2024 ITEM 1.5 REVISED STAFF REPORT ADDED • 02/07/2024 ITEM 1.6 REVISED ATTACHMENT ADDED • 02/07/2024 ITEM 2.2 REVISED STAFF REPORT AND ATTACHMENT ADDED • 02/08/2024 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.

Saratoga City Council Agenda February 7, 2024 – Page 2 of 5 Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non-Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom. Public Comment for agendized items will begin with speakers attending in-person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Saratoga Area Senior Coordinating Council (SASCC) and the Montalvo Arts Center Recommended Action: Receive updates from Saratoga Area Senior Coordinating Council (SASCC) and the Montalvo Arts Center. Montalvo Arts Center Presentation (added 02-07-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 1, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS

Saratoga City Council Agenda February 7, 2024 – Page 3 of 5 CEREMONIAL ITEM Appointment of Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Mitra Pedersen to the Parks and Recreation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Parks and Recreation Commission Appointment 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the January 17, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the January 17, 2024 City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 01/11/2024, 01/18/2024, and 01/26/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 01-11-2024 Attachment B - Check Register Reports 01-18-2024 Attachment C - Check Register Reports 01-26-2024 1.3. Treasurer’s Report for the Month Ended December 31, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2023. Staff Report 1.4. Final Map Approval for Two Lots Located at 13370 Pierce Road. Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS23- 0003 for two lots located at 13370 Pierce Road (APN: 503 51 014). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map 1.5. Final Map Approval for Two Lots Located at 22461 Mt. Eden Road Recommended Action: Continue consideration of a Resolution granting final map approval of parcel map application No. ULS22-0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80 001) to February 21, 2024. Staff Report (Revised 02-07-2024) Attachment A - Resolution Granting Final Map Approval Attachment B - Site Map Attachment C - Parcel Map

Saratoga City Council Agenda February 7, 2024 – Page 4 of 5 1.6. City Manager Recruitment Recommended Action: Approve the content of the brochure for recruitment for the City Manager position. Staff Report Attachment A - City Manager Recruitment Content Brochure Supplemental Memo - Supplemental Material (added 02-02-2024) Supplemental Memo - Supplemental Material Updated (added 02-07-2024) 2. GENERAL BUSINESS 2.1. Comment Letter on the Draft Environmental Impact Report for the Westgate West Costco Project Recommended Action: Authorize submittal of a letter to the City of San Jose commenting on the Draft Environmental Impact Report (DEIR) for the Westgate West Costco Project at 5287 Prospect Road. Staff Report Attachment A - Comment Letter on the DEIR for the Westgate West Costco project dated January 29, 2024 2.2. Contract amendment with Fehr and Peers Transportation Consultants for the Annual Roadway Safety and Traffic Calming Capital Improvement Project (CIP) not to exceed $170,000. Recommended Action: Approve an amendment to the contract with Fehr and Peers Transportation Consultants for a one-time increase in the payment terms of $50,000 in FY 2023/24 for consultant services related to the Annual Roadway Safety and Traffic Calming Capital Improvement Project (Traffic Safety CIP) for a new, not-to-exceed contract amount of $170,000 in FY 2023/24. Staff Report (Revised 02-07-2024) Attachment A - Original Contract Attachment B - Contract Amendment (Revised 02-07-2024) Supplemental Memo - Written Communications (added 02-08-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ADJOURNMENT

Saratoga City Council Agenda February 7, 2024 – Page 5 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 1, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 1st day of February 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]